HomeMy WebLinkAboutItem 13 Purchase of Police Vehicles for Fiscal Year 2012 AGENDA ITEM SUMMARY Meeting Date: 1/17/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Jerry Smith/Police
Staff Phone No: 726-3729
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Financially Responsible
and Stable Government
Services
ITEM TITLE:
PURCHASE OF POLICE VEHICLES FOR FISCAL YEAR 2012
ACTION
REQUESTED:
Approve the Purchase of Police Vehicles for Fiscal Year 2012
ISSUE
STATEMENT:
ATTACHMENTS:
Attachment 1- Memo in Support of FY2012 Police Vehicle Replacements
DISCUSSION/
FINANCIAL
IMPACT:
Please see the attached memo. The Police Department is requesting approval to
purchase:
Five Patrol vehicles at a cost not to exceed $27,700 each, for a total of
$138,500, and three ISB vehicles at a cost not to exceed $22,000 each, for a
total of $66,000. The total expenditure for these eight vehicles will not
exceed $204,500.
Purchases will be made off the State purchasing contract, therefore no bid process
is required. With the discontinuation of the production of Ford Crown Victoria, the
Department will be purchasing Chevy Caprice PPV’s. Of the five patrol vehicles
requested, four will be purchased from Fund 713 as part of the regular replacement
cycle, and the fifth will be purchased with Insurance Funds as a result of one
vehicle which was totaled last year in a crash. The ISB vehicles will also be
purchased off the State purchasing contract, and will be selected from a list of
pickup trucks and sedans available through that contract. Following past practice,
the Police Department wishes to inform the Council of this purchase due to the
dollar amount involved.
These vehicles are due under the normal replacement schedule and are budgeted for
in the Fund 713 replacement schedule for this fiscal year.
M E M O R A N D U M City of Springfield
Date: 1/5/2012
To: Gino Grimaldi COUNCIL
From: Jerry Smith, Police Chief BRIEFING
Subject: FY 2012 Police Vehicle Replacements MEMORANDUM
ISSUE:
The Police Department is requesting approval to purchase replacement vehicles in FY12 as part
of the normal replacement cycle.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
Experience has proven that the cost of maintaining older fleet cars exceeds the costs of replacing
them on a normal schedule.
BACKGROUND:
Each year the Police Department replaces patrol cars and other police vehicles which have
served their useful life. Experience has proven that the cost of maintaining older fleet cars
exceeds the costs of replacing them on a normal schedule. In a typical year, the Police
Department will replace four or five patrol cars, and one or two unmarked vehicles.
For Fiscal Year 2012, the Police Department intends to purchase five patrol cars, four of which
are due for replacement and one which was wrecked in a crash. Three unmarked vehicles will
also be purchased. There are sufficient funds in Fund 713 associated with each of the vehicles,
so there is no negative impact on the health of the replacement fund.
The total cost for eight vehicles will not exceed $204,500.
RECOMMENDED ACTION:
Approve the planned purchase of replacement vehicles for FY12.