HomeMy WebLinkAboutItem 07 Acceptance of Permit Project P30495 Public Improvements for Jasper Meadows 5th, 6th and 7th Additions AGENDA ITEM SUMMARY Meeting Date: 12/5/2011
Meeting Type:Regular Meeting
Staff Contact/Dept.: Matt Stouder/Public
Works
Staff Phone No: 541-736-1035
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: ACCEPTANCE OF PERMIT PROJECT P30495; PUBLIC IMPROVEMENTS
FOR JASPER MEADOWS 5TH, 6TH, & 7TH ADDITIONS.
ACTION
REQUESTED:
Adopt or reject the following resolution:
A RESOLUTION TO ACCEPT PERMIT PROJECT P30495; PUBLIC
IMPROVEMENTS FOR JASPER MEADOWS 5TH, 6TH, & 7TH ADDITIONS.
ISSUE
STATEMENT:
Hayden Enterprises, LLC, commonly referred to as Hayden Homes, was the
developer-of-record for this project. Branch Engineering was the project engineer
and Kipco Construction was the contractor. The project work is now complete and
ready for formal City Council acceptance for the City’s use, operation, maintenance
and ownership.
ATTACHMENTS: 1. Resolution
2. Drainage & Street Repair Agreements between Hayden Homes and the City
DISCUSSION/
FINANCIAL
IMPACT:
This project involved the installation of the following public improvements:
• 4,125 lineal feet of storm drainage pipe, ranging from 6-inch to 48-inch in
diameter
• 15 stormwater manholes, 28 curb inlets and 8 catch basins
• 2 stormwater water quality facilities
• 1,700 lineal feet of 4-inch pressure main wastewater pipe
• 6,650 lineal feet of wastewater pipe, ranging from 6-inch to 12-inch in
diameter
• 21 wastewater manholes
• 3125 lineal feet of local collector asphalt streets 28 feet and 36 feet wide
• 35 street lights
• Dedication of 151,653 square feet of public right-of-way
Additionally, the project included dedication of 3.27 acres to Willamalane Park and Recreation District as
park and open space.
Branch Engineering and the City Engineer have inspected the work and found it to be satisfactory, with
two exceptions: 1) street pavement cracking on S. 57th Street and 2) subsurface drainage at a location on S.
58th Street. Staff has executed separate letter agreements (see Attachment 2) to address these deficiencies.
Hayden Homes will correct the street pavement cracking with their next phase of development, or by
December 31, 2012, whichever occurs first. Hayden Homes has already installed the corrective measures
for the subsurface drainage issue and staff will monitor those measures for a year and request Hayden
Homes to modify them if needed. Considering the agreements to address the deficient work, staff
recommends that City Council accept the public improvements for Permit Project P30495.
Staff does not have a final construction cost for this project, as it was privately engineered, built, and
financed. There are no anticipated financial impacts to the City other than future maintenance
responsibilities of the constructed infrastructure.
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P30495 Public Improvements for Jasper Meadows 5th, 6th & 7th Additions; and
WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project
be accepted and permanently included in the improvement maintenance program of the City of
Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future
maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the
Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 5th day of
December, 2011.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS
TO FORM
Joseph J. Leahy
DATE: January 1, 2008
OFFICE OF CITY ATTORNEY
CITY OF SPRINGFIELD
Attachment 1
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Attachment 2
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Attachment 2
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