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Home My WebLink About03/04/2002 Regular . . . ; i MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD ON MONDAY, ,MARCH 4, 2002 The Springfield City Council met in Regular Session on Monday, March 4, 2002 at Springfield City Hall, 225 Fifth Street, Springfield, Council Meeting Room at 7:00 p.m., with Councilor Fitch presiding. ATTENDANCE Present were Councilors Ballew, Fitch, Ralston, and Simmons. Mayor Leiken, and Councilors Hatfield and Lundberg were absent (excused). Also present were Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Kim Krebs, and members of staff. PLEDGE OF ALLEGIANCE Councilor Fitch led the Pledge of Allegiance. SPRINGFIELD UPBEAT 1. Assistant City Manger Gino Grimaldi said that the presentation from the State Fire Marshall would be rescheduled. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR SIMMONS, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 IN FAVOR AND 0 AGAINST. 1. Claims 2. Minutes a. January 28, 2002 - Work Session b. February 4,2002 - Work Session c. February 4, 2002 - Regular Meeting d. February 11,2002 - Work Session e. February 19,2002 - Work Session f. February 19, 2002 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 02-13 - A RESOLUTION TO ACCEPT PROJECT P20100 FROM DELTA CONSTRUCTION COMPANY, IN THE AMOUNT OF $223.1 13.57. b. RESOLUTION NO. 02-14 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30193: SOUTH 48TIl AND ASTER STREET. c. RESOLUTION NO. 02-15 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30214: LEVI LANDING SECOND ADDITION NORTH OF THURSTON ROAD BETWEEN 66TIl STREET AND 69TIl STREET. . . . , Springfield City Council Regular Session Minutes - March 4, 2002 Page - 2 4. Ordinances 5. Other Routine Matters a. Authorize the City Manager to Execute an Agreement with PeopleSoft for the Purchase of Training Credits in the amount of$41,250. PUBLIC HEARINGS There were no public hearings scheduled. BUSINESS FROM THE AUDIENCE 1. Elaine Phillips, 1445 Willamette Street, Eugene, program coordinator for Lane Micro Business. She said she will be requesting the Community Block Grant Committee to re-fund the program that they assisted with last year, and wanted to provide a little information to the Mayor and Council so they are familiar with the business when it is brought before them. She highlighted what services her business provides, and said their program is in it's fourth year. She said the City of Springfield allocated $10,000 last year, and they will be requesting more than that this year, and will be going before the CDBG committee later this month. CORRESPONDENCE AND PETITIONS IT WAS MOVED BY COUNCILOR SIMMONS WITH l\ SECOND BY COUNCILOR BALLEW TO ACCEPT THE CORRESPONDECE FOR FILING, THE MOTION PASSED WITH A VOTE OF 4 IN FAVOR AND 0 AGAINST. 1. Correspondence from John E. English, 1620 I Street, Springfield, Oregon, 97477, Requesting the City of Springfield Establish a Parking Program for the McKenzie Willamette Neighborhood. Councilor Ballew said the parking surrounding the hospital has been a continued problem, and wonders what if anything staff is currently doing to assist. Planning Manager Greg Mott said they are not currently working on anything specifically regarding a parking problem in the area of McKenzie Willamette Hospital. He said as they develop their master plan there is a strategy for addressing parking at that time. He said the more staff receives information about the particular problems, the better they will be able to respond to the hospital proposals as they come in. Councilor Ralston asked if this issue is a city problem or a hospital problem? He said this is a good point, since the hospital expansion has been put on hold. In light of that how does the parking issue get addressed? Mr. Mott said these are city streets, and the City Council would have some authority to direct staff to look into a problem and to propose some alternatives. When staff receives a development proposal they do look at the neighborhood impacts, and how to mitigate those impacts if at all possible. . . . . " 'f Springfield City Council Regular Session Minutes - March 4, 2002 Page - 3 Councilor Fitch said at this point it would probably be a good idea to wait to see what the outcome is over the next few months to see what McKenzie Willamette brings forward. BUSINESS FROM THE CITY COUNCIL 1. Councilor Simmons said the Watershed Council is working on a grant that was submitted to the BP A will hear about that in June. In the past there has not been a lot of competition, but this year there is significant competition. They are also working on a non-profit foundation bringing in a specialist, and there has been a project underway that has to do with the gravel operators, an outside arbitrator may be brought in to ass~st, important for the health of the river. Council may read some information about this in the news. 2. Councilor Fitch said the Springfield Design Committee for the downtown station, and are proceeding with obtaining cost estimates, and following through with the recommendation of incorporating public restrooms into the design. BUSINESS FROM THE CITY MANAGER 1. Money Purchase Pension Plan Restatement. Human Resources Director Bill Spiry was present for the staff report. He said this is a routine exercise, and periodically we renew our retirement plans. He said this item accomplishes specific changes that will enable us to terminate the plan in conjunction with the with the general services employees. There are some changes in the laws as well that require these changes to be made.. 2. City Retirement Plan Restatement. Mr. Spiry said the City Retirement Plan applies to a limited group of employees. He said the changes address legal requirements, and accommodate the current transfer of some employees that are in the disability retirement with the city. This would transfer them into this plan. Mr. Spiry responded to questions of the council with the assistance of Benefits Manager Ardis Belknap. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR RALSTON TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE CITY OF SPRINGFIELD MONEY PURCHASE PENSION PLAN RESTATEMENT. THE MOTION PASSED WITH A VOTE OF 4 IN FAVOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR RALSTON TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE CITY OF SPRINGFIELD CITY RETIREMENT PLAN RESTATEMENT. THE MOTION PASSED WITH A VOTE OF 4 IN FAVOR AND 0 AGAINST. 3. Citizen Request for Council Initiated Amendment to the Mid-Springfield Refmenient Plan Text. . Planning Manager Greg Mott was present for the staff report. He said the Springfield Development Code limits for filing of citizen-initiated amendments to January 5th of the year for . . . ,\ I Springfield City Council Regular Session Minutes - March 4, 2002 Page - 4 hearings conducted between January and June, and July 5th ofthe year for hearings conducted between July and December. He said due to the time-sensitive nature of a property transaction, representatives of the applicant have requested that the council initiate this refinement plan amendment request now rather than waiting for hearings that begin sometime after July 5th. Mr. Mott said since only the council may initiate amendments undertaken to comply with State legislative changes or court actions, citizen initiated amendments can only apply to property they own, not to the property of others or to non-site specific policies. Such applications constitute no obligation on the part of the city to approve, therefore initiation on behalf of the owner to expedite the date of the hearing in no way portends a final decision by the city. Mr. Mott said it does not waive the requirement of the applicant to complete an application or pay the fee. Councilor Ballew asked if this change would leave the city revenue and expenses neutral? Mr. Mott said yes it would leave the city in a neutral position as it relates to revenue/expenses. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR RALSTON TO INITIATE AMENDMENTS TO THE RESIDENTIAL DEVELOPMENT POLICIES OF THE MID-SPRINGFIELD REFINEMENT PLAN TEXT SPECIFIC TO PROPERTY LOCATED NORTH OF MAIN STREET, BETWEEN 28TH AND 32ND STREETS, TO ALLOW PROCESSING OF THIS APPLICATION TO BEGIN PRIOR TO JULY 5, 2002, AS SPECIFIED IN ARTICLE 8 OF THE SPRINGFIELD DEVELOPMENT CODE. IT IS UNDERSTOOD THAT THIS MOTION DOES NOT CONSTITUTE ANY PREDISPOSITION ON THE PART OF THE CITY OF SPRINGFIELD TO APPROVE THIS APPLICATION, NOR DOES SUCH ACTION WAIVE THE NORMAL OBLIGATION OF THE PROPERTY OWNER/APPLICANT TO SUPPORT THIS REQUEST WITH A COMPLETE APPLICATION, INCLUDING ALL FEES. THE MOTION PASSED WITH A VOTE OF 4 IN FAVOR AND 0 AGAINST. \-. BUSINESS FROM THE CITY ATTORNEY There was none. ADJOURNMENT The meeting was adjourned at 7:29 p.m. Minutes Recorder - Kim Krebs