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HomeMy WebLinkAbout02/21/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 21, 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Tuesday, February 21, 2012 at 7:06 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie (by conference phone),. Moore, and Woodrow. Also present were Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. Councilor Ralston was absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of the January 2012, Disbursements for Approval. 2. Minutes a. February 6, 2012 — Work Session b. February 6, 2012 — Regular Meeting 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of the Liquor License Endorsement for Harley's and Horses, located at 2816 Main Street, Springfield, OR 97478. b. Approval of the Liquor License Endorsement for Buy 2 020, located at 5737 Main Street, Springfield, OR 97478. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR WITH THE CHECK TO UPS OF THE JANUARY 2012 DISBURSEMENTS REMOVED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON). City of Springfield Council Regular Meeting Minutes February 21, 2012 Page 2 ITEMS REMOVED 1. Check #112003 to United Parcel Service (UPS) of the January 2012 Disbursements. Councilor VanGordon declared a conflict of interest as this payment was made to his employer United Parcel Service (UPS). He abstained from voting. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CHECK TO UPS OF THE JANUARY 2012 DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT — RALSTON, AND 1 ABSTENTION — VANGORDON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Sanipac Rates. RESOLUTION NO. 12 -03 — A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING THE MASTER SCHEDULE OF RATES PERMITS LICENSES AND OTHER CHARGES AS ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE IN ORDER TO AMEND GARBAGE AND REFUSE RATES AND AUTHORIZE THE VOLUNTARY COLLECTION OF SEPARATED FOOD WASTE. Assistant Public Works Director Len Goodwin presented the staff report on this item. Sanipac, the City's franchise hauler for solid waste, requested an increase of 6.95 percent for residential and 7.95 percent for commercial hauling rates and to add a voluntary Food Waste diversion program for commercial customers. As part of the proposal, Sanipac had added a 21 gallon Every Other Week service and a Recycling. only service. Rates for other cities were shown in the Council Briefing Memorandum included in the agenda packet. Council reviewed this request at a work session on February 13, 2012. Staff recommended that the increase be effective March 1, 2012. With the proposed increase, Sanipac would have approximately a 7% return on their assets, slightly below the 10% of most jurisdictions in Oregon. Sanipac proposed to institute a food waste diversion program as a service to its commercial accounts. This program would allow Sanipac to divert food waste away from the land fill and allow participants to reduce the size of their trash containers. The rate for commercial food waste containers would be 20% less than a comparable trash container. This program could allow a business to cut costs by reducing the size of the trash container as a result of adding a food waste container. Mr. Goodwin said Sanipac would likely be back in less than four years, which was typically how long between rate increases. He noted some of the factors that Sanipac took into consideration when proposing the increase. Mayor Lundberg said she wanted to make sure everyone would be notified of the new services Sanipac would be providing. She asked when those new services would be available. City of Springfield Council Regular Meeting Minutes February 21, 2012 Page 3 Scott Johnson, General Manager of Sanipac, said they could start the new services and notify customers by the first of March. Councilor Moore thanked Sanipac for hearing the Council's concerns and bringing back a reasonable proposal. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 12 -03. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON). BUSINESS FROM THE AUDIENCE 1. Charlotte Behm, Springfield, OR. Ms. Behm said she was last before Council regarding the naming of the new bridge over the Willamette River. There would be a signing ceremony for that bridge with the Oregon Department of Transportation (ODOT). Tonight, Ms. Behm said she was here to talk about the Community Veterinary Center, a non- profit that recently opened on Highway 99 in Eugene. They located in Eugene because St. Vincent DePaul gave them a piece of property on Highway 99. In the last three years, they had raised $150,000 and now owned the building. The center provided basic veterinary services for low - income people. The cost was $15 for an exam and the medications were just over their costs. They provided terrific services and would like to serve the citizens in Springfield. Councilor Woodrow asked if they provided surgery. Ms. Behm said they currently did not, but hoped to start doing surgeries this summer. Mayor Lundberg said she appreciated that they got this started. This was an issue that the City continued to work on. She asked Ms. Behm to keep in contact with the City Manager's Office so the City and the Center could work together Councilor Woodrow asked what type of verification people needed to qualify for services. Ms. Behm said they needed to provide a paycheck for one month for the whole household, or Social Security information. They were currently open Mondays from 3 -7pm, but were hoping to open on Wednesdays in a couple of weeks. They were operating with an all - volunteer staff. Councilor Woodrow also thanked Ms. Behm and the Center. 2. Irene Alltucker, Relief Nursery, Springfield, OR. Ms. Alltucker distributed cookies to the Mayor and Council. She wanted to report on the process for the Relief Nursery. Due to the economy, it had taken them much longer, but they continued to move forward in a positive City of Springfield Council Regular Meeting Minutes February 21, 2012 Page 4 direction. They had broken $2.3M for the building and would break ground at $2.9M which they hoped would occur this spring. They started a "Put Your Best Square Foot Forward" program for people to sponsor a square foot of the building which had received positive response. This helped to get widespread community support. They continued to hear from neighbors and families how much they wanted this service. They were collaborating with Head Start for parenting classes in the evenings. They were working in the community to do all they could with their limited space. The final response to the building permit was being submitted tomorrow. Councilor Moore asked how much per square foot. Ms. Alltucker said it was $167 per square foot. She had forms available. Councilor Moore asked if this building would qualify for the SDC fee reductions in place now. Mr. Goodwin said that was difficult-to answer. There would be circumstances where people applied for permits and missed the period of the reduction. If they had already submitted their permit, and they wanted to take advantage of the SDC reduction, they would need to remove their building permit and resubmit it for review. Staff could discuss this with them.. Mayor Lundberg encouraged staff to meet with the Relief Nursery to see what their options were and how those would work out. Mia Nelson, 1000 Friends of Oregon, Eugene, OR Ms. Nelson spoke regarding the motion later in the agenda about new testimony for the Metro Plan. She distributed a map showing the area under consideration. She noted the importance of this change in the Metro Plan boundary which involved 8000 acres. The Springfield City Council had control of land between the City's urban growth boundary (UGB) and the Metro Plan Boundary. This .plan took that away. The County had said the reason they wanted to do this was because they were frustrated with the City's ability to override their decisions. The County called this a problem of jurisdictional authority. She understood why they wanted the City to waive involvement with the subject property, but the City had the right to say no to that request. If the City gave up that land, they would never get it back. Most cities were not fortunate enough to have something like this and had no control beyond their UGB. This area was close to thousands of Springfield citizens, but was also land the City was looking at for UGB expansion. If the City went along with this plan, they would have no authority regarding plan amendments in that area. Currently, they had a great level of control that she encouraged the City to maintain. She asked staff to look at the proposal from the perspective of what was in it for Springfield. She said she would be testifying at the joint elected officials (JEO) meeting (March 13). Mayor Lundberg noted that the Council was scheduling a work session to look at this closely. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS It ORDINANCES City of Springfield Council Regular Meeting Minutes February 21, 2012 Page 5 \ BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Pishioneri updated Council on the Oregon Department of Fish and Wildlife (ODFW) regulation changes for the McKenzie River. Council submitted a letter supporting a citizen's proposal to oppose the proposed closure. The timetable had moved back so that letter was now moot as no proposal had been submitted yet. Staff from ODFW was to close all consumptive fishing from Hendricks Bridge to the confluence of the last rivers. The hearing on that was to be held May 14, 2012. He explained the process. Following the hearing in May, recommendations would go to the ODFW Commission. He would be testifying to the Commission. He noted that he was discouraged by his discussions with ODFW staff. Mayor Lundberg agreed they needed to watch this carefully as the McKenzie River was one of Springfield's borders. 2. Councilor Moore said she and Councilor Woodrow attended the presentation on Transit Oriented Development (TOD). Councilor Moore also attended the Connecting Communities event. It had all been very interesting. Councilor Moore also reported that she had been invited to attend a ShelterCare consumers committee meeting. They would be looking at issues regarding the Police Department and how they could better understand needs. She agreed to serve on the committee to help with communications between ShelterCare and the Police Department. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Motion to Allow New Testimony at the Joint Elected Officials Public Hearing on the Proposed Metro Plan Boundary Change East of I -5. Planning Supervisor Linda Pauly presented the staff report on this item. The Planning Commissions of Springfield, Eugene and Lane County had concluded joint public hearings on a county- initiated Metro Plan amendment that would make the plan's boundary east of Interstate 5 coterminous with the City's Urban Growth Boundary. The Metro Plan and Springfield Code. required the joint elected officials hearing to be "on the record" of the Planning Commissions' hearing unless the amendment was government- initiated and a different process, time line, or both were established by the governing bodies. This proposed Metro Plan amendment had received a good deal of testimony at separate continued joint public hearings of the three Planning Commissions. Lane County staff was requesting that the public hearing of the joint elected officials be "de novo" — a format that City of Springfield Council Regular Meeting Minutes February 21, 2012 Page 6 allowed new evidence into the record. The Metro Plan and the codes of all three jurisdictions allowed the change in format. The Lane County Board of Commissioners (on February 8, 2012) and Eugene City Council (on February 13, 2012) both unanimously approved motions to allow new testimony at the hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW THAT .IN ACCORDANCE WITH SPRINGFIELD CODE 5.14 -155, MOVE THAT THE MARCH 13, 2012 PUBLIC HEARING OF THE JOINT ELECTED OFFICIALS REGARDING THE PROPOSED BOUNDARY CHANGES OF THE METRO PLAN ALLOW NEW TESTIMONY AND NOT BE LIMITED TO THE RECORD OF THE PLANNING COMVIISSIONS. THE MOTION.PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON). BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:30 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: a1;-W4nV-A- City Rec r er