HomeMy WebLinkAbout10/28/2002 Work Session
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City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, OCTOBER 28, 2002
The city of Springfield council met in work session in the Library Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, October 28,2002 at 5:30 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken, Councilors Ballew, Fitch, Hatfield, Lundberg, Ralston (arrived at
5:32 pm) and Simmons. Also present were City Manager Michael Kelly, Assistant City Manager
Gino Grimaldi, City Attorney Tim Harold, City Recorder Kim Krebs, Police Chief Jerry Smith
and members of staff.
. GUESTS:
Lane Regional Air ,Pollution Authority - Director Brian Jennison, and staff member Kim Metzler.
Police Planning Task Force Members - Patrick Lucanio, Chair, Steve Cable, Roxie Cuellar, and
George Teneyck.
1. Lane Regional Air Pollution Authoritv - Amending Springfield Municipal Code Sections
4.506 and 4.508.
Assistant City Manager Gino Grimaldi was present for the staff report on this issue. He
introduced Brian Jennison, Director and staff member Kim Metzler of the Lane Regional Air
Pollution Authority. Mr. Grimaldi said the purpose of this work session was to review a
proposed ordinance with suggested amendments to the municipal code as it relates to control and
or abatement of air pollution in the city.
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Lane Regional Air Pollution Authority (LRAP A) is the primary authority responsible for the
control and/or abatement of air pollution in the city. As part of its duties, LRAP A is responsible
under its rules and regulations and Oregon Administrative Rules (OAR), for administering the
most current OAR, which concern air quality.
LRAP A is Lane County's air pollution authority with offices located at 1010 Main Street in
Springfield. A seven-member board of directors who are appointed by the respective city
councils and the Lane County Board of Commissioners govern LRAP A. Membership includes
official representatives from the city of Springfield, the city of Eugene, the cities of Oakridge and
Cottage Grove (on a two-year, rotating basis), and the Lane County Board of Commissioners. In
addition, there are three citizen appointees. The elected official from the city of Springfield is
Councilor Dave Ralston.
Springfield Municipal Code 4.500 - 4.512 deals with solid fuel heating devices (woodstoves,
pellet stoves and fireplaces). LRAP A is proposing that the City Council amend these sections of
the Municipal Code to bring them into line with current federal air pollution standards, to prohibit
the burning of garbage, and to make other minor changes to facilitate enforcement of the code.
Springfield City Council
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The requested code revisions add the new federal standard for fine particulate matter (PM2.5);
prohibit the burning of garbage in a solid fuel-heating device; and establish opacity limits for
smoke from s~ch devices. PM2.5 (particulate matter with an aerodynamic diameter of 2.5
microns or less) is a pollutant that is primarily generated from combustion sources. Recently,
federal PM2.5 standards have been set to protect the health of sensitive individuals, and LRAP A
maintains that it is necessary to amend the Municipal Code to include the use ofthese new
standards.
Mr. Grimaldi provided a handout, which highlights some additional changes requested since the
Agenda Item Summary (AlS) and staff report were prepared. He said these changes were as a
result of a meeting LRAP A held with the Eugene City Council. The Lane County
Commissioners have not acted on the proposed ordinance, however LRAP A would like
Springfield and Eugene to agree on the wording and adopt the ordinance, and they will fill in the
urban growth areas with Lane county at a later date.
There are no direct financial or resource concerns to the city of Springfield with respect to these
proposed code revisions. LRAP A has been delegated by the city to enforce these aspects of the
municipal code. LRAP A views the proposed revisions primarily as compliance tools to assist in
the resolution of neighborhood complaint situations.
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Mr. Jennison highlighted information contained in the AlS, and said what LRAP A is requesting
is that the Springfield City Council add language to the existing ordinance that would allow
LRAPA to call a Stage I red advisory, or a Stage II red advisory, based on either PM 10 or the
new PM2.5. He said they would like to also add a prohibition of burning garbage (with the
exception of natural gas fueled log lighters).
Mr . Jennison and Ms. Metzler responded to questions of the council related to the amended
language and the process they take in notification for the different advisories.
Ms. Metzler briefly outlined enforcement and the steps followed when a complaint is received.
After further discussion, council consensus was to go forward with the recommended changes
and directed staff to prepare the necessary paperwork to bring this ordinance back for a public
hearing in November. .
2. Joint Work Session with the Police Planning Task Force.
Mayor Leiken welcomed the members of the Police Planning Task Force (PPTF), and thanked
them for taking the time out of their busy schedules to attend this work session.
Police Chief Jerry Smith was present for the staff report. He said members present from the
PPTF include Patrick Lucanio, Chair, Steve Cable, Roxie Cuellar, and George Teneyck. He said
he appreciates the work of these citizens who volunteer their time. They have been particularly
valuable over the past few years to address the number of issues, as well as the council in making
good recommendations to the Police Dept. and being a good sounding board to reflect the views
ofthe community.
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Mayor Leiken said he wanted to take a moment and recognize the valuable work performed by
the late Sean Wilson. He said Sean was an outstanding member of this community, and was a
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member of the PPTF and a Planning Commissioner. He was a friend to many and worked very
closely with many folks, and the loss is very profound.
Mr. Luciano said he would be highlighted information contained in Attachment 1 of the Agenda
Item Summary (AlS) "Updated Police Long Range Plan", and then turn it over to Roxie Cuellar
who would provide information and progress on the public safety levy campaigns. At that point
staff could then offer information on crime trends in the community as well as other valuable
information.
It is the duty of the PPTF to provide citizen input regarding police policy matters and
implementation of the City Council adopted Long Range Strategic Plan for Police Services to the
chief of Police. The PPTF meets not less than quarterly and is required to provide the City
Council with an annual report of its activities.
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Mr. Lucanio provided some background information related to the Police Long Range Plan. In
1994, the City Council adopted Resolution No. 94-34 (Attachment 4) creating the PPTF to
develop a Long Range Plan for providing municipal police services. The council then adopted
Resolution No. 96-15 (Attachment 5), which adopted the Long Range Strategic Plan for Police
Services (1996-2016), and called for updating at five-year intervals. In February of 2000, a
subcommittee of the PPTF began the process of reviewing and updating the Long Range Strategic
Plan. He said what council has before them is the first update, and is intended to provide greater
detail for the next five year period. He said the PPTF reviewed and updated three working
papers, which had been developed as background material for the original Long Range Plan. He
said those working papers include:
· Attachment 1 - page 33 "Appendix 3 - Findings - Existing Services - Update".
· Attachment I - page 39 "Appendix 4 - Trends and Issues - Update".
· Attachment 1 - page 47 "Appendix 5 - Accomplishments and Challenges -1996-2001".
After reviewing and updating these papers, the PPTF worked through each of the goals of the
original Plan to determine three things, 1) whether or not the goal had been met, 2) whether it
needed to be modified or updated; 3) what the appropriate policies and strategies would be for the
next five years.
Mr. Lucanio said after several months of hard work the PPTF made the following determinations
and recommendations. The two basic thrusts of the original plan remained unchanged and they
are, I) to provide excellent services in response to high priority calls and to enhance the .
departments ability to provide prevention, education, and problem solving services; and 2) the
major recommendations are to increase staf~ng levels and to move forward with plans to fund an
construct a new Police/Courts facility.
Mr. Lucanio said the PPTF recognizes that despite the financial challenges facing the city that
several accomplishments have been made. He briefly highlighted those accomplishments.
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Mr. Lucanio concluded, having served on the PPTF from it's inception, first as Vice-Chair and as
Chair, he has had the privilege to see the Springfield Police Department at a most intimate level,
much more than the average citizen. Both under the leadership of Chief Bill Deforest, and
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currently under the leadership of Chief Jerry Smith. He said he believes he speaks for all
members of the PPTF when he says that the citizen's of Springfield are indeed fortunate to have
leaders of this quality. Moreover, we as citizens are indeed privileged to have a Police
Department that truly meets its own motto of "Committed to Excellence". Under current
circumstances, the men and women of the Springfield Police Department are indeed providing
services above and beyond that which is returned to them. Tonight in his capacity as Chair of the
PPTF, he would publicly like to thank Chief Smith and all the members ofthe Police Department
for truly being committed to excellence.
Roxie Cuellar provided an update on the public safety levy campaigns, and responded to
questions of the council related to the different activities that are taking place. Door to door
literature drops, telephone banking, public speaking to citizen groups. A table will be available at
the Lane County Fair Grounds on election night, and welcomed councilors, and said she believes
that celebration will be in order on November 5th. She thanked the council for placing the Police
levy on the ballot first; she said strategically it was a good decision.
Chief Smith said a large number of citizens are showing up for informational meetings.
The council and PPTF members discussed different aspects of the current levy elections.
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Mayor Leiken said Councilor Simmons would be leaving the council in a few weeks and thanked
him for his service on the PPTF. He introduced Councilor elecUohn Woodrow, and said he
would be designated the council liaison to the PPTF after formal committee appointments are
, made in January of2003.
Chief Smith expressed his appreciation to Councilor Simmons for his service as well. He has put
a lot of time and energy into the PPTF and said Councilor Simmons will be humbly rewarded at
the next meeting of the PPTF for his fme service.
Chief Smith said with respect to the Updated Police Long Range Plan, staff would like to prepare
a resolution for council consideration and approval, similar to what originally was adopted in
1996.
Chief Smith said he would like to highlight the information contained in Attachment 2 "2001
Annual Report" for council and respond to any questions.
The Council discussed the various committed crime statistics.
Chief Smith highlighted an event that recently occurred in an eluding charge. .
There were discussions regarding the need to address the revolving door issue at the Lane County
Jail and repeat offenders.
There were discussions related to the Bond Levies that Lane County has on the November 5th
election ballot.
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Management Analyst Mike Harman briefed the council on the impact of the Drug/Prostitution
Free Zone Ordinances that were passed by council, and provided statistical information related to
those crimes.
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Chief Smith said the department is continuing to impound vehicles in Driving Under the
Influence (DUII) and Driving While Suspended (DWS) cases, and provided statistical
information related to those impounds.
Captain Lewis was present and responded to questions of the council related to the different
cnmes.
The members of the council commented individually on the work of the PPTF and thanked the
members for their commitment and service.
Councilor Hatfield mentioned the work that the League of Oregon Cities is doing to put together
a legislative plan in order to change how municipal fInancing is done. He highlighted briefly the
work to date.
Councilor Lundberg requested that staff obtain a copy of a recent publication titled "The
Effectiveness of Community-Based Sanctions in Reducing Recidivism". She thought the report
was published in September 2002, by the Oregon Department of Corrections.
Mayor Leiken asked staff to obtain information from the Lane County Budget (Public Safety and
Criminal Justice) for the last few years. He is.interested in reviewing that budget for information
related to the allocation of county payments to public safety reserves. He asked that staff provide
. that in a communication packet in the near future.
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Mayor Leiken thanked the Police Planning Task Force for attending the meeting, and again
expressed his appreciation for the valuable work they perform;
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Minutes Recorder - Kim Krebs
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