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HomeMy WebLinkAbout02/06/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 6, 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth .Street, Springfield, Oregon, on Monday, February 6; 2012 at 7:05 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. OCCMA Presentation — OCCMA Past President Eileen Stein. City Manager Gino Grimaldi introduced Eileen Stein, City Administrator from Sisters, Oregon and past president of Oregon Cities and Counties Management Association ( OCCMA). Mr. Grimaldi noted that this item was to acknowledge Jeff Towery who was the current OCCMA President. He acknowledged Mr. Towery's family who were in the audience. Ms. Stein said she was pleased to be here to present the Red Lantern to Mr. Towery. The Red Lantern of the OCCMA symbolized the leadership of their profession to Oregon communities. The inscription on the lantern read, "The lantern was a beacon to show the way, and the red lens was a reminder to proceed cautiously ". Mr. Towery's name had been engraved on the lantern as the current President. This lantern was started in 2001 and was presented each year to the president of OCCMA for display during their year of service. She thanked the Mayor and Council, and Mr. Grimaldi for allowing Mr. Towery the opportunity to serve the OCCMA in this way. Mayor Lundberg said it was a pleasure to have Ms. Stein back here in Springfield. She congratulated Mr. Towery. CONSENT CALENDAR 1. Claims 2. Minutes a. January 9, 2012 — Work Session b. January 17, 2012 — Work Session c. January 17, 2012 — Regular Meeting d. January 23, 2012 — Work Session City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 2 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approve an Amended Multi -year (7) Service Agreement with SirsiDynix, the Library's Automated Library System (ALS) Vendor. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE ,CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Supplemental Budget Resolution. RESOLUTION NO. 12 -01 - A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, SPECIAL REVENUE, BUILDING CODE, SANITARY SEWER CAPITAL, DEVELOPMENT PROJECTS, STORM DRAINAGE CAPITAL STREET CAPITAL LOCAL WW OPERATIONS, STORM DRAINAGE OPERATIONS, BOOTH - KELLY, AND VEHICLE & EQUIPMENT FUNDS. Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal year the Council was requested to make adjustments to the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required adjustments. These adjustments to resources and requirements changed the current budget and were processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This was the second of three scheduled FYI supplemental budget requests to come before Council. The supplemental budget being presented included adjusting resources and requirements in the General, Street, Special Revenue, Building Code, Sanitary Sewer Capital, Development Projects, Storm Drainage Capital, Street Capital, Local WW Operations, Storm Drainage Operations, Booth - Kelly, and Vehicle & Equipment Funds. The overall financial impact of the Supplemental Budget Resolution was increasing Capital Projects ($34,500), decreasing Reserves ($73,562), increasing Interfund Transfers ($388,055) and increasing Operating ($131,594). These were offset by Grants ($75,000), new revenue ($17,532) and other Fund transfers ($388,055). Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 3 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 12 -01. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Tom Mulhern, Catholic Community Service (CCS) Director, 1025 G Street, Springfield.. Mr. Mulhern introduced himself as the new director of Catholic Community Services. He distributed a list of services provided by their agency. He provided several examples of how their agency had provided for community members and families in need. He wanted to remind the Council that CCS was there and they appreciated the partnership of the City. They wanted to be a good neighbor and good partner. Councilor Woodrow thanked Mr. Mulhern, She appreciated a recent commercial she had _seen about the services of CCS. They did offer great services. Councilor Moore thanked Mr. Mulhern and said they needed to advertise more. The services CCS provided were amazing. Councilor Pishioneri said they performed a great service. He would like to see this organization and other similar organizations get together as much as possible to find out if there were redundancies. Perhaps they could find ways to focus their funding to address all areas of need more efficiently. It would be great to have several organizations represented together. Mr. Mulhern said he appreciated that and was willing to hear suggestions from others. 2. Ed McMahon, Executive Director of the Lane County HomeBuilders' Association (HBA), 1065 River Road, Eugene,OR. Mr. McMahon said he was here to speak regarding the amendments to the system development charges (SDC). He thanked Council for their leadership and felt it would help the economy in Springfield. He understood the intent was to create jobs. He reminded the Council that in April 2009 HBA presented evidence that the local homebuilding industry was the third largest employer in Lane County and asked them to remember that sector when looking to create jobs. He questioned why residential was only getting a fifty percent reduction, although he did believe that would help with local housing. He asked them to reconsider the date of implementation. Currently, the implementation date was April 1, but he felt that moving it to March 1 would be more beneficial to capture the entire building season. He explained. He thanked them again for their leadership and felt this could be the beginning for other communities. Mayor Lundberg asked Mr. Grimaldi about the implementation date. Mr. Grimaldi said they were looking at a six month window, but if they started on March 1, they could have a 7 month window. That was Council's decision. Mayor Lundberg said they would discuss that after the last speaker. 3. Jim Welsh 950 Killian Lane, Elmira, OR. Mr. Welsh was representing the Springfield Board of Realtors. Mr. Welsh said his group and the HBA were in contact and he supported what City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 4 Mr. McMahon had shared. They believed the reduction was a stimulus for the economy and appreciated their leadership. He hoped to see other municipalities follow Springfield's lead. He felt there would be an increase in development in 2012. 4. Steve Moe, P.O. Box 807, Springfield, OR, Mr. Moe spoke regarding Glenwood and the Refinement Plan. There were those that were interested in doing development in Glenwood, but currently there could only be contiguous annexation. He suggested the City annex Franklin Boulevard for the entire length in Glenwood up to I -5. He felt that might help developers in that area. One of the developers had asked him to bring this forward. COUNCIL RESPONSE Mayor Lundberg said Council would discuss the proposal to move the start date for the residential SDC reduction to March when that item came up on the agenda. She asked Mr. Grimaldi about the annexation question from Mr. Moe. Mr. Grimaldi said staff could take 'a closer look at Mr. Moe's proposal and bring something back to Council. The annexation would include the old Franklin Boulevard as well. RRESPONDENCE AND PETITIONS 1. Correspondence from Food for Lane County Regarding Hanging Banner Fees (see attached staff response). IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mayor Lundberg asked about staff's recommendation in the report attached to the correspondence. Mr. Grimaldi said staff's recommendation would go into effect immediately. ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Mayor /Council Committee Assignments Mayor Lundberg said since there were new councilors when last year's assignments were made, she wanted to go back through to review the assignments with councilors to make any changes. A revised version was in front of the Council. She wanted to make sure they were comfortable with the updated assignments. She had spoken with all of the councilors. All councilors were comfortable with the assignments. City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 5 Mayor Lundberg formalized the assignments. 2. Business from Council a. Committee Reports 1. Councilor Woodrow reported on the Police Planning Task Force_(PPTF). She noted that there were a number of community volunteers who regularly took care of police vehicles. The community volunteers were now also helping to paint over graffiti on utility poles with paint provided by Springfield Utility Board (SUB). She wanted to recognize those volunteers. The partnership between SUB and the Police department was a good one. Councilor Woodrow reported on the 44th Street/Main Street pedestrian crossing and said the location had been identified. Stakeholders spent December and January in numerous meetings collaborating with businesses, City staff, and Oregon . Department of Transportation (ODOT) to try to find a balance that would provide pedestrian safety, business access and traffic flow on Main Street. She was proud of the business and property owners, ODOT and City staff for taking the time and coming to a solution that everyone felt good about. They now had momentum to move forward with the other crossings. Once all of the crossings were in place, there would-be a much safer traffic flow along Main Street. 2. Councilor Moore said she attended Community Leaders Assembly Meeting on January 24 regarding Latino issues in the area. She was there representing herself, but did stand up to support the Latino community and some 'of the issues they faced. Councilor Moore spoke regarding the tour of Symantec on February 2. It was a very enjoyable tour and it was great to see this business that was so active in our I ommunity. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Franklin Boulevard Redevelopment Project National Environmental Policy Act (NEPA) Intergovernmental Agreement with Oregon Department of Transportation. Transportation Manager Tom Boyatt presented the staff report on this item. Before he spoke on this item, he acknowledged the leadership of Councilor Woodrow in helping the group get to resolution on the 44th and Main Street crossing project. The City had secured $1,200,000 for the Franklin Boulevard Project Environmental Assessment (EA). The EA was a federal requirement that must be developed and approved before City could undertake improvements to Franklin Boulevard as envisioned in the 2009 Franklin Boulevard Study and the draft Glenwood Refinement Plan. A completed EA was also necessary to be competitive for federal infrastructure improvement funding. Secured funding was made up of $800,000 federal Surface Transportation Program — Urban funds programmed at the discretion of the Metropolitan Policy Committee, $200,000 of SEDA funding, $150,000 of Transportation City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 6 SDC funding, and $50,000 of LTD funding. The City currently had a $500,000 federal grant pending consideration to add funding to the Project. The City must work through ODOT to advance the Project as federal dollars were involved. Further, the City had the opportunity to procure NEPA consulted services through ODOT's existing Price Agreement contracts with a variety of qualified firms. Once the IGA had been executed by ODOT and the City, ODOT would advertise the City's request for consulted services through the "Mini Solicitation" process under a selected ODOT Price Agreement. The EA was estimated to take about 18 months, which would be significantly below the national average for this type of work. The purpose of the EA was to fulfill NEPA requirements to document and mitigate any potential project impacts to natural, historic and social resources in the Project area. The final EA, called a Revised Environmental Assessment, must be approved by the City, ODOT and the Federal Highway Administration. The City Attorney's Office had approved the Draft IGA and would stamp the final IGA prior to its execution. Mr. Boyatt highlighted three areas in the IGA. The first was on page 1, section 2 under Terms of Agreement, "Agency is understood to be the Project Sponsor .. ". This was language that the City had included because they had been working forward on this as a City project and this helped keep ownership of the project. They had not heard concerns from ODOT about that language to date. The second area was on page 2, section 3 which noted there was .$1,200,000 for the cost of this project. The cost could come in under that if all went well, or it could come in over that amount. He wanted Council to be aware that the City would be responsible for all costs in excess of the $800,000 in Federal funds. The last area he wanted to point out was on page 14, section 33 (a), (b), and (c). This section identified how long the City would have to prosecute the project after the NEPA. This was attached to all Federal funds. He explained the times outlined. Staff was confident they could meet. those goals and be successful. Mr. Boyatt said he met with ODOT's Region 11 Environmental Manager who suggested the City get the Federal Highway Administration (FHA) to come back down and walk the corridor with staff. The City could ask the FHA to back a NEPA documentation in the third category called categorical exclusion. If successful, the cost would be less, as would the timeline. The agreement before Council was still in draft form. ODOT was giving it a final review. Mayor Lundberg said this was a good sign. She congratulated staff. Councilor Wylie said she was hoping they could get the exclusion. She was heartened with the encouragement staff received from ODOT. Mr. Boyatt said the NEPA documentation had been challenged for many years. Over the last eight month, Federal Highways was relaxing what they would consider. Councilor Pishioneri asked staff to let Mr. Grimaldi know if there was a way Council could help with the Federal Highways to get that exclusion. Councilor Moore said the Federal and State governments should offer stimulus City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 7 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE A MOTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE THE LOCAL AGENCY AGREEMENT SURFACE TRANSPORTATION PROGRAM — URBAN FRANKLIN BOULEVARD REDEVELOPMENT PROJECT CITY OF SPRINGFIELD INTERGOVERNMENTAL AGREEMENT (IGA) WITH THE OREGON DEPARTMENT OF TRANSPORTATION (ODOT) ON BEHALF OF THE CITY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND .0 AGAINST. 2. Amendment of SDC Fees and Charges. RESOLUTION NO. 2 — A RESOLUTION OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING THE RATE STRUCTURE FOR SYSTEMS DEVELOPMENT CHARGES AS ESTABLISHED IN THE SPRINGFIELD MUNICIPAL CODE, SECTION 3.406, AND SPECIFYING AN EFFECTIVE DATE. Planning Supervisor Jim Donovan presented the staff report on this item. The Springfield City Council made policy decisions on City fees and user rates and had the discretion to temporarily modify or suspend -the collection of such fees and charges for economic development or other purposes deemed necessary by the Council. The Resolution in the agenda packet authorized an amended system development charge (SDC) collection structure for the period beginning April 1, 2012 and ending December 31, 2012. The continued slow pace of recovery had challenged the City's ability to continue to provide adequate service levels. The economy seemed close to a point where positive news might come, and at that marginal point, it was possible that providing some form of stimulus might push Springfield across the tipping point. The last stimulative effort, which was limited to one and two family residential construction, did provide a very limited benefit. Since what would be the most beneficial to the local economy would be job creation from large scale commercial and industrial development, a temporary reduction focused on that segment might prove more productive, particularly at this point. The proposed change with respect to large scale development would not have any near term adverse revenue impact, since current forecasting techniques did not assume any such large scale development. Incentivizing large scale anchor developments would result in marginally lower total revenues over the long -term as surrounding developments occurred and offset the incentives These reduced revenues may have the effect of delaying completion of capital projects funded by SDC revenues. This could present challenges if the level of growth. triggered needs for capital construction before sufficient funds had accumulated. The 50 percent reduction on other SDC revenues was likely to have an impact on SDC revenues in the near term. For FY 2012 the City had currently projected total local SDC revenues at $1.45 million, with $610,000 received through December. This change could result in total revenues for FY 2012 coming in at about $1 million. For FY 2013, current projections called for total local SDC revenues of $1 million. This change could reduce those revenues by half, although to the extent that the change stimulated development, that shortfall could be reduced, although likely not eliminated. City of Springfield Council Regular Meeting Minutes February 6, 2012 Page 8 Mr. Donovan said tonight's proposal was a three point proposal: 1) for construction of commercial/industrial development over 75,000 square feet, the SDC would be waived 100 %; 2) for construction of commercial/industrial development between 50,000 and 75,000 square feet, the SDC would be waived 50% if 50 new jobs were included; and 3) for all other developments, including residential, SDC would be reduced by 50 %. This was a stimulus proposal that should build confidence in the community. He appreciated the feedback from Mr. McMahon and others that it had already generated interest. Councilor Ralston wanted to move the start date to March 1 rather than April 1. Mr. Donovan said staff would support that new start date as it would help to capture the development season. They could modify the resolution to start March 1, 2012 and end December 31, 2012. Councilor Pishioneri asked if it could be started immediately rather than waiting until March 1. Mr. Donovan said the SDC reduction was implemented when building permits were issued. The sooner they could start the procedures and development review, the better. With a Resolution, Council had the authority to have .it effective immediately: City Attorney Mary Bridget Smith concurred that it could be effective immediately. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY RALSTON TO ADOPT RESOLUTION NO.2 SPECIFIYING AFFECTIVE DATE IMMEDIATELY ENDING DECEMBER 31, 2012 AND AMENDING ITEM 2 TO INDICATE 50 FULL TIME EMPLOYEES INSTEAD OF 100 FULL TIME EMPLOYEES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:47 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Recd der