HomeMy WebLinkAbout01/12/2002 Work Session
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. . City 'of:Springfield
Council Go~l Setting Session
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MINUTES OF THE GOAL SETTING SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
SATURDAY, JANUARY 12,2002
The city of Springfield council met in a goal setting session, in the Library Meeting Room, 225' Fifth Street,
Springfield, Oregon, on Saturday, January 12,2002, at 12:22 p.m., with Mayor Leiken presiding.
ATTENDANCE
Present were Mayor Leiken, Councilors Ballew, Fitch, Hatfield, Lundberg, Ralston and Simmons. Also present
were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, Administrative Coordinator Julie
Wilson and members of the staff.
1. Gold Stars.
City Manager Mike Kelly briefly reviewed the Gold Stars document. This document was labeled as
Attachment I in the agenda packet.
Mayor Leiken recommended staff send out a public information article summarizing some of the gold stars
accomplished in 2001. He said the accomplishments are very impressive.
Mike Kelly said the gold stars list would be complied to note the significant accomplishments, from the
consumers perspective. A marketing document would be created and submitted to council for
review/approval.
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Councilor Hatfield noted the importance of the TEAM Springfield newsletter containing content, not just
. filler information. He said the gold stars list would serve as good content information for the newsletter.
Staffwould condense the gold stars list to 20-30 items and bring forward to council for review and approval.
2. 2001-2006 rFive Year] Council Goals.
Mike Kelly introduced this item. The 2001 council targets were listed in Attachment 2 of the agenda item
summary packet. Mike Kelly said the City Council Goals, 200 I - 2006 were not listed in priority order and
the council could prioritize the eight items if they had interest in doing so.
One addition was recommended to the goal titled Expand the Springfield Economy. Councilor Hatfield
recommended the goal be revised adding the language creating family wage lobs. This revised language is
included in the bullet listed below. The goals were approved as follows:
City Council Goals, 2001- 2006
· Provide financially sound, stable city government.
· Utilize resources efficiently and effectively to meet citizen needs.
· Expand the Springfield economy creating family wage lobs.
· Continue to make Springfield a safe community.
· Deliver quality services.
. · Participate in a renaissance for Springfield.
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January 12,2002
Page 2
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. . Partner with citizens and other public agencies.
. Preserve our small town character.
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Later during the meeting, the council confirmed that no changes were proposed to the five-year goals.
3. 2001 Targets
The 2001 One-Year Targets were briefly reviewed. The targets that were completed in 2001 will be deleted
from the list.
Councilor Fitch recommended that staff publish some of the completed 2001 targets in the TEAM
Springfield newsletter as previously discussed regarding the gold stars. She said it is important to get the
word out regarding accomplishments of the organization.
The 2001 targets were reviewed as follows:
2001 Targets
One-Year Targets (2001) - Top Priority
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1. Glenwood Development
. Work with community
. Identify opportunities
. Review Plans
· Define future direction
. Develop multi-year action plan
[Ongoing target for 2002]
2. Gateway Development [Ongoing target for 2002]
. Review concept and opportunities; define city's role; determine direction; initiate action.
· Evaluate traffic congestion problems; develop options; implement.
3. Millrace: Inlet to Outlet [Ongoing target for 2002]
· Work with TEAM Springfield to develop a multi-agency plan for increasing the asset value ofthe
Millrace; implement plan.
· Explore ways to use as a community resource.
4. Community Policing/Public Safety Staffing and Facilities [Delete]
· Hold conversation with community about timing for implementation of Long Range Police Plan;
timing of bond measure for improved police/fire facilities, including need for additional jail beds;
timing of increased staffing for Fire and Life Safety.
· Work with TEAM Springfield to inventory existing community programs/services and facilities;
focus on program/facility needs of kids during hours of3:00-7:00 p.m.
5. Downtown: Direction [Ongoing target for 2002]
· Pursue funding for the L TD Station, Bus Rapid Transit, Millrace project and other public
investments in the Downtown.
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January 12,2002
Page 3
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. Work with TEAM Springfield to assess the feasibility of establishing new public buildings or a
Civic Center as a component of downtown revitalization.
. Continue efforts to attract a major public or private development to the Downtown to act as a
catalyst for additional investment.
. Finalize the Springfield Station Specific Area Plan and adopt recommended revisions to the
Downtown Refinement Plan, Development Code, and other planning documents as needed to
implement it.
One Year Targets - High Priority
6. Citizen Involvement: Action Plan [Delete]
. Evaluate effectiveness of current mechanisms, boards and commissions, etc.
· Work with TEAM Springfield to identify opportunities to work together to improve citizen
involv~ment in Springfield government.
· Explore the feasibility of neighborhood livability program.
7. Comprehensive Plan: Periodic Review . [Ongoing target for 2002]
. Implement mixed-use zoning.
. Support implementation of Trans Plan.
· Metropolitan Natural Resources Study: NR Inventory conflicting use and ESEE analysis.
Councilor Fitch discussed target number seven, Comprehensive Plan. She said she was aware that we are
targeting final review and adoption ofthe Metropolitan Natural Resource Study in 2003. She asked that we
try to stay on schedule.
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8. Jasper Natron Development [Ongoing target for 2002]
. Complete the road extension.
· Finalize and adopt the Jasper-Natron Specific Development Plan
9. TEAMSpringfield
[Delete - new language will be
included, resulting from proposed
new 2002 targets]
· Report TEAM Springfield goals to the community.
· Determine city role in TEAM Springfield goals.
· Convene a meeting to assess six-month progress toward achieving TEAM goals.
10. Code Enforeement [Delete]
· Initiate research/effort to increase compliance with Code regulations.
11. Charter Election [Delete]
· Determine level of City Council/community interest in revising the City Charter.
12. Funding for Outside Agencies [Delete]
· Review current policies and practices; define city's role; seek policy direction.
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13. Financial Strategy on Electoral Issues
· Work with TEAM Springfield.
[Delete]
Council Goal Setting Session Meeting Minutes
January 12, 2002
Page 4
. . Initiate Blue Ribbon Panel to evaluate services, provide recommendations to Council.
14. Museum Oral History Project [Delete]
. Determine if current project can be expanded or accelerated.
Mayor Leiken recognized staff for the 2001 accomplishments.
4. Ten-Year Financial Perspective.
Mike Kelly explained that the structure of the meeting today was to review past accomplishments (gold
stars, goals and targets - previously discussed) and then look toward the future direction of the organization.
Bob Duey will provide a presentation on the ten-year financial perspective. Following this presentation,
Mike Kelly will discuss the current and three-year budget strategy.
Councilor Hatfield said the council would have to make critical decisions and provide direction today. He
said he is confident that the group will do the right thing and provide for a financially stable future.
Bob Duey distributed a handout titled Primary Operating Funds with Discretionary Revenues. He explained
that previous focus has included a two to three year projection. He said looking at a ten-year perspective is
good. He reviewed the handout with council.
In response to a question from Council, Bob Duey explained that the net cost ofthe Fire Department is
approximately $4 million.
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Councilor Ballew discussed history regarding the staffing of Fire Stations. It was noted that when Fire
Station #5 began operation it was understood that we would have a reduced fire presence at Fire Station #3.
She said at that time, she was assured that that the staffing would be acceptable. She said assumptions
might be made that all council members support an increase in (F &LS) staffing but that may not be the case.
She said the city is currently facing organizational reductions and we need to review priorities of the entire
organization. She said if this is an extension of the EMT program, it's possible we may not be able to afford
it.
Mike Kelly explained that the group would discuss stabilizing the General Fund. He said discussion will
include answering the question of increasing or not increasing services, what services should be increased,
how much and when. The discussion of an extra fire crew will be part of that future discussion today.
Councilor Hatfield discussed the long-range projections current to the year 2013 and noted the current year
deficit of$8,684,419 (see page 3 of handout from Bob Duey). He said absent other changes/direction,
council would continue to reduce each year to balance the budget - if we don't plan for the future. He asked
what decisions council could make in the next year, three years and five years that could change the
assumptions and the future of the organization.
Councilor Hatfield referenced discussion held during the December Chamber of Commerce Springfield
Summit meeting. Economic Development was discussed at the Summit meeting. He said Economic
Development could generate additional tax revenue. He discussed assessed valuation, inflation, the increase
in health insurance premiums, state regulations, etc. He discussed economic development and the result of
economic growth. He said economic development could change the ten-year projection.
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January 12,2002
Page 5
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Councilor Hatfield further discussed the topic of economic development opportunities. He would like to
broaden the discussion today to look at our future, ten years out, and noted the importance of building our
future.
Mayor Leiken polled the council regarding structure of the agenda. He asked if council members would like
to continue discussion according to the agenda, or if they would like to further explore options/discussion
suggested by Councilor Hatfield. Mayor Leiken reeognized that staff is flexible and willing to adjust
discussion accordingly.
Councilor Ballew said she would like to stay on target regarding the agenda topics. She said staff needs
direction from Council to proceed in the budget planning process. She said that Councilor Hatfield does
have a very good idea, although, we couldn't rely on new economic development revenue until it is secured.
Councilor Simmons said economic development is a good concept in terms of looking at strategic revenue
projections. He said it is a good idea to look at the ten-year outlook, although, we need to look at what the
demands will be. He said the assumptions are not adequate to meet reality - resources do not meet revenue.
Councilor Ralston said if we rely on some reserve from continued growth over a long period of time, and it
does not happen, it will financially impact us.
Councilor Lundberg said we are looking at cuts, but we also need to have an idea of our ten-year
perspective.
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A work session will be scheduled March 11 to further discuss projections for ten-year alternatives and
revenues.
5. Three-Year Budget Strategy.
Mike Kelly introduced this item. He reviewed Attachment 3 of the agenda packet as well as summarized
attachments A through H of Attachment 3. He explained that today, he is looking for general direction,
confirmation that staff considering the appropriate mix of reductions, one-time and on-going revenues, etc.
Staff is seeking Council direction regarding a three-year budget strategy. It is not staff's intent to obtain
specific directioIJ.s regarding the budget, however, general direction is needed in order to make sure that the
budget that is submitted to the Budget Committee, this spring, fits within the long term direction established
by the Council. during the goal setting session.
Staff is recommending a basic strategy (see Attachment A of the agenda item summary packet) for
correcting the general fund deficit. It contains a mixture of the use of one time revenue, revenue increases,
and decreases in staffing levels. Potential service reductions that may occur as the result of staffing
decreases are described in Attachment B ofthe agenda item summary packet.
Assuming that the General Fund deficit is eliminated, the City Council has options for increasing services in
areas that have been previously identified by Springfield Tomorrow and the committee that established the
operating levy that was defeated by the voters in November 2000. Those options are presented in
Enhancement Options - Post Downsizing (see Attachment C ofthe agenda item summary packet).
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January 12,2002
Page 6
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Public perceptions and voter preferences will impact how the city of Springfield approaches budget and
service issues. Public perceptions regarding street issues and alternative revenue sources for transportation
are presented in Attachment D of the agenda item summary packet. Survey results pertaining to voter
behavior regarding a new fire district, a new library district, increasing the number of police officers for
patrol, and building a new municipal jail is presenting in Attachment E of the agenda item summary packet.
Since moving to a fire district is part of the enhancement option, council was provided with a draft executive
summary ofthe Fire District Study (see Attachment F of the agenda item summary packet).
Staff has completed some initial work to determine how changes in state regulations and laws might ease the
current financial pressures. Attachment G of the agenda item summary packet presents the initial results of
that work.
Continuing the growth of the city's assessed valuation will playa critical role in the financial health of the
city organization. Attachment H of the agenda item summary packet presents the financial impacts of the 5
developments similar to Symantec's most recent investment in Springfield.
Bob Duey reviewed items one through seven listed on the basic strategy document, Attachment 3, page 2
and discussed the following points:
Basic Strategy to Solve $1.4 M General Fund Deficit Problem in FY 02-03
. 1. One time transfer ofvehiclelequipmentfunds to the General Fund.
Mike Kelly provided information regarding this issue in response to questions from Councilor Simmons.
He said more specific information would be helpful regarding this topic, item 4 (increase existing fees),
and item 3 (sale of property). He said more specific facts need to be identified to make these decisions.
Councilor Simmons asked what type of equipment would be impacted by this transfer from this fund.
. He said it has been difficult over the past 20 years to bring Fund 13 to an appropriate level. He said
there are areas we are already under-funded. He said he needs information regarding consequences of
using this fund.
Bob Duey said the Fund 13 transfer does not impact any specific equipment at this time. The transfer is
an accumulation of funds from 10-12 years ago.
Councilor Hatfield asked if this fund transfer would impair future ability to replace necessary
equipment. Bob Duey said the transfer could impact future replacement.
2. Use some interest incomefrom 1996 GO Bond to offset public safety eq~ipment purchaselsinkingfund.
Bob Duey provided additional information regarding this item.
3. Sell city property to replace Qwest revenue.
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January 12,2002
Page 7
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Councilor Ballew noted the importance of holding onto excess property for future increased value or at
least evaluate this issue when we consider sale of property.
Councilor Ralston asked about the sale of specific property and staff confirmed that proceeds could be
used from the sale of specific property discussed.
Councilor Simmons said we need to consider fair market value issues and weigh the pros and cons of
selling property.
Mike Kelly said several factors would be considered when evaluating the option of selling property,
such as fair market value.
4. Increase existingfees (SaniPac, Impound Fees).
5. Decrease capital outlay.
6. Decrease Materials and Services.
7. Decrease Personal Services
Council discussed personal services and the opportunity folks have to retire under the PERS system.
She said she would like to see projections regarding long-term employees and retirement projections.
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Council noted that some of the positions targeted for possible reduction are entry-level clerical positions.
Mid and upper management positions may be considering retirement. Long tenure senior staff member
might earn twice as much as an entry-level position.
Council noted that it is also important to continue to move toward automation and reduce paper and staff
time.
Bob Duey said the Human Resources Department is reviewing early retirement programs as well as
other programs.
Councilor Fitch said when looking at personal services, you must be sure to include benefit cost. She
said Springfield has excellent staffs that works hard and are very professional. Given the current
financial situation, its possible the city may need to look at how we operate.
Councilor Lundberg discussed the possible internal classification study. She asked how that would
impact personnel expenses. Bill Spiry provided information regarding the survey.
Councilor Hatfield said we need to look at the way we conduct business and deliver our service,
including increased revenue and reduced expenditures. We need a long-term solution for the budget
situation.
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Councilor Hatfield said health care benefits are critical for employees. He does not want us to move
backward in this area and he wants each and every employee to have these health benefits as well as
Cost of Living Adjustments (COLAs). He said as labor contracts expire, we might want to consider an
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January 12,2002
Page 8
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annual negotiation process. Given the financial situation, it might be difficult to make a three-year
commitment. Work groups may consider forfeiting an annual COLA in lieu of possible reductions.
This process might allow time to get a handle on the revenue situation.
Councilor Ballew expressed the importance of balancing a reduction in city services not just personnel
(rightsizing).
Councilor Lundberg said we need a better definition of services (current and long-term) and where we
want to be in ten years. She said at this time possible service impacts are reflected among all
departments. She said the council might want to consider prioritizing critical services and create a
budget within these guidelines.
Councilor Hatfield said nothing precludes the council from providing direction to Mike Kelly regarding
services that council identifies as high priority (not to be reduced), and the ones that are discretionary.
Mike Kelly reaffirmed Councilor Hatfield's comments and said staffwill try to bring back more defined
information to the council at the March work session meeting.
Councilor Fitch referenced Attachment 3, Page 7, possible service impacts, Library. She said if the
Schools change their schedule and children are out of school earlier, it might be important for the city to
consider this as Library accessiblelhours are determined. She briefly discussed the TEAM Springfield
approach to community efforts.
. Other documents contained in Attachment 3 ,included the following:
. FY 03 Possible Service Impacts (Attachment B).
· Enhancement Options - Post Downsizing (Attachment C).
· Executive Summary - Street Fund (Attachment D).
· Executive Summary - Telephone Poll Regarding Voter Support For Public Safety Issues
. (Attachment E).
· Executive Summary - Fire District Feasibility (Attachment F).
· Possible Legislative Agenda Topics For 2002 (Attachment G).
· Economic Development / Possible Goal Of Recruiting 5 "Symantec" Type Businesses And Jobs
(Attachment H).
Council further discussed the basic strategy and possible service impacts.
Mike Kelly reviewed section two of the Basic Strategy document, how to solve the $2.5 million General
Fund deficit problem in FY 03-04.
1. . Savings Adjusted For Cost Increase.
2. Increase SUBS In-Lieu-OfTax Payment.
3. Increase EWEB In-Lieu-OfTax Payment.
4. Increase Fire Service Contracts Payment.
5. Further Reductions in Personal Services.
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January 12,2002
Page 9
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Councilor Fitch requested that the potential for an adjustment to the COLA or contract be included in the
strategy. .
Mike Kelly said staff is looking for general direction at this time. He said council would see information in
more detail this spring during budget review. He said we are now down to the issue of making proposed
reductions, cuts between $1.4 to $1.7 million this next year, with more reductions next year. He said the
service impacts would be similar to the report presented today, or at least at the level indicated today.
Mike Kelly asked if the council supported enhancements, over the next few years, while we downsize basic
government. He said the Executive Team recommends the enhancement proposal. He reviewed the
handout titled Enhancement Options - Post Downsizing, Attachment 3, page 9 of the agenda item summary
packet.
Mike Kelly said council could approve a strategy that involves going to the voters in November (even
numbered years), new revenue charges and/or the creation of a fire district. He said staff does suggest that
council create a strategy, within the next three years, to deal with Library, Police and Fire issues.
Councilor Hatfield reviewed the examples contained in the document regarding options for possible
enhancement. He discussed a Charter amendment to reduce the tax base that the city is allowed to charge.
He said staffing at Fire Station #3 would most likely not justify the proposed tax increase to the citizens of
Thurston. He did not think they would pay that much for additional library hours either. He said running a
jail is very costly. He discussed annexing to the Willakenzie Fire District. He said from a financial
standpoint, there is a lot of promise. He questioned voter support of a levy.
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Mike Kelly provided additional information regarding the possible creation of a fire district. He said he
believes the fire district is a viable option. He said there are advantages and disadvantages for creating a
special district. He reviewed advantages and disadvantages of the proposal.
Councilor Ralston said we could do whatever it takes to get to the $1.1 million to staff the fire station,
increase police officers (or the selected option). He said we would not have to levy the entire amount.
Mike Kelly further discussed levy options, tax increases, SUB in-lieu-of fees, etc. He discussed possible fee
alternatives to fund various services. He also discussed a first response fee proposal. Dennis Murphy
outlined the concept of first response fees.
Councilor Lundberg discussed the executive summary related to the recent telephone survey conducted. She
said this might be the time to consider a tax levy due to current community climate regarding employment
in the area (other community employer reductions/layoffs). She thought voters might be more receptive to
the levy request as an enhancement (not a tax levy). She also discussed the resources that are required to
conduct a levy campaign (education, etc.).
Councilor Ralston said staffing of a fire station is critical. He said this is a citywide issue that is sellable to
the community.
Councilor Fitch discussed the enhancement options and said she was supportive oflooking at Metro Plan
changes for creating a fire district. She discussed the concept of freeing up some money, by creation of a
district, and use the funding to address police needs (e.g., officers, police facility, extra bed space at the jail,
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January 12,2002
Page 10
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etc). She discussed the importance of considering all factors related to the enhancement proposal and the
importance of considering the domino effect resulting from our action (e.g., more police officers to address
crime, the impact to Lane County Jail, inmates released due to capacity/matrix issues).
Councilor Fitch said she would be supportive oflooking at the bond measures for police only, if we are also
looking at the potential creation of a fire district. We will have some funding for the Police Department by
way of the freed up money resulting from the creation of the fire district.
Councilor Hatfield said if we are going to enhance the Police Department, we need to look at continued
support for CSOs, dispatch, and other internal things that need to be fixed. He said these areas help the
police department to operate more efficiently. He said we should continue the school programs. He also
said the Police Department does a good job with the serious crimes.
Councilor Hatfield said he would like to see what the state does related to budget issues. He said he would
not consider the creation of a fire district a priority, although, staff could continue to review the issue.
Councilor Simmons said the fire district concept is complex. He said voter survey information indicates
support for police officers. He said the fire district process is worth looking at, although, when all is said
and done, he believes the project will go away. He said he would support a police levy, at some point. He
said citizens are inclined to want better law enforcement protection. He said we need a way to keep the
community safe. He said we are facing difficult budget decisions. He would like to explore the fire district
concept and does support the levy for police services. He said long-term implications and other details are
needed in order to make budget decisions.
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Councilor Ballew did not want to dedicate staff resources toward something that might fail. She said she
would consider some implementation of fees, ifthey did not require going to the voters.
Councilor Lundberg said the Springfield community has been fortunate to-date. She said we have
wonderful services, a wonderful city, great community support and we always try to be accommodating and
nice. She said it is time to evaluate what we can provide. She said she agreed with comments made by
Councilor Ballew. She was willing to consider implementation of fees, particularly ones that are service
specific, such as first response fees. She said looking at other enhancements is not unrealistic in the future.
She said services need to be adjusted according to resources.
Mike Kelly summarized the comments made by council members as follows:
Library Improvements:
Library Services. The Blue Ribbon Panel considered an increase in library service hours as a valued service.
The Executive Team suggested we not look at a library district or any majorimprovements to library
services until 2004. rfthe council directs staff to increase service, on a limited basis, this could possibly be
funded by the Bancroft Fund. No major enhancements are recommended at this time.
Issue of Enhancements:
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Fire Service. There is some support for continued work on creation of a fire district. It is not a high
priority. Staffwill continue looking into this issue on a low-priority basis.
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January 12,2002
Page 11
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Fire Service. The second consensus statement is that there is some support for fees to support fire
improvements such as EMS First Response fees, increase the fire contract surcharge fees, SUB in-lieu-of
fees, etc. There is some interest in reviewing these options, but not endorsements. Information and details
would need to be brought back to council for review and direction.
Police Service. There is some support to look at police improvements. Examples included things that
support the police infrastructure, such as CSOs, dispatch, etc. Comments included waiting until 2002 to see
what happens statewide regarding property taxes, look ways to approach voters. Councilor Hatfield
clarified that his comments regarding "waiting to see how the landscape looks" [regarding property taxes] is
specifically related to the creation of a fire district, not necessarily police.
Library Improvements - The Executive Team recommends that this be addressed in 2004 or after. No major
enhancements at this time.
Councilor Fitch asked about the police enhancements. Mike Kelly clarified that you can only go out for a
levy every two years. Ifwe do not go out for a levy in 2002, we would be looking at a police levy in 2004.
If there is not support in 2002, we may not want to try. There appears to be many statewide initiatives.
Mike Kelly clarified his understanding that council may have some interest in a police service levy, but
timing ofthe levy is critical. If there are many initiatives on the ballot in November, this may not be the
best time to propose a levy to the citizens. If some items do not qualify for the ballot at this time, council
would be asked about support for a November 2002 levy.
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He clarified that we would look toward police improvements in two to three years, continue to work on the
fire district concept, as time permits, and immediately look at funding fire improvements through fees. This
information will be brought back to council for further review and direction.
Councilor Hatfield said he would consider looking at first response fees as a high priority. If council
considers a levy in 2002, he would support this for police services, a small and narrowly targeted focus. He
said we need to focus on critical elements.
Councilor Simmons also discussed a police proposal. He recommended council be presented with draft
information regarding timelines and a narrow focus. Council could review the police proposal and provide
additional direction. He said the information should be prepared for review and clarified that no action
should be taken yet.
Chief of Police Jerry Smith answered questions from council regarding the police long-range plan and
staffing issues.
Councilor Lundberg did not support a police.k.Yy at this time and provided clarification regarding this
statement. Later during discussion, she provided additional information. She also clarified that she does
support police services and her comments are focused on the levy issue.
Mike Kelly said he sensed that the majority of council members would be willing to consider a police levy .
in November 2002, subject to the proposal, cost factors and consideration of other local or statewide issues
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January 12,2002
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included on the ballot. Councilor Hatfield said this would be a good initial test regarding voter support,
especially ifthere is consideration to seek voter approval for a fire district.
Councilor Fitch said if we opt to go out for a police levy, she requested that we don't promise more staff
than can actually be provided for. She reminded staff that proposed reductions before council do not include
public safety, and that is the majority of our staff. She said we need to ensure that proposed staff increases,
via a levy, do include fringe and other associated personnel costs. '
Councilor Simmons referenced Attachment B, page S of the agenda item summary packet and noted that
possible service impacts listed do include animal control, crime prevention and the DARE program.
Councilor Lundberg said she is supportive of fire and police services that are total and complete. She said
we need to look at long-term solutions. Councilor Fitch discussed building in funding to pay for additional
jail beds. Councilor Hatfield discussed jail and inmate matrix issues. Councilor Lundberg said she would
support and lobby, as appropriate, for any effort that would impact how much we pay, how much we have to
do, legislative efforts, etc.
Mayor Leiken said we should continue to support CSOs. He discussed customer service requests regarding
abandoned vehicles, stolen property, etc. He said the police officerS do an excellent job of handling violent
crimes, and the CSOs help with other police service issues. He would like more information, in the future,
about what needs are, how we can initiate interim fixes, and keep the fire district in the queue. We could
continue to look at economic development issues.
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Councilor Ballew did not see support for a fire district unless people see that they are not paying twice for a
service and that they are not paying more for the same service. She said she did not see the fire district as an
attractive commodity to the citizens.
Mike Kelly recognized that council has mixed views on the issues presented today.
6. Proposed 2002 Tar2ets.
Council reviewed attachment 4 of the agenda packet, Carryover 2001 Targets and Proposed 2002 Targets,
department -by-department.
City Manager's Office: No comments. Approved as is.
Devt:;lopment Services Department: Councilor Hatfield recommended that we look at areas and committees
we are staffing that might not be a high priority. He discussed staffing of the Region 20-S0 project. He said
we need to look at areas we can reduce staffing if possible.
Councilor Hatfield said we need to evaluate discretionary versus mandated projects/staffing. An example of
mandated projects might include nodal, natural resource inventory, ESA, etc. He also applied this
recommendation to areas noted under the Public Works department (reduce staffing where not
required/mandated).
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January 12, 2002
Page 13
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Councilor Hatfield had no comments regarding the carry-over or proposed targets. He suggested we look at
ways we could possibly delay mandates as appropriate. He said we might not be opposed to projects,
although, we are diverting staff time, which will be reduced, as we address personnel reductions.
Development Services / Public Works: Councilor Lundberg said we need a balance between projects and
resources.. She discussed the Public Works Department targets. She said targets include the Millrace and
downtown is listed under Development Services Department. She said Glenwood is ambiguous in terms of
the components and what we have to and don't have to do. She said Mohawk is not listed at all. If there are
redevelopment areas that need our attention, she would prioritize downtown over Glenwood - just next year.
She said if she would place more effort and energy into a space, it would be the downtown. If there are
parts of Glenwood that could be delayed for another year, that should happen. She understood that we have
r to do things in the Jasper Natron area, although Lane County is taking the lead. She said she would like to
see focus placed on the downtown area, the Millrace, etc.
Finance Department: No comments. Approved as is.
Fire and Life Safety Department: Councilor Hatfield noted that the Fire District Feasibility Study is a lower
priority.
Councilor Fitch said we have a great ambulance billing program and should look at expanding that. Dennis
Murphy provided information regarding the service. Councilor Fitch recommended that this be added as a
target.
Information Technology Department: No comments. Approved as is.
Library Department: No comments. Approved as is.
Police Department: Councilor Hatfield said we need to look at how and what we can do with a possible
levy. He said we need to further review this.
Public Works Department: Councilor Hatfield said he had the same comments as noted earlier regarding
DSD, look at mandated versus discretionary, staffing of committees, etc. We need to divert staff to more
critical projects.
Mayor Leiken said we need to continue to explore joint cooperative opportunities such as Fire and Life
Safety training with Eugene, Street Fund issues, public safety opportunity, etc. .
Mike Kelly thanked the council for their guidance on these matters.
Mayor Leiken thanked staff for their efforts for the excellent information and noted that Springfield has the
best staff in the state.
. ADJOURNMENT
..
Council Goal Setting Session Meeting Minutes
January 12,2002
Page 14
. The meeting was adjourned at 3: 1 7 p.m.
Minutes Recorder - Julie Wilson
Attest: ~
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Kim Krebs
City Recorder
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