HomeMy WebLinkAbout02/06/2012 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, FEBRUARY 6, 2012
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth .Street,
Springfield, Oregon, on Monday, February 6; 2012 at 7:05 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston
and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff
Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. OCCMA Presentation — OCCMA Past President Eileen Stein.
City Manager Gino Grimaldi introduced Eileen Stein, City Administrator from Sisters, Oregon
and past president of Oregon Cities and Counties Management Association ( OCCMA). Mr.
Grimaldi noted that this item was to acknowledge Jeff Towery who was the current OCCMA
President. He acknowledged Mr. Towery's family who were in the audience.
Ms. Stein said she was pleased to be here to present the Red Lantern to Mr. Towery. The Red
Lantern of the OCCMA symbolized the leadership of their profession to Oregon communities.
The inscription on the lantern read, "The lantern was a beacon to show the way, and the red lens
was a reminder to proceed cautiously ". Mr. Towery's name had been engraved on the lantern as
the current President. This lantern was started in 2001 and was presented each year to the
president of OCCMA for display during their year of service. She thanked the Mayor and
Council, and Mr. Grimaldi for allowing Mr. Towery the opportunity to serve the OCCMA in this
way.
Mayor Lundberg said it was a pleasure to have Ms. Stein back here in Springfield. She
congratulated Mr. Towery.
CONSENT CALENDAR
1. Claims
2. Minutes
a. January 9, 2012 — Work Session
b. January 17, 2012 — Work Session
c. January 17, 2012 — Regular Meeting
d. January 23, 2012 — Work Session
City of Springfield
Council Regular Meeting Minutes
February 6, 2012
Page 2
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Approve an Amended Multi -year (7) Service Agreement with SirsiDynix, the Library's
Automated Library System (ALS) Vendor.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE ,CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Supplemental Budget Resolution.
RESOLUTION NO. 12 -01 - A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, SPECIAL
REVENUE, BUILDING CODE, SANITARY SEWER CAPITAL, DEVELOPMENT
PROJECTS, STORM DRAINAGE CAPITAL STREET CAPITAL LOCAL WW
OPERATIONS, STORM DRAINAGE OPERATIONS, BOOTH - KELLY, AND VEHICLE
& EQUIPMENT FUNDS.
Finance Director Bob Duey presented the staff report on this item. At various times during the
fiscal year the Council was requested to make adjustments to the annual budget to reflect needed
changes in planned activities, to recognize new revenues, or to make other required adjustments.
These adjustments to resources and requirements changed the current budget and were processed
through supplemental budget requests scheduled by the Finance Department on an annual basis.
This was the second of three scheduled FYI supplemental budget requests to come before
Council. The supplemental budget being presented included adjusting resources and
requirements in the General, Street, Special Revenue, Building Code, Sanitary Sewer Capital,
Development Projects, Storm Drainage Capital, Street Capital, Local WW Operations, Storm
Drainage Operations, Booth - Kelly, and Vehicle & Equipment Funds.
The overall financial impact of the Supplemental Budget Resolution was increasing Capital
Projects ($34,500), decreasing Reserves ($73,562), increasing Interfund Transfers ($388,055) and
increasing Operating ($131,594). These were offset by Grants ($75,000), new revenue ($17,532)
and other Fund transfers ($388,055).
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
City of Springfield
Council Regular Meeting Minutes
February 6, 2012
Page 3
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 12 -01. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Tom Mulhern, Catholic Community Service (CCS) Director, 1025 G Street, Springfield.. Mr.
Mulhern introduced himself as the new director of Catholic Community Services. He
distributed a list of services provided by their agency. He provided several examples of how
their agency had provided for community members and families in need. He wanted to
remind the Council that CCS was there and they appreciated the partnership of the City. They
wanted to be a good neighbor and good partner.
Councilor Woodrow thanked Mr. Mulhern, She appreciated a recent commercial she had _seen
about the services of CCS. They did offer great services.
Councilor Moore thanked Mr. Mulhern and said they needed to advertise more. The services
CCS provided were amazing.
Councilor Pishioneri said they performed a great service. He would like to see this
organization and other similar organizations get together as much as possible to find out if
there were redundancies. Perhaps they could find ways to focus their funding to address all
areas of need more efficiently. It would be great to have several organizations represented
together.
Mr. Mulhern said he appreciated that and was willing to hear suggestions from others.
2. Ed McMahon, Executive Director of the Lane County HomeBuilders' Association (HBA),
1065 River Road, Eugene,OR. Mr. McMahon said he was here to speak regarding the
amendments to the system development charges (SDC). He thanked Council for their
leadership and felt it would help the economy in Springfield. He understood the intent was to
create jobs. He reminded the Council that in April 2009 HBA presented evidence that the
local homebuilding industry was the third largest employer in Lane County and asked them to
remember that sector when looking to create jobs. He questioned why residential was only
getting a fifty percent reduction, although he did believe that would help with local housing.
He asked them to reconsider the date of implementation. Currently, the implementation date
was April 1, but he felt that moving it to March 1 would be more beneficial to capture the
entire building season. He explained. He thanked them again for their leadership and felt this
could be the beginning for other communities.
Mayor Lundberg asked Mr. Grimaldi about the implementation date.
Mr. Grimaldi said they were looking at a six month window, but if they started on March 1,
they could have a 7 month window. That was Council's decision.
Mayor Lundberg said they would discuss that after the last speaker.
3. Jim Welsh 950 Killian Lane, Elmira, OR. Mr. Welsh was representing the Springfield Board
of Realtors. Mr. Welsh said his group and the HBA were in contact and he supported what
City of Springfield
Council Regular Meeting Minutes
February 6, 2012
Page 4
Mr. McMahon had shared. They believed the reduction was a stimulus for the economy and
appreciated their leadership. He hoped to see other municipalities follow Springfield's lead.
He felt there would be an increase in development in 2012.
4. Steve Moe, P.O. Box 807, Springfield, OR, Mr. Moe spoke regarding Glenwood and the
Refinement Plan. There were those that were interested in doing development in Glenwood,
but currently there could only be contiguous annexation. He suggested the City annex
Franklin Boulevard for the entire length in Glenwood up to I -5. He felt that might help
developers in that area. One of the developers had asked him to bring this forward.
COUNCIL RESPONSE
Mayor Lundberg said Council would discuss the proposal to move the start date for the
residential SDC reduction to March when that item came up on the agenda. She asked Mr.
Grimaldi about the annexation question from Mr. Moe.
Mr. Grimaldi said staff could take 'a closer look at Mr. Moe's proposal and bring something back
to Council. The annexation would include the old Franklin Boulevard as well.
RRESPONDENCE AND PETITIONS
1. Correspondence from Food for Lane County Regarding Hanging Banner Fees (see attached
staff response).
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY
COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING.
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
Mayor Lundberg asked about staff's recommendation in the report attached to the
correspondence.
Mr. Grimaldi said staff's recommendation would go into effect immediately.
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Mayor /Council Committee Assignments
Mayor Lundberg said since there were new councilors when last year's assignments were
made, she wanted to go back through to review the assignments with councilors to make any
changes. A revised version was in front of the Council. She wanted to make sure they were
comfortable with the updated assignments. She had spoken with all of the councilors.
All councilors were comfortable with the assignments.
City of Springfield
Council Regular Meeting Minutes
February 6, 2012
Page 5
Mayor Lundberg formalized the assignments.
2. Business from Council
a. Committee Reports
1. Councilor Woodrow reported on the Police Planning Task Force_(PPTF). She noted
that there were a number of community volunteers who regularly took care of
police vehicles. The community volunteers were now also helping to paint over
graffiti on utility poles with paint provided by Springfield Utility Board (SUB).
She wanted to recognize those volunteers. The partnership between SUB and the
Police department was a good one.
Councilor Woodrow reported on the 44th Street/Main Street pedestrian crossing and
said the location had been identified. Stakeholders spent December and January in
numerous meetings collaborating with businesses, City staff, and Oregon .
Department of Transportation (ODOT) to try to find a balance that would provide
pedestrian safety, business access and traffic flow on Main Street. She was proud
of the business and property owners, ODOT and City staff for taking the time and
coming to a solution that everyone felt good about. They now had momentum to
move forward with the other crossings. Once all of the crossings were in place,
there would-be a much safer traffic flow along Main Street.
2. Councilor Moore said she attended Community Leaders Assembly Meeting on
January 24 regarding Latino issues in the area. She was there representing herself,
but did stand up to support the Latino community and some 'of the issues they
faced.
Councilor Moore spoke regarding the tour of Symantec on February 2. It was a
very enjoyable tour and it was great to see this business that was so active in our
I ommunity.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Franklin Boulevard Redevelopment Project National Environmental Policy Act (NEPA)
Intergovernmental Agreement with Oregon Department of Transportation.
Transportation Manager Tom Boyatt presented the staff report on this item. Before he spoke on
this item, he acknowledged the leadership of Councilor Woodrow in helping the group get to
resolution on the 44th and Main Street crossing project.
The City had secured $1,200,000 for the Franklin Boulevard Project Environmental Assessment
(EA). The EA was a federal requirement that must be developed and approved before City could
undertake improvements to Franklin Boulevard as envisioned in the 2009 Franklin Boulevard
Study and the draft Glenwood Refinement Plan. A completed EA was also necessary to be
competitive for federal infrastructure improvement funding. Secured funding was made up of
$800,000 federal Surface Transportation Program — Urban funds programmed at the discretion of
the Metropolitan Policy Committee, $200,000 of SEDA funding, $150,000 of Transportation
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Council Regular Meeting Minutes
February 6, 2012
Page 6
SDC funding, and $50,000 of LTD funding. The City currently had a $500,000 federal grant
pending consideration to add funding to the Project.
The City must work through ODOT to advance the Project as federal dollars were involved.
Further, the City had the opportunity to procure NEPA consulted services through ODOT's
existing Price Agreement contracts with a variety of qualified firms.
Once the IGA had been executed by ODOT and the City, ODOT would advertise the City's
request for consulted services through the "Mini Solicitation" process under a selected ODOT
Price Agreement.
The EA was estimated to take about 18 months, which would be significantly below the national
average for this type of work. The purpose of the EA was to fulfill NEPA requirements to
document and mitigate any potential project impacts to natural, historic and social resources in
the Project area. The final EA, called a Revised Environmental Assessment, must be approved by
the City, ODOT and the Federal Highway Administration.
The City Attorney's Office had approved the Draft IGA and would stamp the final IGA prior to
its execution.
Mr. Boyatt highlighted three areas in the IGA. The first was on page 1, section 2 under Terms of
Agreement, "Agency is understood to be the Project Sponsor .. ". This was language that the
City had included because they had been working forward on this as a City project and this
helped keep ownership of the project. They had not heard concerns from ODOT about that
language to date. The second area was on page 2, section 3 which noted there was .$1,200,000 for
the cost of this project. The cost could come in under that if all went well, or it could come in
over that amount. He wanted Council to be aware that the City would be responsible for all costs
in excess of the $800,000 in Federal funds. The last area he wanted to point out was on page 14,
section 33 (a), (b), and (c). This section identified how long the City would have to prosecute the
project after the NEPA. This was attached to all Federal funds. He explained the times outlined.
Staff was confident they could meet. those goals and be successful.
Mr. Boyatt said he met with ODOT's Region 11 Environmental Manager who suggested the City
get the Federal Highway Administration (FHA) to come back down and walk the corridor with
staff. The City could ask the FHA to back a NEPA documentation in the third category called
categorical exclusion. If successful, the cost would be less, as would the timeline. The agreement
before Council was still in draft form. ODOT was giving it a final review.
Mayor Lundberg said this was a good sign. She congratulated staff.
Councilor Wylie said she was hoping they could get the exclusion. She was heartened with the
encouragement staff received from ODOT.
Mr. Boyatt said the NEPA documentation had been challenged for many years. Over the last
eight month, Federal Highways was relaxing what they would consider.
Councilor Pishioneri asked staff to let Mr. Grimaldi know if there was a way Council could help
with the Federal Highways to get that exclusion.
Councilor Moore said the Federal and State governments should offer stimulus
City of Springfield
Council Regular Meeting Minutes
February 6, 2012
Page 7
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE A MOTION TO AUTHORIZE AND DIRECT THE CITY
MANAGER TO EXECUTE THE LOCAL AGENCY AGREEMENT SURFACE
TRANSPORTATION PROGRAM — URBAN FRANKLIN BOULEVARD
REDEVELOPMENT PROJECT CITY OF SPRINGFIELD INTERGOVERNMENTAL
AGREEMENT (IGA) WITH THE OREGON DEPARTMENT OF TRANSPORTATION
(ODOT) ON BEHALF OF THE CITY. THE MOTION PASSED WITH A VOTE OF 6
FOR AND .0 AGAINST.
2. Amendment of SDC Fees and Charges.
RESOLUTION NO. 2 — A RESOLUTION OF THE COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING THE RATE STRUCTURE FOR SYSTEMS
DEVELOPMENT CHARGES AS ESTABLISHED IN THE SPRINGFIELD MUNICIPAL
CODE, SECTION 3.406, AND SPECIFYING AN EFFECTIVE DATE.
Planning Supervisor Jim Donovan presented the staff report on this item. The Springfield City
Council made policy decisions on City fees and user rates and had the discretion to temporarily
modify or suspend -the collection of such fees and charges for economic development or other
purposes deemed necessary by the Council.
The Resolution in the agenda packet authorized an amended system development charge (SDC)
collection structure for the period beginning April 1, 2012 and ending December 31, 2012. The
continued slow pace of recovery had challenged the City's ability to continue to provide adequate
service levels. The economy seemed close to a point where positive news might come, and at that
marginal point, it was possible that providing some form of stimulus might push Springfield
across the tipping point. The last stimulative effort, which was limited to one and two family
residential construction, did provide a very limited benefit. Since what would be the most
beneficial to the local economy would be job creation from large scale commercial and industrial
development, a temporary reduction focused on that segment might prove more productive,
particularly at this point.
The proposed change with respect to large scale development would not have any near term
adverse revenue impact, since current forecasting techniques did not assume any such large scale
development. Incentivizing large scale anchor developments would result in marginally lower
total revenues over the long -term as surrounding developments occurred and offset the incentives
These reduced revenues may have the effect of delaying completion of capital projects funded by
SDC revenues. This could present challenges if the level of growth. triggered needs for capital
construction before sufficient funds had accumulated.
The 50 percent reduction on other SDC revenues was likely to have an impact on SDC revenues
in the near term. For FY 2012 the City had currently projected total local SDC revenues at $1.45
million, with $610,000 received through December. This change could result in total revenues for
FY 2012 coming in at about $1 million. For FY 2013, current projections called for total local
SDC revenues of $1 million. This change could reduce those revenues by half, although to the
extent that the change stimulated development, that shortfall could be reduced, although likely
not eliminated.
City of Springfield
Council Regular Meeting Minutes
February 6, 2012
Page 8
Mr. Donovan said tonight's proposal was a three point proposal: 1) for construction of
commercial/industrial development over 75,000 square feet, the SDC would be waived 100 %; 2)
for construction of commercial/industrial development between 50,000 and 75,000 square feet,
the SDC would be waived 50% if 50 new jobs were included; and 3) for all other developments,
including residential, SDC would be reduced by 50 %. This was a stimulus proposal that should
build confidence in the community. He appreciated the feedback from Mr. McMahon and others
that it had already generated interest.
Councilor Ralston wanted to move the start date to March 1 rather than April 1.
Mr. Donovan said staff would support that new start date as it would help to capture the
development season. They could modify the resolution to start March 1, 2012 and end December
31, 2012.
Councilor Pishioneri asked if it could be started immediately rather than waiting until March 1.
Mr. Donovan said the SDC reduction was implemented when building permits were issued. The
sooner they could start the procedures and development review, the better. With a Resolution,
Council had the authority to have .it effective immediately:
City Attorney Mary Bridget Smith concurred that it could be effective immediately.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY RALSTON TO
ADOPT RESOLUTION NO.2 SPECIFIYING AFFECTIVE DATE IMMEDIATELY
ENDING DECEMBER 31, 2012 AND AMENDING ITEM 2 TO INDICATE 50 FULL
TIME EMPLOYEES INSTEAD OF 100 FULL TIME EMPLOYEES. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:47 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
City Recd der