HomeMy WebLinkAbout06/04/2012 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 4, 2012
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, June 4, 2012 at 7:06 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and
Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. "If I' Were Mayor Contest" Winners.
Every year, the Oregon Mayor's Association (OMA) invited mayors across Oregon to participate in
the "If I Were Mayor" event. This year's theme was "If I Were Mayor, After School Would Be. . . ".
Mayor Lundberg chose to host this competition this year to acknowledge the importance of after
school programs for the youth in our community. Students were invited to participate in the following
three categories: Elementary School Poster, Middle School Essay and /or Video/PowerPoint, and High
School or College Video/PowerPoint. Nearly twenty entries were submitted from the first two
categories. There were no entries for the High School /College category.
Winners from the local level would be entered in the statewide OMA contest. Statewide winners
would be notified along with their mayor in mid -June. The winners and their parents would then. be
invited to an Oregon Mayors Association Annual Conference luncheon in Florence at the Driftwood
Shores Resort on Saturday, July 28, 2012, to be recognized and receive their prizes. The State winner
would receive a laptop.
Local winners chosen by Mayor Lundberg were:
• Amaya Fotta, 4th Grader, Guy Lee Elementary
• Nicole Wellentin, 6th Grader, Agnes Stewart Middle School
Mayor Lundberg said she was delighted with all of the entries that were submitted. She went to the
schools and presented gift certificates to the winners and now wanted to honor them publicly.
Mayor Lundberg noted that both winners had presented some very creative ideas for after school
activities. She presented the winners with letters of congratulations.
City of Springfield
Council Regular Meeting Minutes
June 4, 2012
Page 2
2. Government Finance Officers Association (GFOA) Award Presentation.
Finance Director Bob Duey presented this item. The Certificate of Achievement for Excellence in
Finance Reporting had been awarded to the City of Springfield by the Government Finance Officers
Association of the United States and Canada (GFOA) for its comprehensive annual financial report
(CAFR). The Certificate of Achievement was the highest form of recognition in the area of
governmental accounting and financial reporting and its attainment represented a significant
accomplishment by a government and its management. The CAFR had been judged by an impartial
panel to meet the high standards of the program including demonstrating a constructive "spirit of full
disclosure" to clearly communicate its financial story and motivate potential users and user groups to
read the CAFR.
Mr. Duey introduced Nathan Bell who along with his staff were responsible for the financial reporting
of the City. The report was also to be educational so citizens could learn how their City was doing
financially. The annual audit was performed by outside Certified Public Accountants (CPA) using
information as prepared in the annual financial statements to look at how the City had done over the
past year. Nathan and his staff were responsible to make sure the internal controls had integrity and
were above board. He read from the award and presented it to Mr. Bell.
CONSENT CALENDAR
1. Claims
2. Minutes
a. May 21, 2012 — Work Session
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Approval of Liquor License Endorsement for Cottage House Restaurant and Lounge Located
at 1875 Mohawk Street, Springfield, Oregon.
b. Approval of Liquor License Endorsement for Las Ranas Taqueria Located at 321 Main Street,
Springfield, Oregon.
c. Approval of Liquor License Endorsement for B Lucky Bistro Located at 528 Harlow Road,
Springfield, Oregon.
d. Award the Subject Contract to Wildish Construction Co. in the Amount of $1,831,721.00 for
Project P21037; 10th and N Sewer Upgrade - Phase 1.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
City of Springfield
Council Regular Meeting Minutes
June 4, 2012
Page 3
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Supplemental Budget Resolution.
RESOLUTION NO. 2012 -07 - A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, SPECIAL
REVENUE TRANSIENT ROOM TAX POLICE LOCAL OPTION LEVY REGIONAL
WASTEWATER REVENUE BOND CAPITAL PROJECT REGIONAL WASTEWATER
CAPITAL SDC LOCAL STORM IMPROVEMENT SDC LOCAL STORM
REIMBURSEMENT SANITARY SEWER REIMBURSEMENT SDC SANITARY SEWER
IMPROVEMENT SDC SDC TRANSPORTATION REIMBURSEMENT, SDC
TRANSPORTATION IMPROVEMENT LOCAL WASTEWATER OPERATIONS
REGIONAL WASTEWATER STORM DRAINAGE OPERATIONS BOOTH -KELLY AND
INSURANCE FUNDS.
Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal
year the Council was requested to make adjustments to the annual budget to reflect needed changes in
planned activities, to recognize new revenues, or to make other required adjustments. These
adjustments to resources and requirements changed the current budget and were processed through
supplemental budget requests scheduled by the Finance Department on an annual basis.
This was the last of three scheduled FY12 supplemental budget requests to come before Council. The
supplemental budget being presented included adjusting resources and requirements in the General,
Street, Special Revenue, Transient Room Tax, Police Local Option Levy, Regional Wastewater
Revenue Bond Capital Project, Regional Wastewater Capital, SDC Local Storm Improvement, SDC
Local Storm Reimbursement, Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement
SDC, SDC Transportation Reimbursement, SDC Transportation Improvement, Local Wastewater
Operations, Regional Wastewater, Storm Drainage Operations, Booth - Kelly, and Insurance Funds.
The City Council was asked to approve the attached Supplemental Budget Resolution.
The overall financial impact of the Supplemental Budget Resolution was to decrease Reserves
($569,444), increase Interfund Transfers ($202,811), increase Debt Service ($640), increase Statutory
Payments ($310,000) and increase Operating Expenses ($422,526). These were offset by Grants
($256,700), and new revenue ($109,833)
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 2012-07. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
City of Springfield
Council Regular Meeting Minutes
June 4, 2012
Page 4
2. Glenwood Refinement Plan Update Project, Phase I (Springfield File Nos. TYP411 -0006,
TYP411- 00005, TYP311- 00001, TYP411- 00007, Lane County File No. PA 11- 5489).
ORDINANCE NO. 1 — AN ORDINANCE AMENDING THE EUGENE - SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN DIAGRAM THE GLENWOOD REFINEMENT
PLAN DIAGRAM AND TEXT, THE SPRINGFIELD DEVELOPMENT CODE, AND THE
SPRINGFIELD ZONING MAP AND ADOPTING A SEVERABILITY CLAUSE.
City planners Gary Karp and Molly Markarian presented the staff report on this item. The Springfield
and Lane County Planning Commissions conducted a public hearing on October 18, 2011 and
continued the hearing on December 20, 2011. Based on the record and the public testimony received,
the Springfield and Lane County Planning Commissions voted unanimously to recommend adoption
of the Glenwood Refinement Plan Update project proposal with 30 text modifications.
On January 23, 2012, the Springfield City Council and Lane County Board of Commissioners
conducted a work session on the proposed amendments. Issues raised by Councilors and
Commissioners at that work session were addressed during the staff presentation at the April 2, 2012
joint public hearing.
Following the April 2, 2012 joint public hearing and Council -Board deliberations, the Council elected
to close the record and requested a work session to discuss five issues raised during the public hearing.
At the May 14, 2012 work session, Council directed staff to prepare an additional work session
discussion on drive - through restrictions in Subarea D. Council also directed staff to prepare notice for
and schedule a June 4, 2012 public hearing on the limited topic of permitting student housing within
the Office Mixed -Use designation in Subarea C. On May 18, 2012, notice was mailed to property
owners of Subarea C and those who testified at the April 2, 2012 public hearing. At the May 21, 2012
work session, Council clarified the definition of student housing and directed staff to permit drive -
through facilities in Subarea D in certain circumstances. The Council will hold a third reading with
the option to adopt the Glenwood Phase 1 ordinance on June 18, 2012.
The Lane County Board of Commissioners had a first reading on the amendments on March 14, 2012.
At the April 2, 2012 joint public hearing, the Commission chose to delay their decision until the
Council action and moved to leave their record open until June 20, 2012. Following the May 14, 2012
Council work session, the Commissioners elected to hold a public hearing on June 20, 2012.
Mayor Lundberg opened the public hearing for limited comments specifically about student housing in
Subarea C. She reminded the audience that the record was closed for all other comments.
1. Yoon Shin, Eugene, OR. Mr. Shin said he understood the other issue was drive - throughs in
Subarea D.
City Attorney Mary Bridget Smith said that was not an issue for tonight's public hearing. She
said the purpose of tonight's hearing was to only address student housing in Subarea C;
however, Mr. Shin could speak and then the Council would need to note for the record
whether or not his testimony would be considered.
Mr. Shin said he owned about 14.6 acres of property at 4531. and 4552 Franklin Boulevard in
Subarea D. His attorney had submitted a letter to staff this afternoon which was distributed to
the Mayor and Council by the City Recorder. The letter addressed some obvious legal
City of Springfield
Council Regular Meeting Minutes
June 4, 2012
Page 5
shortcomings. If the Plan had to be appealed, those would be the basis for a remand. His
parcel was currently designated as Commercial/Industrial/Multi- Family Residential Mixed -
Use. This designation with a wide range of development potentials was a major reason why
this property was an attractive investment. The proposed plan to re- designate this area to
Employment Mixed -Use would severely limit the development possibilities of this beautiful
parcel. He asked that the plan designation for the 1 I acres of riverfront parcel be left alone
with no changes. Keeping the current designation did not require any new notices to the
public. If the designation remained unchanged on his land, his investment plans would be
secure. It would also benefit the City by allowing the City to meet its obligation of additional
High Density Residential inventory as required by Springfield 2030 Refinement Plan.
2. Zack Pardo, Springfield, Oregon. Mr. Pardo said he was a resident and property owner in
Glenwood, and also a member of the Citizen Advisory Committee (CAC). He spoke
regarding student housing. This type of development established a transient population of
substantial size in the area. If one of the goals of the nodal development was a stable,
functional neighborhood, than these uses would be detrimental, especially if they were High
Density. Liquefaction was a condition which could be brought about by saturation of certain
soil types with minor earthquake activity. When this occurred, the soil could actually become
liquid. Multi -story buildings would actually sink into the ground. He noted that this area
would be subject to that type of geological activity.
Ms. Smith said that before closing the record and the hearing, she wanted it noted that one
letter from Bill Kloos dealing with Mr. Shin's property and one email had been received that
were not on topic of the Student Housing. She asked the Council to exclude those from the
record as not being relevant to the purpose of tonight's hearing.
Mayor Lundberg closed the public hearing and the record. She noted that no action was being taken on
this item tonight. A final reading a possible action was scheduled for June 18, 2012.
BUSINESS FROM THE AUDIENCE
Mary Salinas, Springfield, Oregon. Ms. Salinas said she was a spokesperson for the homeless
and lived in Ward I of Springfield. She said she would like to continue to come before
Council to convince them to see the homeless problem from her perspective. She had been
speaking for the homeless for 13 years. She was 50 when she became homeless following a
series of problems which ended in a broken foot and becoming homeless. She discussed the
difficulty in dealing with homelessness. She was homeless for about 2 V2 years in Grand
Junction, Colorado and had been speaking for the homeless every since. Because of her work
in Grand Junction, they now had a homeless shelter, a soup kitchen and a building full of free
clothes and household items. She continued her work for the homeless when she moved to the
Eugene /Springfield area four years ago. She would be coming back as her personal goal was
to bring the homeless in across the United States. She had been interviewed during the Occupy
Eugene event and was televised repeatedly. She had 2 degrees and was intense about children.
She noted that an encyclopedia on social work in the Library said just what she was saying.
She thanked the Mayor and Council and noted that the Council meeting was a more intimate
situation than in Eugene.
COUNCIL RESPONSE
City of Springfield
Council Regular Meeting Minutes
June 4, 2012
Page 6
CORRESPONDENCE AND PETITIONS
_ral I�
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business-
BUSINESS FROM THE CITY MANAGER
1. Springfield Municipal Code Section 7 - Rentals.
ORDINANCE NO. 6277 — AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL
CODE SECTION 7 "RENTALS" SECTION 7.340 "DEFINITION" AND DECLARING AN
EMERGENCY.
Development and Public Works Department Director Len Goodwin presented the staff report on this
item. On May 21St, 2012 the City Council requested a review of the amended Springfield Municipal
Code Section 7 — Rentals (7.340) to include triplex, duplex and single family rental units. Amendment
to the code was adopted by Ordinance on July 5 b, 2011.
Concerns were raised during the work session on the rental licensing fee adopted July of 2011. During
the work session, Council discussed repealing that ordinance. Staff had prepared a draft ordinance of
repeal which was included in the agenda packet. This ordinance included an emergency clause. If
Council chose to adopt this ordinance, it would become effective immediately and create an obligation
for City staff to return all of the fees collected to date.
Councilor Pishioneri asked if the ordinance before them this evening would take things back to where
they were in July 2011.
Mr. Goodwin said it would be as if the first ordinance never existed.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT ORDINANCE NO. 6277. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
City of Springfield
Council Regular Meeting Minutes
June 4, 2012
Page 7
The meeting was adjourned 7:32 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
City Rec er