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HomeMy WebLinkAbout12/01/2003 Regular .' City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 1,2003 The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, December I, 2003, at 7:00 p.m., with Council President Fitch presiding. ATTENDANCE Present were Councilors Ballew, Fitch, Malloy, Ralston, Lundberg and Woodrow. Also present were City Manager Mike Kelly, City Attorney Tim Harold, City Recorder Amy Sowa and members of the staff. Mayor Leiken was absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilor Fitch. CONSENT CALENDAR . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR WOODROW, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. I. Claims 2. Minutes 3. Resolutions a. RESOLUTION NO. 03-55 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15,000 DURING THE PERIOD OF DECEMBER 9,2003, TO JANUARY 4,2004 WHILE THE CITY COUNCIL IS IN RECESS. 4. Ordinances a. ORDINANCE NO. 6070 - AN ORDINANCE REQUIRING THAT AN OPPORTUNITY TO RECYCLE BE OFFERED TO RESIDENTS OF RENTAL HOUSING BY THE OWNER AND BY THE COLLECTOR OF GARBAGE, ADDING SECTION 7.346 TO THE SPRINGFIELD MUNICIPAL CODE, AMENDING SECTION 4.410(7) OF THE SPRINGFIELD MUNICIPAL CODE AND ESTABLISHING AN EFFECTIVE DATE. . 5. Other Routine Matters .' . . Council Regular Meeting Minutes December 1, 2003 Page 2 a. Award the Subject Contract to Morris P. Kielty, Inc. for the Construction of a Restroom Facility at the Booth Kelly Center, 303 South Fifth Street, Springfield, OR in the Amount of $43,275.00. b. Authorize the City Manager to Enter into a Contract with Balzhiser & Hubbard Engineers in the Amount of $91,655 for Engineering Services for the Design and Construction Management of the Martin Luther King, Jr. Trunk Sewer. PUBLIC HEARINGS 1. Amendments to the 2000 Eugene-Springfield Consolidated Plan; Springfield CDBG Program. Housing Program Specialist Kevin Ko presented the staff report on this item. Physical, social and economic conditions in downtown Springfield warrant public investment to stimulate redevelopment activities. Designating a "Blighted Area" in the downtown corridor would allow Community Development Block Grant (CDBG) Program funds to be invested for eligible redevelopment activities. Mr. Ko presented a handout to the councilors listing the Downtown Redevelopment Area Inventory of Structures. Mr. Ko said the percentage of buildings which meet or exceed the qualifications for blight or slum conditions is more than is required by HUn. Councilor Ballew said the museum supporters had done a report of downtown buildings in the past and may have some of the data available for Mr. Ko. She suggested he contact Kathy Jensen to see if they have the information available. Councilor Malloy asked if all the buildings on the list were eligible for CDBG funds, even those that were privately owned. Mr. Ko said the funds need to address one or more of the blighted conditions that affects the downtown area. He gave some examples of how a property could qualify for these funds. He does not assume that all of the buildings would qualify. Councilor Fitch noted that she and her husband own one of the buildings on this list. City Attorney Tim Harold suggested she declare a/conflict of interest due to this ownership. Councilor Lundberg also declared a conflict of interest due to the fact that she will be occupying one of these buildings in her new business. Councilor Ballew said when Lane Transit District (LID) put in their plans for the downtown station, it was determined there was adequate parking. She asked if the city could acquire property to be used for parking. Mr. Ko said the city could acquire property in the downtown area. If they use CDBG funds for acquisition or development, it would need to address one of the conditions of slum and blight. Councilor Fitch opened the public hearing. Council Regular Meeting Minutes December 1, 2003 Page 3 . No one appeared to speak. Councilor Fitch closed the public hearing. Discussion was held regarding the difference between spot slum and blighted and area slum and blighted. It was discussed whether or not the Wildish theater would qualify for CDBG funds. Mr. Ko said although the theater is not listed as a deteriorated property, it could qualify if it met the requirements set by HUD. A property does not have to be deteriorated or blighted to qualify for funding under this program. ' IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE AMENDMENTS TO THE 2000 EUGENE-SPRINGFIELD CONSOLIDATED PLAN; SPRINGFIELD CDBG PROGRAM, FOR SUBMISSION TO HUD. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST AND 2 ABSTENTIONS (FITCH AND LUNDBERG). 2. Public Hearing and Adoption of Two Ordinances and Two Resolutions Amending Fees. ORDINANCE NO. 6071 - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING APPRENDIX L DEVELOPMENT CODE FEES, AS ESTABLISHED IN THE SPRINGFIELD DEVELOPMENT CODE, AND DECLARING AN EMERGENCY. . ORDINANCE NO. 6072 - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING ARTICLE L "SPRINGFIELD BUILDING CODE ADMINISTRATIVE CODE" OF THE SPRINGFIELD DEVELOPMENT SERVICES DEPARTMENT; COMMUNITY SERVICES DIVISION "BUILDING SAFETY CODES", AND DECLARING AN EMERGENCY. RESOLUTION NO. 03-56 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ADOPTING AN AMENDED MASTER SCHEDULE OF RATES, PERMITS, LICENSES, AND OTHER FEES AND CHARGES AS ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE. RESOLUTION NO. 03~57 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ADOPTING A MASTER SCHEDULE OF MISCELLANEOUS FEES AND CHARGES, RATES, PERMITS, AND LICENSES. Budget Officer Norma Barton presented the staff report on this item. The resolutions and ordinances being presented pertain to a variety of fees throughout the city. When staff completed the comprehensive fee review during 1999, it was intended to both allow a comprehensive look at the current revenue program for fees and charges at the city, as well as provide a mechanism that would allow for annual reviews. The purpose of the annual reviews would be to ensure that the amount charged for services at the city would continue to meet the council adopted guidelines for cost recovery. . The annual review has been completed and the changes being recommended at this time for fees contained in the master schedule of miscellaneous fees, fees established by the Municipal Code, the Development Code, and the Building Safety Code, are being made to address the city's Council Regular Meeting Minutes December 1, 2003 Page 4 . increased cost of providing these services. The emergency clause is being used so the fees will be effective with the start of the new year. Ms. Barton explained the two ordinances before council tonight. The first ordinance amends the development code fee schedule as established in the Springfield Development Code. This ordinance includes a 21 percent increase in these fees as directed by council on November 3, 2003, based on the recommendation by the Development Task Force. This fee change would increase cost recovery from 29 to 35 percent, with an estimate of $26,500 in additional revenue for the remainder of FY04 and approximately $57,750 for FY05. The second ordinance amends the Springfield Building Code Administrative code of the Community Services Division Building Safety Codes of the Springfield Development Services Department. Staff is proposing new fees be added to the building safety codes as follows: request for research and information, both technical and non-technical; posting substandard structures and increase customer awareness of the cost associated with the posting of substandard structures; weekly report mailing list, monthly report mailing list, and addressing information non-agency government yearly mailing list. . Ms. Barton explained the two resolutions before council tonight. The first resolution requests adopting an amended master schedule of rates, permits, licenses and other fees and charges as established by the Springfield Municipal Code. Three new fees and two fee increases are being requested through this resolution. A re-inspection fee is being added to the encroachment permit primarily as a deterrent and is not expected to have a significant impact on revenue. An increase is being requested on the telecommunication license application fee and the telecommunication license fee. The revenue from these increases is expected to be minor. The second resolution requests adoption of a master schedule of miscellaneous fees and charges, rates, permits and licenses. Two new fees are being proposed; that of a payment agreement fee and a reopen fee. The payment agreement fee is a fee allowing the municipal court to assess a charge for administering any judgment that includes a monetary obligation, which the court allows to be made on an installment basis. The reopen fee would be charged whenever there is a request to reopen a case and would include the cost associated with retrieving information, recalling abstracts, or retrieving disposition sheets. The collection fee is not changing, but when the fee may be assessed is being proposed to be changed. Staff is requesting the ability to assess the collection fee when a payment becomes delinquent, not just upon the assignment to a collection agency. Other fee increases include an increase in the hazmat fee. Councilor Ralston asked about the Department of Motor Vehicle license listed on page two of Attachment A, included in the agenda packet. Planning Manager Greg Mott said the Department of Motor Vehicles (DMV) requires a local sign-off by the land use authority that businesses selling motor vehicles are a permitted use regarding zoning. Councilor Fitch opened the public hearing. No one appeared to speak. . Councilor Fitch closed the public hearing. Council Regular Meeting Minutes December 1,2003 Page 5 . IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO ADOPT ORDINANCE NO. 6071 AND DECLARING AN EMERGENCY. THE MOTION PASSED WITH A VOTE OF 6 FOR A 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO ADOPT ORDINANCE NO. 6072 AND DECLARING AN EMERGENCY. THE MOTION PASSED WITH A VOTE OF 6 FOR A 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 03-56. THE MOTION PASSED WITH A VOTE OF 6 FOR A 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 03-57. THE MOTION PASSED WITH A VOTE OF 6 FOR A 0 AGAINST. '3. Amendment of Section (2)(a) & (b) Exception, of Article 31.020 - Site Plan Review. ORDINANCE NO. 6073 - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD AMENDING ARTICLE 31 SITE PLAN REVIEW, SECTION 31.020 (2)(a) & (b) EXCEPTION. . This is the second reading on this ordinance and it was determined there was no need for a public hearing. Councilor Fitch asked the audience if anyone would like to speak on this item and no one came forward. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO ADOPT ORDINANCE NO. 6073. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Annexation of 150 Acres of Low Density Residential Property to the City of Springfield, Planning File LRP2003-00029 (Wiley Mountain, Inc., Lee Lynn Inc., Alberts Development LLC Applicants). RESOLUTION NO. 03-58 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORIES TO THE CITY OF SPRINGFIELD IN ACCORDANCE WITH ORS 199.490(2)(a)(B) AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION BY EXPEDITED PROCEDURES IN ACCORDANCE WITH ORS 199.466. . City Planner Jim Donovan presented the staff report on this item. The property owners have requested annexation in order to proceed with residential development of the MountainGate site in accordance with master plans approved in 1998. The land involved in this request is planned as phases three and four of the development and abuts the city limits along phases one and two to the north, 67th Street to the east and 58th Street to the west. All ofthe area is subject to subdivision review and approval in accordance with subdivision tree-felling and hillside development overlay districts. The request for expedited processing by the Boundary Commission was an applicant request to allow issuance of land use decisions and approval of construction plans in advance of next summer's construction season. The applicant would like to 'v Council Regular Meeting Minutes December 1, 2003 Page 6 . time the following steps to allow construction to begin this summer concurrent with the remainder of phases one and two. The City Council is authorized by ORS 199.490(2)(a)(B) to initiate annexation upon receiving consent in writing from more than half the owners and a majority of the registered electors residing in the territory proposed to be annexed (i.e. double majority). Written consent from the owners group has been obtained; there are no registered electors residing at the site. The city is authorized to request a 25-day processing time in accordance with ORS 199.466. The expedited Boundary Commission procedure includes notice to affected properties and agencies. A hearing and remonstrance period is provided upon request of an affected party. Availability of key urban services required by Section 6.030 of the Springfield Development Code and Metro Plan Policy 8.a., including but not limited to fire, police, library, sewer, water, streets, sidewalks and storm drainage, has been reviewed by staff. All services can be provided to the site in accordance with conditions and sequencing of the adopted Master Plan. The Master Plan is a deed restriction recorded against the property. The assessed value ofthe ISO acres to be annexed is approximately $92,000 according to current Lane County Tax Assessor's information. Staffis in support of this request with the expedited process. Councilor Woodrow said he is concerned that the park areas are not being annexed at this time. . Mr. Donovan referred to a map outlining the area to be annexed. He said the area in the diagram that is the park area is designed for the quarry site and the northwest corner of the site, which is the park along the north ridgeline. The developer is not asking for annexation of those parcels at this time because it is not part of this phase of development. In the master plan, there are triggers for the dedication, metro plan amendment and zone change of those areas. It is timed with development south ofthe mid-point of the diagram. The requirement of the master plan would be imposed on the subdivision review and approval prior to any platting of lots south of those lines. The park dedication and rezone would be required. Councilor Woodrow asked about the master plan and if there is an annexation agreement. Mr. Donovan said the master plan is in place of the annexation agreement. It was reviewed in 1995 and approved in 1998. It locks in all the land use requirements and conditions for seven years. Councilor Woodrow asked if the property not being annexed would remain county property until it is annexed into the city. Mr. Donovan said it would remain in the urban groWth boundary and would remain LDR, UP I 0, the urbanizable fringe overlay district, which applies until it is annexed. It is county'property with a city overlay. Councilor Malloy said one of the requirements of annexation is access. He discussed S. 67th Street and the traffic issues there now. He asked if a traffic analysis had been done to see what impact this development would have on the traffic for that street. . . Council Regular Meeting Minutes December 1, 2003 Page 7 Mr. Donovan referred to a map showing the Main Street and 67th Street intersection. This intersection was examined in the traffic impact analysis with the master plan submitted in 1995. It was viewed as one ofthe access points, albeit a secondary access point. The primary access would be at MountainGate Drive which would be at approximately 64th Street with a traffic light planned for the intersection. Most of the traffic from the development would go to the traffic light t~ turn left and proceed toward town. There could be a minor reduction of traffic on S. 67th Street. It was considered and the applicant is required to make the full street improvement at the intersection point at 67th Street and Ivy. During subdivision review, off-street impacts would be studied as well as the standard Dolan analysis and examination of traffic rates, accident history, and other factors. Councilor Malloy asked if those studies would be conducted before Ivy was improved. Mr. Donovan said it would be done prior to those improvements. Councilor Malloy has concerns about a traffic analysis conducted in 1995. Traffic has changed dramatically because of the growth. Drivers will not want to cut across S. 67th Street to go to the light, but would prefer to drive down S. 67th Street. Councilor Ballew asked where the Weyerhaeuser Road was located. Mr. Donovan pointed it out on the map. He distributed larger printed maps to council members. Councilor Fitch asked about the traffic signal proposed at S. 64th Street and if it had been approved by the Oregon Department of Transportation (ODOT). She asked if it would meet ODOT's requirements today. . Mr. Donovan said the applicant has been working with ODOT regarding this signal and trying to get it approved as soon as possible. ODOT is not in favor of that signal being constructed yet until certain warrants are met. Staff would be reviewing this with ODOT until the signal is in place and working to insure the infrastructure is in place. Councilor Fitch asked who would pay for the signal. Mr. Donovan said as part ofthe master plan, it would be paid by the developer. Councilor Woodrow asked if the Weyerhaeuser Road would become a regular road going up to the MountainGate development. Mr. Donovan said MountainGate Drive access would be immediately adjacent to the Weyerhaeuser Road to the north. Councilor Ballew asked how many parcels or structures are planned for this development. Mr. Donovan said ISO acres and approximately 300 - 325 units on this property. Councilor Malloy asked if this has been analyzed for fire response. Mr. Donovan said the Fire & Life Safety Department reviewed this prior to annexation and approved it with regard to the 69th Street Station. . Councilor Fitch opened the public hearing. Council Regular Meeting Minutes December 1,2003 Page 8 . No one appeared to speak. Councilor Fitch closed the public hearing. Councilor Woodrow said he is for growth, but he has concerns for himself and his neighbors and the changes this would bring to their view. With the annexation of phase four, the area between the Weyerhaeuser Road and the park would not be constructed for awhile. He does not want to stop this growth, but wants to make sure it is done properly to have as little affect on those living on S. 59th Street and other surrounding neighborhoods. He asked about the area of the quarry. Mr. Donovan described this area. Councilor Woodrow noted that in the neighborhood, they do not want the quarry to be started up again as a working quarry. His neighbors would be very upset if that area were graded or blasted. He would like more time to speak with his neighbors regarding this and put this off to the next regular session if it would not affect the developer to a great extent. Councilor Fitch said there was a timeline to allow it to get to the Boundary Commission in February. . Mr. Donovan said the applicant has requested expedited processing. There would be opportunity for citizens to attend the Boundary Commission public hearing. By submitting this tonight, it allows for the twenty-five day period ifit is requested, and time to get it to the Boundary Commission in February. If they were not able to put this to the February Boundary Commission, it would be delayed until their April public hearing. This would affect the timeline for land use decisions on property not yet annexed into city limits and would set back the construction process. Councilor Lundberg understands the concern when there is development in your backyard. She said this plan has been in process for a number of years and has always been something the city has planned to do. She doesn't think things have changed much since it was first approved. There needs to be a public process in involving the neighbors to address their concerns. She asked what is planned or what could be planned to facilitate this. Mr. Donovan said following annexation, there would be a subdivision review, type two, with a hillside development overlay district and a tree-felling application. There would be three land use applications with notice to neighbors regarding these applications with a comment period allowed and a possible appeal period. That appeal would go to the Planning Commission on the type two applications and could come back to council. Councilor Malloy discussed the permits. He is still concerned about the traffic issues. Mr. Donovan said the traffic would be examined with more specific details regarding engineering of the facilities proposed and whether or not the off-site facilities were adequate. Staff would be willing to meet again with neighborhoods to discuss their concerns. . Councilor Ballew said she does not see any issues to delay this annexation. Concerns can come forward with the development plans as they come forward. Council Regular Meeting Minutes December 1, 2003 Page 9 . Councilor Woodrow asked about platting and making sure the parks were in place. Mr. Donovan explained platting and the review ofland use for overlay districts. The platting and construction will be in as many as three phases. He would include in the land use requirement that the park development occur prior to the platting of the lots south of the lines delineated on the master plan. Mr. Kelly said that type of statement is not included in an annexation. The Lane County Boundary Commission is reluctant to put any development constraints on the action of annexation. Annexation is an issue that deals with the ORS statutes and our ability to serve in a reasonable amount oftime key urban services. The other issues are development issues and should be dealt with by the governing body during the time of development. He is not sure if council can legally condition their recommendation to the Boundary Commission. Mr. Donovan said the master plan has conditions of approval and those lines are delineated and documented and filed against the deed. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT ORDINANCE NO. 03-58. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE CORRESPONDENCE AND PETITIONS . 1. Correspondence from Julia Keizur, 842 McKenzie Crest Drive, Springfield, OR Regarding Property Taxes. 2. Correspondence from Sig Dickman, Co-President, League of Women Voters of Lane County, 81 E. 14th Avenue, Eugene, OR Regarding Fire Annexation and the Metropolitan Area General Plan. 3. Correspondence from Bill Dwyer Regarding the Possible Annexation into the Willakenzie Fire District. 4. Correspondence from Linda Shaver Regarding the Willakenzie Fire District. 5. Correspondence from Stu Burge, Springfield, OR Regarding the State of City Affairs. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Councilor Fitch said she would like it noted that she disagrees with some of former councilor Stu Burge's facts in his correspondence. Councilor Ralston asked about Julia Keizur's reference in her letter regarding no hiring of fire and police officers due to budget cuts. Mr. Kelly said this is not the case. We will proceed with the hiring from the police and fire levy money. Mr. Kelly will ask the Mayor ifhe would like staff to respond or ifhe would like to call Ms. Keizur to fmd out where she got that information and give her accurate information. . BUSINESS FROM THE CITY COUNCIL Council Regular Meeting Minutes December 1, 2003 Page 10 . 1. Committee Appointments a. Historic Commission Appointments. In work sessions on September 22,2003 and December 1,2003 the council interviewed four candidates for the September 30,2003 vacancy of Donald Moloney's Historic Commission position. The December 1, 2003 selection shall be confIrmed for one 4-year term ending September 30, 2007. In a work session on September 22,2003, the council interviewed candidates Tricia Raines, Greg Slater, and Scott Wylie. During tonight's work session, council consensus was to appoint Greg Slater to the Historic Commission. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO APPOINT GREG SLATER TO THE HISTORIC COMMISSION FOR A FOUR-YEAR TERM ENDING SEPTEMBER 30, 2007. b. Arts Commission Appointments. . The Arts Commission has one vacancy on its board. Member Satya Riversong's term has expired and she will not be re-applying, due to an anticipated move. Kathryn A. Bray and Sandra C. Dominguez have applied. During tonight's work session, council consensus was to appoint Sandra Dominguez to the Arts Commission during tonight's Regular Meeting. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO APPOINT SANDRA DOMINGUEZ TO THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 31,2007. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Library Board Appointment. The Library Board has three vacancies, effective January 1,2004. Two vacancies are due to the expiration ofthe terms of Ruth Haberman and Jonna Vandewalker. The persons appointed to these positions will serve-terms that expire December 31,2007. The third vacancy is due to the resignation of Al Monce, effective January 1,2004. The person appointed to this position will serve a term that expires on December 31, 2004. During tonight's work session, council consensus was to re-appoint Ruth Haberman and Jonna Vandewalker to the Library Board during tonight's Regular Meeting and to re-advertise for the third vacancy. IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO RE-APPOINT RUTH HABERMAN TO THE LIBRARY BOARD FORA FOUR-YEAR TERM ENDING DECEMBER 31,2007. THEMOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR WOODROW TO RE-APPOINT JONNA VANDEWALKER TO THE LIBRARY Council Regular Meeting Minutes December 1, 2003 Page 11 . BOARD FOR A FOUR-YEAR TERM ENDING DECEMBER 31, 2007. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports. 1. Councilor Ballew attended the county meeting regarding the division of county funds received from the OTIA III funds. This is a new amount. Each city will receive some of our own and some from the county. Mr. Kelly said Lane County has tentatively agreed to share all of the OTIA III funds with Lane County cities after the fIrst of the year. Councilor Ballew said there was a very good presentation from the City Manager of Cottage Grove regarding street funds in their city. She said the county was more attentive to the problem during this meeting. Discussion was held at the meeting regarding more concerted efforts in sharing costs in street maintenance among ODOT, the cities and the county. The county discussed a possible countywide gas tax, but she was not sure that would be an advantage to the city because it has already been done in Eugene, Springfield and Cottage Grove. She is not sure if that would supplant or add to our own tax. It could be very effective and there is a low cost in collection. . Mr. Kelly said the county discussed considering a county gas tax if passed by the majority of cities. This mayor may not be in ourbest interest. The county also discussed levying a registration fee increase, which would require a vote of the people. Discussions were held on holding audits on city maintenance costs compared to county maintenance costs. The chair of the County Commissioners, Peter Sorenson, will probably place on their January agenda formal consideration of sharing the OTIA funds with the cities. He said thereafter, they may secure funding to hire an expert to audit costs. There was no unifIed position by the cities on what they wanted the county to do regarding this audit. Councilor Fitch asked if there was discussion of reallocation of current funds. Mr. Kelly said only on the issue of conducting an audit. If such an audit showed the county was not paying their fair share, they may consider sharing. There were some commissioners who felt the cities have not done enough in sharing services such as engineering, sign shop, etc. Councilor Fitch asked if there was discussion of the need for city support when they go back for reauthorization of funding. Mr. Kelly said they noted it may be lI)ore diffIcult due to federal constraints. There willingness to help cities is on a short-term basis because of reauthorization. They did not say they needed the cities' help. He said this was a better meeting than those in the past. . Council Regular Meeting Minutes December 1, 2003 Page 12 . Councilor Ballew said the county asked each city for [mancial information regarding street repair. They determined the county spent $10 per mile of road paving and the City of SpringfIeld spent $20. Once staff sorted through the details, it was determined the City of SpringfIeld spent closer to $7 per mile. 2. Councilor Ballew reported on the two telecommunications consortiums that the city is involved with. She conducted a forecast for them and this year they are doing well, but will have some problems in the next couple of years. By January they will have lighted Oakridge to Florence. ODOT is interested in lighting to Klamath Falls. . b. Other Business BUSINESS FROM THE CITY MANAGER Mr. Kelly said this was the last council meeting of City Attorney Tim Harold. Mr. Kelly gave some background ofMr. Harold's 38 years with the city. He noted the community organizations Mr. Harold has been involved in over the years. Mr. Harold will offIcially retire at the end of the year, but will remain as counsel to the City Attorney's offIce for specific projects and cases. Mr. Kelly presented Mr. Harold with a plaque. ADJOURNMENT The meeting was adjourned at 8: 00 p.m. \ \ . Minutes Recorder Amy Sowa Attest: ~ KJ7JW#.- City Reco er .