HomeMy WebLinkAbout12/05/2011 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 5, 2011
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, December 5, 2011 at 7:00 p.m., with Mayor Lundberg
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston
and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff
Towery, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. 2011 Library Bookmark Contest Winners.
Library Manager Barbara Thompson presented this item. The Springfield Public Library had held
a bookmark contest for grades kindergarten through middle school for 31 years. This year, over
550 students created original bookmarks and entered the contest. All their designs, about books,
reading, libraries or the year's theme, "Dream Big— Read! ", were displayed in the children's
department. I
The winners were:
1 St
grade:
Trace Coven, Brattain Elementary
2nd grade:
Ryan Evangelho, Centennial Elementary
3rd
grade:
Alexis Briggs, Thurston Elementary
4th
grade:
Kate Walkup, Home School
5th
grade:
Carlos Lopez, Centennial Elementary
and Carolina Garcia, Brattain Elementary
6th
grade:
Noah Cramer, Home School
7th
grade:
Anne Walkup, Home School
8th
grade:,
Hope Craig, Briggs Middle
Mayor Lundberg congratulated each of the winners who were present. She said it was always a
treat to see the great designs and know we have a new generation of readers who enjoy the
Library.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 2
2. K9 Retirement Presentation.
Police Chief Smith presented this item. He introduced Tony DelCastillo and his dog Creek, and
Daren Kendrick and his dog, Cyrill.
K9 Creek:
K -9 Creek was born in the Czech Republic on 4- 17 -04. In March of 2007 Creek made his way to
Southern California where he waited amongst several other dogs to be chosen by a police
agency. Sergeant Charboneau along with Officer's Kendrick and Humphries chose K -9 Creek, as
well as K -9 Bronko. Upon returning to Springfield, K -9 Creek was partnered with then Officer
Humphries and began working on May 7, 2007. Officer Humphries worked with Creek until
December 2008 when he was promoted to detective. During his time with Officer
Humphries, Creek captured six suspects. K -9 Creek then moved in with Officer Del Castillo to
continue his career starting January 6, 2008. Over the last few years Officer DelCastillo and K -9
had worked together to .capture 57 suspects..
Creek was diagnosed with Degenerative Myelopathy, is a condition where the protective sheath
around the spine deteriorated. There was no treatment for the condition which overtime caused
the. dog to lose complete control of the back half of his body. In October 2011 Creek had
deteriorated to the point that he could no long effectively do his job and was retired. Creek now
lived at home with Officer DelCastillo where he had become an inside dog and lounged around
with the family.
K9 Cyrill:
K9 Cyrill was a German Shepherd from the Czech Republic. He came to the Springfield Police
Department in September of 2003 when he was just two years.old. Cyrill had served the
department with Officer Dar en Kendrick as his handler for all eight years of his K9 career.
During that time Cyrill was responsible for capturing 235 Criminals and for $671,817.00 in
property value recovered. Cyrill was also responsible for capturing criminals from petty thieves to
robbery suspects to a murder suspect.
Cyrill would be missed as a partner for Officer Kendrick, but was adapting quickly to being a
family pet, something he had certainly earned.
Police Chief Smith noted that Officer Kendrick and Cyrill had been the most successful K9 team
in the Springfield Police Department.
3. `Be a Santa to a Senior" Proclamation.
Mayor Lundberg read from the "Be a Santa to a Senior" Proclamation. Home Instead Senior Care
and partners from non - profit, other agencies and businesses which provide services to senior
adults combined efforts each year for a community service project called "Be a Santa to a
Senior." Home Instead Senior Care and the "Be a Santa to a Senior" partners had a shared belief
that our senior adults should not be alone or forgotten during the holidays as they had been
instrumental in defining our communities.
Mayor Lundberg proclaimed the month of December 2011 as `Be A Santa to a Senior Month"
and asked the citizens of Springfield to join in. its observance.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 3
CONSENT CALENDAR
1. Claims
2. Minutes
a. November 14, 2011 — Work Session
b. November 21, 2011 —Work Session
c. November 21, 2011 —Regular Meeting
3. Resolutions
a. RESOLUTION NO. 11 -31 —A RESOLUTION TO ACCEPT PERMIT PROJECT
P30495; PUBLIC IMPROVEMENTS FOR JASPER MEADOWS 5TH, 6 TH & 7Tx
ADDITIONS.
b. RESOLUTION NO. 11 -32 — A RESOLUTION AUTHORIZING THE CITY
MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35,000, REQUESTS
FOR PROPOSALS OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND
APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF
DECEMBER 6 2011 THROUGH JANUARY 8 2012 WHILE THE COMMON
COUNCIL IS IN RECESS.
4. Ordinances
a. ORDINANCE NO. 6272 — AN ORDINANCE OF THE COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING SECTION 5.550 ET SEQ., "UNLAWFUL
DISCRIMINATION BECAUSE OF RACE COLOR RELIGION SEX. OR
NATIONAL ORIGIN" OF THE SPRINGFIELD MUNICIPAL CODE PROHIBITING
DISCRIMINATION AGAINST INDIVIDUALS OR GROUPS BY REASON OF
THEIR SEXUAL ORIENTATION IN ORDER TO BE CONSISTENT WITH OREGON
STATE LAW AND SPECIFICALLY AMENDING SPRINGFIELD MUNICIPAL
CODE SECTIONS 5.550, "DECLARATION OF POLICY ", SUBSECTIONS (1) & (2),
SECTION 5.552, "DEFINITIONS" OF "DISCRIMINATE OR DISCRIMINATION ",
SECTION 5.554, "UNLAWFUL_ EMPLOYMENT PRACTICES ", SUBSECTIONS -(2),
(3)(a) & (b), (4), AND (8)(a).
Other Routine Matters
a. Allow Sewer Rehabilitation Activities for Project P21048 Outside of the. Hours of 7 a.m.
and 6 p.m. Behind Q Street Businesses Near Highway 126 and 5 b Street.
b.' Approval of the Liquor License Endorsement for Thabet Management Inc. Buy 2 019
Located at 4124 Main Street, Springfield, Oregon.
c. Approval of Liquor License Endorsement for Tommy's Sport Bar Located at 1509
Mohawk Boulevard, Springfield, Oregon.
d. Approve Purchase of Oracle Database Management Software (DBMS) for the Asset
Management System Replacement Project from Mythics for $139,424.04 and Authorize
and Direct the City Manager to Execute All Documents Required to Effect the
Transaction.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 4
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Amendments to the Springfield Development Code Sections 5.5- 100 -125, 5.17 -105, 5.17-
120, and 4.2, Modifying Site Plan Review and Minimum Development Standards and
Procedures.
ORDINANCE NO. 2 — AN ORDINANCE AMENDING THE SPRINGFIELD
DEVELOPMENT CODE SECTIONS.: 5.5- 1.00 -125, 5.17 -105, 5.17 -120, and 4.2- 105A.4,
MODIFYING SITE PLAN REVIEW, MINIMUM DEVELOPMENT AND
TRANSPORTATION IMPACT STUDY SUBMITTAL STANDARDS AND
PROCEDURES.
Planning Supervisor Jim Donovan and Civil Engineer Matt Stouder presented the staff report on
this item. The Springfield City Council made final decisions on proposed amendments to the
Springfield Development Code in accordance with SDC 5.6 -115. Staff was presenting the
successes, recommendations and proposed code changes resulting from the Developer Input
Process for adoption. ?
Staff and the Joint Work Team (JWT) had implemented and proposed numerous changes
streamlining City processes and procedures, resulting in significant savings in time and money to
the City and development community. The set of proposed code changes before the City Council
tonight reflected that portion of the Joint Work Team's efforts requiring code amendments prior
to implementation. The Springfield Planning Commission reviewed the proposed code changes
and public testimony on November 1, 2011 and forwarded an Order and Recommendation of
Approval for City Council consideration. City Council considered the Planning Commission's
recommendation, the, proposed code amendments, public testimony to date and DIP Committee
input at work session on November 28, 2011. The Ordinance compiling the JWT's proposed
code amendments was included as Attachment 1 of the agenda packet.
The Springfield Development Code Amendment Staff Report, Findings and Order of
Recommendation demonstrating compliance with criteria of approval for amendments.of the
SDC was included as Attachment 2 of the agenda packet.
A Council Briefing Memorandum addressing public testimony to date and Council's directions to
staff for future developer input was included as Attachment 3 of the agenda packet. Staff would
proceed, based on Council direction at the regular meeting, to develop a proposal for a longer
term opportunity for interested parties to participate in continuous process improvement of
development practices.
Mr. Donovan noted that the goals were to streamline the plan review process, clarify the
department's roles in development review, and improve customer service and communication.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 5
Those goals had been met by the following: reducing processing time and cost; clarifying the
MDS standards and expanding them, which reduced site plan review applications for the
development community on medium and minor site development; and through the process
enjoying an increase in communication and identification of each other's needs. Staff would
schedule a work session to discuss the long lasting role for this committee and similar committees
in continued process improvement. The ordinance for the proposed amendments was included in
the agenda packet. Mr. Donovan reviewed those amendments. The amendments were consistent
with the Metro Plan and State planning goals. While the amendments were modest, they were the
mechanism which made staff's work possible.
Councilor VanGordon said there was a lot of energy around continuing this process. He would
like to look at measurable items to track the success of these changes.
Mr. Donovan said they could address those now or during the upcoming work session.
Mr. Grimaldi asked if Councilor VanGordon was looking for measurable outcomes as the next
step, or before they approved the proposed changes.
Mr. VanGordon said he was interested in measurable outcomes from the proposed ordinance.
Something that could show we were achieving the goals we had set out to accomplish.
Mr. Stouder said staffs intent was to bring the ordinance back for adoption on the Consent
Calendar in January, then discuss the continuous improvement process during the work session in
the spring.
Councilor VanGordon said he was comfortable waiting for that work session.
Mr. Donovan said he was hoping to set up time frames to check in with Council with that type of
update, such as in a Communication Packet. That would give staff sufficient time to gather that
type of information. Staff could also look at costs savings with these changes.
Mayor Lundberg opened the public hearing.
1. Rick Satre, 1326 Wimbledon Place, Springfield, OR. Mr. Satre said he was a planner and
landscape architect, and a member of the joint work team that had worked with staff on the
proposed amendments. He was speaking in support of the amendment. He felt the amendment
represented three immediate accomplishments: the amendments eased the submittal
requirements for site review; the amendment expanded the applicability of minimum
development standards (MDS); and the revisions to traffic impact studies were clarifying
when a traffic impact study might be required or not. The amendments were important
because site review represented a significant investment on behalf of an applicant. Easing
some of the initial submittal requirements made it more affordable for an applicant to submit
a site review application and get a decision before a full amount of money was expended.
The amendment of the MDS was a very important provision of the SDC. There were a
number of existing businesses in Springfield that wanted to stay in Springfield, but wanted to
grow. By expanding the applicability of MDS, the City was making it more affordable to
submit a proposal to expand. As a committee member, he was thankful for the opportunity to
work with staff. It had been a great working relationship and they had held open and honest
communication. They were all interested in improving the community and making it possible
to invest in the community and do business.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 6
2. Ed McMahon, HBA of Lane County, 1065 River Road, Eugene, OR. Mr. McMahon said one
of the primary objectives was to rediscover the Springfield Way. Through this process, he felt
they had accomplished a lot of great work. It was red tape that was no longer there, and
unnecessary costs that were no longer there. There were accomplishments that were not in
the ordinance. They needed to continue to work, but he wanted to focus on the change in the
attitude with the development community and the Springfield staff. The development
department had five review service principles and that was the biggest difference he had seen.
The five principles included:
1) We're glad you're here
2) We appreciate your needs
3) We ask that you respect our responsibilities
4) We're your partners, not your opponents
5) We will work together to accomplish our common goals
Staff was living up to those principles. Springfield had a great staff doing great work, and he
looked forward to working with them in the future.
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE
I. Doug Cooley, Comcast, 1710 Salem Industrial Drive NE, Salem, OR. Mr. Cooley shared a
program through Comcast making Broadband available for $9.95 for households who had
children in the K -12 free lunch program. Handouts were distributed to the Mayor and Council
about this program. There were a certain amount of households who lived outside the area
and could not get service, but there were far more that could not afford service. Comcast was
open to suggestions the Council may have regarding ways to get the materials in the right
hands. They had worked with the school district, the Boys and Girls Club, and other channels.
They were . setting up training in various communities in print, in person and online. A
computer.could also be made available for $150 through this program.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
C It
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Arts Commission Applicant Appointment.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 7
Library Director Rob Everett presented this item on behalf of Librarian and Arts Commission
Liaison Carrie Schindele- Cupples. The Arts Commission had two vacancies on its board.
Two position openings were advertised. One vacancy was unfilled during the prior
appointment process, and one was a term expiration of Commissioner Riley Smith, who was
eligible to reapply. The Arts Commission received two applications. Applicants Roka Walsh
and Riley Smith attended the November Arts Commission meeting for an interview.
In response to news releases in October 2011, the Arts Commission received two applications
for two vacancies. The Arts Commission reviewed and met with all applicants during its
November 14, 2011 meeting.
The Arts Commission recommended that Riley Smith be re- appointed and that Roka Walsh
be appointed to the commission. Riley and Roka would both complete terms that would
expire December 31, 2015.
Riley Smith is. .a business owner and artist. He volunteers with A3 School and is interested in
event organizing and fundraising for the Arts Commission. He has been an active member of
the Arts Commission in his previous service. ,
Roka Walsh is a student studying psychology and art and has been a working artist most of
her adult life. She is currently involved with the Eugene Storefront Art Project, The
Collective Muse, Emerald -Art Gallery, Springfield City Club, and a project mentor and judge
for the Act -So NAACP Competition.
The Arts Commission believed the candidates were eligible and qualified to serve on the.
commission. The Council reviewed the applicants at the November 21, 2011 work session
and agreed with the recommendation to appoint both applicants.
Mr. Everett also noted that Comcast had been a primary supporter of the Springfield Library
Summer Reading Program.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY
COUNCILOR RALSTON TO RE- APPOINT RILEY SMITH TO THE ARTS
COMMISSION WITH A TERM EXPIRING DECEMBER 31, 2015. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY
COUNCILOR RALSTON TO APPOINT ROKA WALSH TO THE ARTS
COMMISSION WITH A TERM EXPIRING DECEMBER 31, 2015. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
b. Community Development Advisory Committee (CDAC) Appointments..
Housing Manager Kevin Ko presented the staff report on this item. Three positions on the
CDAC were scheduled to expire on December 31, 201 l . All three were at large positions.
At the November 21, 2011 Council work session, the Council reviewed six applications to the
CDAC. The Council recommended reappointing Judy Harold and Robyn Sattler to the
committee. The council also recommended appointing Karen Hageman as a new member to
the CDAC. These recommendations were being presented to Council for formal
appointment, with terms beginning on January 1, 2012 and expiring on December 31, 2015.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 8
The CDAC consisted of six at -large positions from the community, one representative from
the City Council and one representative from the Planning Commission. The CDAC advised
the City Council on all matters related to the City's housing and community development
activities which were funded annually by Community Development Block Grant (CDBG)
funds and HOME Investment Partnerships Program (HOME) funds received from HUD.
The positions available were the result of upcoming term expirations of Judy Harold and
Robyn Sattler, and the resignation of Scott Spiker. The notice of available positions was
posted on September 27, 20 1. 1 and applications were accepted through October 28, 2011. Six
applications were received and presented to Council at the November 21, 2011 work session.
At the work session Council made the recommendations to appoint Karen Hageman and to
reappoint Judy Harold and Robyn Sattler to the CDAC.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY
COUNCILOR RALSTON TO RE- APPOINT JUDY HAROLD AND ROBYN
SATTLER TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE
(CDAC) WITH TERMS BEGINNING JANUARY 1, 2012 AND EXPIRING
DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY
COUNCILOR RALSTON TO APPOINT KAREN HAGEMAN TO THE
COMMUNITY DEVELOPMENT ADVISORY COMMITTEE (CDAC) WITH A
TERM BEGINNING JANUARY 1, 2012 AND EXPIRING DECEMBER 31, 2015. THE
MOTION.PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports
Councilor Pishioneri said there was a recent application for a cell tower in the City
and he would like to ask Council to direct staff to look further into appearance .
standards for cell towers.. He would like to look at the feasibility of having design
standards for those cell towers.
Councilor Ralston asked if other cities had standards. Yes.
Councilor Pishioneri said the cell towers could not even be seen in Ashland and in
parts of Roseburg. He described a cell tower disguised as a fir tree.
Councilor Woodrow said she would like to see that discussed and explored.
There was agreement among the Council to have staff look into this further.
2. Councilor Moore said she attended a presentation by the Sustainable City Year
(SCY) students who presented plan ideas for the old Waremart location. It was
extremely interesting. There was a website and there would be another presentation
from. the bicycle planning class on December 9 from 9 -11 am. There was great
energy in the room and great presentations.
City of Springfield
Council Regular Meeting Minutes
December 5, 2011
Page 9
Councilor Moore said she was thankful for the opportunity to ride in the Christmas
Parade. She thanked Councilor Woodrow for her hard work.
Mayor Lundberg agreed. It was a fabulous parade with great weather and many
smiles.
Councilor Woodrow thanked the Mayor and Councilors for their enthusiasm.
Looking down the street at the smiling faces was wonderful. This was definitely a
community event and tradition.
Mr. Towery said this was the third of three very busy weeks of final presentations
from the classes through the Sustainable City Year. As they received final reports
and documents, they would share those with the Council. Two of the architecture
studios made their term presentations and had juries reviewing their work. One was
the library design studio and the other was the Waremart redevelopment studio.
The City would be working with those two professors in particular to bring to the
Council sometime early or the middle of next term, and have community open -
houses that the Council, Planning Commissioners and others could hear the
presentations and see the excellent work from the students. The energy in the
classes was fantastic and the students had come up with interesting and thought
provoking ideas in all of the classes.. The process was exceeding staff's
expectations.
Mayor Lundberg 'said she appreciated that. She had always wanted the students to
have the opportunity to get real live feedback. It gave them a sense of how people
perceived their ideas. She was enamored by the ideas they came up with and
appreciated that the Council would have an opportunity to see the presentations.
b. Other Business
BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
04V4-)kW�L-
City Reco er