HomeMy WebLinkAboutItem 04 SirsiDynix ContractAGENDA ITEM SUMMARY Meeting Date: 2/6/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Rob Everett/Library
Staff Phone No: 541-726-3756
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Financially Responsible
and Stable Government
Services
ITEM TITLE: SIRSIDYNIX CONTRACT
ACTION
REQUESTED:
Approve an amended multi-year (7) service agreement with SirsiDynix the
Library’s automated library system (ALS) vendor.
ISSUE
STATEMENT:
For the past 13 years the Springfield Library has utilized the SirsiDynix automated
library system to support virtually all library services from circulation to patron
card registration. SirsiDynix is one of the top three automated library system
vendors in the country and has recently purchased one of their main competitors.
Our system is also utilized by six other public libraries in Lane County. They share
in the costs associated with its use. In recent years the Library has seen significant
increases in each renewal of their annual service agreement with SirsiDynix. We
entered into discussions with them in order to try to minimize and stabilize these
increases. They offered a 7-year service agreement that achieves both of those
ends.
ATTACHMENTS: Attachment 1 – SirsiDynix First Amendment
DISCUSSION/
FINANCIAL
IMPACT:
The SirsiDynix renewal is a seven year agreement for our automated library
software system that minimizes and caps the increase on the annual maintenance.
For years 1 & 2 no increase is assessed, for years 3-7 a modest 3% is assessed year
over year. Our total increase over seven years is $3910. This results in a seven
year savings of $14,998 when comparing the seventh year out of a proposed 3- year
agreement (with no cap on years 4-7; $37,902) and the last year of the 7-year
bundle ($28,461). The difference in the total value of each of these approaches
over 7 years is $38,601
This seven year renewal will not only benefit the City of Springfield Library but the
six other libraries that we host. Not only will the City of Springfield save mone,
but our library partners will also enjoy a lower cost of doing business with Sirsi.
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