HomeMy WebLinkAboutItem 06 Acceptance of Permit Project P30485, Public Improvements for Westwind Estates Subdivision AGENDA ITEM SUMMARY Meeting Date: 3/19/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Matt Stouder/Public
Works
Staff Phone No: 541-736-1035
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: ACCEPTANCE OF PERMIT PROJECT P30485; PUBLIC IMPROVEMENTS
FOR WESTWIND ESTATES SUBDIVISION.
ACTION
REQUESTED:
Adopt or reject the following resolution:
A RESOLUTION TO ACCEPT PERMIT PROJECT P30485; PUBLIC
IMPROVEMENTS FOR WESTWIND ESTATES SUBDIVISION.
ISSUE
STATEMENT:
Hayden Enterprises, LLC, commonly referred to as Hayden Homes, was the
developer-of-record for this project. KPFF Consulting Engineers was the project
engineer and Kipco Construction was the contractor. The project work is now
complete and ready for formal City Council acceptance for the City’s use,
operation, maintenance and ownership.
ATTACHMENTS: 1. Resolution
2. Sidewalk Ramp Repair Agreement between Hayden Homes and the City
DISCUSSION/
FINANCIAL
IMPACT:
This project involved the installation of the following public improvements:
• 5,995 lineal feet of storm drainage pipe, ranging from 6-inch to 30-inch in
diameter
• 27 stormwater manholes, 29 curb inlets and 8 catch basins
• 1 stormwater water quality facilities
• 6,326 lineal feet of wastewater pipe, ranging from 6-inch to 8-inch in
diameter
• 19 wastewater manholes
• 4,522 lineal feet of local asphalt streets 28 feet and 36 feet wide
• 32 street lights
• Dedication of 209,590 square feet of public right-of-way
KPFF Consulting Engineers and the City Engineer have inspected the work and found it to be satisfactory,
with one exception: concrete cracking on sidewalk ramps in five locations. Staff has executed a separate
letter agreement (see Attachment 2) to address this deficiency. Hayden Homes will correct the concrete
cracking within one year from Council acceptance of project P30485. This one-year period is the standard
warranty period for Permit Projects. The City will retain the developer’s Performance Bond to ensure that
the developer completes the repairs, along any other deficiencies that staff may identify during the
warranty period. Considering the agreements to address the deficient work, staff recommends that City
Council accept the public improvements for Permit Project P30495.
Additionally, the developer has satisfied its obligation of a 2006 agreement, as authorized by Council,
whereby payment of $175,000, in 2010, to the City for future construction costs to extend S. 48th Street
from Aster Street to Daisy Street.
Staff does not have a final construction cost for this project, as it was privately engineered, built, and
financed. There are no anticipated financial impacts to the City other than future maintenance
responsibilities of the constructed infrastructure.
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P30485 Public Improvements for Westwind Estates Subdivision; and
WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project
be accepted and permanently included in the improvement maintenance program of the City of
Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future
maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the
Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 19th day of
March, 2012.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS
TO FORM
Joseph J. Leahy
DATE: January 1, 2008
OFFICE OF CITY ATTORNEY
CITY OF SPRINGFIELD
Attachment 1
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Attachment 2
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