HomeMy WebLinkAboutItem 10 Rejection of Bids Relating to P21058 Downtown Parking ModificationsAGENDA ITEM SUMMARY Meeting Date: 7/16/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Courtney Griesel/Jim
Polston/Public Works
Staff Phone No: 541-736-7132/541-726-
3652
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: REJECTION OF BIDS RELATING TO P21058 DOWNTOWN PARKING
MODIFICATIONS.
ACTION
REQUESTED:
Approval of the following motion:
REJECT ANY AND ALL BIDS RECEIVED REGARDING P21058,
DOWNTOWN PARKING MODIFICATIONS PROJECT.
ISSUE
STATEMENT:
One bid was received on this project. The budget available is not sufficient to
award the contract.
ATTACHMENTS: 1. None
DISCUSSION/
FINANCIAL
IMPACT:
Bids were solicited for the Downtown Parking Modification project which
consisted of the restriping and reconfiguration of both on and off street parking in
various sections of the downtown area. One bid was received in response to the
solicitation and was opened on June 26, 2012. The bid, from Brown Contracting,
Inc. in the amount of $311,454.45 is 82.35% above the City’s estimate of
$170,799.60.
The Invitation to Bid was configured in a manner that would allow for the award of
a base project with the addition of three options as funding permitted. The current
budget available for this project is $150,000.00 and is insufficient to allow the
award of the base bid.
Project Bid Options Engineer’s EstimateBrown Contracting, Inc.
On-Street Project Base Bid $109,445.00$217,054.00
Bid Option 1-Add SE Lot $25,348.70$37,882.40
Bid Option 2-Add SW Lot $19,826.40$29,576.55
Bid Option 3-Add NW Lot $16,179.50$26,941.50
Total Base Bid and all Options $170,799.60$311,454.45
As specified in ORS 279C.395, the City may reject for good cause any and all bids
upon a finding of the City that it is in the public interest to do so. Staff
recommends the rejection of all bids based on the unavailability of sufficient
funding. Staff will analyze the bid to identify options to reduce the expense and
scope of the project, including design and/or construction modifications, reduction
of the construction boundary, and the possibility of expanded working hours. Staff
will rebid the project at a later date, likely within the next 2 months.