HomeMy WebLinkAbout04/16/2012 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, APRIL 16, 2012
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, April 16, 2012 at 7:03 p.m., with Council President Pishioneri
presiding.
ATTENDANCE
Present were Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present
were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Matthew Cox,
City Recorder Amy Sowa and members of the staff.
Mayor Lundberg was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President Pishioneri.
SPRINGFIELD UPBEAT
1. Beta Sigma Phi 80th Anniversary Proclamation.
Councilor Pishioneri read from a proclamation acknowledging the 80t' anniversary of Beta Sigma Phi.
In 1932, Walter W. Ross designated the organization Beta Sigma Phi, providing that each chapter
make its own rules and decisions and that the most important entity was the individual membership.
The badge of the organization signified Life, Learning and Friendship by its Greek symbols.
Membership in Beta Sigma Phi provided opportunities to contribute to the community, develop
lifelong friendships and polish leadership skills. Councilor. President Pishioneri, on behalf of Mayor
Lundberg, proclaimed April 26, 2012, the date of their Founder's Day Annual Banquet, as Beta Sigma
Phi Day in honor of the organization's 80th anniversary.
Ms. Shirley Collingwood came forward to accept the proclamation.
2. Springfield Library, Estela and Raul Mora Award Presentation.
Library Director Rob Everett introduced this item. He introduced Hope Candrall, a retired school
librarian from Woodburn, Oregon and also a regionally and nationally known figure for her work in
youth literacy and with Oregon's Latino community. Last year, Ms. Candrall was awarded the highest
honor of the Oregon Library Association's Children's Services Division, the Evelyn Sidley Lampman
award, for her service to the children and families in her community. Former Springfield Children's
Librarian Judy Harold was also a past recipient of that award. Using her passions of children and
literacy, Ms. Candrall was instrumental in transforming her community by building her local El dia de
los ninos/El dia de los libros (Children's Day/Book Day) from a small gathering into a collaborative
event attended by hundreds, sponsored by the school district and City of Woodburn, and many other
community agencies, a model Springfield's Library under the guidance of Emily Ziglinski, was
starting to emulate. Ms. Candrall had served on the Estela and Raul Mora Award Committee for the
last two years and was active at the national level in bringing Dia celebrations to schools and libraries
across the country. She now lived in Eugene.
City of Springfield
Council Regular Meeting Minutes
April 16, 2012
Page 2
Ms. Crandall said Pat Mora was a prominent children's author and had worked with the American
Library Association and Latino Library Association to advance literacy for children of all languages
and all cultures. To honor her parents, Pat Mora set up the Estela and Raul Mora Award which was
given nationally to a library (school or public) that was meeting the goals for Day of the Children/Day
of the Books (El dia de los ninos/El dia de los libros). When serving on the committee that chose
Springfield for this award, she didn't live in Lane County. She was thrilled to be here now to make the
presentation and to continue to be a part of the wonderful work the Springfield Library had started for
all of the children of the Springfield area. She asked Ms. Ziglinski to come forward.
Ms. Crandall read from the award: "The 2011 Estela and Raul Mora Award Presented by the Mora
Family to Springfield Public Library in Recognition of its Outstanding El dia de los nnos/El dia de los
libros (Day of the child/Day of the books). This Award was coordinated by REFORMA, the National
Association to Promote Library and Information Services to Latinos and the Spanish Speaking ".
Ms. Ziglinski said the Springfield Library was thrilled to be recognized for the work they were doing
for all of the members of our community. She invited the Council to attend the Library's Dia de los
Ninos event scheduled on April 28 from 1:00- 4:00pm at City Hall. She provided flyers for this event.
CONSENT CALENDAR
1. Claims
a. Approval of the March 2012, Disbursements for Approval.
2. Minutes
a. March 12, 2012 — Work Session
b. March 19, 2012 — Work Session
c. March 19, 2012 — Regular Meeting
d. March 265 2012 — Work Session
e. April 2, 2012 — Work Session
f. April 2, 2012 — Joint Public Hearing
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Allow Construction Activities Outside the Hours of 7 a.m. and 6 p.m. for the Oregon
Department of Transportation to Work on the Main Street Pedestrian Crossing Project in the
Vicinity of 44th Street.
b. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m. with Conditions, as
Described in Attachment 1, for the 586 Street Flow Control Facility Project (P21046).
c. Authorize the City Manager to Sign First and Third Amendment(s) with the Firm of Leahy,
Van Vactor, Cox & Melendy LLC for General Counsel Services.
d. Approve the Proposed Designation Agreement Between the Governments of Lane County and
the Cities of Eugene and Springfield.
City of Springfield
Council Regular Meeting Minutes
April 16, 2012
Page 3
e. Approve the Extension of the Contract with Grove, Mueller & Swank, PC for Audit Services
for the City of Springfield, Springfield Economic Development Agency, Metropolitan
Wastewater Management Commission and Regional Fiber Consortium for the Fiscal Year
Ending June 30, 2012.
f. Approve Purchase of Infor- Hansen Upgrade Software and Data Migration Services for the
Asset Management System Replacement Project from Infor Inc. for $211,348 and Authorize
and Direct the City Manager to Execute All Documents Required to Effect the Transaction.
g. Approval of Liquor License Endorsement for Heritage Family Restaurant, Located at 1414
Mohawk Blvd., Springfield, OR.
h. Approval of Liquor License Endorsement for Coburg Pizza Company, Family Style
Restaurant, Located at 1710 Centennial Boulevard, Springfield, OR.
i. Approval of Liquor License Endorsement for Eirinn's Bistro, Located at 639 W. Centennial
Boulevard, Springfield, OR.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR WITH CHECK # 113210 FROM
THE MARCH 2012 REIMBURSEMENTS REMOVED. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
La. Check #113210 from the March 2012 Disbursements.
Councilor VanGordon recused himself from this item as the check was made out to his employer
United Parcel Service (UPS).
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE CHECK # 113210 FROM THE MARCH 2012
REIMBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST
(1 ABSTENTION - VANGORDON).
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Fiscal Year 2012 -2013 Community Development Block Grant (CDBG) and Home Investment
Partnerships Program (HOME) Recommended Funding Allocations.
Housing Manager Kevin Ko presented the staff report on this item. The Springfield Community
Development Advisory Committee (CDAC) reviewed ten proposals and prepared CDBG and HOME
funding recommendations for the FY2012 -2013 program year. The recommendations were being
forwarded to the City Council for consideration and approval. The CDAC's funding
recommendations were consistent with Springfield's local funding priorities and identified community
development needs as documented in the 2010 Eugene - Springfield Consolidated Plan.
The City of Springfield would be receiving $452,523 of CDBG funds and $297,642 of HOME
Investment Partnerships Program funds for the fiscal year beginning July 1, 2012 and ending June 30,
2013 (FY2012 -13). Approximately $148,893 of previously unallocated funds was also being made
available. The Council Briefing Memo (Attachment 1 of the agenda packet) included details and
discussion regarding the CDBG and HOME programs allocation process and the funding reductions to
City of Springfield
Council Regular Meeting Minutes
April 16, 2012
Page 4
CDBG and HOME programs. Complete CDBG and HOME applications were available for Council
review on request.
Mr. Ko noted that it had been a difficult year with reductions in funding from the Federal Government.
They had received a great list of projects, some from applicants who had never applied for CDBG or
HOME funds in the past. Some of the project allocations were reduced from the original requests due
to a difference of about $8000 between requests and amount of funding available. He noted where the
reductions were made and how the CDAC had determined the reduction amounts.
Councilor Pishioneri opened the public hearing.
1. Irene Alltucker. Eugene, OR. Ms. Alltucker said she was here representing the Relief
Nursery, but was speaking on behalf of the whole process. She complimented Kevin Ko and
his staff. They started the process by guiding applicants in how to structure their grants. The
non - profits understood the importance of everyone and the networking among them. They all
knew there were less funds available, so each agency was conscious of that and realized others
needed funds. They had a wonderful goal and everyone was grateful for what they received.
Together they were a stronger community. She .thanked the CDAC for the recommendations.
2. Paul Lewis, 230 4t' Street, Springfield, OR Mr. Lewis said he had been the coordinator of the
Lock -Out Crime Program since 1990. This program provided home security programs for
citizens of Springfield, especially those that had been victimized by crime. He noted the
number of people that had been helped since this program was started, many victims of
domestic violence and sexual assault. He thanked the Council for their continued support and
noted that without their generosity, the program wouldn't be able to thrive as they had. As Ms.
Alltucker said, all who were looking for CDBG funds understood they couldn't get the larger
amounts so found ways to make up the difference, such as more efficient ways to do business.
He thanked the Council in advance for their continued support. Together they were a stronger
community.
3. Claire Seguin, 212 Main Street, Springfield, OR Ms. Seguin served as the Executive Director
for Neighborhood Economic Development Corporation ( NEDCO). She asked the Council for
consideration on their request. She knew the City and staff had worked hard to make the
CDBG funds go as far as possible. In their application, NEDCO had asked fora loan for
$58,000 for the SPROUT Market Program. They were now asking to make that a grant rather
than a loan so they could do a better job in the development of that program within their
current budget constraints. Their investment in NEDCO would provide a great return and she
hoped it was appropriate to come forward with this request.
Councilor Moore asked if it was possible to award this as a loan, and then change it to a grant
in three years with no payback.
Mr. Ko said that in the past the City had done forgivable loans. The policy issue was that the
applications were received in one form and decisions made on that information. The staff was
willing to go back to have discussions with NEDCO to reformat the loan and also protect the
City's investments.
Councilor Ralston said it had been proposed one way and he wasn't comfortable changing.
City of Springfield
Council Regular Meeting Minutes
April 16, 2012
Page 5
Mr. Ko said it was courageous for applicants to ask for loans. The CDBG funds could either
be awarded as grants or loans, and those requesting loans instead of grants should be
respected. He could discuss other alternatives with NEDCO.
Councilor VanGordon said right now staff could work with them on a better repayment
scheme.
Mr. Ko said that was correct and there were options. He explained. Staff could work to meet
NEDCO's financial goals.
Councilor VanGordon asked if there was a difference from a program perspective.
Mr. Ko said there was no regulatory difference.
Councilor VanGordon said if this was left as a loan, he would like the staff to work with them
to have the dollars available to work on downtown this year. He wanted to help them protect
their programs.
Councilor Woodrow asked what constituted a loan compared to a grant.
Mr. Ko said in the past most CDBG funding had been provided as grants with certain outcome
requirements, but no repayment. With a loan, the perception was that it would be repaid,
although there were still performance requirements. It was left to the cities to determine how
best to work out those details. The loans were interest free loans.
Councilor Moore asked if the loan could be forgiven at some point in the future. Yes.
Councilor Pishioneri asked if someone had thought about an incentivized program with certain
criteria or benchmarks the applicant was required to meet in order to receive partial or full
forgiveness on the loan.
Mr. Ko said that was a possibility, but had not yet been considered. He would be happy to take
that into consideration.
Councilor Pishioneri said if the applicant showed results, the City could look at forgiving part
or the entire loan based on the level of outcome.
Councilor VanGordon said he agreed. He would like to see them work through the loan
conditions with NEDCO and use it for a future model for these loans.
Councilor Woodrow said she agreed. She wanted to maintain the relationship with NEDCO
and the downtown. This would be a great opportunity.
Councilor Ralston said he didn't realize that many of the funds were already outright grants.
He was not completely opposed to them asking for a grant at this time.
Councilor VanGordon asked Ms. Seguin if the benchmark situation would work well.
Ms. Seguin said that would be great and they would be happy to meet that challenge.
City of Springfield
Council Regular Meeting Minutes
April 16, 2012
Page 6
Mr. Grimaldi reviewed Council direction on the loan options. Council wanted staff to look at
outlining performance incentives that would influence repayment of the loan and possibly
provide partial or full forgiveness of the loan. For the SPROUT Program, they could look at
ways to make it work for NEDCO.
Councilor Pishioneri closed the public hearing.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
WOODROW ADOPT THE FY2012 -2013 FUNDING ALLOCATIONS. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
None.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
L Correspondence from R.F. Peterson, Springfield, Oregon Regarding Sewer Fees (see attached staff
response).
2. Correspondence from Lane Regional Air Protection Agency (LRAPA) Regarding Woodstove
Replacement Program.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
WOODROW TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
11
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments:
2. Business from Council
a. Committee Reports
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Ratification of IAFF Contract for 2011 -2012.
Human Resources Director Greta Utecht presented the staff report on this item. The City and IAFF
#1395 had reached agreement on a one -year contract for 2011 -2012 that met Council's guidance. The
City Attorney's Office updated Council on March 19'b on the progress of the bargaining. IAFF #1395
voted to ratify the contract on April 10th, 2012.
City of Springfield
Council Regular Meeting Minutes
April 16, 2012
Page 7
The contract provided each member a cash payment in lieu of a permanent salary increase, changed
language with regards to military leave, and allowed a cost - neutral decoupling of their existing job
classification. The City also agreed to a memorandum of understanding on a medic unit ride time
incentive, with an eye toward aligning the contract with Eugene's in the shadow of the potential
merger of the Springfield and Eugene fire departments in the future.
Councilor Ralston confirmed that all firefighters were paramedics. He asked if all new hires would
need to be both. Yes.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WOODROW TO
AUTHORIZE CITY MANAGER TO RATIFY THE IAFF COLLECTIVE BARGAINING
AGREEMENT FOR 2011 -2012. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:35 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
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