HomeMy WebLinkAbout12/02/2002 Regular
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City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 2, 2002
The city of Springfield council met in regular session in the Council Meeting Room, 225 Fifth Street,
Springfield, Oregon, on Monday, December 2,2002, at 7:04 p.m., with Mayor Leiken presiding.
ATTENDANCE
Present were Mayor Leiken, Councilors Ballew, Fitch, Hatfield, Lundberg, Ralston and Simmons. Also
present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorneys Tim
Harold and Meg Kieran, Office Assistant Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
Mayor Leiken asked for a moment of silence for the three firefighters who lost their lives last week in the
Coos Bay fire.
. SPRINGFIELD UPBEAT
1. City Manager Mike Kelly recognized Cynthia Pappas, Development Services Department, for 15
Years of Service to the City of Springfield.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
1. Claims.
2. Minutes.
a. October 21, 2002 - Work Session.
b. October 21,2002 - Regular Session.
c. October 28,2002 - Work Session.
'd. November 4,2002 - Joint Work Session - Chamber of Commerce.
e. November 4, 2002 - Regular Session.
f. November 18, 2002 - Work Session.
g. November 18, 2002 - Regular Session.
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3. Resolutions.
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Slpringfield City Council
Minutes of Regular Meeting - December 2,2002
Page 2
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a. RESOLUTION NO. 02-54 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30280:
STORM SEWER NEAR 59TH STREET AND ASTER STREET.
b. RESOLUTION NO. 02-55 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO
AWARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15,000 DURING THE
PERIOD OF DECEMBER 10,2002, TO JANUARY 5,2003, WHILE THE CITY COUNCIL IS
IN RECESS.
4. Ordinances.
a. ORDINANCE NO. 6026 - AN ORDINANCE REGARDING AIR POLLUTION AND
AMENDING CHAPTER 4, SETION 4.500 "LANE REGIONAL AIR POLLUTION
AUTHORITY," AMENDING SECTION 4.506 "DEFINITIONS," AND AMENDING
SECTION 4.508 "PROHIBITIONS" OF THE SPRINGFIELD MUNICIPAL CODE.
5. Other Routine Matters.
a. Grant a permit to Oregon Department of Transportation (ODOT) to allow repair and construction
improvements outside the hours permitted by the city noise ordinance, Municipal Code sections
5.220(l)(c) and (d), with the following conditions: 1) the night time construction is done between
June 15 to September 19,2003; 2) any lighting used during the night work will be directed away
from residences; 3) the permit for night time work will be revocable by staff based on the
number and severity of complaints received.
. ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Public Hearing on Annexation of Territory to the City of Springfield (Peace Health) Springfield
Journal Number 2002-09-311.
RESOLUTION NO. 02-56 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN
TERRITORIES TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE
COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE
ANNEXATION BY EXPEDITED PROCESS.
City Planner Colin Stephens introduced this item. The City Council held a public hearing on the
annexation ofthis property on November 4, 2002 and voted unanimously to approve a resolution
recommending that the Boundary Commission approve the annexation. Mr. Stephens pointed out the
property on the map. The resolution adopted on November 4 contained the verified signatures of the
registered voters living on the property at the date of application submittal, September 23, 2002. Prior to
the public hearing, these individuals moved from the property and a caretaker took up residence on the
site. This caretaker registered to vote on October 21, 2002, hence on the date ofthe previous Council
public hearing, November 4,2002, the registered voter petition was invalid. The council is asked to open
the public hearing and to adopt a corrected resolution for annexation.
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The City Council is authorized by ORS 199.490(2)(a)(B) to initiate annexation upon receiving consent in
writing from a majority of the electors registered in the territory and written consent from owners of more
than half the land in the territory proposed to be annexed. Consent from the owner of the land has been
obtained. The applicant has provided evidence that the registered voter living on the property consents to
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 3
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the annexation. The extension of key urban facilities will be ensured by the annexation agreement,
similar to the previous agreements between the City and PeaceHealth which require the extension of
specific infrastructure prior to development approvaL The annexation agreement contains all of the
components, conditions, restrictions and guarantees contained in the previous Peace Health annexation
agreement and has been tailored to specifically address the subject property. The agreement will be
signed by both parties and recorded with Lane County prior to annexation. The annexation of this
property will allow it to be integrated into the PeaceHealth Master Plan, a requirement for development
for the Gateway MDR site.
The filing deadline for the December 5, 2002 Boundary Commission public hearing was November 5,
2002. Because of the invalidity of the voter petition, this deadline has passed. As such, the applicant has
asked that the amended resolution (Attachment 1 of the staff report) request that the Boundary
Commission approve the annexation by the expedited process.
Councilor Simmons asked a question regarding the voter's signature at the time the application was
presented.
Mayor Leiken opened the public hearing.
1. Terri Harding, 132 E Broadway, Eugene, OR representing Satre Associates/PeaceHealth. Ms.
Harding answered Councilor Simmons' question regarding the registered voter on the property.
Mayor Leiken closed the public hearing.
. IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO ADOPT RESOLUTION NO. 02-56. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
o AGAINST.
2. Public Hearing and Adoption of Two Resolutions and Three Ordinances Amending Fees.
ORDINANCE NO. 6027 - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING APPENDIX 1, DEVELOPMENT CODE FEES, AS ESTABLISHED
IN THE SPRINGFIELD DEVELOPMENT CODE, AND DECLARING AN EMERGENCY.
ORDINANCE NO. 6028 - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING ARTICLE 1, "SPRINGFIELD BUILDING CODE
ADMINISTRATIVE CODE" OF THE SPRINGFIELD DEVELOPMENT SERVICES
DEPARTMENT; COMMUNITY SERVICES DIVISION "BUILDING SAFETY CODES," AND
DECLARING AN EMERGENCY.
ORDINANCE NO. 6029 - AN ORDINANCE AMENDING SECTION 105.9 AND 105.9.1 OF THE
UNIFORM FIRE CODE AS AMENDED, CHANGED AND MORE P ARTICULARL Y
DESCRIBED AND SET FORTH IN THE "CITY OF SPRINGFIELD 1997 UNIFORM FIRE CODE
AMENDMENT" PRESCRIBING FEES FOR INSPECTION OF OCCUPANCIES REQUIRING
HAZARDOUS MATERIALS PERMITS AND DECLARING AN EMERGENCY.
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RESOLUTION NO. 02-57 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD ADOPTING AN AMENDED MASTER SCHEDULE OF RATES, PERMITS,
LICENSES, AND OTHER FEES AND CHARGES AS ESTABLISHED BY THE SPRINGFIELD
MUNICIPAL CODE.
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Minutes of Regular Meeting - December 2, 2002
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RESOLUTION NO. 02-58 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD ADOPTING A MASTER SCHEDULE OF MISCELLANEOUS FEES AND
CHARGES, RATES, PERMITS, AND LICENSES.
Finance Director Bob Duey introduced this item. The Resolutions and Ordinances being presented
pertain to a variety of fees throughout the city. When staff completed the comprehensive fee review
during 1999, it was intended to both allow a comprehensive look at the current revenue program for fees
and charges at the city, as well as provide a mechanism that would allow for annual reviews. The purpose
of the annual reviews would be to ensure that the amount charged for services at the city would continue
to meet the Council adopted guidelines for cost recovery.
The annual review has been completed and the changes being recommended at this time for fees
contained in the master schedule of miscellaneous fees, fees established by the Municipal Code, the
Development Code, the Building Safety Code, and the Uniform Fire Code are being made to address the
city's increased cost of providing these services. The emergency clause is being used so the fees will be
effective with the start of the new year. Mr. Duey said that staff is reviewing some additional changes for
later in the spring.
Councilor Ballew asked how the fee increases were determined. Were they based on cost of living
increases covering one or two years? Mr. Duey said the 7% figure was the cost of service change over a
one year period. This increase takes into account cost of living raises, merit step raises, health insurance
increases and retirement rate increases. The OPEU contract was taken into account also.
. Councilor Simmons pointed out the ambulance fees.
Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public
hearing.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO ADOPT ORDINANCE NO. 6027. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST,
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO ADOPT ORDINANCE NO. 6028. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO ADOPT ORDINANCE NO. 6029. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO ADOPT RESOLUTION NO. 02-57. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
o AGAINST.
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IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO ADOPT RESOLUTION NO. 02-58. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
o AGAINST.
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 5
3. An Amendment to the Metropolitan Area General Plan Diagram, a Concurrent Amendment to the
Mid-Springfield Refinement Plan Diagram and Concurrent Rezoning to Change Existing Light-
Medium and Heavy Industrial Plan Designations and Zoning Districts to Community Commercial,
Parks and Open Space and Public Land and Open Space (Jo. No. 2002-03-0063, City of Springfield,
Applicant).
ORDINANCE NO.5 - AN ORDINANCE AMENDING THE METROPOLITAN AREA
GENERAL PLAN DIAGRAM BY REDESIGNATING APPROXIMATELY 35 ACRES OF LAND
FROM LIGHT-MEDIUM AND HEAVY INDUSTRIAL TO COMMUNITY COMMERCIAL AND
PARKS AND OPEN SPACE.
ORDINANCE NO.6-AN ORDINANCE AMENDING THE MID-SPRINGFIELD REFINEMENT
PLAN DIAGRAM BY REDESIGNATING APPROXIMATELY 35 ACRES OF LAND FROM
LIGHT-MEDIUM AND HEAVY INDUSTRIAL TO COMMUNITY COMMERCIAL AND
PARKS AND OPEN SPACE CONSISTENT WITH THE METROPOLITAN AREA GENERAL
PLAN DIAGRAM DESIGNATIONS FOR THIS PROPERTY.
ORDINANCE NO.7 - AN ORDINANCE REZONING TAX LOT 500, ASSESSOR'S MAP 17-02-
31 FROM LIGHT-MEDIUM AND HEAVY INDUSTRIAL TO COMMUNITY COMMERCIAL
(5.1 ACRES) AND PUBLIC LAND AND OPEN SPACE (29.24 ACRES) CONSISTENT WITH
THE METROPOLITAN AREA GENERAL PLAN DIAGRAM DESIGNATIONS FOR THIS
PROPERTY.
City Planner Greg Mott introduced this item. The City Council initiated these changes on March 11,
2002, to facilitate the relocation and construction of sports facilities to this property from the Gateway
site. On November 19, 2002, the Springfield Planning Commission conducted public hearings on these
proposals. The hearings were closed that same evening and the Planning Commission unanimously
recommended approval of all three actions.
These changes will support the relocation of the proposed sports center and existing athletic fields from
Gateway to this site in central Springfield. All but the northern 5.1 acres will be conveyed to BroadBase
Sports (9.84 acres) and Willamalane Park and Recreation District (19.4 acres.) Mr. Mott referenced the
map.
Mr. Mott gave council members a hand-out dated November 25 from DKS Associates which is an
updated version of the handout in their packets. Carl Springer P .E. prepared this report and was available
for questions.
Land Use Attorney Ai Johnson from Portland OR was present to give the staff report on the property to
be rezoned. Mr. Johnson said the property discussed is well located with good access and meets many of
the objectives of the City. He said this property does not have natural resources impact or flood plain
issues and fits the recreational needs as stated in Goal 8. It also meets the needs of Goal 9 and is not
taking land out of industrial land, but is replacing it in the property at Gateway. The key goal is the
transportation rule. He referenced a memo in their packets. Mr. Johnson described the changes in the
zoning in detail and referenced the map. He described the facility's uses and layout once it had been
built. He gave the options available for meeting the state transportation rules and options which are
included in the memo. Under the zoning laws there is a certain amount of traffic allowed. He explained
the number of trips and how they were determined.
Councilor Hatfield felt that the traffic numbers were high.
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 6
Mr. Johnson said that these higher numbers are included to show the worst case scenario assuming
something else was done with the property. If the property is developed as now planned the traffic
numbers would be much lower.
Councilor Lundberg asked ifthese were peak hour numbers. Mr. Johnson confirmed that was the case.
Mayor Leiken opened the public hearing.
1. Larry Reed, 722 Country Club, Eugene, OR, representing Arlie and Co. He spoke in favor of both
item number 3 and number 4. This rezoning will fulfill a community dream. Arlie and Co is proud to
be part of this. They will be retaining 5 acres of the property for a retail facility to compliment the
sports facility. He described some of the stores envisioned in this facility. Arlie & Co. donated 10
acres to BroadBase and sold 20 acres to the city. Mr. Reed said this is the first of its kind and will be
modeled and emulated throughout Oregon.
2. Bob Keefer 200 S. Mill St, Springfield, OR. Mr. Keefer is representing Willamalane Parks and
Recreation. He wanted to thank Arlie and Co. for their part in making this project a reality and the
City of Springfield, including Mike Kelly's leadership, for getting Willamalane involved. Mr. Keefer
also wanted to thank Giustina for allowing the property to be sold at a reasonable cost to allow this to
go forward. This was definitely a cooperative effort. He is in support of zone change because it
insures the property will be used as all envisioned. He discussed the traffic limitations which would
only be effected during peak hours. He said that is something that can be managed with scheduling.
Next Monday the Council will have a joint meeting with Willamalane. At that time they will discuss
how Willamalane is already in the process of looking to hire a landscape architect to begin the
process of designing the park site of the facility.
Mayor Leiken closed the public hearing.
Councilor Fitch asked that this item be brought back to the council next week, December 9 for a second
reading and a vote to allow those councilors who have worked on this for so many years to have a chance
to vote on this.
Mr. Mott said that they will have to have the second reading at a regular meeting and Council would need
to have a copy of the ordinance to preview three days prior to that meeting.
Councilor Hatfield is in favor of holding a special regular meeting on December 9, 2002.
Mayor Leiken recognized Economic Development Manager John Tamulonis for all of his hard work
throughout this process. He also thanked City Manager Mike Kelly and Assistant City Manager Gino
Grimaldi for their leadership to fulfill this dream. He feels this will be a lasting legacy that this council
can be proud of. The public/private partnership has been the key. He had been told that mid-Springfield
had been left out regarding development and this will bring vitality to that area. He thanked Arlie and Co.
and all those involved.
Councilor Ralston asked Mr. Keefer a question regarding open space. Is it compatible to other agencies
building on the site such as Kidsports? Mr. Keefer said it was compatible and that there was already a
plan in place for a Kidsports office on the site.
The ordinance received a first reading by title. No action was taken
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 7
4. An Amendment to the Metropolitan Area General Plan Diagram, a Concurrent Amendment to the
Gateway Refinement Plan Diagram and Concurrent Rezonings to Change Existing Park and Open
Space and Community Commercial Designations and Zoning Districts to Campus Industrial (Jo. No.
2002-03-0062), City of Springfield Applicant.
ORDINANCE NO.8 - AN ORDINANCE AMENDING THE METROPOLITAN AREA
GENERAL PLAN DIAGRAM BY REDESIGNATING 22 ACRES OF LAND FROM PARKS AND
OPEN SPACE AND COMMUNITY COMMERCIAL TO CAMPUS INDUSTRIAL.
ORDINANCE NO.9 - AN ORDINANCE AMENDING THE GATEWAY REFINEMENT PLAN
DIAGRAM BY REDESIGNATING 22 ACRES OF LAND FROM PARKS AND OPEN SPACE
AND COMMUNITY COMMERCIAL TO CAMPUS INDUSTRIAL CONSISTENT WITH THE
METROPOLITAN AREA GENERAL PLAN DIAGRAM DESIGNATIONS FOR THIS
PROPERTY.
ORDINANCE NO. 10 - AN ORDINANCE REZONING TAX LOT 100, ASSESSOR'S MAP 17-
03-15-13 FROM COMMUNITY COMMERCIAL TO CAMPUS INDUSTRIAL, AND A PORTION
OF TAX LOT 1000, ASSESSOR'S MAP 17-03-15 FROM PUBLIC LAND AND OPEN SPACE TO
CAMPUS INDUSTRIAL CONSISTENT WITH THE METROPOLITAN AREA GENERAL PLAN
DIAGRAM DESIGNATIONS FOR THIS PROPERTY.
City Planner Greg Mott introduced this item. The City Council initiated these changes on March 11,
2002, to facilitate the relocation and construction of sports facilities in central Springfield. On November
19,2002, the Springfield Planning Commission conducted public hearings on these proposals. The
hearings were closed that same evening and the Planning Commission unanimously recommended
approval of all three actions.
These changes will support the relocation of the proposed sports center and existing athletic fields to a
site in central Springfield (32nd Main). That site is also the subject of proposed Metro Plan and
refinement plan amendments and zone changes. For additional information please refer to Attachment 1
of the staff report.
Mr. Mott pointed out property on the map and explained which part of the land is being retained by city
as public and open space. He said the Planning Commission recommended all 6 changes being presented
at this time.
Attorney Bill Kloos of Eugene was present to give further explanation on this item. Mr. Kloos presided
over the assembly of the application materials and the findings in the council's packets. Mr. Kloos
described the application ofthe property and how it pertains to goal 12. He referenced Mr. Springer's
memo regarding the traffic summary figures. This memo gives the worst case scenario in all areas and
still shows a net reduction of traffic at peak hours. This satisfies Goal 12 and truncates the transportation
analysis. This rezoning will work well for the community changing it from community commercial to
campus industrial.
Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public
hearing.
Councilor Fitch would like to bring this forward next week for a second reading and a vote along with the
32nd Street rezoning item during their special regular session. '
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Springfield City Council
Minutes of Regular Meeting - December 2,2002
Page 8
Councilor Lundberg wanted to publicly acknowledge the fact that although there was a concern about the
traffic impact ifthere was a zone change, this will actually improve the traffic impact in the Gateway
area.
Councilor Hatfield agreed and felt it was a great change in the zoning.
The ordinance received a first reading by title. No action was taken
BUSINESS FROM THE AUDIENCE.
1. Gary VanderMeer, 2604 J Street, Springfield. Mr. VanderMeer would like to ask council as they
move forward in the selection of the nodal selection committee that they consider the make-up of
the committee. Currently there are nine citizens from the community as representatives on this
committee. There will also be representatives from ODOT, LTD, the County, the City Council,
the Planning Commission, Willamalane, ESD, transportation and public works. He would like to
suggest citizens from three other groups.
1. Due to the growth of the minority community, he feels it is important to have minorities
represented on this committee. It is important to reflect the views of all of the community.
2. A key component of nodal development is the concept of having viable businesses in those
communities. He requests that a representative from the economic and business
development community be appointed to give input.
3. He requests a representative from the low-income housing community. Currently there is a
crisis in affordable housing. He noted the programs in place through the City such as the
SHOP program and the Block Grants. He feels both of these could be involved.
Mr. VanderMeer asked that Council ask Planning Commission to add citizens from those three areas to
make a successful nodal development.
Councilor Ballew thanked Mr. VanDeMeer for his suggestions, but pointed out how difficult it can be to
find volunteers. She feels, however, that it is a very worthwhile goal.
COUNCIL RESPONSE.
CORRESPONDENCE AND PETITIONS.
1. Electronic Mail (E-mail) Message from Alice Parman, 836 Taylor Street, Eugene, OR 97402,
Regarding Peace Health Project.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH,
TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BIDS.
ORDINANCES.
BUSINESS FROM THE CITY COUNCIL.
1. Committee Appointments.
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Springfield City Council
Minutes of Regular Meeting - December 2,2002
Page 9
a. Planning Commission Appointment.
The City received two applications for the vacancy on the Planning Commission. The two
applications received by the City are from Anthony Corpron and Greg Shaver. Both applicants
reside within the city limits. Greg Shaver resides at 1225 Water Street and Anthony Corpron
resides at 6349 F Street.
Mr. Corpron and Mr. Shaver were interviewed by the Council at their November 25th work
seSSIOn.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR FITCH
TO APPOINT GREG SHAVER TO THE PLANNING COMMISSION TO FILL A VACANT
POSITION, WITH A TERM EXPIRATION DATE OF SEPTEMBER 21,2006. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council.
a. Committee Reports
1. Councilor Lundberg reported that she had the pleasure of greeting Santa at Valley River
Center and reading a Christmas story to children.
2. Councilor Ralston reported on the Housing Policy Board. The board discussed the SHOP
program and the residency requirements. He asked if a staff member could explain to him
these requirements. The board had discussed whether or not Springfield money should be
used for Springfield residents or should also include residents wanting to move to
Springfield. Economic Development Manager John Tamulonis explained that there are two
funds for the SHOP program. One of those funds is from the state to be used for residents in
the Urban Growth Boundary. He said these funds could be discussed and compromises
made.
Councilor Hatfield asked if the purpose of the funds was to bring homeowners to Springfield
or to allow renters in Springfield to purchase a home.
Councilor Lundberg said you would not want to limit your pool of possible 'clients'. She felt
it would be worthwhile to have further discussion regarding this issue.
Mr. Tamulonis said they have not annually used up all of the funds for Springfield
homeowners.
Councilor Ralston asked Councilor Lundberg about the tobacco sales ordinance and if it
included prohibiting advertising.
Councilor Lundberg said it did not include advertising, but that tobacco products would be
placed behind the counter.
Councilor Ralston talked about the problem of large trucks blocking traffic on Marcola Road
going towards Q Street. He asked if it had been looked at and if a back shoot road from 42nd
Street had been considered.
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 10
3. Councilor Ballew commented on the exhibit at the Museum brought in by Jack Gischel
depicting home life during World War II. She said it was very worthwhile. She also
reminded folks that Holly Days is scheduled for December 5.
4. Councilor Fitch asked a question regarding the nodal selection committee. Staff responded
that there will be a beginning date and a sunset date. Councilor Fitch has no problem adding
the folks Mr. VanderMeer suggested.
5. Councilor Simmons discussed the initial failure of nodal development in the Portland area. A
large firm has since moved in and the financing has been taken care of. He said it is a
reminder that even when things appear to have failed, given time they often work out. This
location is now a finished nodal development.
6. Mayor Leiken noted that he will not be in attendance on Monday December 9. He reminded
everyone of the Celebration in honor of Councilors Simmons and Lundberg which is
scheduled for December 12 at 4:30 pm in the Library Meeting Room.
b. Other Business.
BUSINESS FROM THE CITY MANAGER
1. Sewer Extension to Grandview Estates.
City Engineer Ai Peroutka introduced this item. At the November 18 regular Council meeting, the
Council chose to move forward with the installation of a pump station and other work necessary to serve
GrandView Estates and the surrounding developable area. Council requested that staff work with the
GrandView property owners to come to some agreement about financial participation and timing for the
project.
Staff has continued refinement of the planning for the sewer service area and has drafted an agreement.
Mr. Peroutka met with residents of the neighborhood. About 5 properties were represented at this
meeting and he felt there was good support to go forward with project. He gave them the draft agreement
prior to the meeting. He also gave them estimates on fees and costs, etc. They do not seem to be against
the project, but want to know exactly what they will be paying so there are no surprises. In order to give
them exact figures, staff will need to meet with residents individually to determine the number of
plumbing fixtures, distance to lines, etc. Staff is offering a service for individual consultation. Mr.
Peroutka will then go outand poll all property owners. If there is a majority of interest, they can go
forward. Staff will keep the council updated.
Councilors Ballew and Simmons asked about the figures and the approximate amounts the residents were
glven.
Mr. Peroutka said the approximate figure given was about $3000.00 per household
Councilor Simmons asked if there would be a credit allowed.
Mr. Peroutka said there would not.
Councilor Ballew asked about laterals on the properties.
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 11
Mr. Peroutka said they should be in place on all occupied properties. Residents had asked that if this goes
in will all residents have to hook-up. Mr. Peroutka confirmed that they would all have to hook-up.
Councilor Hatfield confirmed that they would need a majority in favor for this to go forward.
Councilor Simmons said that although it originally had seemed that the majority of homeowners were
looking to subdivide their property, only 5 lots of the 15 can be subdivided. The motivation of making
additional dollars impacts only a few of the property owners.
THIS WAS AN INFORMATIONAL UPDATE ONLY. NO ACTION WAS TAKEN.
2. Resolution Initiating Project No. P20322 Installation of Sanitary Sewer and Drainage in Laura Street
From 300 Feet North of Lindale Drive to the South 1170 Feet and Vicinity.
RESOLUTION NO. 02-59 - A RESOLUTION OF INTENT TO INSTALL SANITARY SEWER
AND DRAINAGE IN LAURA STREET FROM 300 FEET NORTH OF LINDALE DRIVE TO
THE SOUTH 1170 FEET AND VICINITY.
City Engineer Ai Peroutka introduced this item. This $182,000 project consists of installing 1170 feet of
sanitary sewer and 720 feet of storm sewer in Laura Street to serve the developing area of north Laura
Street. The project has recently been proposed by the petitioning developers (see Attachment A) as a way
to provide key urban services to their properties, shown within the assessment boundary on the attached
vicinity map (Attachment C), and allow development of those properties. The project is timely, as it will
provide drainage that was required anyway for the Laura Street realignment project at the north end of
Laura Street and will allow extension of sewer service to be placed within the realignment project. .
The cost sharing proposal for the project is to assess the developers for storm sewer and sewer costs along
their frontage on Laura Street ($122,000+/-). The City would pay sewer costs from the south boundary of
the assessment area to the City sewer trunk line ($50,000+/-), a 450 foot distance. The City sewer cost
will be reimbursed as properties along the sewer connect and pay connection fees. In addition, the City
would pay a portion of the storm sewer cost ($10,000+/-) for over-depth and upsizing of the pipe to serve
other properties and for the street realignment project. The attached waiver petition contains signatures of
100 percent of the property owners proposed to be assessed for the project construction. Funding for the
City's cost of sewer participation and assessment funding is proposed to be transferred from available
reserves and will require future Council action for a budget transfer. Funding for the City's cost of
drainage participation is proposed to be paid out of the Laura Street realignment project funding as a
necessary component of that project. The value of the property proposed for assessment exceeds the
required minimum of two times the value of the proposed assessment as shown on the attached LID
evaluation report (Attachment B of staffreport). Staff recommends initiation of this project.
Councilor Ballew asked if these properties were currently in city limits.
Mr. Peroutka said that two are in city limits and one is not. It will require an extraterritorial extension.
Councilor Hatfield asked if this is part of the realignment and will prevent tearing up the road later
Mr. Peroutka said that was the case.
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Springfield City Council
Minutes of Regular Meeting - December 2, 2002
Page 12
Mr. Peroutka said that was the case.
Councilor Simmons asked if staff was coordinating with NW Natural Gas and other utilities for any other
service drops so that all could be installed at the same time.
Mr. Peroutka said yes, it is standard procedure to give utilities advance notice.
IT WAS MOVED BY COUNCILOR HATFIELD WITHA SECOND BY COUNCILOR FTICH
TO ADOPT RESOLUTION NO. 20-59 WAIVING THE NOTICE OF A PUBLIC HEARING PER
A SIGNED PETITION BY PROPERTY OWNERS. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
3. Other Business.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:35 p.m.
Minutes Recorder - Amy Sowa
.~. Altes' ~
Kim Krebs
City Recorder
Lyle Hatfield
Council President