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HomeMy WebLinkAboutItem 06 Council Minutes AGENDA ITEM SUMMARY Meeting Date: 12/5/2011 Meeting Type:Regular Meeting Staff Contact/Dept.: Amy Sowa/CMO Staff Phone No: 726-3700 Estimated Time: Consent Calendar S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Mandate ITEM TITLE: COUNCIL MINUTES ACTION REQUESTED: By motion, approval of the attached minutes. ISSUE STATEMENT: The attached minutes are submitted for Council approval. ATTACHMENTS: Minutes: a) November 14, 2011 – Work Session b) November 21, 2011 – Work Session c) November 21, 2011 – Regular Meeting DISCUSSION/ FINANCIAL IMPACT: None. City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 14, 2011 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 14, 2011 at 6:40 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. 1. Council Ward Redistricting. Bill Clingman from Lane Council of Governments (LCOG) presented this item. On July 11, 2011 and September 26, 2011 the Council met in work sessions to review information presented by Mr. Clingman regarding 2010 Census data and Council ward boundaries. Mr. Clingman presented four possible scenarios for Council review during the work session on September 26. Mr. Clingman brought interactive software to adjust the boundaries “live” based on Council direction. This software allowed the Council to immediately see the affects of any changes. Mr. Clingman said he could start from scratch, from the existing boundaries or from one of the scenarios he presented at one of the last work sessions. He reviewed the scenarios previously presented. The red lines on the map were the existing ward boundaries and the colored areas were the census blocks that came as close as they could to emulating existing ward boundaries without splitting the blocks. They needed to do that in order to use this interactive software. For the final map, those blocks could be split to provide a better line. Councilor Ralston said he liked the Growth Scenario as it seemed to have more clear lines. He suggested having the boundary go straight down 21st Street to Main Street instead of jogging over. Councilor VanGordon said he would also like to start the discussion with the Growth Scenario. He referred to the boundary between Ward 2 and Ward 3 and said this scenario had a more natural break between those two wards. Discussion was held regarding the areas that were expected to grow most and the figures in each ward to accommodate that growth. Councilor Woodrow said she also thought the Growth Scenario was the cleanest and best place to start. Mayor Lundberg agreed. She noted that cleaner lines made it easier for citizens to know which ward they were located. City of Springfield Council Work Session Minutes November 14, 2011 Page 2 Councilor Moore asked about the Highbanks area which was currently in Ward 6. Discussion was held regarding the number of residents in that area and whether or not it should be moved to Ward 5 or stay in Ward 6. That area would stay in Ward 6. Councilor Pishioneri suggested using 52nd Street as the cutoff and the freeway in the area running east along Highway 126. Discussion was held regarding the number of residents in that area. Councilor Wylie noted a jog in the boundary along the southeast edge of Ward 2. She asked if the boundary could be drawn straight down from 7th Street to the southern edge. Mr. Clingman noted that moving the line would split that census block, which could be done in the final mapping. He noted the small number of residents in that block. Moving that line through the block would add 68 residents to Ward 2 and remove 68 residents from Ward 3. Councilor VanGordon suggested moving the line north of Centennial and down to E Street over to 10th Street, adding those residents to Ward 2. Mr. Clingman moved the line on the map to show the Council how it would affect Wards 2 and 3. He noted the jog as the line approached I-105. He noted that some of the census blocks had no residents, but included right of way only. Those blocks caused some interesting jogs in the lines. It was determined to keep the boundary along I-105 as it was in Ward 2. That block was full of apartment buildings and was difficult to split. Mr. Clingman referred to the Between Least Change and Growth Scenario. Discussion was held regarding some of the annexation island areas in Ward 3. Mayor Lundberg noted that it was cost prohibitive for many people to annex to the City. Council discussed moving boundaries between Ward 3 and 4, and Ward 2 and 3 to accommodate the first adjustment. Mr. Clingman moved the lines to show the affect on each ward. Mayor Lundberg noted that 10 years ago when this was done, Ward 1 was overpopulated because it had experienced a lot of growth, but things adjusted over the last 10 years. Councilor Moore asked about extending the line from 21st Street straight up between Olympic and I- 105. It was noted that area was industrial and only had one resident. Mr. Clingman said the line between Ward 2 and 3 could be moved west to 6th Street instead of 7th Street. Discussion was held regarding lines between Ward 2 and 3 between I-105 and the edge of City limits and the best way to divide that area. Mr. Clingman moved the line so it went along 7th Street from Centennial to the edge of City limits. The wards that were left with lower populations were areas where the most growth was anticipated. With the proposed boundaries, Ward 6 would be about 5% high because there was not much growth anticipated in that area. Other wards would grow to populations closer to that Ward. City of Springfield Council Work Session Minutes November 14, 2011 Page 3 Councilor VanGordon asked about the population in the unincorporated area of Glenwood. He felt that growth in that area would bring Ward 2 up to the other wards. He would like to overlay those population figures to look out about 5 years. Mayor Lundberg noted that last time this was done Ward 1 was left with a lower figure because of the growth the area had experienced prior to the 2000 census. Over the next ten years, things had balanced out fairly well. Councilor VanGordon said he felt choosing growth made sense. He would also like to look at school boundaries to make sure an elementary school was intact within wards. Councilor Moore said she appreciated that the Councilors represented the whole City. Mayor Lundberg said it was best to have the lines up and down as much as possible. It made it easier for the citizens and Councilors. Mr. Clingman noted the difficulty in making all the lines north and south and explained why Ward 3 wrapped around in the north end of Springfield. Council commended Mr. Clingman on his work. Mayor Lundberg asked what direction Mr. Clingman needed for the next steps. Mr. Grimaldi said they could bring back the final proposed map for Council to look at one more time either in a work session or when it came forward for formal approval. Mayor Lundberg said another work session would be best to see the final product. Mr. Clingman asked how they would like to see the final product. Council asked for a large map and printed maps for each of the Council members. Council Ralston asked when the new boundaries would take effect. Ms. Sowa said final adoption was scheduled for February. It would affect the May 2012 Primary Election as far as candidates running for Council positions. She said she could notify any potential candidates that had already expressed interest if there was a change that affected their candidacy. ADJOURNMENT The meeting was adjourned at 7:32 p.m. Minutes Recorder – Amy Sowa ______________________ Christine L. Lundberg City of Springfield Council Work Session Minutes November 14, 2011 Page 4 Mayor Attest: ____________________ Amy Sowa City Recorder City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 21, 2011 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 21, 2011 at 6:18 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff. 1. Arts Commission Applicant Review. Library Director Rob Everett presented the staff report on this item on behalf of Carrie Schindele- Cupples, liaison to the Arts Commission. The Arts Commission had two vacancies on its board. Two position openings were advertised. One vacancy was unfilled during the prior appointment process, and one was a term expiration of Commissioner Riley Smith, who was eligible to reapply. In response to news releases in October 2011, the Arts Commission received two applications for two vacancies. The Arts Commission reviewed and met with all applicants during its November 14, 2011 meeting. The Arts Commission recommended that Riley Smith be re-appointed and that Roka Walsh be appointed to the commission. Riley and Roka would both complete terms that would expire December 31, 2015. Riley Smith was a business owner and artist. He volunteered with A3 School and was interested in event organizing and fundraising for the Arts Commission. He had been an active member of the Arts Commission in his previous service. Roka Walsh was a student studying psychology and art and had been a working artist most of her adult life. She was currently involved with the Eugene Storefront Art Project, The Collective Muse, Emerald Art Gallery, Springfield City Club, and a project mentor and judge for the Act-So NAACP Competition. The Arts Commission believed the candidates were eligible and qualified to serve on the commission. The Council was requested to review the Arts Commissions’ recommendations at the Work Session. Councilor Moore said she was very impressed with the quality of applicants. Council agreed with the Arts Commission recommendations. 2. Community Development Advisory Committee (CDAC) Application Review. City of Springfield Council Work Session Minutes November 21, 2011 Page 2 Housing Manager Kevin Ko presented the staff report on this item. Three positions on the CDAC were scheduled to expire on December 31, 2011. All three were at large positions. Council was being requested to review the six applications received to fill the three positions being vacated, and to recommend three applicants for appointment to the committee. The recommended applicants would be formally appointed at the December 5, 2011 Council meeting. The CDAC consisted of six at-large positions from the community, one representative from the City Council and one representative from the Planning Commission. The CDAC advised the City Council on all matters related to the City’s housing and community development activities which were funded annually by Community Development Block Grant (CDBG) funds and HOME Investment Partnerships Program (HOME) funds received from HUD. Applications were encouraged from lower- income citizens and residents of lower income neighborhoods, racial and ethnic minorities, senior citizens, disabled individuals and female heads of households. All applicants must live within the city limits or the urban growth boundary of Springfield. The positions available were the result of upcoming term expirations of Judy Harold, Robyn Sattler and Scott Spiker (resigned). The notice of available positions was posted on September 27, 2011 and applications were being accepted through October 28, 2011. Six applications were received. Incumbents Judy Harold and Robyn Sattler were seeking reappointment to the CDAC. Staff was requesting that Council recommend three applicants to fill the vacated positions on the CDAC. Council recommendations would be presented for appointment at a regular Council meeting on December 5, 2011. Councilor Pishioneri said he had been in contact over the years with Ms. Hageman. She was very engaged and passionate about whatever she was involved with. He appreciated the work of Robyn Sattler and Judy Harold and would like to re-appoint both of them. Councilors Wylie said Ms. Hageman had put a lot of energy in downtown and was familiar with the issues that could come up on the CDAC. She would also like to re-appoint the two incumbents. Councilor Woodrow agreed. Mayor Lundberg said it was nice to have continuity on this committee. It was a difficult committee because there was not always enough money for the projects requested. Ms. Hageman had been an asset to the downtown and understood the ups and downs of business ownership. Councilor Moore confirmed that left three applicants that would not be appointed. She asked if there were other opportunities for them to become involved. Mr. Ko said he would be sending all applicants a letter once the formal appointments had been made. He would notify those that were not selected that he would keep their names on file for future opportunities. 3. NEDCO Downtown Projects Update. Planning Supervisor Linda Pauly introduced Clair Carpenter-Seguin from the Neighborhood Economic Development Corporation (NEDCO). Ms. Carpenter-Seguin was present to provide an update on the work NEDCO had done since coming over to Springfield as part of the downtown City of Springfield Council Work Session Minutes November 21, 2011 Page 3 efforts. Ms. Pauly noted that Main Street committees were started about 18 months ago and there had been a lot of activity since that time. Ms. Carpenter-Seguin said there were a lot of projects to share, many from the Main Street Program, but some through SPROUT, the food hub project. She referred to Attachment 3 in the Council packet which listed all of the projects being done by NEDCO in Springfield. One reason they went with the Main Street Program was because nationally the program had been around for about 30 years and statistics proved it was a positive approach for community revitalization. She noted some of the statistics regarding dollars invested compared to dollars spent. Communities using the strategies of the Main Street Program had done much better during economic downturns than other communities that were not using those strategies. She noted some of the successes in Oregon cities that had gone with this program. These successes reminded them how important it was to continue to invest in this program, recruit for the four committees, and move forward. This wasn’t just the work of business owners, or the City, or residents, but from all stakeholders from all of those groups. There were incredible resources through the members of the committees. She noted that those that were not selected to be appointed to the CDAC could be part of one of the Main Street committees. They were currently looking for people to help on the Organizational Committee. The committees were working committees and currently the Organizational Committee was the most important. Without a solid organizational foundation, they couldn’t keep improving in all of the ways needed. She explained the work done by the Organizational Committee. Many communities had associations or other groups that didn’t have dedicated plans or staff to make sure meeting notices went out, work plans were checked on, and agendas created to keep the work plan moving forward. She introduced Neal who was now a permanent full-time staff person at NEDCO as the Community Economic Development (CED) Coordinator. Neal would be taking the lead on many of the committees and working with the chairmen to make sure all was moving forward. Ms. Carpenter-Seguin asked if there were questions or if they would like to hear other reports. Councilor Ralston said he noticed that part of the Organizational Committee’s job was to raise money. He asked how much money they were trying to raise. Ms. Carpenter-Seguin said their goal this year was $50,000. That number was based on the amount NEDCO was able to raise last year which helped fund a staff position. The committee needed to figure out strategies to continue to raise the funds to maintain the position now held by Neal. In most Main Street Programs, it was essential that the municipality also provided some funding at some point. It would be a great investment if the Council could find a way to provide some funding. It was difficult to raise money without a firm commitment from the City. NEDCO had staff that also did some grant writing. Councilor Ralston asked if NEDCO was a non-profit 501 c3. Yes. Councilor Moore asked about the Foreclosure Recovery Program. Ms. Carpenter-Seguin said the housing work provided by NEDCO wasn’t part of the Main Street model. Much of their work was under the regional housing center. They were currently working on the Mortgage Payment Assistance (MPA) Program very heavily. They also did workshops and classes on foreclosure intervention and pre-purchase programs for first time homebuyers, as well as other housing programs. City of Springfield Council Work Session Minutes November 21, 2011 Page 4 Councilor Moore said she thought it would be great to purchase homes, rehabilitate them, and then resell them. Ms. Carpenter-Seguin said NEDCO had a grant from the City to do that type of program. They were currently building relationships with banks so they could access those homes soon. She explained further. Councilor Moore said she was interested in the results of the Main Street Storefront Program. Ms. Carpenter-Seguin asked Ted Corbin could address that topic. Mr. Corbin said he served on the Board for NEDCO, and previously worked on the Springfield Historic Commission. He spoke regarding the charrette and said it was a good success. There were about 60 people in attendance, including a large number of design professionals, business owners and students. They ran five tables and looked at 8 blocks of downtown to evaluate and make suggestions. A lot of input was received. Prior to the charrette, a lot of research had been done up front. The organizers of the charrette took all of the input and would be putting it in a final report. He would encourage the organizers to present that report to the Council during a work session sometime in January. Mr. Corbin said the charrette came up with some issues similar to what the Design Committee had found. Both the City and business owners were motivated in terms of getting involved and talking with each other about how to support each other. The charrette brought out some things about what could be done by either the City or the businesses in downtown. Both the City and businesses had limited resources, but had some common ideas. Mr. Corbin said the following things had been identified by the Design Committee: 1) Building maintenance – The City could perhaps put an ordinance into place that required a level of maintenance of buildings on Main Street; 2) Signage – This was often a difficult issue. The Sign Code needed more coordination with other efforts in downtown; 3) Business Registry – A registry could be maintained for monitoring the mix of businesses downtown; 4) Façade Improvements – Looking for incentives or funding to help improve the facades in downtown; 5) Main Street Manager – That could be a coordinating position that could facilitate between the business owners and the City and direct the business person to the correct person in the City. The Design Committee would come back in January with a report. Councilor Moore asked if the Design Committee was talking just about Main Street. Mr. Corbin said the charrette focused only on Main Street. The urban renewal efforts that the Citizen Advisory Committee and Design Committee were working on were broader than just Main Street and included all of downtown. Ms. Carpenter-Seguin spoke regarding some of the things NEDCO had done along Main Street. They started the Art Walk, which had been growing. They had a lot of activity through their social media for Farmers’ Market and downtown Springfield. They did the storefront improvement assessments to help businesses spruce up their storefront to make more sales. That program was very successful. They had a new downtown database full of valuable information. That database managed vacant properties and generated reports that could be provided for realtors, brokers, tenants, and new businesses. The Hatch Incubator was still working and was expected to expand. It was hard to start a new business and get City of Springfield Council Work Session Minutes November 21, 2011 Page 5 the right technical assistance. This program was trying to get that to downtown businesses. They were getting requests for special technical information and there was a lot of opportunity for growth. Councilor VanGordon asked when businesses went out on their own after joining the Hatch Incubator. Ms. Carpenter-Seguin said normally a couple of years. Councilor VanGordon asked if the plan with that program was to see data on how well they did once they moved on. Ms. Carpenter-Seguin said that was correct. One of the agreements was that the business tracked their sales, hirings, etc. as progress indicators. Suraya spoke regarding SPROUT. They had been running the Farmer’s Market since 2008 as one of their first efforts to bring revitalization to downtown. The support from the City had been amazing. They were now doing the food hub (SPROUT). This would allow small businesses in the food industry to come and utilize a facility for production in a commissary kitchen, and for an indoor Farmer’s Market. Springfield would be the home to the first year-round Farmer’s Market south of Portland within Oregon. The Hatch Incubator tied in with the Food Hub Program for businesses in the food industry. The local food industry had grown consistently in the last 10 years and there was a lot of opportunity in this field. Councilor Wylie asked where the food hub was located. Suraya said it was located at 4th and A Street, which was now the First Christian Church. It was a central location and allowed them to expand the work being done downtown. Through this program, they would be able to measure a tangible economic impact immediately. The Farmer’s Market had about 22 vendors a week, 1100 people attending each week, with an economic impact of $1.15M for the season. The indoor Farmer’s Market would have more vendors and businesses, so should have a larger economic impact. An analysis done in 2010 by the University of Oregon and others suggested that if local food consumption could be increased by 1%, we could keep almost $12M circulating in Lane County. They hoped to achieve that goal within three years of launching. Mr. Ko reminded the Mayor and Council that there was a significant CDBG investment of $153,000 for this project. Staff was very supportive. Suraya explained the photograph she distributed of the church and how the Farmer’s Market would be set up. Councilor Woodrow said she had been involved in the Organizational Committee for several months and appreciated the positive energy of this effort. The effects they were having on downtown could already be seen. It was very exciting and she was very impressed. Mayor Lundberg said downtown had been worked on for many years. Best intentions didn’t always work, but NEDCO had intentions and people power with the expertise to make it happen. The food hub was an exemplary program that said Springfield was making a lot of statements about positive ways to make things happen locally. She was very proud. All of the programs done by NEDCO were wonderful to help people get established. She felt fortunate to have NEDCO in downtown Springfield. City of Springfield Council Work Session Minutes November 21, 2011 Page 6 ADJOURNMENT The meeting was adjourned at 6:57 p.m. Minutes Recorder – Amy Sowa ______________________ Christine L. Lundberg Mayor Attest: ____________________ Amy Sowa City Recorder City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 21, 2011 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, November 21, 2011 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, City Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Girl Effect Week Proclamation Mayor Lundberg said the Girl Effect Week concept found that if girls living in poverty were given support and an opportunity to realize their goals and potential, they were uniquely capable of changing their lives and the lives of their brothers, sisters, communities and countries for the better. Mayor Lundberg proclaimed November 21-27, 2011, “Girl Effect Week” and encouraged all citizens of our community to help make a positive difference in their own lives and the lives of others. CONSENT CALENDAR 1. Claims a. Approval of the October 2011, Disbursements for Approval. 2. Minutes a. November 7, 2011 – Regular Meeting 3. Resolutions 4. Ordinances City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 2 5. Other Routine Matters a. Approve the Thurston Road Overlay Project Intergovernmental Agreement No. 28,107 Between the City of Springfield and Oregon Department of Transportation and Authorize the City Manager to Execute the Agreement on Behalf of the City. b. Approve an Intergovernmental Agreement Between the City, Springfield School District, Rainbow Water District and Willamalane Park and Recreation District Providing Funding for Phase 2 of the Regional Fuel Facility Upgrade Project, and Authorizing the City Manager to Execute the Agreement on Behalf of the City. c. Award the Subject Contract to SME Solutions, LLC in the Amount of $41,223.50 for Phase 2 of the Regional Fuel Facility Upgrade. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR WITH CHECK #109936 AND #110175 REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED Checks #109936 and #110175 from the October 2011 Disbursements. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE CHECK #109936 AND #110175 FROM THE OCTOBER 2011 DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSTENTION – VANGORDON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE No one appeared to speak. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Bob Timmons, Property Owner in Springfield, Oregon, Regarding Sign Code Concerns. 2. Correspondence from Larry Reed Regarding the City’s Development Code’s Minimum Development Standards (MDS). IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 3 ORDINANCES 1. Ordinance Amending Springfield Municipal Code Section 5.550 Et Seq. ORDINANCE NO. 1 – AN ORDINANCE OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING SECTION 5.550 ET SEQ., "UNLAWFUL DISCRIMINATION BECAUSE OF RACE, COLOR, RELIGION, SEX, OR NATIONAL ORIGIN" OF THE SPRINGFIELD MUNICIPAL CODE PROHIBITING DISCRIMINATION AGAINST INDIVIDUALS OR GROUPS BY REASON OF THEIR SEXUAL ORIENTATION IN ORDER TO BE CONSISTENT WITH OREGON STATE LAW AND SPECIFICALLY AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 5.550, "DECLARATION OF POLICY", SUBSECTIONS (1) & (2), SECTION 5.552, "DEFINITIONS" OF "DISCRIMINATE OR DISCRIMINATION", SECTION 5.554, "UNLAWFUL EMPLOYMENT PRACTICES", SUBSECTIONS (2), (3)(a) & (b), (4), AND (8)(a). City Attorney Bill VanVactor was present for this item. ORS 659A.003 and 659A.006 made unlawful discrimination against individuals or groups by reason of their race, color, religion, sex, sexual orientation, marital status, disability or national origin. The analogous Springfield Ordinance, SMC 5.550 et seq. had not been updated to include sexual orientation as a protected class. No action was requested as this was a first reading only. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointment. Finance Director Bob Duey presented the staff report on this item. The City of Springfield appoints Budget Committee members to staggered 3-year terms. Due to the death of recently appointed Joseph Hammerton to the Budget Committee, there was an unexpected opening for Ward 4. Council was asked to ratify the re-appointment of Garold Ropp who had previously served on the Budget Committee and had expressed interest in serving again. If appointed, the candidate would be asked to serve on the Budget Committee for a full 3-year term. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT GAROLD ROPP TO THE BUDGET COMMITTEE FOR WARD 4 WITH A TERM TO EXPIRE DECEMBER 31, 2014. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Library Board Appointments. Library Director Rob Everett presented the staff report on this item. The library board currently had 2 interim members who were completing unfinished terms vacated by prematurely departing board members. In each case their terms were one year of a standard 4-year appointment. City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 4 The Library Advisory Board believed it was in the best interests of the Board and of the City Library to retain two recently selected interim board members. Both Laura Madsen and Robyn Sattler were appointed to fulfill unexpired terms of departed board members. In less than a year they had proven to be both committed and effective in their advisory board roles and were ready to serve a full term in that capacity. An additional recruitment period would only serve to extend the time during which the board would not be at full strength and would not discover stronger candidates to replace the interim board members. Reappointing Ms. Madsen and Ms. Sattler would be an efficient and effective way of keeping together a strong, new Library Advisory Board. Their terms would expire on December 31, 2015. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO RE-APPOINT INTERIM LIBRARY ADVISORY BOARD MEMBERS LAURA MADSEN AND ROBYN SATTLER TO THE SPRINGFIELD LIBRARY BOARD WITH TERMS EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 1. Extending the Intergovernmental Agreement (IGA) Between City and the Springfield Economic Development Agency (SEDA) to Advance and Repay Funds Needed for Urban Renewal Projects. RESOLUTION NO. 11-30 – A RESOLUTION APPROVING EXTENSION OF AN INTERGOVERNMENTAL AGREEMENT TO ADVANCE $1.5 MILLION TO THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY (SEDA) FOR COSTS OF URBAN RENEWAL PROJECTS, AND APPROVING THE ACQUISITION OF REAL PROPERTY Community Development Manager John Tamulonis presented the staff report on this item. The IGA covered possible SEDA requests for up to $1.5 million in funding for projects and the subsequent repayments. The IGA extended the time of the existing agreement by three years (through June 30, 2014) and maintained the current operational status quo between SEDA and the City. The time extension was consistent with the Urban Renewal Plans for both Urban Renewal Districts. Any property acquisitions by SEDA would be subject to the terms of the IGA for needed funding and SEDA’s deciding to actually make a specific property purchase after considering price, conditions, environmental and title reports, etc. The resolution gave the City Manager authority to sign the IGA. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 11-30. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes November 21, 2011 Page 5 BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:14 p.m. Minutes Recorder Amy Sowa ______________________ Christine L. Lundberg Mayor Attest: ____________________ City Recorder