HomeMy WebLinkAbout03/18/2002 Regular
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MINUTES OF THE REGULAR SESSION MEETING
OF THE SPRINGFIELD CITY COUNCIL
HELD ON MONDAY, MARCH 18,2002
The Springfield City Council met in Regular Session on Monday, March 18, 2002 at Springfield
City Hall, 225 Fifth Street, Springfield, Council Meeting Room, at 7:05 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken, and Councilors Ballew, Fitch, Hatfield, Lundberg, Ralston, and
Simmons. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, City Recorder
Kim Krebs, Police Chief Jerry Smith, and members of staff.
PLEDGE OF ALLEGIANCE
Mayor Leiken led the Pledge of Allegiance.
SPRINGFIELD UPBEAT
1. City Manager Mike Kelly Recognized Woody Dwinell, Springfield Library, for 25 Years of
Service to the City of Springfield. '
2. Nancy Orr from the State Fire Marshall presented a Certificate ,of Exemption to Fire Marshall
Dennis Shew. She said the Certificate designates the Springfield Fire Department as the
approved authority for exercising functions related to fire prevention and fire safety. She
congratulated the Springfield Fire Department on meeting the exemption requirement for the
State Fire Marshall's Office. She thanked the Department on behalf of the other Fire
Departments throughout the state and citizens of Oregon who benefit from the leadership they
provide.
Mayor Leiken thanked Ms. Orr for attending the meeting, and said it rings beautifully in the ears
of the leaders of this community when a representative from the State exempt and allow local
control. He congratulated Fire Marshall Shew, and commended the Department for ajob well
done.
CONSENT CALENDAR
Councilor Hatfield said he would like to pull item 5-E.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR
. FITCH TO APPROVE THE CONSENT CALENDAR WITH THE EXCEPTION OF
ITEM 5-E. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST.
1. Claims
a. Approve the February 2002 Disbursements for Approval.
2. Minutes
Springfield City Council
Regular Session Minutes - March 18, 2002
Page - 2
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3. Resolutions
a. RESOLUTION NO. 02-16 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P3021O: 19TIl & G STREET SANITARY SEWER IMPROVEMENT.
b. RESOLUTION NO. 02-17 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30197: SANITARY SEWER EXTENSION, HENDERSON AVENUE BETWEEN 21ST
AND 22ND AVENUES (GLENWOOD).
4. Ordinances
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a. ORDINANCE NO. 6008 - AN ORDINANCE PERTAINING TO SIGN STANDARDS,
AMENDING THE SPRINGFIELD MUNICIPAL CODE BY AMENDING AND
REPLACING PORTIONS OF CHAPTER 8, SECTION 8.200 (2) (3) (4) (6)
PURPOSE: SECTION 8.202 DEFINITIONS: SECTION 8.204 (2) (3) (5) DESIGN:
SECTION 8.206 2 (a) (3) (6) CONSTRUCTION: SECTION 8.208 (4) (a) (c)
PROJECTION AND CLEARANCE: SECTION 8.210 LOCATION AND SETBACKS:
SECTION 8.218 GENERAL (1) (d) (e) (f) (2) (3) (4) (6): SECTION 8.220
INSPECTIONS: SECTION 8.230 ACCESS FOR INSPECTIONS: SECTION 8.232 (5)
NON-CONFORMING SIGNS: SECTION 8.234 (2) (7) (8) (10) (13) (14) (15) EXEMPT
SIGNS: SECTION 8.236 (2) (6) (10) PROHffiITED SIGNS: SECTION 8.238
APPEALS: SECTION 8.240 (1) (2) (3) (4) RESIDENTIAL DISTRICT SIGN
STANDARDS: SECTION 8.242 (2) (a) (b) H-HISTORIC OVERLAY DISTRICT:
SECTION 8.244 (1) (2) (3) (4) GENERAL OFFICE SIGN STANDARDS: SECTION
8.246 (1) NEIGHBORHOOD COMMERCIAL: SECTION 8.248 (1) (2) (3) (4)
COMMUNITY COMMERCIAL AND MAJOR RETAIL COMMERCIAL DISTRICT:
SECTION 8.250 (1) (a) (b) (2) (3) (4) DOWNTOWN SIGN DISTRICT: SECTION
8.252 (1) (2) (3) BOOTH KELLY SIGN DISTRICT: SECTION 8.254 (1) (2) (a) (b) (4)
(5) (6) (7) 1-5 MALL/SPORTS FACILITY SIGN DISTRICT: SECTION 8.256 (1) (2)
(3) (4) (5) 1-5 COMMERCIAL SIGN DISTRICT: SECTION 8.258 (2) (3) (4) (5)
LIGHT-MEDIUM, SPECIAL HEAVY INDUSTRIAL AND HEAVY INDUSTRIAL
SIGN STANDARDS: SECTION 8.260 (1) (5) (g) (h) BILLBOARD DISTRICT:
SECTION 8.262 (1) PUBLIC LAND AND OPEN SPACE DISTRICT: SECTION 8.264
(1) (2) (3) (4) SPECIAL LIGHT INDUSTRIAL DISTRICT: AND, SECTION 8.266
SCHOOLS.
5. Other Routine Matters
a. Authorize the City Manager to Execute an Extension to the Audit Services Contract with
Moss Adams, LLP as Auditors for the City of Springfield, the Metropolitan Wastewater
Management Commission and the Regional Fiber Consortium, for fiscal years ending
June 30, 2002, and June 30, 2003, in the Amounts of$31,350 and $36,000.
b. Authorize the City Manager to Execute an Intergovernmental Agreement with Lane
County Regarding Design and Construction of Phase I of the Jasper Road Extension.
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c. Approve Endorsement of OLCC Liquor License Application for Alibi Tavern, Located at
2422 Main Street, Springfield, Oregon.
Springfield City Council
Regular Session Minutes - March 18, 2002
Page - 3
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d. Approve Endorsement of OLCC Liquor License Application for Doubletree Hotel,
Located at 3280 Gateway Street, Springfield, Oregon.
e. Approve Contract Award to Municipal Supply Company, in the Amount of$114,888 to
Retrofit Two Television Inspection Vans for the Public Works Department Maintenance
Division.
f. Accept the Bid Price from Air Tec Equipment, Inc, for the Purchase of an Aerial Lift
Truck, in the Amount of$72,614 for the Public Works Department Maintenance Division.
g. Accept the Bid Prices from Bruce Chevrolet and Gresham Ford, for the Purchase of Five
Pickup Trucks totaling $88,172.78 for the Public Works Department.
ITEMS REMOVED FROM THE CONSENT CALENDAR
Councilor Simmons said he had a question ofthe Public Works Department reg~rding item 5-e,
retrofit of the sewer trucks. He said he did not have a chance to review with staff ahead of the
meeting. He said his concern is that the vehicles are ten years old at this point, and asked if they
had been rebuilt. He asked staff it they thought it was wise to go past the ten-year cycle, or is this
the most cost effective way of handling these replacement vehicles.
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Maintenance Supervisor Keith Miyata was present to respond to this question. He said staff met
with the mechanics and discussed that these are commercial diesel engines for one-ton vehicles.
He said both ofthe vehicles have less than 25,000 miles on them with low hours, and staff feels
they are in very good mechanical shape. He said when they are on site they draw power from a
separate generator.
IT WAS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR
FITCH TO APPROVE THE CONTRACT AWARD TO MUNICIPAL SUPPLY
COMPANY, IN THE AMOUNT OF $114,888 TO RETROFIT TWO TELEVISION
INSPECTION VANS FOR THE PUBLIC WORKS DEPARTMENT MAINTENANCE
DIVISION. THE MOTION PASSED WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST.
PUBLIC HEARINGS
1. Amendments to Articles of the Springfield Development Code (SDC) to Allow WeUness
Centers as a Secondary Use to Community Centers. (Jo No. 01-11-221).
ORDINANCE NO.2 - AN ORDINANCE AMENDING THE SPRINGFIELD
DEVELOPMENT CODE. ARTICLE 2, DEFINITIONS, Section 2.020 AND ARTICLE 23,
PLO PUBLIC LANDS AND OPEN SPACE, Sections 23.020 AND 23.100.
Planner II Sarah Summers was present for the staff report. She said this proposal was presented
and discussed at the City Council meeting on January 22nd, and again at a work session on
February 11 tho She said since there were no changes recommended to the previous discussions,
she would refrain from reviewing the proposal in detail and said this is the first reading of the
ordinance, andstaff would recommend adoption at the April 1 st council meeting.
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Ms. Summers responded to questions of the council.
Springfield City Council
Regular Session Minutes - March 18, 2002
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Mayor Leiken opened the public hearing.
1. Terri Harding, 132 E. Broadway, Eugene, she said she represents Satre Associates and spoke
in support of the amendments. She said she has reviewed the staff report, and said the
language is intentionally narrow to limit the development to the four sites in question.
Mayor Leiken closed the public hearing.
2. Budget Transfer and Supplemental Budget Resolutions.
RESOLUTION NO. 02-18 - A RESOLUTION TRANSFERRING FUNDS IN THE
GENERAL FUND, MUSEUM FUND, G.O. BOND CAPITAL PROJECTS FUND, SEWER
OPERATIONS FUND, REGIONAL W ASTEW A TER FUND, EMERGENCY MEDICAL
SERVICES FUND, REGIONAL WASTEWATER CAPITAL FUND, INSURANCE FUND,
AND THE VEHICLE AND EQUIPMENT FUND.
RESOLUTION NO. 02-19 - A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE GENERAL FUND, MUSEUM FUND, SPECIAL REVENUE
FUND, SEWER CAPITAL PROJECTS FUND, DEVELOPMENT PROJECTS FUND, AND
THE SEWER OPERATIONS FUND.
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Finance Director Bob Duey was present for the staff report. He said this is the second of three
budget transfers of the year. He said the overall financial impact of the Regular Budget Transfer
Resolution is a zero change to the overall budget, increase of $660,253 offset decreases of
$660,253 to various expenditure requirement accounts. He said the overall impact of the
Supplemental Budget Resolution is to increase total appropriations by $2,656,421.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR
FITCH TO ADOPT RESOLUTION NO. 02-18. THE MOTION PASSED WITH A VOTE
OF 6 IN FA VORAND 0 AGAINST.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR
FITCH TO ADOPT RESOLUTION NO. 02-19. THE MOTION PASSED WITH A VOTE
OF 6 IN FAVOR AND 0 AGAINST.
3. Liquor License Endorsement for Main Street Bar & Grill.
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Community Services Manager Dave Puent was present for the staff report. He said at the
February 19th council meeting this item was removed from the consent calendar and council
directed that we schedule this for a public hearing. He said at the conclusion ofthe public
hearing council must make one offour recommendations; either to I) grant, 2) deny, 3) Make no
recommendation, or 4) do not approve unless certain conditions are placed on the establishment.
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Mr. Puent said Main Street Bar & Grill is currently licensed until July 2002 to sell beer and wine.
He said this new license is a Greater Privilege License, dispenser, Class A, which allows the
vending of hard liquor.
Mayor Leiken opened the public hearing.
1. Gary Matthews, 414 Main Street, Springfield, said he is the owner of Main Street Bar &
Grill. He said they want to have a level playing field with the other establishments in the
area. He said'they have been there almost five years, and the biggest request from his
customers is for him to serve hard liquor.
Mayor Leiken closed the public hearing.
Councilor Lundberg said she wants to be fair, and it is perfectly legitimate to ask for the same
opportunities that are provided to others. She said the council recommends renewal of liquor
license applications on an annual basis. She said because there is a lot of hard work in the
downtown area to try and establish standards and revitalize, as these liquor licenses are addressed,
her recommendation will be to not grant unless the applicant demonstrates a commitment to
overcome listed concerns.
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Councilor Fitch said she is a big supporter of renaissance in the downtown area, however she
does not think there are listed criteria that we would be asking all the establishments downtown to
overcome at this point. She said she has a concern in asking one out of five establishments to
suddenly meet some criteria that has yet to be established. She suggests that the council make a
"no recommendation" at this time, and then prior to the next annual renewal have some criteria
that is known ahead of time.
City Attorney Joe Leahy said council does have some criteria, that is set forth in the code Section
7.302. He said these criteria are the same criteria utilized by the OLCC.
Councilor Lundberg said she is looking for ways that the City can be proactive, and allow the city
to have more of a say in how the downtown is dealt with. She said she would recommend that we
have more participation from the pwners of the establishment in the renaissance of downtown.
Mayor Leiken said the sign of encouragement is that the owners of this establishment are present,
and are willing to stand up and be a responsible owner of a downtown business. He said this is an
issue that needs to be discussed at length. He encouraged Mr. Matthews to continue to be a
responsible business owner.
IT WAS MOVED BY COUNCILOR HATFIELD WITH A SECOND BY COUNCILOR
FITCH, TO GRANT THE ENDORSEMENT FOR MAIN STREET BAR & GRILL. THE
MOTION PASSED WITH A VOTE OF 5 IN FAVOR AND 1 AGAINST (LUNDBERG).
BUSINESS FROM THE AUDIENCE
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1. Steve Stermer, 816 Raintree Way, Springfield, said he was present tonight on behalf of the
Springfield Museum. He prQvided two handouts for council review regarding a downtown
partnership that has been established with 12 merchants of the downtown area. He invited
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the Mayor and City Councilors to the current exhibit at the Museum called "Jewels ofthe
Sea" that will be presented until the end of March.
2. Greg Ripley, 832 Filbert Lane, Springfield, said he appreciates the outstanding job that the
Mayor and City Councilors are doing. He said he is present tonight to speak about the safety
Qn South 42nd Street. He said it is the only roadway for a mile in either direction, which
connects a growing residential section of Southeast Springfield to the rest of the city. He said
South 42nd is one of the busiest roadways in Springfield, and does not have contiguous
sidewalks, gutters, bike lanes, or curbs. He said the neighborhood surrounding this roadway
are residential in nature, schools and playgrounds are on both sides of South 42nd Street, there
is a corner market at the corner of Jasper and 42nd. He said Willamalane plans on developing
the area adjacent to the old Mt. Vernon School. He said because ofthese factors a
considerable volume of foot and bicycle traffic travel this narrow and dangerous stretch of
roadway. He said this is also the termination of the Springfield/Creswell Highway trailer
trucks also use this as the primary entrance to the city. He said he has always forbidden his
children to walk or ride this roadway, and although education efforts might help, most people
will agree there are people who deny the danger, and accept a higher level of risk and traverse
this roadway on foot. He said in his opinion the only way to make this roadway safe is to
bring to current urban standards. He said ODOT District 5 manager, Don Erick, has
suggested that funding might be available from the state if the City would agree to take over
this roadway and accept liability for future maintenance.
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3. Jeannine Crane, 885 S. 42nd Street, Springfield, She said many are aware ofthe accident that
occurred on February 27th on South 42nd Street that took the life of seven-year-old Daniel
Lindsey. She said she was a witness to this accident, and said she is present to speak about
how unsafe the roadway is for the children of this community. She said minor temporary
improvements have been made to this roadway by the city. She said many pedestrians and
bicyclists use this area, and she herself witnesses danger every day on that roadway. The
speed limit signage is poor, the school zone is not long enough to include the area where the
children walk to the new Mt. Vernon School. Some children are escorted across 42nd Street,
however that is difficult because ODOT has removed the crosswalk. She said we cannot and
should not wait until 2007 to get the project done, and concluded by saying we don't need to
put a timeline on another life of a child.
4. Ted Crane, 885 S. 42nd Street, Springfield, said he walked the path that Daniel Lindsey rode
his bicycle down the morning after the accident in front of his house, and said as an adult he
was very nervous. He said the distance from he and the oncoming traffic in some places was
less than 2 feet. He said this path also lies 2 feet below the level of the road, and makes the
log trucks and oncoming traffic very unnerving. He said the traffic is often times traveling at
speeds over 50 miles per hour, in a posted 30 mile an hour zone. He said there are no
adequate crosswalks or sidewalks, and there is an emergent need for this road. This area
funnels foot traffic to three schools, a market and a planned city park from many
neighborhood homes and many future planned homes. Please see this area for what it is a
residential neighborhood that is cut right down the middle with possibly the highest traveled
highway in the state of Oregon. He requests that this issue be placed on an upcoming agenda
for the City Council to review.
COUNCIL RESPONSE
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Regular Session Minutes - March 18, 2002
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Mayor Leiken said this is one of the most tragic events, and as a father of two young boys, he and
his wife wept together and held their boys very closely. He said Julie Wilson an Administrative
Coordinator in his office lives in this vicinity and knows the family of Daniel Lindsey, and said
she attended the funeral on his behalf because he was out of town. He said Transportation
Manager Nick Amis has been working very hard to see how we can move this project forward as
soon as possible.
Mr. Amis was present and provided some information related to a task force that ODOT has
created in order to review and make some recommendations of what can be done to improve the
safety of this section of roadway. He said the city will have a representative on that task force.
The council discussed some short-term changes or modifications that could be considered to
improve this area of roadway.
CORRESPONDENCE AND PETITIONS
1. Correspondence from Susan Stevenson, 3422 Jacobs Lane #12, Eugene, OR 97402,
Regarding a Recent News Story that Aired on KV AL Television.
IT W AS MOVED BY COUNCILOR HATFIELD, WITH A SECOND BY COUNCILOR
FITCH TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 IN FAVOR AND 0 AGAINST.
BIDS,
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ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
Councilor Fitch reminded fellow Councilor's that included in their mail envelopes is the City
Attorney performance and development appraisal, and said the completed forms are due back
to the Human Resources Department by Thursday, March 28, 2002.
Councilor Simmons said the Watershed Council is still waiting to hear back regarding some
recent grant applications that have been submitted.
Councilor Hatfield said the MPC will be discussing the 42nd Street Project and encourage
those citizens who testified tonight under Business from the Audience to submit a letter in
support of that project and he would be glad to forward the letters on to the County
Commission, and the Oregon Transportation Commission.
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Regular Session Minutes - March 18, 2002
Page - 8
Councilor Simmons said the APTS Corporation in the Netherlands happens to be looking for
a site to build a U.S. plant, and he requested staff make contact with this Corporation. He
said it would be an interesting manufacturing opportunity and said they definitely are making
a commitment to locate in the U.S.
Mayor Leiken said he would be speaking about TEAM Springfield at the City Club on March
29th,
Mayor Leiken said he just received his official letter that he has been named to the Board of
Trustee's at Northwest Christian College.
BUSINESS FROM THE CITY MANAGER
There was no business.
BUSINESS FROM THE CITY ATTORNEY
I. Mr. Leahy said there is one additional criterion related to the Liquor License Applications
that were addressed earlier in the meeting, "Applicant proposes to locate near a licensed
child care facility where elementary or secondary school, a church, hospital, nursing care
facility, convalescent care facility, park, child oriented recreational facility, alcohol or drug
rehabilitationfacility". He said he believes there are three of these facilities located
downtown. This may be an argument if an existing business is requesting another class of
license. '
ADJOURNMENT
The meeting was adjourned at approximately 7:50 p.m.
Minutes Recorder - Kim Krebs
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