HomeMy WebLinkAboutResolution 2012-07 06/04/2012CITY OF SPRINGFIELD
FY 2011 -2012
SUPPLEMENTAL BUDGET No. 3
RESOLUTION NO. 2012 -07
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Transient Room Tax, Police Local Option Levy, Regional WW Revenue Bond
Capital Project, Regional WW Capital, SDC Local Storm Improvement, SDC Local Storm Reimbursement,
Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC Transportation Reimbursement,
SDC Transportation Improvement; Local WW Operations, Regional WW, Storm Drainage Operations, Booth -
Kelly, and Insurance funds.
WHEREAS, the 2011 -2012 fiscal year appropriations for the City of Springfield were made by Resolution No. 11-
21 dated June 20, 2011; and,
WHEREAS, at various times during the fiscal year the Common. Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
WHEREAS, this supplemental Budget #3 as amended by Supplemental Budget #1 Resolution #11 -29 and
Supplemental Budget #2 Resolution #12 -01, for the 2011 -2012 fiscal year, amends Resolution #11 -21.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon,, as follows:
Section 1. Resolution 11 -21 is hereby adjusted as follows:
General - Fund 100
Resources Requirements
Miscellaneous Receipts $ 4,000 Operating Expenses:
City Manager's Office $ 26,000
Non- Departmental Expenses:
Reserves $ (22,000)
Total Resources Adjustments $ 4,000 Total Requirements Adjustments $ 4,000
Comments: Revenue received from Meadow Outdoor billboard rental ($4,000) will be used for special events.
Authorizes use of reserves to fund Buckley House Sobering Center ($22,000).
Street - Fund 201
Resources Requirements
$ - Operating Expenses:
Public Works $ 43,978
Non- Departmental Expenses:
Reserves $ (43,978)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Erratum for Internal Facilities Rent ($43,978) which was overlooked during the 2011 -2012 budget
process.
Attachment B Page 1 of S
Special Revenue - Fund 204
Resources r Requirements
HUD Lane Livability Grant $ 185,000 Operating Expenses:
PEGACOG Grant 57,900 City Manager's Office $
145,000
SHPO Grant 2011 -2012 13,800 Development Services $
19,960
Library Gift Funds 10,000 Library $
20,000
OACP Traffic Safety 2011 5,000 Police $
5,000
Public Works
57,900
Total Operating Expense $
247,860
Non- Departmental Expenses:
Interfund Transfer $
40,000
Reserves
(16,160)
Total Non Departmental Expenses $
23,840
Total Resources Adjustments $ 27000 Total Requirements Adjustments $
271,700
Comments: Authorizes expenditure in fund for: OACP Traffic Safety Grant for officer overtime ($5000), MPC grant
for cablecast equipment ($57,900), SHPO grant for program expense ($13,800) and HUD /Lane Livability
Consortium grant for program expense ($185,000). Increases Library's budget for program expense ($10,000) and
capital outlay ($10,000) through donations and use of reserves. Re- appropriates SHOP and housing assistance
funds not used in 2010 -2011 into current year ($6,160).
Transient Room Tax -Fund 208
Resources Requirements
Transient Room Tax $ 78,333 Non - Departmental Expenses:
Interfund Transfer $
78,333
Total Resources Adjustments $ 78,333 Total Requirements Adjustments $
78,333
Comments: Adjust budget for Fund 208 transfer to the General fund 100 ($78,333) to reflect the increase in
actual receipts.
Police Local Option Levy - Fund 236
Resources Requirements
$ - Non - Departmental Expenses:
Interfund Transfer $ 84,478
Reserves (84,478)
Total Non Departmental Expenses $
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: - Adjusts Fund 236 transfer to Jail Operations Fund 202 ($84,478) to reflect the current'year estimated
actual.
Regional Wastewater Revenue Bond Capital Project - Fund 412
Resources Requirements
- Capital Projects $ (289,587)
Non- Departmental Expenses:
Reserves $ 289,587
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Moves portions of Tertiary project budget originally in Fund 412 to Regional Wastewater Capital
fund 433 ($289,587) where SRF funds will cover the expenses.
Attachment B Page 2 of 5
RESOLUTION NO..2012 -07
Regional Wastewater Capital - Fund 433
Resources Requirements
$ - Capital Projects
$ 289,587
Non- Departmental Expenses:
Reserves
$ (289,587)
Total Resources Adjustments $ - Total Requirements Adjustments
$ -
Comments: Moves portions of Tertiary project budget originally in Regional Wastewater Revenue
Bond Capital
Project Fund 412 to Fund 433 ($289,587) where SRF funds will cover the expenses.
SDC Local Storm Improvement - Fund'440
Resources Requirements
SDC Storm Fee $ 7,500 Operating Expenses:
Public Works
$ (1,201)
Non- Departmental Expenses:.
Reserves
$ 8,701
Total Resources Adjustments $ 7,500 Total Requirements Adjustments
$ 7,500
Comments: Authorizes expenditure of SDC credits received in 2011 -2012 ($7,500). Adjust allocation of SDC
Administration charges to appropriate funds based on percentage of 2011 -2012 revenue ($- 8,701).
SDC Local Storm Reimbursement - Fund 441
Resources Requirements
SDC Storm Reimbursement Fee $ 5,000 Operating Expenses:
Public Works
$ 4,347
Non- Departmental Expenses:
Reserves
$ 653
Total Resources Adjustments $ 5,000 Total Requirements Adjustments
$ 5,000
Comments: Authorizes expenditure of SDC credits received in 2011 -2012 ($5,000). Adjust allocation of SDC
Administration charges to appropriate funds based on percentage of 2011 -2012 revenue ($ -653).
Sanitary Sewer Reimbursement SDC - Fund 442
Resources Requirements
$ - Operating Expenses:
Public Works
$ (592)
Non - Departmental Expenses:
Reserves
$ 592
Total Resources Adjustments $ - Total Requirements Adjustments
$ -
Comments: Adjust allocation of SDC Administration charges to appropriate funds based on percentage of 2011-
2012 revenue ($ -592).
Sanitary Sewer Improvement SDC - Fund 443
Resources Requirements.
$ - Operating Expenses: .
Public Works $ (8,292)
Non- Departmental Expenses:
Reserves $ 8,292
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Adjust allocation of SDC Administration charges to appropriate funds based on percentage of 2011=
2012 "revenue ($- 8,292).
Attachment B' Page.3 of 5
RESOLUTION NO. 2012 -07
SDC Transportation Reimbursement - Fund 446
Resources Requirements
SDC Storm Reimbursement Fee $ - Operating Expenses:
Public Works $ 4,440
Non- Departmental Expenses:
Reserves $ (4,440)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Adjust allocation of SDC Administration charges to appropriate funds based on percentage of 2011-
2012 revenue ($4,440).
SDC Transportation Improvement - Fund 447
Resources Requirements
$ - Operating Expenses:
Public Works $ 13,798
Non- Departmental Expenses:
Reserves $ (13,798)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Adjust allocation of SDC Administration charges to appropriate funds based on percentage of 2011 -
2012 revenue ($13,798).
Local Wastewater Operations - Fund 611
Resources Requirements
$ - Operating Expenses:
Public Works . $ 26,566
Non- Departmental Expenses:
Reserves $ (26,566)
.Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Erratum for Internal Facilities Rent ($26,566) which was overlooked during the 2011 -2012 budget
process.
Regional Wastewater.- Fund 612
Resources Requirements
$ - Non - Departmental Expenses:
Debt Service $ S90
Reserves (590)
Total Non Departmental Expenses $ -
Total Resources Adjustments $ - Total Requirements Adjustments $
Comments: Authorized increase in debt service interest payment for updated debt schedule ($590).
Storm Drainage Operations - Fund 617
Resources Requirements
$ - Operating Expenses:
Public Works $ 44,973
Non- Departmental Expenses:
Reserves $ (44,973)
Total Resources Adjustments $ Total Requirements Adjustments $ -
Comments: Erratum for Internal Facilities Rent ($44,973) which was overlooked during the 2011 -2012 budget
process.
Attachment B Page 4 of 5
RESOLUTION NO. 2012 -07
Booth -Kelly - Fund 618
Resources Requirements
$ - Operating Expenses:
Public Works $ 5,449
Non- Departmental Expenses:
Debt Service $ 50
Reserves (5,499)
Total Non Departmental Expenses $ (5,449)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Authorized increase in debt service interest payment for updated debt schedule ($50). Increase
Public Works Operations budget to cover building maintenance staff time allocated to Booth - Kelly ($5,449). _.
Insurance -Fund 707
Resources . Requirements
Beginning Cash $ Operating Expenses:
Human Resource $ 15,200
Non- Departmental Expenses:
Reserves $ (325,200)
Statutory Payments 310,000
Total Non Departmental Expenses $ (15,200)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Authorizes funding for purchase of fitness equipment with EAIP reserves ($15,200). Increase budget
for insurance premiums and worker's comp claims to reflect actual experience ($310,000).
Total Resources Adjustments $ 366,533 Total Requirements Adjustments $ 366,533
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 4th day of June, 2012, by a vote of 6 for and
0 against.
Attest:
Mayor Christine L Lundberg
CiV Recorder Amy Sowa
EVIEWE'6 APPROVED
AS TO FORM
Attachment B Page 5 of 5
DATE: [`
OFFICE OF CITY ATTORNEY RESOLUTION NO. 2012 -07