HomeMy WebLinkAbout02/21/2012 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
TUESDAY, FEBRUARY 21, 2012
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Tuesday, February 21, 2012 at 7:06 p.m., with Mayor Lundberg
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie (by conference
phone),. Moore, and Woodrow. Also present were Assistant City Manager Jeff Towery, City
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Councilor Ralston was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
CONSENT CALENDAR
1. Claims
a. Approval of the January 2012, Disbursements for Approval.
2. Minutes
a. February 6, 2012 — Work Session
b. February 6, 2012 — Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Endorsement for Harley's and Horses, located at 2816
Main Street, Springfield, OR 97478.
b. Approval of the Liquor License Endorsement for Buy 2 020, located at 5737 Main Street,
Springfield, OR 97478.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR WITH THE CHECK TO UPS
OF THE JANUARY 2012 DISBURSEMENTS REMOVED. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON).
City of Springfield
Council Regular Meeting Minutes
February 21, 2012
Page 2
ITEMS REMOVED
1. Check #112003 to United Parcel Service (UPS) of the January 2012 Disbursements.
Councilor VanGordon declared a conflict of interest as this payment was made to his employer
United Parcel Service (UPS). He abstained from voting.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CHECK TO UPS OF THE JANUARY 2012
DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (1 ABSENT — RALSTON, AND 1 ABSTENTION — VANGORDON).
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Sanipac Rates.
RESOLUTION NO. 12 -03 — A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD AMENDING THE MASTER SCHEDULE OF RATES
PERMITS LICENSES AND OTHER CHARGES AS ESTABLISHED BY THE
SPRINGFIELD MUNICIPAL CODE IN ORDER TO AMEND GARBAGE AND REFUSE
RATES AND AUTHORIZE THE VOLUNTARY COLLECTION OF SEPARATED FOOD
WASTE.
Assistant Public Works Director Len Goodwin presented the staff report on this item. Sanipac,
the City's franchise hauler for solid waste, requested an increase of 6.95 percent for residential
and 7.95 percent for commercial hauling rates and to add a voluntary Food Waste diversion
program for commercial customers. As part of the proposal, Sanipac had added a 21 gallon Every
Other Week service and a Recycling. only service. Rates for other cities were shown in the
Council Briefing Memorandum included in the agenda packet. Council reviewed this request at a
work session on February 13, 2012. Staff recommended that the increase be effective March 1,
2012. With the proposed increase, Sanipac would have approximately a 7% return on their assets,
slightly below the 10% of most jurisdictions in Oregon.
Sanipac proposed to institute a food waste diversion program as a service to its commercial
accounts. This program would allow Sanipac to divert food waste away from the land fill and
allow participants to reduce the size of their trash containers. The rate for commercial food waste
containers would be 20% less than a comparable trash container. This program could allow a
business to cut costs by reducing the size of the trash container as a result of adding a food waste
container.
Mr. Goodwin said Sanipac would likely be back in less than four years, which was typically how
long between rate increases. He noted some of the factors that Sanipac took into consideration
when proposing the increase.
Mayor Lundberg said she wanted to make sure everyone would be notified of the new services
Sanipac would be providing. She asked when those new services would be available.
City of Springfield
Council Regular Meeting Minutes
February 21, 2012
Page 3
Scott Johnson, General Manager of Sanipac, said they could start the new services and notify
customers by the first of March.
Councilor Moore thanked Sanipac for hearing the Council's concerns and bringing back a
reasonable proposal.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 12 -03. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT — RALSTON).
BUSINESS FROM THE AUDIENCE
1. Charlotte Behm, Springfield, OR. Ms. Behm said she was last before Council regarding the
naming of the new bridge over the Willamette River. There would be a signing ceremony for
that bridge with the Oregon Department of Transportation (ODOT).
Tonight, Ms. Behm said she was here to talk about the Community Veterinary Center, a non-
profit that recently opened on Highway 99 in Eugene. They located in Eugene because St.
Vincent DePaul gave them a piece of property on Highway 99. In the last three years, they
had raised $150,000 and now owned the building. The center provided basic veterinary
services for low - income people. The cost was $15 for an exam and the medications were just
over their costs. They provided terrific services and would like to serve the citizens in
Springfield.
Councilor Woodrow asked if they provided surgery.
Ms. Behm said they currently did not, but hoped to start doing surgeries this summer.
Mayor Lundberg said she appreciated that they got this started. This was an issue that the
City continued to work on. She asked Ms. Behm to keep in contact with the City Manager's
Office so the City and the Center could work together
Councilor Woodrow asked what type of verification people needed to qualify for services.
Ms. Behm said they needed to provide a paycheck for one month for the whole household, or
Social Security information. They were currently open Mondays from 3 -7pm, but were
hoping to open on Wednesdays in a couple of weeks. They were operating with an all -
volunteer staff.
Councilor Woodrow also thanked Ms. Behm and the Center.
2. Irene Alltucker, Relief Nursery, Springfield, OR. Ms. Alltucker distributed cookies to the
Mayor and Council. She wanted to report on the process for the Relief Nursery. Due to the
economy, it had taken them much longer, but they continued to move forward in a positive
City of Springfield
Council Regular Meeting Minutes
February 21, 2012
Page 4
direction. They had broken $2.3M for the building and would break ground at $2.9M which
they hoped would occur this spring. They started a "Put Your Best Square Foot Forward"
program for people to sponsor a square foot of the building which had received positive
response. This helped to get widespread community support. They continued to hear from
neighbors and families how much they wanted this service. They were collaborating with
Head Start for parenting classes in the evenings. They were working in the community to do
all they could with their limited space. The final response to the building permit was being
submitted tomorrow.
Councilor Moore asked how much per square foot.
Ms. Alltucker said it was $167 per square foot. She had forms available.
Councilor Moore asked if this building would qualify for the SDC fee reductions in place
now.
Mr. Goodwin said that was difficult-to answer. There would be circumstances where people
applied for permits and missed the period of the reduction. If they had already submitted their
permit, and they wanted to take advantage of the SDC reduction, they would need to remove
their building permit and resubmit it for review. Staff could discuss this with them..
Mayor Lundberg encouraged staff to meet with the Relief Nursery to see what their options
were and how those would work out.
Mia Nelson, 1000 Friends of Oregon, Eugene, OR Ms. Nelson spoke regarding the motion
later in the agenda about new testimony for the Metro Plan. She distributed a map showing
the area under consideration. She noted the importance of this change in the Metro Plan
boundary which involved 8000 acres. The Springfield City Council had control of land
between the City's urban growth boundary (UGB) and the Metro Plan Boundary. This .plan
took that away. The County had said the reason they wanted to do this was because they were
frustrated with the City's ability to override their decisions. The County called this a problem
of jurisdictional authority. She understood why they wanted the City to waive involvement
with the subject property, but the City had the right to say no to that request. If the City gave
up that land, they would never get it back. Most cities were not fortunate enough to have
something like this and had no control beyond their UGB. This area was close to thousands
of Springfield citizens, but was also land the City was looking at for UGB expansion. If the
City went along with this plan, they would have no authority regarding plan amendments in
that area. Currently, they had a great level of control that she encouraged the City to maintain.
She asked staff to look at the proposal from the perspective of what was in it for Springfield.
She said she would be testifying at the joint elected officials (JEO) meeting (March 13).
Mayor Lundberg noted that the Council was scheduling a work session to look at this closely.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
It
ORDINANCES
City of Springfield
Council Regular Meeting Minutes
February 21, 2012
Page 5 \
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Pishioneri updated Council on the Oregon Department of Fish and
Wildlife (ODFW) regulation changes for the McKenzie River. Council submitted a
letter supporting a citizen's proposal to oppose the proposed closure. The timetable
had moved back so that letter was now moot as no proposal had been submitted
yet. Staff from ODFW was to close all consumptive fishing from Hendricks Bridge
to the confluence of the last rivers. The hearing on that was to be held May 14,
2012. He explained the process. Following the hearing in May, recommendations
would go to the ODFW Commission. He would be testifying to the Commission.
He noted that he was discouraged by his discussions with ODFW staff.
Mayor Lundberg agreed they needed to watch this carefully as the McKenzie River
was one of Springfield's borders.
2. Councilor Moore said she and Councilor Woodrow attended the presentation on
Transit Oriented Development (TOD). Councilor Moore also attended the
Connecting Communities event. It had all been very interesting.
Councilor Moore also reported that she had been invited to attend a ShelterCare
consumers committee meeting. They would be looking at issues regarding the
Police Department and how they could better understand needs. She agreed to
serve on the committee to help with communications between ShelterCare and the
Police Department.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Motion to Allow New Testimony at the Joint Elected Officials Public Hearing on the
Proposed Metro Plan Boundary Change East of I -5.
Planning Supervisor Linda Pauly presented the staff report on this item. The Planning
Commissions of Springfield, Eugene and Lane County had concluded joint public hearings on a
county- initiated Metro Plan amendment that would make the plan's boundary east of Interstate 5
coterminous with the City's Urban Growth Boundary. The Metro Plan and Springfield Code.
required the joint elected officials hearing to be "on the record" of the Planning Commissions'
hearing unless the amendment was government- initiated and a different process, time line, or
both were established by the governing bodies.
This proposed Metro Plan amendment had received a good deal of testimony at separate
continued joint public hearings of the three Planning Commissions. Lane County staff was
requesting that the public hearing of the joint elected officials be "de novo" — a format that
City of Springfield
Council Regular Meeting Minutes
February 21, 2012
Page 6
allowed new evidence into the record. The Metro Plan and the codes of all three jurisdictions
allowed the change in format. The Lane County Board of Commissioners (on February 8, 2012)
and Eugene City Council (on February 13, 2012) both unanimously approved motions to allow
new testimony at the hearing.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
WOODROW THAT .IN ACCORDANCE WITH SPRINGFIELD CODE 5.14 -155, MOVE
THAT THE MARCH 13, 2012 PUBLIC HEARING OF THE JOINT ELECTED
OFFICIALS REGARDING THE PROPOSED BOUNDARY CHANGES OF THE METRO
PLAN ALLOW NEW TESTIMONY AND NOT BE LIMITED TO THE RECORD OF
THE PLANNING COMVIISSIONS. THE MOTION.PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST (1 ABSENT — RALSTON).
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:30 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
a1;-W4nV-A-
City Rec r er