HomeMy WebLinkAboutItem 01 Lane Council of Librarians - Inter-Library Reciprocal Lending Agreement AGENDA ITEM SUMMARY Meeting Date: 2/27/2012
Meeting Type:Work Session
Staff Contact/Dept.: Rob Everett/Library
Staff Phone No: X3756
Estimated Time: 30 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Preserve Hometown
Feel, Livability, and
Environmental Quality
ITEM TITLE: LANE COUNCIL OF LIBRARIANS – INTER-LIBRARY RECIPROCAL
LENDING AGREEMENT
ACTION
REQUESTED:
Direct staff to proceed with planning, testing, and implementation of reciprocal
lending of library materials among participating Lane County libraries.
ISSUE
STATEMENT:
Seven of the eight public libraries in Lane Country use the automated SIRSI/Dynix
integrated library system (ILS). This system is hosted by Springfield Public
Library. In addition to Springfield the other participating libraries are Fern Ridge
Library District (Veneta), Junction City Public Library, Cottage Grove Public
Library, Lane Library District (Creswell), Oakridge Public Library, and Siuslaw
Library District (Florence/Mapleton). Springfield administers the annual service
contract and provides initial on-call help and trouble shooting. This consortium
was established through a series of intergovernmental agreements that have been in
place for the past 12 years with the exception of Creswell which came on board in
2002 with the creation of the Lane Library District.
Because we share the same automated system library staff and patrons are able to
see and request items from all 7 library collections. Currently, we then request the
item via the interlibrary loan module. This process must be mediated by a staff
member. No participating library charges its patrons to borrow materials from one
of our shared system libraries. In the interest of improving service to all of our
patrons and in eliminating unnecessary staff labor we are proposing that we move
from requesting materials via interlibrary loan; a practice more appropriate when
requesting materials outside of our system, to establishing a reciprocal lending
agreement that will allow any patron from any participating library to borrow
materials directly from any library. The libraries would develop procedures and
protocols to administer this agreement prior to implementation. The result should
be a more customer friendly and cost-effective library service
ATTACHMENTS: ATT1: City Code 2.464 Library Rules
DISCUSSION/
FINANCIAL
IMPACT:
The Library seeks Council direction to proceed with testing and implementation of
reciprocal lending among participating Lane Council of Librarians (LCOL)
libraries. This service enhancement would increase access to library materials for
the patrons of all participating libraries while reducing the labor costs currently
incurred providing inter-library loan among the same group of libraries. We believe
this proposal is revenue neutral.
2.464 Rules.
The library and its operation shall be subject to such reasonable rules and regulations as adopted and
published by the library and reviewed by the library board in order to retain the use of said library for the
greatest benefit to the greatest number. All the rules and regulations for the use and operation of the
library shall be subject to review and revision by the council. The library director, by the rules and
regulations, may exclude from the use of the library any and all persons who willfully violate such rules
and regulations. The rules and regulations shall be in conformity with Springfield Municipal Code section
5.062. The library director may extend privileges and use of the library to nonresidents upon such terms
and conditions as the board advises. [Section 2.464 amended by Ordinance No. 6266, enacted March 21,
2011.]