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Home My WebLink About11/21/2011 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 21, 2011 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, November 21, 2011 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, City Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Girl Effect Week Proclamation Mayor Lundberg said the Girl Effect Week concept found that if girls living in poverty were given support and an opportunity to realize their goals and potential, they were uniquely capable of changing their lives and the lives of their brothers, sisters, communities and countries for the better. Mayor Lundberg proclaimed November 21 -27, 2011, "Girl Effect Week" and encouraged all citizens of our community to help make a positive difference in their own lives and the lives of others. CONSENT CALENDAR 1. Claims a. Approval of the October 2011, Disbursements for Approval. 2. Minutes a. November 7, 2011 — Regular Meeting 3. Resolutions 4. Ordinances City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 2 5. Other Routine Matters a. Approve the Thurston Road Overlay Project Intergovernmental Agreement No. 28,107 Between the City of Springfield and Oregon Department of Transportation and Authorize the City Manager to Execute the Agreement on Behalf of the City. b. Approve an Intergovernmental Agreement Between the City, Springfield School District, Rainbow Water District and Willamalane Park and Recreation District Providing Funding for Phase 2 of the Regional Tuel Facility Upgrade Project, and Authorizing the City Manager to Execute the Agreement on Behalf of the City. c. Award the Subject Contract to SME Solutions, LLC in the Amount of $41,223.50 for Phase 2 of the Regional Fuel Facility Upgrade. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE' CONSENT CALENDAR WITH CHECK #109936 AND #110175 REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED Checks 9109936 and #110175 from the October 2011 Disbursements. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE CHECK #109936 AND #110175 FROM THE OCTOBER 2011 DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSTENTION — VANGORDON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their. time to others. BUSINESS FROM THE AUDIENCE No one appeared to speak. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Bob Timmons, Property Owner in Springfield, Oregon, - Regarding Sign Code Concerns. 2. Correspondence from Larry Reed Regarding the City's Development Code's Minimum Development Standards (MDS). IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. It City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 3 ORDINANCES 1. Ordinance Amending Springfield Municipal Code Section 5.550 Et Seq. ORDINANCE NO. 1 — AN ORDINANCE OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING SECTION 5.550 ET SEQ., "UNLAWFUL DISCRIMINATION BECAUSE OF RACE COLOR RELIGION SEX OR NATIONAL ORIGIN" OF THE SPRINGFIELD MUNICIPAL CODE PROHIBITING DISCRIMINATION AGAINST INDIVIDUALS OR GROUPS BY REASON OF THEIR SEXUAL ORIENTATION IN ORDER TO BE CONSISTENT WITH OREGON STATE LAW AND SPECIFICALLY AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 5.550, "DECLARATION OF POLICY ", SUBSECTIONS (1) & (2), SECTION 5.552 "DEFINITIONS" OF "DISCRfMINATE OR DISCRIMINATION" SECTION 5.554 "UNLAWFUL EMPLOYMENT PRACTICES ", SUBSECTIONS (2),(3)(a) & (b), (4), AND (8)(a) City Attorney Bill VanVactor was present for this item. ORS 659A003 and 659A.006 made unlawful discrimination against individuals or groups by reason of their race, color, religion, sex, sexual orientation, marital status, disability or national origin. The analogous Springfield Ordinance, SMC 5.550 et.seq. had not been updated to include sexual orientation as a protected class. No action was requested as this was a first reading only. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointment. Finance Director Bob Duey presented the staff report on this item. The City of Springfield appoints Budget Committee members to staggered 3 -year terms. Due to the death of recently appointed Joseph Hammerton to the Budget Committee, there was an unexpected opening for Ward 4. Council was asked to ratify the re- appointment of Garold Ropp who had previously served on the Budget Committee and had expressed interest in serving again. If appointed, the candidate would be asked to serve on the Budget Committee for a full .3 -year term. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT GAROLD ROPP TO THE BUDGET COMMITTEE FOR WARD 4 WITH A TERM TO EXPIRE DECEMBER 31, 2014. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Library Board Appointments. Library Director Rob Everett presented the staff report on this item. The library board currently had 2 interim members who were completing unfinished terms vacated by prematurely departing board members. In each case their terms were one year of a standard 4 -year appointment. City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 4 The Library Advisory Board believed it was in the best interests of the Board and of the City Library to retain two recently selected interim board members. Both Laura Madsen and Robyn Sattler were appointed to fulfill unexpired terms of departed board members. In less than a year they had proven to be both committed and effective in their advisory board roles and were ready to serve a full term in that capacity. An additional recruitment period would only serve to extend the time during which the board would not be at full strength and would not discover stronger candidates to replace the interim board members. Reappointing Ms. Madsen and Ms. Sattler would be an efficient and effective way of keeping together a strong, new Library Advisory Board. Their terms would expire on December 31; 2015. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO RE- APPOINT INTERIM LIBRARY ADVISORY BOARD MEMBERS LAURA MADSEN AND ROBYN SATTLER TO THE SPRINGFIELD LIBRARY BOARD WITH TERMS EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committ ee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 1. Extending the Intergovernmental Agreement (IGA) Between City and the Springfield Economic Development Agency (SEDA) to Advance and Repay Funds Needed for Urban Renewal -Projects. RESOLUTION NO. 11 -30 — A RESOLUTION APPROVING EXTENSION OF AN INTERGOVERNMENTAL AGREEMENT TO ADVANCE $1.5 MILLION TO THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY (SEDA)FOR COSTS OF URBAN RENEWAL PROJECTS, AND APPROVING THE ACQUISITION OF REAL PROPERTY Community Development Manager John Tamulonis presented the staff report on this item. The IGA covered possible SEDA requests for up to $1.5 million in funding for projects and the subsequent repayments. The IGA extended the time of the existing agreement by three years (through June 30, 2014) and maintained the current operational status quo between SEDA and the City. The time extension was consistent with the Urban Renewal Plans for both Urban Renewal Districts. Any property acquisitions by SEDA would be subject to the terms of the IGA for needed funding and SEDA's deciding to actually make a specific property purchase after considering price, conditions, environmental and title reports, etc. The resolution gave the City Manager authority to sign the IGA: IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 11 -30. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 5 BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:14 p.m. Minutes Recorder Amy Sowa Lei Christine L. Lun berg Mayor Attest: City Recor4