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HomeMy WebLinkAbout03/19/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 19, 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon,. on Monday, March 19, 2012 at 7:09 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, and Moore. Also present were City Manager Gino Grimaldi, Finance Director Bob Duey, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. Councilors Ralston and Woodrow were absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Lane Community College (LCC) Mill Race Log Sculptures. Springfield Civil Engineer and Mill Race Restoration Project Manager Jesse Jones presented this item. The .City of Springfield and Lane Community College (LCC) recently worked together to salvage logs from the Mill Race Restoration construction site. Students at LCC had used some of the salvaged wood to create 3 -D sculptures that incorporated themes related to the Mill Race and the history of Springfield. These sculptures were currently on display in the City Hall lobby. The sculptures ranged in size, with some freestanding and others placed in the display cases. This partnership had been beneficial to both parties. LCC was able to secure a long term supply of wood for teaching purposes while the City was able to clear the logs from the construction site at no cost. LCC planned to use the remaining wood in future sculpture classes. This partnership between LCC and the City of Springfield should result.in future display opportunities. Mr. Jones introduced Lee Imonen, Sculpture Instructor from LCC. Mr. Imonen thanked the City for the wonderful gift of material for them to use in their program. It was unique and rare to find material 'of this type with such character and history. He also thanked Mr. Jones- for his assistance in securing the logs. In the sculpture course, he had encouraged the students to think about the background and history of the Mill Race, the region and Springfield. From that research, the students chose a theme and imagery for their project. Because of that, a lot of the work done by the students was rooted in that process and in the history of Springfield. He introduced several of the students from his class who were in the audience. Mayor Lundberg said the display was gorgeous and was much appreciated. She asked where the display would go next. City of Springfield Council Regular Meeting Minutes March 19, 2012. Page 2 Mr. Imonen said this had been the first opportunity for the class to display their work as one display. The students would end up in student exhibitions at LCC. As a collection, this was probably the only time it would be shown together, so it was a great opportunity to put this out to the public. Mayor Lundberg again thanked Mr. Imonen and the students for their hard work. 2. Sustainable Cities Year (SCY) Student Presentation — Rain Garden Project. Environmental Services Technician Meghan Murphy presented this item. Ms. Murphy said she worked in the Water Resources Division of the Environmental Services Department (ESD). Her job was to make sure the stormwater runoff from the City was as-clean as possible before getting to the Willamette River. That took the help of all of the citizens to accomplish, so the department had a number of outreach programs that encouraged citizens to take action. A couple of their programs included Clean Water University, which was a hands -on science program for fifth grade students; and the Clean Water Gardens Program which included brochures displayed at nurseries around town. The brochures encouraged homeowners to put in rain gardens in their home landscapes. The Clean Water Gardens Program had been very popular, but there had not been a demonstration where citizens could get ideas. When ESD learned that the University of Oregon (UO) wanted to work with the City for the Sustainable Cities Year initiative (SCY), it seemed like a perfect opportunity to get a demonstration rain garden built. The City teamed up with Springfield Utility Board (SUB) and the UO to design and build a demonstration stormwater area. Another partner was the Springfield School District. After a lot of discussion and looking at several possible sites, the area between the Brattain House and Two Rivers/Dos Rios Elementary School was chosen for the demonstration area. This site had good public visibility and was a perfect educational opportunity with the grade school students. The demonstration garden would be used as part of the curriculum at the elementary school and would also be incorporated in the 5t' Grade Clean Water University Program. ESD hoped to find more funding through grants for additional demonstration- areas around Springfield. To date, the students had developed concepts and operational designs specific to the site. The design included a rain garden, pervious pavers, educational signs, and a covered area. The project was expected to be completed by summer of 2012. Hiroshi Kaneko, project manager for the Design Bridge team said the Design Bridge was a student lead and student run organization in the architecture department that lasted one year. The team worked with the professor and clients to understand design problems, design, then build. He presented a slide show that showed the site of the Rain Garden project and what the project. would look like. He noted the team members. The three things that Ms. Murphy and the City asked the team to do were. to demonstrate stormwater management, educate citizens of Springfield why it was an issue, and create a place for people to go and have fun. During the first term, the team decided to have a built element in a rain garden demonstration project with educational elements. The project was meant to highlight the rain, water, plants and pollution, and the fact that stormwater was a big issue in Springfield and affected drinking water. The team-did research and looked at many rain gardens for examples. The site between Brattain House and the Two Rivers /Dos Rios Elementary School was chosen because of visibility from the street and proximity to students that could learn from this project. An education syllabus was developed that included work with Springfield Utility Board (SUB) to get information on stormwater. The team had City of Springfield Council Regular Meeting Minutes March 19, 2012 Page 3 done infiltration tests and graded the site to prepare it for the structure. A donation of permeable pavers for the pathway was received from Willamette Graystone. The built structure would be made of metal and would include the rain garden, several signs and educational materials. He encouraged everyone to go into the main lobby of City Hall to see the mockup of the rain garden. It had been fantastic to work with City and SCI members. Mayor Lundberg asked for a brief explanation of a rain garden. Mr. Kaneko said the .technical term for a rain garden was an infiltration, basin. The idea was that instead of funneling stormwater into stormwater sewer drains, it would go into the ground in a ditch and slowly infiltrate into the ground. The plants and soil helped to clean the water as a filter and picked up extra fertilizer and nutrients that could be detrimental to rivers. That water eventually went underground into our springs. The team had also worked with Matt Stouder to regenerate springs. Councilor Lundberg said it was like a bioswale. She thanked Mr: Kaneko for the presentation. CONSENT CALENDAR 1. Claims a. Approval of the February 2012, Disbursements for Approval. 2. Minutes a. February 21, 2012 — Work Session b. February 21, 2012 — Regular Meeting c. February 23, 2012 — Joint Elected Officials Meeting d. February 27, 2012 — Work Session e. March 5, 2012 — Work Session f. * March 5, 2012 — Regular Meeting 3. Resolutions a. . RESOLUTION NO. 12 -04 — A RESOLUTION TO ACCEPT PERMIT PROJECT P30485• PUBLIC IMPROVEMENTS FOR WESTWIND ESTATES SUBDIVISION. 4. Ordinances 5. Other Routine Matters a. Approval of Liquor License Endorsement for Benedetti's Meat Market & Deli, located at 533 West Centennial Blvd., Springfield, OR 97477. b. Approval of Liquor License Endorsement for TaRaRin Thai Cuisine, located at 1410 Mohawk Boulevard, Springfield, OR 97477, IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR VANGORDON TO APPROVE THE CONSENT CALENDAR WITH CHECK # 112576 FROM THE FEBRUARY 2012 REIMBURSEMENTS REMOVED. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT — RALSTON AND WOODROW). City of Springfield Council Regular Meeting Minutes March 19, 2012 Page 4 ITEMS REMOVED La. Check #1 12576 from the February 2012.Disbursements. Councilor VanGordon recused himself from this item as the check was made out to his employer United Parcel .Service (UPS). IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR MOORE TO APPROVE CHECK # 112576 FROM THE FEBRUARY 2012 REIMBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 3 FOR AND 0 AGAINST (2 ABSENT — RALSTON AND WOODROW AND 1 ABSTENTION - VANGORDON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not -yield their time to others. 1. 2013 -2017 Capital Improvement Program, A Community Reinvestment Plan. Civil Engineer Jeff Paschall and City Engineer Ken Vogeney presented the staff report on this item. The Draft City of Springfield 2013 - 2017 CIP was reviewed at the Planning Commission's February 7, 2012 meeting. The Commission recommended Council approval of the plan at their February 22, 2012 meeting. The City Council reviewed the draft CIP in work session on March 5, 2012 and requested additional information, which was included in Attachment 1 of the agenda packet. Council also provided direction to bring the CIP as drafted to the March 19, 2012 Council regular session for public hearing and approval. As a reference, the Council Briefing Memorandum from the. March 5, 2012 work session was included as Attachment 2 of the agenda packet. After hearing public comments, Council was requested to adopt the 2013 — 2017 Capital Improvement Program by motion. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR MOORE TO ADOPT THE 2013 -2017 CAPITAL IMPROVEMENT PROGRAM, A COMMUNITY REINVESTMENT PLAN. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT — RALSTON AND WOODROW). BUSINESS FROM THE AUDIENCE William Vaughn, 44t and Aster, Springfield OR. Mr. Vaughn said he wanted a stop sign on his corner. He had lived in his home for six years and there had been three accidents he had witnessed. There were two accidents prior to when. he moved there. He had talked to many people at the City, including Traffic Engineer Brian Barnett. The dead end sign was replaced. The street was only three blocks long with one intersection and he. was concerned someone would be killed at that intersection. Many of the accidents were t -bones with people driving west on Aster hitting people City of Springfield Council Regular Meeting Minutes March 19, 2012 Page 5 on 44 h Street. The City did put in a Yield Sign, but there was another accident after that was installed because people didn't respect a Yield Sign, but they would a Stop Sign. He felt he was running out of options. COUNCIL RESPONSE Mr. Grimaldi said staff would like to do anther analysis of that intersection. They needed to make sure it met criteria because if a stop sign was installed where it shouldn't be, it could have a negative impact. They would work to make this a safe intersection. The accidents at that site were worthy of note and would be considered in the analysis. Staff would like to wait until studded tires came off before doing the analysis regarding traffic counts. Information would be brought back to Council in a Communication Packet for their information. Mr. Vaughn said the traffic studies had not been working. Mayor Lundberg said she would be getting back to Mr. Vaughn. Councilor Wylie thanked Mr. Vaughn for coming to Council with his concerns. CORRESPONDENCE AND PETITIONS BIDS ORDINANCES 1. 'Springfield Sign Code Ordinance Revision. ORDINANCE NO. 6276 — AN ORDINANCE PERTAINING TO SIGN STANDARDS AMENDING THE SPRINGFIELD MUNICIPAL CODE CHAPTER 8 AMENDING AND ADDING THE FOLLOWING SECTIONS OR PORTIONS THEREOF: 8.200, PURPOSE 8.200(7); 8.201, AUTHORITY; 8.202, DEFINITIONS; 8.204, DESIGN (2) WIND LOADS (3) -SEISMIC LOADS, (5) ALLOWABLE STRESSES, 8.206, CONSTRUCTION (2) MATERIALS (3) USE OF COMBUSTIBLES, (4) ANCHORAGE; 8.208, PROJECTION AND CLEARANCE (4) CLEARANCE AND ACCESS, ROOF SIGNS, LOCATION AND SETBACKS-, 8.216, TESTS; 8.218, PERMITS - REGULATIONS -FEES (2) PERMIT FEES, (4) PERMIT ISSUANCE, (5) PENALTY FEES, (6) INSURANCE; 8.232, NON - CONFORMING SIGNS; 8.234 EXEMPT SIGNS (1) CHANGING OF COPY /FACE CHANGE, (4) UNDER MARQUEE SIGNS (5) HOME OCCUPATION SIGNS. (6) DIRECTIONAL SIGNS (7) REAL ESTATE SIGNS (8) ELECTION CAMPAIGN SIGNS,. (9) BUILDING CONSTRUCTION SIGNS (10) STADIUM SIGNS, (11) INVISIBLE SIGNS, (12) NEIGHBORHOOD WATCH (13) DRIVE UP MENU BOARDS, (14) PARKING LOT SIGNS, (15) MURALS. (16) SPECIAL EVENT/HOLIDAY SIGNS, (17) PORTABLE SIGNS; 8.236, PROHIBITED SIGNS (6) POSTERS, (7) EMITTING SIGNS, (8) PROHIBITED SIGN MATERIALS (9) EXTERIOR FENCING, (U UNAUTHORIZED PUBLIC RIGHT OF WAY (11) ILLUMINATION /GLARE• 8.240, RESIDENTIAL DISTRICT SIGN STANDARDS (2) MULTI FAMILY MOBILE HOME PARKS, DAY CARE FACILITIES, SUBDIVISIONS AND GROUP LIVING FACILITIES BED AND BREAKFAST FACILITIES: 8.244, GENERAL OFFICE SIGN STANDARDS (1) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.246 ^ NEIGHBORHOOD COMMERCIAL, 8.246 (1) ILLUMINATION FROM SIGNS ON NON- RESIDENTIAL PROPERTY; 8.248, COMMUNITY COMMERCIAL AND MAJOR RETAIL City of Springfield Council Regular Meeting Minutes March 19, 2012 Page 6 COMMERCIAL DISTRICT, (1) SINGLE BUSINESSES, (4) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.250, DOWNTOWN SIGN DISTRICT, 8.250 (1) WALL SIGNS, (4) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.252, BOOTH KELLY SIGN DISTRICT, (3) ILLUMINATION FROM SIGNS ON NON- RESIDENTIAL PROPERTY; 8.254,1-5 MALL DISTRICT, (5) TENANTS, (6) ADDITIONAL WALL SIGNAGE, (7) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.256, I -5 COMMERCIAL SIGN DISTRICT, (1) SINGLE BUSINESSES, (5) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.258 LIGHT - MEDIUM SPECIAL HEAVY (2) SINGLE BUSINESSES, (5) ILLUMINATION FROM SIGNS ON NON- RESIDENTIAL PROPERTY; 8.260, BILLBOARD DISTRICTS (7) ABANDONED BILLBOARDS; 8.262, PUBLIC LAND AND OPEN SPACE, 8.262 (1) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.264 SPECIAL LIGHT INDUSTRIAL ' DISTRICT (3) ENTRANCE SIGNS, (4) ILLUMINATION FROM SIGNS ON NON- RESIDENTIAL PROPERTY; 8.266, SCHOOLS, 8.266 (1) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY; 8.267, SPORTS FACILITY SIGN DISTRICT (3) MURALS, (4) ILLUMINATION FROM SIGNS ON NON - RESIDENTIAL PROPERTY AND DECLARING AN EMERGENCY. Springfield Building Official David Bowlsby presented the staff report on this item. The purpose of this update was to make necessary changes, update code references, provide adjustments to and clarification for use of this code. This update also had the goal of adopting modifications to portable sign permit requirements. The Sign Code amendments were intended to better serve the citizens and to provide clarifications within the code. The provision allowing two sandwich boards per business with no permit or fee was intended to provide economic stimulus for local businesses during this economic downturn, and therefore an emergency clause had been added to the ordinance. Mr. Bowlsby noted some of the changes included in this amendment. Councilor Wylie asked for a definition of `invisible signs' as noted under Section 8.234(11). Mr. Bowlsby provided an example of invisible signs in places like malls or medical campuses. Signs not generally visible to the general public from the right of way, but providing direction to people once they were inside the property were. considered invisible signs. Councilor Moore thanked Mr. Bowlsby for meeting with a business owner personally and settling an issue to the citizen's satisfaction. She appreciated that he worked with business owners. Mayor Lundberg thanked him for his work on this with the number of changes that were made. She had received very good feedback that allowing the sandwich boards was a wonderful opportunity for business owners. At the end of the year, Council would look at the sandwich board item_ again to see how it worked. Councilor Pishioneri said he also appreciated the work done. More things would be coming forward in the future regarding the Sign Code. He also noted that business owners were very happy. Mr. Bowlsby acknowledged the other staff that assisted him in this process. City of Springfield Council Regular Meeting Minutes March 19, 2012 Page 7 IT WAS MOVED BY COUNCILORTISHIONERI WITH A SECOND BY COUNCILOR MOORE TO ADOPT ORDINANCE 6276 INCLUDING THE EMERGENCY CLAUSE LANGUAGE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT — RALSTON AND WOODROW). BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Appointment of the Springfield Chamber of Commerce Nominees to the Lane Workforce Partnership Board. City Manager Gin Grimaldi presented the staff report on this item. The Lane Workforce Partnership requested that Ms. Sakaguchi and Ms. Ray, nominees from the Springfield Chamber of Commerce, be re- appointed to their position as required under federal regulations. Federal regulations guiding the Partnership required the City of Springfield to appoint from business nominations made by the Chamber of Commerce. The Lane Workforce Partnership was charged with directing the operation of local employment and training programs funded under the Work Force Investment Act (supplanting the Job Training Partnership Act). Lane Workforce Partnership assisted employers in recruiting and retaining employees, and helped individuals find employment and progress in their careers. They worked with approximately 750 Lane County businesses and served over 23,000 residents annually. Additional information was included in Attachment 4 of the agenda packet. Federal regulations required the City seek nominations from general - purpose business organizations (the Springfield Chamber of Commerce) for business appointments. The appointees must be business owners or managers in Springfield, but need not be City residents. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR MOORE TO RE- APPOINT ANNIE SAKAGUCHI AND JERI RAY TO THE LANE WORKFORCE PARTNERSHIP BOARD WITH TERMS EXPIRING DECEMBER 31, 2014. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT — RALSTON AND WOODROW). 2. Business from Council a. Committee Reports 1. Mayor Lundberg said the SPROUT opening event was amazing and a lot of fun. This venue would be a huge draw for downtown. b. Other Business BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT City of Springfield Council Regular Meeting Minutes March 19, 2012 Page 8 The meeting was adjourned 7:47 p.m. Minutes Recorder Amy Sowa � .,. ttrtdbef g Joe Pishioneri Council President Attest: City Recodler