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HomeMy WebLinkAbout12/05/2011 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 5, 2011 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, December 5, 2011 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. 2011 Library Bookmark Contest Winners. Library Manager Barbara Thompson presented this item. The Springfield Public Library had held a bookmark contest for grades kindergarten through middle school for 31 years. This year, over 550 students created original bookmarks and entered the contest. All their designs, about books, reading, libraries or the year's theme, "Dream Big— Read! ", were displayed in the children's department. I The winners were: 1 St grade: Trace Coven, Brattain Elementary 2nd grade: Ryan Evangelho, Centennial Elementary 3rd grade: Alexis Briggs, Thurston Elementary 4th grade: Kate Walkup, Home School 5th grade: Carlos Lopez, Centennial Elementary and Carolina Garcia, Brattain Elementary 6th grade: Noah Cramer, Home School 7th grade: Anne Walkup, Home School 8th grade:, Hope Craig, Briggs Middle Mayor Lundberg congratulated each of the winners who were present. She said it was always a treat to see the great designs and know we have a new generation of readers who enjoy the Library. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 2 2. K9 Retirement Presentation. Police Chief Smith presented this item. He introduced Tony DelCastillo and his dog Creek, and Daren Kendrick and his dog, Cyrill. K9 Creek: K -9 Creek was born in the Czech Republic on 4- 17 -04. In March of 2007 Creek made his way to Southern California where he waited amongst several other dogs to be chosen by a police agency. Sergeant Charboneau along with Officer's Kendrick and Humphries chose K -9 Creek, as well as K -9 Bronko. Upon returning to Springfield, K -9 Creek was partnered with then Officer Humphries and began working on May 7, 2007. Officer Humphries worked with Creek until December 2008 when he was promoted to detective. During his time with Officer Humphries, Creek captured six suspects. K -9 Creek then moved in with Officer Del Castillo to continue his career starting January 6, 2008. Over the last few years Officer DelCastillo and K -9 had worked together to .capture 57 suspects.. Creek was diagnosed with Degenerative Myelopathy, is a condition where the protective sheath around the spine deteriorated. There was no treatment for the condition which overtime caused the. dog to lose complete control of the back half of his body. In October 2011 Creek had deteriorated to the point that he could no long effectively do his job and was retired. Creek now lived at home with Officer DelCastillo where he had become an inside dog and lounged around with the family. K9 Cyrill: K9 Cyrill was a German Shepherd from the Czech Republic. He came to the Springfield Police Department in September of 2003 when he was just two years.old. Cyrill had served the department with Officer Dar en Kendrick as his handler for all eight years of his K9 career. During that time Cyrill was responsible for capturing 235 Criminals and for $671,817.00 in property value recovered. Cyrill was also responsible for capturing criminals from petty thieves to robbery suspects to a murder suspect. Cyrill would be missed as a partner for Officer Kendrick, but was adapting quickly to being a family pet, something he had certainly earned. Police Chief Smith noted that Officer Kendrick and Cyrill had been the most successful K9 team in the Springfield Police Department. 3. `Be a Santa to a Senior" Proclamation. Mayor Lundberg read from the "Be a Santa to a Senior" Proclamation. Home Instead Senior Care and partners from non - profit, other agencies and businesses which provide services to senior adults combined efforts each year for a community service project called "Be a Santa to a Senior." Home Instead Senior Care and the "Be a Santa to a Senior" partners had a shared belief that our senior adults should not be alone or forgotten during the holidays as they had been instrumental in defining our communities. Mayor Lundberg proclaimed the month of December 2011 as `Be A Santa to a Senior Month" and asked the citizens of Springfield to join in. its observance. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 3 CONSENT CALENDAR 1. Claims 2. Minutes a. November 14, 2011 — Work Session b. November 21, 2011 —Work Session c. November 21, 2011 —Regular Meeting 3. Resolutions a. RESOLUTION NO. 11 -31 —A RESOLUTION TO ACCEPT PERMIT PROJECT P30495; PUBLIC IMPROVEMENTS FOR JASPER MEADOWS 5TH, 6 TH & 7Tx ADDITIONS. b. RESOLUTION NO. 11 -32 — A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35,000, REQUESTS FOR PROPOSALS OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF DECEMBER 6 2011 THROUGH JANUARY 8 2012 WHILE THE COMMON COUNCIL IS IN RECESS. 4. Ordinances a. ORDINANCE NO. 6272 — AN ORDINANCE OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING SECTION 5.550 ET SEQ., "UNLAWFUL DISCRIMINATION BECAUSE OF RACE COLOR RELIGION SEX. OR NATIONAL ORIGIN" OF THE SPRINGFIELD MUNICIPAL CODE PROHIBITING DISCRIMINATION AGAINST INDIVIDUALS OR GROUPS BY REASON OF THEIR SEXUAL ORIENTATION IN ORDER TO BE CONSISTENT WITH OREGON STATE LAW AND SPECIFICALLY AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 5.550, "DECLARATION OF POLICY ", SUBSECTIONS (1) & (2), SECTION 5.552, "DEFINITIONS" OF "DISCRIMINATE OR DISCRIMINATION ", SECTION 5.554, "UNLAWFUL_ EMPLOYMENT PRACTICES ", SUBSECTIONS -(2), (3)(a) & (b), (4), AND (8)(a). Other Routine Matters a. Allow Sewer Rehabilitation Activities for Project P21048 Outside of the. Hours of 7 a.m. and 6 p.m. Behind Q Street Businesses Near Highway 126 and 5 b Street. b.' Approval of the Liquor License Endorsement for Thabet Management Inc. Buy 2 019 Located at 4124 Main Street, Springfield, Oregon. c. Approval of Liquor License Endorsement for Tommy's Sport Bar Located at 1509 Mohawk Boulevard, Springfield, Oregon. d. Approve Purchase of Oracle Database Management Software (DBMS) for the Asset Management System Replacement Project from Mythics for $139,424.04 and Authorize and Direct the City Manager to Execute All Documents Required to Effect the Transaction. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 4 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Amendments to the Springfield Development Code Sections 5.5- 100 -125, 5.17 -105, 5.17- 120, and 4.2, Modifying Site Plan Review and Minimum Development Standards and Procedures. ORDINANCE NO. 2 — AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTIONS.: 5.5- 1.00 -125, 5.17 -105, 5.17 -120, and 4.2- 105A.4, MODIFYING SITE PLAN REVIEW, MINIMUM DEVELOPMENT AND TRANSPORTATION IMPACT STUDY SUBMITTAL STANDARDS AND PROCEDURES. Planning Supervisor Jim Donovan and Civil Engineer Matt Stouder presented the staff report on this item. The Springfield City Council made final decisions on proposed amendments to the Springfield Development Code in accordance with SDC 5.6 -115. Staff was presenting the successes, recommendations and proposed code changes resulting from the Developer Input Process for adoption. ? Staff and the Joint Work Team (JWT) had implemented and proposed numerous changes streamlining City processes and procedures, resulting in significant savings in time and money to the City and development community. The set of proposed code changes before the City Council tonight reflected that portion of the Joint Work Team's efforts requiring code amendments prior to implementation. The Springfield Planning Commission reviewed the proposed code changes and public testimony on November 1, 2011 and forwarded an Order and Recommendation of Approval for City Council consideration. City Council considered the Planning Commission's recommendation, the, proposed code amendments, public testimony to date and DIP Committee input at work session on November 28, 2011. The Ordinance compiling the JWT's proposed code amendments was included as Attachment 1 of the agenda packet. The Springfield Development Code Amendment Staff Report, Findings and Order of Recommendation demonstrating compliance with criteria of approval for amendments.of the SDC was included as Attachment 2 of the agenda packet. A Council Briefing Memorandum addressing public testimony to date and Council's directions to staff for future developer input was included as Attachment 3 of the agenda packet. Staff would proceed, based on Council direction at the regular meeting, to develop a proposal for a longer term opportunity for interested parties to participate in continuous process improvement of development practices. Mr. Donovan noted that the goals were to streamline the plan review process, clarify the department's roles in development review, and improve customer service and communication. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 5 Those goals had been met by the following: reducing processing time and cost; clarifying the MDS standards and expanding them, which reduced site plan review applications for the development community on medium and minor site development; and through the process enjoying an increase in communication and identification of each other's needs. Staff would schedule a work session to discuss the long lasting role for this committee and similar committees in continued process improvement. The ordinance for the proposed amendments was included in the agenda packet. Mr. Donovan reviewed those amendments. The amendments were consistent with the Metro Plan and State planning goals. While the amendments were modest, they were the mechanism which made staff's work possible. Councilor VanGordon said there was a lot of energy around continuing this process. He would like to look at measurable items to track the success of these changes. Mr. Donovan said they could address those now or during the upcoming work session. Mr. Grimaldi asked if Councilor VanGordon was looking for measurable outcomes as the next step, or before they approved the proposed changes. Mr. VanGordon said he was interested in measurable outcomes from the proposed ordinance. Something that could show we were achieving the goals we had set out to accomplish. Mr. Stouder said staffs intent was to bring the ordinance back for adoption on the Consent Calendar in January, then discuss the continuous improvement process during the work session in the spring. Councilor VanGordon said he was comfortable waiting for that work session. Mr. Donovan said he was hoping to set up time frames to check in with Council with that type of update, such as in a Communication Packet. That would give staff sufficient time to gather that type of information. Staff could also look at costs savings with these changes. Mayor Lundberg opened the public hearing. 1. Rick Satre, 1326 Wimbledon Place, Springfield, OR. Mr. Satre said he was a planner and landscape architect, and a member of the joint work team that had worked with staff on the proposed amendments. He was speaking in support of the amendment. He felt the amendment represented three immediate accomplishments: the amendments eased the submittal requirements for site review; the amendment expanded the applicability of minimum development standards (MDS); and the revisions to traffic impact studies were clarifying when a traffic impact study might be required or not. The amendments were important because site review represented a significant investment on behalf of an applicant. Easing some of the initial submittal requirements made it more affordable for an applicant to submit a site review application and get a decision before a full amount of money was expended. The amendment of the MDS was a very important provision of the SDC. There were a number of existing businesses in Springfield that wanted to stay in Springfield, but wanted to grow. By expanding the applicability of MDS, the City was making it more affordable to submit a proposal to expand. As a committee member, he was thankful for the opportunity to work with staff. It had been a great working relationship and they had held open and honest communication. They were all interested in improving the community and making it possible to invest in the community and do business. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 6 2. Ed McMahon, HBA of Lane County, 1065 River Road, Eugene, OR. Mr. McMahon said one of the primary objectives was to rediscover the Springfield Way. Through this process, he felt they had accomplished a lot of great work. It was red tape that was no longer there, and unnecessary costs that were no longer there. There were accomplishments that were not in the ordinance. They needed to continue to work, but he wanted to focus on the change in the attitude with the development community and the Springfield staff. The development department had five review service principles and that was the biggest difference he had seen. The five principles included: 1) We're glad you're here 2) We appreciate your needs 3) We ask that you respect our responsibilities 4) We're your partners, not your opponents 5) We will work together to accomplish our common goals Staff was living up to those principles. Springfield had a great staff doing great work, and he looked forward to working with them in the future. Mayor Lundberg closed the public hearing. NO ACTION REQUESTED. FIRST READING ONLY. BUSINESS FROM THE AUDIENCE I. Doug Cooley, Comcast, 1710 Salem Industrial Drive NE, Salem, OR. Mr. Cooley shared a program through Comcast making Broadband available for $9.95 for households who had children in the K -12 free lunch program. Handouts were distributed to the Mayor and Council about this program. There were a certain amount of households who lived outside the area and could not get service, but there were far more that could not afford service. Comcast was open to suggestions the Council may have regarding ways to get the materials in the right hands. They had worked with the school district, the Boys and Girls Club, and other channels. They were . setting up training in various communities in print, in person and online. A computer.could also be made available for $150 through this program. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS C It ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Arts Commission Applicant Appointment. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 7 Library Director Rob Everett presented this item on behalf of Librarian and Arts Commission Liaison Carrie Schindele- Cupples. The Arts Commission had two vacancies on its board. Two position openings were advertised. One vacancy was unfilled during the prior appointment process, and one was a term expiration of Commissioner Riley Smith, who was eligible to reapply. The Arts Commission received two applications. Applicants Roka Walsh and Riley Smith attended the November Arts Commission meeting for an interview. In response to news releases in October 2011, the Arts Commission received two applications for two vacancies. The Arts Commission reviewed and met with all applicants during its November 14, 2011 meeting. The Arts Commission recommended that Riley Smith be re- appointed and that Roka Walsh be appointed to the commission. Riley and Roka would both complete terms that would expire December 31, 2015. Riley Smith is. .a business owner and artist. He volunteers with A3 School and is interested in event organizing and fundraising for the Arts Commission. He has been an active member of the Arts Commission in his previous service. , Roka Walsh is a student studying psychology and art and has been a working artist most of her adult life. She is currently involved with the Eugene Storefront Art Project, The Collective Muse, Emerald -Art Gallery, Springfield City Club, and a project mentor and judge for the Act -So NAACP Competition. The Arts Commission believed the candidates were eligible and qualified to serve on the. commission. The Council reviewed the applicants at the November 21, 2011 work session and agreed with the recommendation to appoint both applicants. Mr. Everett also noted that Comcast had been a primary supporter of the Springfield Library Summer Reading Program. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO RE- APPOINT RILEY SMITH TO THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT ROKA WALSH TO THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Community Development Advisory Committee (CDAC) Appointments.. Housing Manager Kevin Ko presented the staff report on this item. Three positions on the CDAC were scheduled to expire on December 31, 201 l . All three were at large positions. At the November 21, 2011 Council work session, the Council reviewed six applications to the CDAC. The Council recommended reappointing Judy Harold and Robyn Sattler to the committee. The council also recommended appointing Karen Hageman as a new member to the CDAC. These recommendations were being presented to Council for formal appointment, with terms beginning on January 1, 2012 and expiring on December 31, 2015. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 8 The CDAC consisted of six at -large positions from the community, one representative from the City Council and one representative from the Planning Commission. The CDAC advised the City Council on all matters related to the City's housing and community development activities which were funded annually by Community Development Block Grant (CDBG) funds and HOME Investment Partnerships Program (HOME) funds received from HUD. The positions available were the result of upcoming term expirations of Judy Harold and Robyn Sattler, and the resignation of Scott Spiker. The notice of available positions was posted on September 27, 20 1. 1 and applications were accepted through October 28, 2011. Six applications were received and presented to Council at the November 21, 2011 work session. At the work session Council made the recommendations to appoint Karen Hageman and to reappoint Judy Harold and Robyn Sattler to the CDAC. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO RE- APPOINT JUDY HAROLD AND ROBYN SATTLER TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE (CDAC) WITH TERMS BEGINNING JANUARY 1, 2012 AND EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT KAREN HAGEMAN TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE (CDAC) WITH A TERM BEGINNING JANUARY 1, 2012 AND EXPIRING DECEMBER 31, 2015. THE MOTION.PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports Councilor Pishioneri said there was a recent application for a cell tower in the City and he would like to ask Council to direct staff to look further into appearance . standards for cell towers.. He would like to look at the feasibility of having design standards for those cell towers. Councilor Ralston asked if other cities had standards. Yes. Councilor Pishioneri said the cell towers could not even be seen in Ashland and in parts of Roseburg. He described a cell tower disguised as a fir tree. Councilor Woodrow said she would like to see that discussed and explored. There was agreement among the Council to have staff look into this further. 2. Councilor Moore said she attended a presentation by the Sustainable City Year (SCY) students who presented plan ideas for the old Waremart location. It was extremely interesting. There was a website and there would be another presentation from. the bicycle planning class on December 9 from 9 -11 am. There was great energy in the room and great presentations. City of Springfield Council Regular Meeting Minutes December 5, 2011 Page 9 Councilor Moore said she was thankful for the opportunity to ride in the Christmas Parade. She thanked Councilor Woodrow for her hard work. Mayor Lundberg agreed. It was a fabulous parade with great weather and many smiles. Councilor Woodrow thanked the Mayor and Councilors for their enthusiasm. Looking down the street at the smiling faces was wonderful. This was definitely a community event and tradition. Mr. Towery said this was the third of three very busy weeks of final presentations from the classes through the Sustainable City Year. As they received final reports and documents, they would share those with the Council. Two of the architecture studios made their term presentations and had juries reviewing their work. One was the library design studio and the other was the Waremart redevelopment studio. The City would be working with those two professors in particular to bring to the Council sometime early or the middle of next term, and have community open - houses that the Council, Planning Commissioners and others could hear the presentations and see the excellent work from the students. The energy in the classes was fantastic and the students had come up with interesting and thought provoking ideas in all of the classes.. The process was exceeding staff's expectations. Mayor Lundberg 'said she appreciated that. She had always wanted the students to have the opportunity to get real live feedback. It gave them a sense of how people perceived their ideas. She was enamored by the ideas they came up with and appreciated that the Council would have an opportunity to see the presentations. b. Other Business BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:40 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: 04V4-)kW�L- City Reco er