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HomeMy WebLinkAbout06/18/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 185 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, June 18, 2012 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. "National HIV Testing Day" Proclamation Mayor Lundberg read from the proclamation. The medical condition known as HIV and AIDS continued to result in approximately 50,000 new infections per year in the United States and almost one in five were unaware of their infection. Testing was critical to prevention and could lead to treatment which could not only reduce mortality and improve the quality of life, but also reduce the spread of HIV from an infected person to their partner by approximately 96 %. Mayor Lundberg proclaimed June 27, 2012 to be National HIV Testing Day, a day for all residents to "Take the Test, Take Control." CONSENT CALENDAR 1. Claims 2. Minutes a. May 21, 2012 — Work Session b. May 29, 2012 — Work Session (Tour of Lokey Laboratory) c. June 4, 2012 — Work Session d. June 4, 2012 — Regular Meeting e. June 11, 2012 — Special Regular Meeting 3. Resolutions a. RESOLUTION NO. 2012 -08 — A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING RESOLUTION NO. 2012 -05 "SETTING LOCAL AND REGIONAL SEWER USER FEES AND LOCAL STORMWATER USER FEES AS SET FORTH IN THE SPRINGFIELD MUNICIPAL CODE''. City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 2 4. Ordinances 5. Other Routine Matters a. Award the Subject Contract to Kipco, Inc. in the Amount of $1,597,405.00 for Project P21046; 58th Street Sanitary Sewer Bypass and Relief Nursery. b. Authorize City Manager to Sign a Contract Extension with Oregon Apparatus Repair, Inc. for Maintenance and Repair of Fire Apparatus. c. Authorize City Manager to Sign a Contract Extension with Rural Metro of Oregon, Inc. for Pre - scheduled and Inter- facility Non - emergent Basic Life Support Ambulance Transports in ASA #5. d. Authorize the City Manager to Execute an IGA Entering into a One -year Trial Reciprocal Lending Agreement with Other Participating Lane County Public Libraries. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR ` RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Fiscal Year 2012/13 City Budget Adoption. RESOLUTION NO. 2012 -09 — A RESOLUTION ADOPTING THE FISCAL YEAR 2012/13 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX _ Finance Director Bob Duey presented the staff report on this item. The City Council was requested to hold a public hearing on Fiscal Year 2012/13 (FYI 3) to approve City Budget, and approve a resolution to adopt the Fiscal Year 2012/13 City budget, making appropriations and levying a property tax. Mr. Duey described several changes that had been made to the budget by the Budget Committee. He discussed the budget amount this year compared to last fiscal year. He noted some of the reductions in staffing at the City over the last few years, levy amounts and bonded debt levies. Property tax revenue for FYI 2/13 was estimated at about $17.2M, a 5.5% increase the estimate made two years ago. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 2012-09. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 3 2. Resolution Certifying the City's Eligibility to Receive State Shared Revenues from Cigarette, Gas and Liquor Taxes. RESOLUTION NO. 2012 -10 — A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE - SHARED REVENUES FROM CIGARETTE. GAS AND LIQUOR TAXES, APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM AND DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PURSUANT TO OREGON REVISED STATUTES 221.760 AND 221.770. Finance Director Bob Duey presented the staff report on this item. The law provided that cities located within counties having more the 100,000 inhabitants, according to the most recent Federal decennial census (2000) must .provide four or more municipal services from a specific list to be eligible to receive state- shared cigarette,. liquor and highway taxes under ORS 221.760. The accompanying resolution satisfied that requirement. To be eligible to receive state shared revenues in the ensuing fiscal year, the City must provide at least four of seven eligible services, and perform five additional actions: 1. Advertise and hold a public hearing before the Budget Committee 2. Advertise and hold a public hearing before the City Council 3. Adopt a resolution certifying the City is eligible to receive funds under the ORS 221.760 4. Adopt a resolution approving the City's participation in the program 5. File a copy of the resolution with the State of Oregon by July 31 st A public hearing was advertised and held before the Budget Committee on April 24, 2012. The attached resolution satisfied items 2, 3 and 4. Upon adoption, the City's Budget Officer would file the appropriate documentation with the State. Mr. Duey said the estimated State Shared Revenue for FYI 2/ 13 was $1.3 M, a 1.6% increase from the previous year which was a fairly standard change. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS, MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT. RESOLUTION NO. 2012-10. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Code Amendment — Homeless Overnight Parking Program. ORDINANCE NO. 6278 — AN ORDINANCE AMENDING THE TITLE SECTIONS OF 8.000 THROUGH 8.016 OF THE SPRINGFIELD MUNICIPAL CODE AND SECTIONS 8.000 8.005 8.010(5), 8.012(1) & (6) AND 8.015 OF THE SPRINGFIELD MUNICIPAL CODE TO EXPAND TEMPORARY OVERNIGHT SHELTER TO INCLUDE HOMELESS OVERNIGHT PARKING ON INDUSTRIAL SITE PROPERTIES AND DECLARING AN EMERGENCY. City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 4 Planning Supervisor Jim Donovan presented the staff report on this item. At its April 2, 2012 Work Session the City Council directed staff to prepare an ordinance that, if adopted, would amend the existing homeless overnight parking program to include certain industrial sites and expand services to couples and individuals. Pursuant to that direction, the attached ordinance included the following features: 1) Adds industrial sites to the inventory of eligible sites, 2) _Defines developed Light- Medium and Heavy Industrial properties, and 3) Clarifies and precludes any expectation that the homeless served are providing security or night watchmen services as defined in statute. The attached ordinance included an emergency clause to allow the extension of services to the existing population on new sites as soon as possible. St. Vincent De Paul would continue to serve as the City's authorized agent for in of the program under existing procedures for homeless overnight parking. St. Vincent De Paul and local advocates would continue to coordinate location, compliance and funding information with Housing Program staff. Programmatic changes would include the extension of services to homeless families, couples and individuals. The existing budget of not to exceed $7000 was sufficient to initiate the proposed expansion; staff would provide an update on the program and budget in approximately six months, prior to the Council's holiday recess. Mayor Lundberg opened the public hearing. 1. Judy Brown, 780 T Street, Springfield, OR Ms. Brown said she was a member and Council Chair at Ebbert Methodist Church in Springfield. The Church had been participating in this program with the families and had no problems. The Stewardship Committee had voted to endorse the expansion to the singles and couples. 2. Shelley Corteville, 43 8 C Street Ms. Corteville said she was here representing Springfield Alliance for Equality and Respect (SAFER) and the Springfield Shelter Rights Alliance (SSRA). As a citizen of Springfield she was most pleased the City Council was looking at this and she hoped it would pass. She thanked them and said this would make a huge difference. They were paving the way to doing better things for our citizens. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT ORDINANCE NO. 6278. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Public Safety Special Levy Election. RESOLUTION NO. 2012 -11 - A RESOLUTION REFERRING TO THE ELECTORS OF THE CITY A BALLOT MEASURE AUTHORIZING THE LEVY OF A FIVE YEAR LOCAL OPTION TAX FOR PUBLIC SAFETY PURPOSES IN THE AMOUNT OF $1.28 OF ASSESSED VALUE BEGINNING IN 2013/14. Finance Director Bob Duey presented the staff report on this item. The current 5 -year Public Safety Special Option Levy would expire at the end of the next fiscal year (06/03/13) and would require a City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 5 successful vote, most likely in November 2012, to renew the levy for an additional 5 years. Essential services provided by the City rely on the $1.09 per thousand assessed valuation levy for funding. This levy first passed in 2002, added funding for our municipal jail in 2006 and now included police & jail services as well as both municipal court and city prosecutor. After completing two work sessions, Council had requested staff prepare a resolution with ballot title for public hearing prior to any action for the placement of this measure on the November 6t' General Election ballot. The prepared resolution requested a 5 -year levy at a rate of $1.28 per thousand of assessed valuation. This figure was chosen in order to maintain the level of service and also based on the results of a community survey. There were three basic reasons why $1.28 was needed to maintain services rather than the current amount of $1.09: the costs had increased over the period of six years when the last levy was drafted; the jail only operated two years of the previous levy and would be operating all five years of the proposed levy; and there had been a decrease in other resources that had not yet materialized such as leasing jail beds and better support from the General Fund. A chart in the agenda packet showed the amount that would be paid by citizens at the different rates based on home value. The community survey showed a lot of support for a levy with most support for the highest rate. Mr. Duey noted that during the last work session, Council had asked about adding the word "renewal" to the ballot title. In researching that, he and the City Attorney found that adding that word could be problematic based on input from the Secretary of State's office in the past. He noted information from the State Department of Revenue regarding renewals which stated "a measure renews a current local option tax if substantially for the same purpose and asks for a rate or amount that is equal to or less than the current rate or amount." With this new information, staff left the ballot title as it was in the previous work session. The ballot title was included in the agenda packet attached to the resolution. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 2012-11. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Mary Salinas, Springfield, OR, Ms. Salinas spoke regarding homelessness and said the definition of being homeless was "without a home or address''. Any other words attached to the homeless had been added by other people. This was a chance to learn about homeless people. Homeless people were not lazy, drunkards or diseased. They were like others and had problems like others. The solution to the problem of homelessness was simple and that was to provide a home. She noted how things had changed when she was homeless. She felt disability checks were needed for the homeless. 2. Phillip Marvin, Eugene, OR. Mr. Marvin said he was a property owner in Glenwood. His property was a vacant piece of property just west of the Springfield Bridge and was the largest piece of undeveloped property there. He knew the Council would be talking about adopting the new Glenwood Refinement Plan and that the City and staff had spent a lot of time on this Plan. He had attended most of the meetings over the past ten years and there were a few things City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 6 in the new Refinement Plan that he didn't feel the City would want in the long run. He had been in discussions with staff last week and they had solved one problem regarding the greenway which he appreciated. There were still other problems that needed discussions over a couple of weeks. He had filed an intent to appeal the Plan with the City, County and State if adopted as written, but he felt it could be resolved before doing that. He believed staff would be entering language about the greenway, but there were other issues. The residential component did not address State goals and there were transportation, stormwater and sanitation issues that needed to be addressed. He felt they could all be taken care of, and felt that adopting the Plan as it was and going through the appeal process would be a disservice to everyone. He was asking the Council to give staff and others time to talk about this and get things ironed out. It could be a good Plan and good for the City. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Douglas A. Minger, Attorney at Law, Eugene, Oregon Regarding the Office of the City Prosecutor. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. It ORDINANCES I. Glenwood Refinement Plan Update Project, Phase I (Springfield File Nos. TYP411- 00006, TYP4 1 1- 00005, TYP3 1 1- 0000 1, TYP411- 00007, Lane County File No. PA 11 -5489) ORDINANCE NO. 6279 — AN ORDINANCE AMENDING THE EUGENE - SPRINGFIELD METROPOLITAN AREA GENERAL PLAN DIAGRAM THE GLENWOOD REFINEMENT PLAN DIAGRAM AND TEXT, THE SPRINGFIELD DEVELOPMENT CODE AND THE SPRINGFIELD ZONING MAP AND ADOPTING A SEVERABILITY CLAUSE Planner Molly Markarian presented the staff report on this item. Following the April 2, 2012 joint public hearing with the Lane County Board of Commissioners, the Council had held two work sessions to discuss modifications to the proposed ordinance exhibits. A public hearing was also held on June 4, 2012 for the limited purpose of considering adding student housing as a component of educational facilities in Subarea C. Attachment 1, the Council Briefing Memo and associated exhibits included in the agenda packet, highlighted the changes Council directed staff to make during the May 14 and May 21 work sessions on the topics of peer review, parking in Subarea D, park block width and drive - through facilities. Exhibit E of Attachment 1 outlined the revisions staff made to the Refinement Plan text and Development Code text in response to the discussion held by Council during the May 21 work session on the topic of student housing. Specifically, the language referred to residential occupancy of dwelling units as defined by separate living quarters, by households and not group living. Attachment 2 included the proposed ordinance and associated exhibits with clean copies of the Refinement Plan and Development Code amendments that incorporated these modifications. City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 7 Ms. Markarian noted that since staff prepared the agenda packet for tonight's meeting, a Glenwood property owner along the Willamette River had approached the staff regarding the greenway setback line established on his property in 2003 and the proposed coterminous Willamette greenway and riperian setback lines. Staff was on record stating that the property owner's approved greenway setback line would be recognized with the adoption of the Glenwood Phase I ordinance. In addition, staff would allow any other property owner to submit an application to establish a greenway setback line prior to the effective date of the Glenwood Phase I ordinance. The proposed language that would allow for these exceptions was provided to the Mayor and Council should they choose to adopt the Glenwood Phase I amendment package with this additional modification. Councilor Ralston asked about the other issues raised by Mr. Marvin. Planner Gary Karp said Mr. Marvin raised issues about the residential lands study. Staff looked at that particular issue and the specific item was related to high - density residential needs and parkland needed. The Residential Lands Study was previously adopted by the Council as part of the 2030 Springfield Refinement Plan update. Mr. Marvin also raised issues regarding the findings on Transportation Goal 12. Staff reviewed those findings and determined they complied with the goal. Mr. Marvin had not given staff a list of any other issues other than those two. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT AN ORDINANCE AMENDING THE EUGENE- SPRINGFIELD METROPOLITAN AREA GENERAL PLAN DIAGRAM, THE GLENWOOD REFINEMENT PLAN DIAGRAM AND TEXT, THE SPRINGFIELD DEVELOPMENT CODE, AND THE SPRINGFIELD ZONING MAP, AND ADOPTING A SEVERABILITY CLAUSE INCLUDING THE REVISIONS TO THE'SPRINGFIELD DEVELOPMENT CODE FOR GREENWAY SETBACK LINES THAT WERE PREVIOUSLY ESTABLISHED OR REQUESTED BEFORE THE DATE OF THIS ORDINANCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mayor Lundberg thanked the staff, everyone else who had participated and the City Council for all of the hard work. This had been a long time coming. No plan was perfect, but this represented a very good place to work from in Glenwood. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Downtown Citizen Advisory Committee Appointment. Planning Supervisor Linda Pauly presented the staff report on this item. Due to an expiration of another Historic Commissioner's term limits, the Historic Commission's representative on the CAC was currently vacant. Recruitment for candidates for this position was limited to the Springfield Historic Commission. At the March Historic Commission meeting, Commissioner Barbero volunteered to serve as the Historic Commission's representative on the Downtown CAC. The Committee for Citizen Involvement (CCI) recommended this appointment at their June 5t', 2012 meeting. Council reviewed Ms. Barbero's application during the Work Session earlier this evening. City of Springfield Council Regular Meeting Minutes June 18, 2012 Page 8 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT KERRY BARBERO TO SERVE AS THE HISTORIC COMIVIISSION REPRESENTATIVE ON THE DOWNTOWN CITIZEN ADVISORY COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Woodrow said she had the opportunity to volunteer at the K -9 Competition on Saturday, June 16. The event was well attended and it was a beautiful day. There was a great community response to the Annual Statewide competition. Mayor Lundberg said the City was very proud of the dogs and the officers who worked with them. b. Other Business- BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:32 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: �"q- 4w)zz- City Recor r