HomeMy WebLinkAboutItem 06 Council Minutes AGENDA ITEM SUMMARY Meeting Date: 11/21/2011
Meeting Type:Regular Meeting
Staff Contact/Dept.: Amy Sowa/CMO
Staff Phone No: 726-3700
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE:
COUNCIL MINUTES
ACTION
REQUESTED:
By motion, approval of the attached minutes.
ISSUE
STATEMENT:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes:
a) November 7, 2011 – Regular Meeting
DISCUSSION/
FINANCIAL
IMPACT:
None.
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 7, 2011
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, November 7, 2011 at 7:00 p.m., with Mayor Lundberg
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston and
Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery,
Assistant City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
Councilor Pishioneri was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. “Veteran’s Day Parade” Proclamation
Mayor Lundberg said the Lane County Veteran’s Day Parade was held yesterday, November 6 in
Springfield. At the beginning of the parade Mayor Lundberg offered this proclamation for
Veteran’s Day, November 11, 2011, and the Veteran’s Day Parade, November 6, 2011, and
encouraged all citizens of Springfield and Lane County to attend and support our troops during
this event and throughout the year.
CONSENT CALENDAR
1. Claims
2. Minutes
a. October 17, 2011 – Work Session
b. October 17, 2011 – Regular Meeting
c. October 24, 2011 – Work Session/Tour
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Authorize City Manager to Sign a Contract with Airgas Nor Pac, Inc. for Procurement of
Medical and Industrial Gases.
City of Springfield
Council Regular Meeting Minutes
November 7, 2011
Page 2
b. Authorize and Direct the City Manager to Execute an Intergovernmental Agreement with
Springfield Utility Board for the Sanitary Sewer Rehabilitation 2011 Basin 22A Project.
c. Allow Utility Repair Activities Outside of the Hours of 7 a.m. and 6 p.m. at the
Intersection of Mohawk Boulevard and Olympic Street with Conditions as Described in
Attachment 1.
d. Approve City Manager’s Signing Lane Metro Partnership Contract for Fiscal Year 2011-
12 for $50,000 for Economic Development and Business Assistance Services.
e. Approve City Manager’s Signing Oregon Track Club Track Town 2012 Contract for
Fiscal Year 2011-12 for $100,000 for Services Related to the Planning and Operation of
the 2012 United States Olympic Team Trials Known as TrackTown12.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT- PISHIONERI).
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
BUSINESS FROM THE AUDIENCE
1. Debora Byrd, 2027 Lawrence, Eugene, OR. Ms. Bird commended the City Council and City
government for the way they handled the political situation with the building of the Planned
Parenthood Center. She felt the Council handled the last meeting with grace and
professionalism and she thanked them.
COUNCIL RESPONSE
Mayor Lundberg thanked Ms. Bird for her comments.
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Moore thanked Chief Groves for the comprehensive report submitted in
last week’s Communication Packet regarding overtime in the Fire and Life Safety
Department.
City of Springfield
Council Regular Meeting Minutes
November 7, 2011
Page 3
Councilor Moore said she handed out candy to the children on Halloween in the City
Manager’s Office and had a lot of fun. Councilor Woodrow also handed out candy
over in the Library.
Councilor Moore said during a Lane Workforce Partnership luncheon on October 27,
she sat next to someone who worked at Symantec. Councilor Moore expressed
interest in touring Symantec and asked if any of the other Council members had
interest.
Councilor Moore said she, along with Councilor Ralston, visited the Brattain Hadley
home at 1260 Main Street during a recent event. The house was going to need to be
torn down, but it was interesting to hear about the history of the home.
Councilor Moore said she attended a Stanford Children’s Breakfast where a $10,000
scholarship was awarded to Whitney Bradshaw of Springfield High School.
Councilor Moore noted that she was on the School Naming Committee for renaming
Springfield Middle School.
Councilor Moore said a Wheels by the Willamette event was scheduled for
November 16. This event was sponsored by City of Springfield, with the Bicycle and
Pedestrian Committee involved.
2. Councilor Wylie said she went to the first High Speed Rail Governor’s Task Force
meeting in Salem. The representatives were very impressive and included the Mayor
of Portland, Mayor of Eugene, and Mayor of Albany, and many legislators. The
Governor would be attending the next meeting. The Task Force would be
determining the route the passenger rail line would take. Freight would be increasing
by large percentages in the future, so a separate line for passengers would eventually
be needed. One of the routes included running the rail lines through the open space in
the center of the freeway. She was very pleased to have this opportunity. Passenger
transportation was currently very slow and sometimes passengers needed to be
bussed if there were delays in the rail. They were hoping to improve the service from
45 mph to 60 mph. This was long-range planning.
Councilor Wylie said she served on the Lane County ACT (Area Commission on
Transportation), along with the Mayor as the alternate. The ACT consisted of elected
officials from various jurisdictions, as well as members from the tribes ports. The job
of the ACT was to advise the Oregon Transportation Commission on what was
needed in our community. She served on that committee and also the Steering
Committee. The LC ACT was just beginning to understand their role. They
coordinated with the MPC. She noted that Councilor Moore was the alternate for
Councilor Wylie and the Mayor on the Metropolitan Policy Committee (MPC) and
she would like to have her more involved in that committee. Keeping the balance
between the larger urban areas such as Springfield and Eugene, and all the smaller
communities was important and would pay off in the long run.
City of Springfield
Council Regular Meeting Minutes
November 7, 2011
Page 4
3. Councilor Woodrow said she had attended two meeting of Ambulance Transport
System (ATS) Committee which was rejuvenated from a couple of years ago.
Meeting the costs of ambulance transport in our community was at a crisis point due
to Medicare and insurance funding. Chief Groves was doing a great job getting them
the most current information. The committee included representatives from the
Springfield Council, Lane County Commissioners, Eugene Council, and fire services
from the rural areas. This was an important committee as this was a core service.
Councilor Woodrow reminded Council that the Springfield Christmas Parade was
scheduled for December 3 and Police Chief Jerry Smith would serve as the Grand
Marshal. The deadline for entries was November 15.
Mayor Lundberg asked if all of the Council would be riding in the parade as in the
past.
Councilor Woodrow said she had made arrangements today for a car for the Mayor
and two cars for the Council. She noted that the parade would start at 1:00pm this
year and would in the future. The Tuba Concert was scheduled for noon and would
be held at the Wildish Theater, free to the public with first come first served seating.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Intergovernmental Agreement (IGA) with Lane Community College (LCC) to Donate Logs Salvaged
from the Mill Race Restoration Project (P10667).
City Civil Engineer Jesse Jones presented the staff report on this item. The City of Springfield, as
a result of its renovation and rehabilitation of the historic Springfield Mill Race, had altered the
Mill Pond exposing submerged logs which were of no use or value to the City of Springfield and,
in fact, presented impediments to the renovation and rehabilitation work undertaken. LCC,
through its Department of Art and Applied Design, Sculpture and Ceramics, had requested the
opportunity to remove and utilize some of these logs in their course curricula including, but not
limited to, both sculpture and ceramics programs.
Per the attached IGA, the City would make available to LCC a small portion of the more than 300
logs (fewer than 10%) which had been submerged in Springfield's Mill Pond and had become
exposed as part of the rehabilitation and renovation of Springfield's historic Mill Race. LCC
anticipated the logs would be used in the Department of Art and Applied Design, Sculpture and
Ceramics including, but not limited to, sculpture and ceramic programs. Logs would be provided
at no cost to LCC provided, however, LCC would be solely responsible for the removal and all
removal costs in accordance with the terms and conditions in the IGA. In return for use of the
logs, LCC would provide reasonable recognition to the City and its restoration of the historic Mill
Race.
The City had previously contracted with Urban Lumber to salvage a portion of the logs. As part
of the agreement Urban Lumber constructed the benches located in the lobby of City Hall.
City of Springfield
Council Regular Meeting Minutes
November 7, 2011
Page 5
The remaining logs had little commercial value. Several local businesses had been contacted and
none had expressed interest in salvaging the remaining logs. They had cited lack of market
demand and poor log condition as the primary reasons.
The City did not have a long term strategy to dispose of the logs. Donation of a portion of the
logs to LCC presented a positive outcome for both the City and LCC.
Staff recommended approval of the IGA with LCC, to allow donation of the logs.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR RALSTON TO
APPROVE THE INTERGOVERNMENTAL AGREEMENT WITH LANE COMMUNITY
COLLEGE (LCC) TO DONATE LOGS SALVAGED FROM THE MILL RACE RESTORATION
PROJECT (P10667). THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1
ABSENT – PISHIONERI).
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:15 p.m.
Minutes Recorder Amy Sowa
______________________
Christine L. Lundberg
Mayor
Attest:
____________________
City Recorder