HomeMy WebLinkAboutItem 09 IGA - Lane Council of Librarians, Inter-Library Reciprocal Lending Agreement AGENDA ITEM SUMMARY Meeting Date: 6/18/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Rob Everett - Library
Staff Phone No: 541-726-3756
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: IGA - LANE COUNCIL OF LIBRARIANS: INTER-LIBRARY RECIPROCAL
LENDING AGREEMENT
ACTION
REQUESTED:
Authorize the City Manager to Execute an IGA Entering into a One-year Trial
Reciprocal Lending Agreement with Other Participating Lane County Public
Libraries
ISSUE
STATEMENT:
Seven of the eight public libraries in Lane Country use the automated SIRSI/Dynix
integrated library system (ILS). This system is hosted by Springfield Public
Library. In addition to Springfield the other participating libraries are Fern Ridge
Library District (Veneta), Junction City Public Library, Cottage Grove Public
Library, Lane Library District (Creswell), Oakridge Public Library, and Siuslaw
Library District (Florence/Mapleton). Springfield administers the annual service
contract and provides initial on-call help and trouble shooting. This consortium
was established through a series of intergovernmental agreements that have been in
place for the past 12 years with the exception of Creswell which came on board in
2002 with the creation of the Lane Library District.
Because we share the same automated system, library staff and patrons are able to
see and request items from all 7 library collections. Currently, we then request the
item via the interlibrary loan module. This process must be mediated by a staff
member. No participating library charges its patrons to borrow materials from one
of our shared system libraries. In the interest of improving service to all of our
patrons and in eliminating unnecessary staff labor we are proposing that we move
from requesting materials via interlibrary loan; a practice more appropriate when
requesting materials outside of our system, to establishing a reciprocal lending
agreement that will allow any patron from any participating library to borrow
materials directly from any library. The libraries would develop procedures and
protocols to administer this agreement prior to implementation. The result should
be a more customer friendly and cost-effective library service
ATTACHMENTS: ATT1: Intergovernmental Agreement Lane Council of Librarians
DISCUSSION/
FINANCIAL
IMPACT:
A one-year trial period was approved by Council at the February 23rd work session.
This agreement makes inter-library loan among participating Lane County Public
libraries more efficient and cost-effective while improving access to our collective
patron groups. Cost is negligible.