HomeMy WebLinkAboutResolution 2012-14 07/16/2012CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2012 -14
A RESOLUTION AUTHORIZING THE. CITY MANAGER TO AWARD COMPETITIVE BIDS
EXCEEDING $355000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF JULY 243 2012 THROUGH SEPTEMBER 9, 2012 WHILE THE COMMON COUNCIL
IS IN RECESS.
WHEREAS, Chapter 2' Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts not to exceed $35,000; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3) &(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 17, 2012
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000 and
which for reasons of public welfare, safety, and cost effectiveness need to. be awarded during the
Council's Summer recess from July 24, 2012 through September 9, 2012; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under, the purchasing regulations, and
for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness need
to be awarded during the Council's Summer recess from July 24, 2012 through September 9, 2012; and
WHEREAS, there may occur the need to amend contracts. where the amended cost exceeds
certain specified limits during the Council Summer recess from July 24, 2012 through September 9, 2012.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the, City of Springfield as
follows:
During the City Council recess from July 24, 2012 through September 9, 2012,
the City Manager is hereby authorized to award competitive bid contracts for
amounts for which the lowest responsible bid is in excess of $35,000, and
approve amendments to public contracts .where the amendment cost exceeds
certain limits imposed by Section 2.706(3) for the Springfield Municipal Code,
except in cases of City Council approval, including, but not limited to contracts
which have been competitively bid, for which funds have been budgeted, and
which for reasons of public welfare, safety, and cost effectiveness need to be
awarded during the Council's Summer recess, provided all other applicable
purchasing requirements in the Springfield Municipal Code are followed,
including but not limited to these set forth on the attached Project/Contract
Summary. This authorization is in addition to and not in lieu of Council
authority.
Attachment 2
P.
.1
2. This Resolution shall take effect on the 24t' day of July, 2012 and shall elapse on
September 9t'', 2012:
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this sixteenth day of July, 2012 adopted by a vote of 6 for and 0. against.
Mayor '
ATTEST:
all
Amy Sowa, 9ty Recorder
REV'u L"D & APPROVE®
t4`'c.: TO LW. i
DATE: �- 3 Reviewed by pity Contract Officer
OFFICE GIF G.TY ATTORNEY
Attachment 2
RESOLUTION NO. 2012 -14
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