HomeMy WebLinkAboutItem 04 Acceptance of Project P30400, Shedrick Partition Cul-de-sac on Aster Street AGENDA ITEM SUMMARY Meeting Date: 7/2/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Ken Vogeney/
Development and Public
Works
Staff Phone No: 541-736-1026
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: ACCEPTANCE OF PROJECT P30400; SHEDRICK PARTITION CUL-DE-SAC
ON ASTER ST.
ACTION
REQUESTED:
Adopt or reject the following resolution:
A RESOLUTION TO ACCEPT PERMIT PROJECT P30400 SHEDRICK
PARTITION CUL-DE-SAC ON ASTER ST.
ISSUE
STATEMENT:
This permit project was engineered by Olson and Morris Engineers and constructed
by Boles Construction Company The work on this public improvement project has
been completed. The City Council must formally accept the work on the project for
the City's use, operation, maintenance, and ownership.
ATTACHMENTS: 1. Resolution
DISCUSSION/
FINANCIAL
IMPACT:
This project consisted of the completion of a cul-de-sac to include paving,
sidewalks, driveway approaches, street trees and the installation of a street light.
The developer of the project, Juan Shedrick of Shedrick Enterprises, failed to
complete the improvements as agreed and all attempts to compel Mr. Shedrick to
honor his agreement were unsuccessful. On March 29, 2011, the City filed a claim
in the amount of $3,800.00 with Western Surety Company for the full amount of
the Performance Bond presented by Mr. Shedrick as financial security for the
project. Payment was received on April 25, 2011 and these funds were used to
complete the project and obtain as-built drawings and acceptance documentation.
Although the City did receive payment on its claim on the Performance Bond, the
payment was not sufficient to cover all the City’s costs on the project. Staff
estimates that the City expended between $4,000 and $5,000 more than the revenue
received from the developer’s deposits and the bond proceeds to complete this
project.
All work has been inspected by Olson and Morris Engineers and the City Engineer
and found to be satisfactory.
Staff does not have a final construction costs for this project, as it was privately
engineered, built and financed. There is no additional financial impact to the City
other than future operation and maintenance responsibilities.
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P30400; SHEDRICK PARTITION CUL-DE-SAC ON ASTER ST, and
WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project
be accepted and permanently included in the improvement maintenance program of the City of
Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future
maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the
Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 2nd day of
July, 2012.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS
TO FORM
Joseph J. Leahy
DATE: January 1, 2008
OFFICE OF CITY ATTORNEY
CITY OF SPRINGFIELD
Attachment 1