HomeMy WebLinkAboutResolution 11-31 12/05/2011 (2)CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 11 -32
A RESOLUTION AUTHORIZING THE � CITY MANAGER TO AWARD COMPETITIVE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF DECEMBER 61 2011 THROUGH JANUARY 8, 2012 WHILE - THE COMMON
COUNCIL IS IN RECESS.
,WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts not to exceed $35,000; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3) &(4) prohibits amendments .to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and,
WHEREAS, delaying these purchases and agreement approvals until the January 9, 2012 Council
meeting would waste valuable time, increase the City's exposure and might raise costs and reduce public
service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted, and for which the lowest responsible:b_id..is..in excess;: of$35.000 and
which for reasons of public ,welfare, safety, and cost effectiveness need to be' -: awarded during the
Council's Winter recess from December 6, 2011 through January 8, 2012; and . . .. X.
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible, and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations, and
for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness need
to be awarded during the Council's Winter recess from December 6, 2011 through January 8, 2012; and
WHEREAS, there may occur the need to amend, contracts where the amended cost exceeds
certain specified limits during the Council Winter recess from December 6, 2011 through January 8,
2012.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
1. During the City Council recess from December 6, 2011 through January 8, 2012, the
City Manager is hereby authorized to award competitive bid contracts for amounts for which the lowest
responsible bid is in excess of $35,000, and approve amendments to public contracts where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code,
except in cases of City Council approval, including, but not limited to contracts which have been
competitively bid, for which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Council's Winter recess, provided all other
applicable purchasing requirements in the Springfield Municipal Code are followed, including but not
limited to these set forth on the attached Project/Contract Summary. This authorization is in addition to
and not in lieu of Council authority.
A tachment 2
2. This Resolution shall take effect on December 6, 2011 and shall elapse on January 8th,
2012.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this fifth day of December,. 2011 adopted by a vote of 6 for and 0 against.
ATTEST:
Amy Sow ,City Recorder
-j'-:VVED & APPROVED
FORM
Ffl CE OF C6TY ATMRNEV
Mayor
Attachment 2 RESOLUTION NO. 11 -32
ATTACHMENT 1
The fo lowln Is a 'Ilst Winter recess contract awards` WftentL antici ated Other contracts or amendments ma
g Y , p Y..
come u durin the'r s time that will be needed to be actioned:
p g
ece s
Oracle Software Purchase
$2001000
PW
Brandt Melick
—Dec 6 -Jan 6
Hansen Software Purchase
$90;000
PW
Brandt Melick
—Dec 6 -Jan 6
Hansen Service Agreement
$160,000
PW
Brandt Melick
—Dec 6 -Jan 6
Autodesk Software Purchase
$35,000
PW
Brandt Melick
—Dec 64an 6
Autodesk Service Agreement
$125,000
PW
Brandt Melick
—Dec 6 -Jan 6
SIRSI Software Renewals
$30,000
LIB
Rob Everett
Dec. 31, 2011
City Attorney Revised Contracts
$400,000
HR
Greta Utecht
Dec. 31, 2011
IGA LCOG - Lane Livability Consortium / HUD
Grant
$276,770
PW
Len Goodwin
Dec. 31, 2011
Dept. of Corrections - Jail food contract
$125,000
POL
Capt: Rick Lewis
Dec. 31,.2011
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