HomeMy WebLinkAbout11/17/2003 Regular
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City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 17,2003
The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, November 17,2003, at 7:00 p.m., with Mayor Leiken
presiding.
ATIENDANCE
Present were Mayor Leiken, Councilors Ballew, Fitch, Malloy, Ralston and Woodrow. Also
present were Assistant City Manager Cynthia Pappas, City Attorney Joe Leahy, City Recorder
Amy Sowa and members of the staff.
Newly appointed City Councilor Christine Lundberg joined council following her appointment at
7:10 p m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments.
a. Ward I City Council Position Appointment.
City Manager Mike Kelly said that due to the resignation of Councilor Stu Burge, the
Ward I City Council position is vacant. On October 10,2003, the position was advertised
and one application was received from Christine Lundberg through the closing date of
October 31,2003. On November 10,2003, council interviewed Ms. Lundberg and, by
consensus, tentatively appointed her to the Ward I position. According to the City
Council's operating policies and procedures, this appointment must now be ratified.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO RATIFY THE APPOINTMENT OF CHRISTINE LUNDBERG TO THE
POSITION OF WARD I CITY COUNCILOR. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
SPRINGFIELD UPBEAT
I. City Attorney Joe Leahy administered the oath of office to Christine Lundberg, for City
Councilor for Ward 1. Newly appointed City Councilor Christine Lundberg joined the rest of
the council for the remainder of the Regular Meeting.
2. Assistant City Manager Cynthia Pappas recognized Judge James Strickland for 30 years of
service with the City of Springfield. Ms. Pappas gave some of the history of Judge
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November 17,2003
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Strickland's career and the many changes he has witnessed over the last 30 years. Ms.
Pappas shared the many humorous and memorable moments in his career.
Judge Strickland thanked council for allowing him the opportunity of having this job over the
last 30 years. He acknowledged his staff and his wife for their dedication and support.
3. Assistant City Manager Cynthia Pappas recognized Ron Sather, Public Works Department,
, for 30 years of service with the City of Springfield. Ms. Pappas gave some of the history of
Mr. Sather's career and the many changes he has witnessed over the last 30 years.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR
BALLEW, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
I. Claims
a. Approve New September 2003 Certificate of Approval of Disbursements of Current
October 2003 Disbursements for Approval.
2. Minutes
a. November 3,2003 - Work Session
b. November 3, 2003 - Regular Meeting
c. November 10,2003 - Work Session
3. Resolutions
a. RESOLUTION NO. 03-53 - A RESOLUTION OF THE CITY OF SPRINGFIELD
ADOPTING A DEFERRED COMPENSATION PLAN.
4. Ordinances
5, Other Routine Matters
a. Approval of Liquor License Endorsement for Main Street Shell, Formerly the Market
Time, Located at 4124 Main Street, Springfield, OR.
PUBLIC HEARINGS
I. Supplemental Budget Resolution.
RESOLUTION NO. 03-54 - A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE GENERAL FUND: STREET FUND: MUSEUM FUND:
SPECIAL REVENUE FUND: TRANSIENT ROOM TAX FUND: COMMUNITY
DEVELOPMENT FUND: RlVERBEND DEVELOPMENT FUND: BANCROFT
REDEMPTION FUND: BOND SINKING FUND: SEWER CAPITAL PROJECTS FUND:
DEVELOPMENT ASSESSMENT CAPITAL FUND: DEVELOPMENT PROJECTS
FUND: G.O. BOND CAPITAL PROJECTS FUND: REGIONAL WASTEWATER
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November 17,2003
Page 3
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CAPITAL FUND; STREET CAPITAL FUND; TRANSPORTATION SDC FUND; SEWER
SDC FUND; REGIONAL WASTEWATER SDC FUND; SEWER OPERA nONS FUND;
REGIONAL WASTEWATER FUND; EMERGENCY MEDICAL SERVICES FUND;
REGIONAL FIBER CONSORTIUM FUND AND VEHICLE AND EQUIPMENT FUND.
Finance Director Bob Duey presented the staff report on this issue. At various times during the
fiscal year the council is requested to make adjustments to the budget to reflect needed changes in
planned activities, to recognize new revenues such as grants, or to make other required
adjustments. These adjustments to resources and requirements which change the current budget
are processed through supplemental budget requests that the Finance Department schedules on an
annual basis.
This is the first of four scheduled FY04 supplemental requests to come before council. The
supplemental budget being presented includes: adjusting beginning cash, recognizing new
revenues and reflecting additional resources; reducing PTE and adjusting expenditure authority
for department operating, capital projects and non-departmental accounts. The first one of the
fiscal year is by far the larger of the year base as staff requests adjustments in the beginning cash
accounts to reflect varying grant cycles, capital construction projects in progress mid-summer and
truing up the reserves balances to reflect the previous year's actual revenues and expenditures.
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After the FY04 budget was adopted, a variety of decisions were made that altered'the citywide
FTE count. Those changes included the addition of 6.00 FTE to the Riverbend Development
Fund; 5.0 FTE in the Development Services Department and 1.0 FTE in the Public Works
Department. In the Development Services Department, the following were added: a Planner 2, a
Planner 3, a Clerk 2, a Construction Representative and a Project Manager. Public Works added
a Civil Engineer position.
The Fire and Life Safety Department reduced its FTE count by 3.50 to account for the decrease in
revenue brought about by the loss of the FireMed contract with the City of Eugene. The Human
Resources Department had an overall loss of .50 FTE prompted by the resignation of Senior
Management Analyst. A 1.00 FTE Civil Engineer was also added to the Public Works
Department to address the "Bottleneck" issue. This brought the city total FTE count from 398.80
to 401.80.
This supplemental adds .40 FTE to the City's Museum Fund (203) and adds 2.00 FTE in the
Sewer Operations Fund (611) for a total increase of 2.40 FTE. The.40 FTE is to extend the
duration of employment and change the classification of a part-time temporary employee to a
part-time limited duration employee and 2.00 FTE is for the addition of an Engineering Tech IV
and a Construction Inspector I in the Drainage Control program for the establishment of the
LDAP program. This 2.40 FTE increase changes the total City FTE count from 401.80 to 404.20
FTE. The overall fmancial impact of the Supplemental Budget Resolution is to increase total
appropriations by $8,047,903 and to increase total City FTE by 2.40 FTE.
Councilor Ralston said there seems to be a lot of unspent appropriations under the section titled
Departmental Operating Budget, Attachment I, page two in the agenda packet. He asked if that
was normal as he did not recall seeing that amount of money unspent in the past. He asked about
rolling it over into materials incentive program.
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Mr. Duey said that is a new program. In the past prior to June 30, 2002, each department was
asked to spend only 90 percent in personal services and 90 percent in materials and services.
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That would generate a carryover for the city. They have, since July 1,2002, implemented an
incentive program. This plan gives departments added incentive to look at how they spend their
money. Ifthey economize and save additional money, 75 percent of that saved money will go
back to the department and 25 percent goes back into the General Fund as an actual carryover.
Each department must put in a request and get approval for how they spend that 75 percent
carryover. It must be spent on an appropriate use for items that may not be funded otherwise.
This is the first year of the program and they have seen only two applications come in from
departments requesting use of that carryover money.
Councilor Ballew said when the budget is set, there was an anticipated carryover, She asked if
this was above the anticipated carryover amount.
Mr. Duey said they budgeted expecting nearly all ofthe 100 percent spent. They did estimate
somewhat higher for this program, but only slightly. After a couple of years of the program, staff
will have a clearer picture of the effectiveness.
Councilor Ballew said it seems to be a good incentive program.
Councilor Ralston asked about the increased department appropriations of $ 10,000 specifically
for drug prevention education. He asked if that money was spent for the D.A.R.E. Program.
Police Senior Management Analyst Mike Harman said that is money left from drug forfeiture
money. Every year at the beginning of the fiscal year the Police Department estimates how much
they will spend on materials for drug prevention education used by the Crime Prevention Team.
That money generally goes for the department calendar, stickers and pencils that are given to
children in the community. Some ofthe pamphlets and brochures they print out are used by the
D.A.R.E. Program, but primarily it is used by the general drug prevention efforts of the whole
department.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW
TO ADOPT RESOLUTION NO. 03-54. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
2. Amendment of Section (2)(a) & (b) Exception of Article 31- Site Plan Review.
ORDINANCE NO. I - AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY
OF SPRINGFIELD AMENDING ARTICLE 31 SITE PLAN REVIEW, DESCRIPTION
AND APPLICABILITY (FIRST READING).
City Planner Kay Bork presented the staff report on this item. The ordinance being presented will
allow an exemption of certain single family and duplex dwellings on Medium Density Residential
(MDR) and High Density Residential (HDR) zoned parcels, to site plan review requirements. As
the code is currently written, single family and duplex dwellings on MDR and HDR lots are
required to submit a Site Plan Review application for remodels and additions. Site Plan Review
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November 17, 2003
Page 5
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is not required for the same dwellings on Low Density Residential (LDR) zoned lots under the
same circumstances.
Staff is initiating the code amendment to address an unintended outcome of site plan review
requirements for single family and duplex dwellings on MDR and HDR lots. Currently, the city
requires site plan review to construct a single-family dwelling or duplex on MDR or HDR zoned
parcels where the minimum density exceeds the proposed number of dwelling units. This
standard exists in order to ensure that MDR and HDR property will be developed to the required
minimum density to meet Metro Plan policy and to ensure the remaining undeveloped portion of
the parcel will be able to accommodate the additional required dwelling units and meet setbacks,
lot coverage and solar setbacks. However, as the code is currently written, site plan review is also
required to construct an addition or to remodel an existing dwelling (single family or duplex) on a
MDR or HDR parcel.
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Staff proposes to amend the code to exclude single family dwellings and duplexes from Site Plan
Review when there is an addition or remodel or the construction of an accessory structure (not to
be confused with an accessory dwelling unit). Site plan review does not provide any greater level
of review not already being performed during building permit review by planning staff,
Therefore, neither the city nor the property owner is gaining any benefit from site plan review for
single-family and duplex development. In fact, by requiring site plan review for this type of
development, staff would be duplicating the same review process (at site plan review and
building review), and the applicant would be paying an additional $850 for a review process that
is already paid for through building permit fees. On November 4th the Planning Commission held
a public hearing on this proposed amendment. No one appeared to testify nor was any written
testimony submitted. The Planning Commission voted unanimously to recommend approval to
the City Council.
Mayor Leiken thanked staff for initiating this ordinance. He has heard from builders that these
costs were too much and this is a great way to cut costs for the builders.
Mayor Leiken opened the public 'hearing.
Noone appeared to speak.
Mayor Leiken closed the public hearing.
NO ACTION TAKEN. FIRST READING ONLY.
3. Willakenzie Fire District Annexation.
Assistant City Manager Cynthia Pappas presented the report on this item. In early December, the
Willakenzie Rural Fire Protection District (WPD) plans to initiate an action requesting the Lane
County Local Government Boundary Commission to approve annexation of the corporate limits
of the City of Springfield into the boundaries of the WFD. The council must adopt a resolution in
support of the expected Willakenzie proposal. Elements necessary for such support include a
determination that this action is consistent with the Comprehensive Plan and an
intergovernmental agreement (IGA) that accounts for all personnel and capital matters associated
with this transfer.
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November 17,2003
Page 6
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Evaluation of the financial and operational feasibility of annexation has been in progress since
December 200 I. A consulting firm, Emergency Services Consulting, Inc. (ESCI), submitted a
formal feasibility study in January 2002. Over the past six months, the city has been working
with the WPD to formulate a draft IGA. Financial and operational stabilization of emergency
services is at issue.
The Mayor formed a Blue Ribbon Panel to review the idea of annexing Springfield Fire and Life
Safety to WPD and to recommend whether any of the freed up General Fund dollars should be
utilized to stabilize the public safety levy. The Blue Ribbon Panel unanimously recommended
that the council move forward with annexation of the Springfield Fire and Life Safety services to
the WPD. This was a fifteen member panel, with Larry King as chair ofthe committee.
Annexation presents a viable option for providing stable, efficient and effective long-term service
delivery of fire and life safety services. Once this first phase occurs, there is likelihood that
several other districts (Rainbow, Glenwood, and other nearby rural fire districts) would merge
with the WPD, providing further cost and service efficiencies. Ultimately, Eugene may choose to
annex their fire and life safety department to Willakenzie, further consolidating services, which
would result in cost savings throughout the metropolitan area.
Benefits to the city include the ability to absorb the temporary (4-year) police services levy with
money saved from transferring the General Fund expense for frre operations to WPD, while
simultaneously making it possible for the district to absorb the fire levy within their permanent
tax rate. The result would serve to stabilize basic levels of police and fire protection for the
Springfield taxpayer.
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WPD gains the advantage of stabilizing the tax rates for fire protection at the same level as city
residents while gaining a direct voice in the governance of fire and life safety operations.
Ms. Pappas described the three phase approach to this process. The short-term phase is
annexation to the Willakenzie Fire District. The mid-term phase would include the possible
merging of the Rainbow Water District, Glenwood Water District and other nearby rural fire
districts with Willakenzie Fire District. The long-term phase could include consolidation of
metro-area frre and life safety service providers, which would be Eugene merging with
Willakenzie.
Ms. Pappas said the benefit to taxpayers would occur at the mid-term phase with the most
significant savings resulting from the potential consolidation of metro-area fire and life safety
services. Benefits to the taxpayer include no diminution in services provided and would remain
consistent with Metro Plan policies and principals, as outlined in the council briefmg
memorandum included in the agenda packet. There are currently four entities that provide fire
and life safety services within Springfield's urban growth boundary (UGB). The proposed
annexation to the district includes the continued annexation into the district as new territory
would be brought in similar to land annexations that are currently brought before council. Over
time, the Willakenzie Fire District would be the sole provider of fire and life safety services for
all areas administered by Springfield. The district would have as its sole purpose the provision of
fire and life safety services to its constituents. If council chooses to move forward with this
annexation, a portion of the freed up General Fund dollars could be utilized for permanently
funding the police levy.
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November 17, 2003
Page 7
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Ms. Pappas said the timeline for the first phase of this process is referred to on a handout
prepared by Steve Roehl. Those handouts were distributed to the council. If council acts to move
forward with annexation at the December 8 meeting, the issue would then go to the Boundary
Commission for consideration at their February Boundary Commission meeting. She referred to
the draft intergovernmental agreement.
Ms. Pappas gave a brief description of the members on the Blue Ribbon Panel. It was the
recommendation of the Blue Ribbon Panel that council move forward with the annexation of
Springfield Fire and Life Safety Services to Willakenzie Fire District. They also recommended
using some restraint in the allocation of the freed up General Fund money with the exception of
serious consideration in making the police levy permanent. Staff is requesting that the public
hearing be continued to December 8, 2003 at 8:00pm at which time council can act on this issue.
Mayor Leiken opened the public hearing.
1. Larry King, 2580 Dumas Drive, Springfield, OR. Mr. King was the Chair of the Blue Ribbon
Panel. Mr. King thanked staff for their prompt information to the Blue Ribbon Panel as
requested for their meetings. Mr. King said it was a unanimous vote from the panel to move
forward with the annexation at this time. He thanked council for their time and the
opportunity to serve on this panel.
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2. Steve Moe, P.O. Box 847, Springfield, OR Mr. Moe supports the idea ofa metro fire district
eventually and this is one step in that direction. He has concerns with it going through
council action and believes it should go to a vote to the citizens of Springfield. He agrees that
citizens rely on the council to make big decisions for them, but he also feels this is big
enough and important enough that the people should have a say in the decision.
3. Jean Fraga, 2074 Lomond Avenue, Springfield, OR. Ms. Fraga is here to discuss the possible
fire merger. Springfield has been her home for thirty-five years and the Springfield Fire and
Life Safety Department has been her fire department all of those years. She would hope that
if there was a merger that we would not lose our local control. People think of this as their
fire department. She understands there are concerns regarding response times improving if
you can go across boundaries. She does not want Springfield to lose the local control in
regards to how it is managed so citizens can continue to be served. She said the Fire
Department has done an excellent job and she wants Springfield citizens to continue to feel it
is their Fire Department.
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4. Terry Jack, 3403 Watermark Drive. Springfield, OR. Mr. Jack is a life member of the
Oregon Fire Chief Association. He has served as a volunteer for both Willakenzie and
Springfield Fire and Life Safety. He later worked for the Springfield Fire and Life Safety
Department and McKenzie Fire District. He feels qualified regarding city fire departments
and fire districts. He said districts can operate more efficiently because they can focus on fire
and life safety services. He has three major concerns regarding this particular merger: I)
Special district directors are elected at large rather than geographically and he does not
believe any present fire director from the Willakenzie Fire District is a resident of
Springfield. He feels citizens of Springfield need to be properly represented. 2) Willakenzie
has contracted with City of Eugene and Springfield. He has concerns of turning over our
professional and efficient Fire Department over to a governing board whose primary policy
concerns for several decades are those of developing and negotiating contracts with the cities
of Eugene and Springfield. Willakenzie has no fire apparatus, buildings or personnel which
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November 17, 2003
Page 8
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give him concern also. 3) He does not support this transfer if there is any tax increase
without putting it to a vote to the citizens of Springfield.
5, Fred Simmons, 312 S. 52nd Place, Springfield, OR. Mr. Simmons feels there are serious
financial problems regarding the fire district annexation proposal. If the district is annexed as
it is, that brings about a potential taxation of $7.81. There is a $10 cap, and yet there is $3.07
for Willakenzie, $4.74 for Springfield, $1.43 for Lane County and the potential for
Willamalane District of $1.97. These figures add up to $11.21. He referred to the chart
outlining the timelines for this process and said it is not doable. Willakenzie would need to
bring this to the Boundary Commission. If it is adopted on the current schedule there is a 45
day window that allows those in opposition to come forward to remonstrate putting it to an
election. The city would have to pay for that election. He said it would not make the May
ballot, but would have to go to the September ballot. The cost would be somewhere between
$.75 - $1.50 for registered voters within the district. It has not been resolved who can vote on
this; Springfield voters only or voters in the Willakenzie district as well. He is not opposed
or in favor of this annexation. There are not sufficient facts to go forward with this unless we
get some of those numbers. The fmancial scenario is not practical because it will push back
the accessibility of that property value. A lot of work needs to be done yet by Willakenzie,
the Boundary Commission, the election department and the City. Council needs to deal with
those issues and he hopes the public has this data back so they can make meaningful
comments by December 8, 2003.
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6. Roxie Cuellar, 739 South 70th Street, Springfield, OR. Ms. Cuellar is not opposed to the
merger, but feels it should go to the voters. If voters get a higher tax bill, they will feel they
got the wool pulled over their eyes. We can sell this to the public if we educate them. She
discussed the police and fire levies which will run out in three years. She noted Councilor
Fitch's comments regarding the use of some of this money for operating expenses for a new
police facility. She said council needs to show restraint and respect for the voters.
7. Dave Carvo, 4010 E. 16th, Glenwood, OR. Mr. Carvo is in favor of this annexation. It will
not do any financial gain to anyone in the short-term, but in the long-term it will save a lot of
people a lot of money. It will put the responsibility of fire and life safety in the hands of
those with expertise. If the annexation is approved, we will still have the same staff, the same
stations, the same trucks and the same Chief. The only thing that will change is the name.
The real thing to consider is the money that can be saved. He feels it should also go to the
citizens for a vote. He said the timeline looks rushed to him. He would like to see council go
forward with this, but would like them to take the time to do it right.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW
TO CONTINUE THE PUBLIC HEARING TO DECEMBER 8, 2003 FOR A SPECIAL
REGULAR SESSION TO BEGIN AT 8:00PM. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
4. Opportunity to Recycle for Multi-Family Dwellings.
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ORDINANCE NO.2 - AN ORDINANCE REQUIRING THAT AN OPPORTUNITY TO
RECYCLE BE OFFERED TO RESIDENTS OF RENTAL HOUSING BY THE OWNER
AND BY THE COLLECTOR OF GARBAGE, ADDING SECTION 7.346 TO THE
SPRINGFIELD MUNICIPAL CODE, AMENDING SECTION 4.410(7) OF THE
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November 17, 2003
Page 9
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SPRINGFIELD MUNICIPAL CODE AND ESTABLISHING AN EFFECTIVE DATE
(FIRST READING).
Technical Services Manager Len Goodwin presented the staff report on this item. Mr. Goodwin
explained some of the state requirements regarding recycling programs. As part of the
changeover to commingled recycling, it is appropriate for the city to put in the Springfield
Municipal Code the current practice of offering owners and tenants in multi-family housing an
opportunity to recycle. The attached ordinance will accomplish that by requiring that Sanipac
offer landlords the opportunity to recycle and requiring landlords to make space available for
recycling. This is an acceptable program and this ordinance would bring us up to conformance
on state requirements on recycling.
The proposed change in the city's recycling program was reviewed in work session on October
20,2003. The proposed ordinance will have no financial impact because it codifies existing
practice within the city.
Councilor Ralston asked about the menu of recyclable items.
Mr. Goodwin said the menu lists things like providing an expanded educational program for
recycling, making opportunities available to the schools to explain this to the community, and
other thmgs that Sanipac currently provides.
Mayor Leiken opened the public hearing.
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No one appeared to speak.
Mayor Leiken closed the public hearing.
NO ACTION TAKEN. FIRST READING ONLY.
5. Amendment to Article I, Tables 3-A Structural Permit Fees, 3-C Plumbing Permit Fees and
3-D Mechanical Permit Fees of the Springfield Building Safety Code Administrative Code of
the Springfield Department of Development Services, Community Services Division.
ORDINANCE NO. 6069 - AN ORDINANCE AMENDING ARTICLE L TABLE 3-A
STRUCTURAL PERMIT FEES, 3-C PLUMBING PERMIT FEES, AND 3-D
MECHANICAL PERMIT FEES OF THE SPRINGFIELD DEPARTMENT OF
DEVELOPMENT SERVICES COMMUNITY SERVICES DIVISION BUILDING
SAFETY, BUILDING SAFETY CODES AND DECLARING AN EMERGENCY.
Community Services Director Dave Puent presented the staff report on this item. The State of
Oregon has delegated to the City of Springfield the authority to issue permits and perform
inspection services required by the State Building Code. In the past, these inspections were
performed by the Fire Department with no fees charged. The city has the ability by statutory
authority to adjust permit fees to recover all reasonable operational costs associated with
performing permit and inspection services.
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Medical Gas: The medical gas permitting and inspection services has recently been added to the
Plumbing Specialty Code and the Community Services Department is now responsible for the
review of plans, issuance of permits, and inspection services on these systems. Prior to this
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November 17, 2003
Page 10
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change, a permit or plan review fee process has not been in place to adequately capture the costs
of these services. Under Oregon Administrative Rule 918-780-0040 and 918-780-0080, the State
of Oregon provides a base rate for jurisdictions to use for plan review and inspection services for
these systems.
The proposal is to adopt the revised State base fee of$219.00 plus $5.00 for each inlet or outlet in
order to recover the cost of providing medical gas inspection services. The plan review fee shall
be $45.00/hour, but shall not exceed 30 percent of the total plumbing permit fee for the building
or structure under review.
Seismic: Oregon Revised Statute 455.447(3) provides, for the purpose of defraying the cost of
applying seismic regulations, the authority to impose a surcharge in the amount of one percent of
the total fees collected under the structural and mechanical specialty codes for essential facilities,
hazardous facilities, major structures and special occupancy structures.
The purpose of seismic regulations is primarily to safeguard against major structural failures and
potential loss oflife and not to limit building damage. With the earthquake probability in Oregon
intensified to Zone 3 & 4, the amount of earthquake design and installation standards has
significantly increased. Examples of affected structures subject to the proposed surcharge are fire
and police stations; hospitals and other medical facilities having surgery and emergency treatment
areas; buildings over six stories in height with an aggregate floor area of 60,000 square feet or
more; buildings with an occupant load greater than 300 persons and structures containing
sufficient quantities of toxic or explosive substances to be of danger to the safety of the public if
discharged.
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Councilor Woodrow asked why this is going through declaring an emergency.
Mr. Puent said that if council adopts this tonight, staff will forward the ordinance to the state for a
60 day review period. If during those 60 days, ten or more people or any organization of ten
people appeal this ordinance, then the appeal is heard at the state through a hearing process. To
do that, this fee would not be affective until February 1,2004.
Councilor Woodrow referred to page two of Attachment I included in the agenda packet. He
discussed the "fees for construction, alteration or repair of plumbing on one and two family
dwellings, shall be calculated as described below."
Mayor Leiken asked about the medical gas item and who was previously responsible for review
of the plants.
Mr. Puent said Fire and Life Safety was previously responsible. He said medical gas was
previously listed in the Uniform Fire Code.
Mayor Leiken opened the public hearing.
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1. Dave Carvo ,4010 E 16th, Springfield, OR. Mr. Carvo works in the plumbing industry and
specializes in medical gas systems. He said medical gas systems were frrst placed under the
authority of Fire and Life Safety. This system relies more on plumbing and he feels it is
appropriate to have the authority in the plumbing department. He hopes that staff has
included a large enough fee to cover these inspections and reviews. Medical gas inspections
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November 17, 2003
Page 11
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are intense and seismic restraint is a huge portion of construction costs. He encourages staff
to make sure they are charging enough.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW
TO ADOPT ORDINANCE NO. 6069, THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
Mayor Leiken discussed the similarity in this fee increase and tax increases. He noted the lack of
citizens who come forward regarding these fee increases. The council are stewards of the city
government and they work hard to make the best decisions for the city.
BUSINESS FROM THE AUDIENCE
I. Henry Baker, 56 Freemont Ave., Springfield, OR. Mr. Baker discussed the fee to replace
faucets. Mr. Baker is here to discuss the fire coverage to his area. He said his wife and
neighbor spent two years convincing those in their neighborhood, a large percentage which
are retired, to get fire coverage in their area since they were outside of city limits and
Springfield Fire did not cover them. They did get Willakenzie Fire District to take on the
coverage for them, although it is a hardship to many of the retired members in this
community. He is concerned that if the city annexes to Willakenzie, there will be an increase
in taxes and he feels that is not fair.
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2. Curtis Greer, 357 55th Street, Springfield, OR. Mr. Greer said the transient business license
in Springfield is too high in comparison to Eugene. He gave the differences between the
business license in Eugene and Springfield. He said this only gives the city the ability to
double tax a property. Any increase in taxes and fees needs to be compared. He discussed
the taxes and values of homes in different cities. Any increase of taxes or fees should be put
to a vote of the people.
3. Steve Moe, P.O. Box 847, Springfield, OR. Mr. Moe said he annexed his property of32
acres into Springfield in 1978. He said if the new fee to annex property in Springfield now
had been in affect at that time, he would not have been able to annex his property. He is
concerned about discouraging people from annexing to the city because of these high fees.
Mr. Moe said he was a member of the downtown group which has recently been disbanded.
He would like to see more lighting for downtown and would like to work with any group that
would go forward with those improvements. He said according to studies conducted by the
downtown group, the cost of changing light fixtures on Main Street would be about $10,000.
Pedestrian lighting would be more.
Councilor Ballew asked if there was still an interest with other members of the downtown group
to continue with these projects.
Mr. Moe said there was still interest and some of their member would be meeting with some of
the members of the Springfield Renaissance Development Corporation (SRDC) on Wednesday,
November 19 @ I :30pm. They are hoping to fold some of the work they have done in with them.
He said that was the original purpose of the SRDC.
.
Councilor Ballew said she supports the group and would encourage them to go forward.
Council Regular Meeting Minutes
November 17,2003
Page 12
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CORRESPONDENCE AND PETITIONS
I. Correspondence from Arnold E. Buchman, PACT Spokesperson, 27 Shoreline Drive,
Florence, OR 97439 Regarding a Proposed Indian Gaming Casino in Florence.
2. Correspondence from Nick Shevchynski, 2347 Marcola Road, Springfield, OR 97477-2565
Regarding Display Cabinet Built by his Father.
3. Correspondence from Nick Shevychynski, 2347 Marcola Road, Springfield, OR 97477-2565
Regarding Response to Questions Regarding Land Use.
4. Correspondence from Nick Shevychynski, 2347 Marcola Road, Springfield, OR 97477-2565
Regarding City Staff Response to R Street Inquiries.
5. Correspondence from James Daubenspeck, 2579 Castle Drive, Springfield, OR 97477
Regarding Annexation ofthe Springfield Fire Department.
6. Correspondence from Stu Burge, 326 Main Street, Springfield, OR 97477 Regarding the
Downtown Springfield Association.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
.
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments
a. Community Development Advisory Committee (CDAC) Appointments.
Economic Development Manager John Tamulonis presented the staff report on this item.
The CDAC consists of six at-large positions from the community, one representative
from the City Council and one representative from the Planning Commission. The
CDAC advises the City Council on all matters related to the city's housing and
community development activities which are funded annually by Community
Development Block Grant (CDBG) funds and HOME Investment Partnership Program
(HOME) received from HUD. Applications are encouraged from lower-income earners,
residents of lower-income neighborhoods, racial and ethnic minorities, senior citizens,
disabled individuals and female heads of households. All applicants must live within the
city limits of Springfield.
.
These vacancies were created as the current terms for Roxie Cuellar, Gayle Decker, Dan
Egan, Jeff Horowitz and Bonnie Peterson expired. The notice of vacant positions was
initially posted on June 2, 2003 and the deadline for accepting applications was July 11,
2003. There were five applications received for the five vacant positions. Council
directed staff to repost the notice in an effort to attract more applicants, The notice was
reposted with a closing date of October 3, 2003. Four additional applications were
received.
Council Regular Meeting Minutes
November 17, 2003
Page 13
.
Council reviewed the applications at a work session on November 10, 2003 and
recommended Roxie Cuellar, Dan Egan, Bonnie Peterson, Patricia Scarci, and Stuart
"Corkey" Gourley to fill the current vacancies in the CDAC.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO RE-APPOINT ROXIE CUELLAR, DAN EGAN AND BONNIE
PETERSON TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE
(CDAC) WITH TERMS ENDING MARCH 31, 2007. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO APPOINT PATRICIA SCARCI AND STUART "CORKEY" GOURLEY
TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE (CDAC) WITH
TERMS ENDING DECEMBER 31,2005. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
b. Museum Board of Directors Appointments.
Economic Development Manager John Tamulonis presented the staff report on this item,
Kathie K. Hardy has applied for a second term on the board. Ms, Hardy has many
community contacts and her roots in Springfield go back to her pioneer ancestors. She is
dedicated to preserving Springfield history. Her term of service would extend to
November 17,2007.
.
Dione E. Young has applied for Jack Gishcel's vacant position. Ms. Young is manager
of the Gateway branch of Liberty Bank. She has met with the board's executive
committee and has been attending board meetings since August, 2003. Ms. Young's term
of service would extend to November 17,2007.
The Springfield Museum Board of Directors recommends that council approve both
candidates for membership and appoint them at the November 17,2003 regular meeting.
This would bring board membership to eight directors. According to Article I, Section 2
of the by-laws of the Springfield Museum Board of Directors, "There shall be eleven
members of the Springfield Museum Board of Directors who shall be nominated by the
Springfield Museum Board of Directors and appointed by the City Council." Also,
according to Article I, Section 3 of the by-laws, "Directors shall be residents or property
owners within Springfield, or associated with Springfield Businesses or specialists with
the expertise required for board leadership and shall live within the Metro-Area General
Plan boundaries."
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO APPOINT KATHIE HARDY AND DIONE YOUNG TO THE
MUSEUM BOARD OF DIRECTORS WITH TERMS EXPIRING NOVEMBER 17,
2007. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports.o
.
.
.
.
'. Council Regular Meeting Minutes
November 17,2003
Page 14
I. Mayor Leiken said that he and Councilor Ballew attended the MPC Meeting last
week. A lot of the focus was on transportation and the Transportation Policy
Committee (TPC). They discussed expanding the public involvement in the TPC.
The City of Springfield voted no on this issue because of an imbalance on this
committee. Mayor Leiken will be sitting down with staffto discuss this further.
After meeting with staff, Mayor Leiken and Councilor Ballew or Fitch will bring this
back to MPC with a legitimate recommendation.
2. Mayor Leiken said that he and several others attended the League of Oregon Cities
(LOC) Conference in Eugene. He described some of the workshops and events.
During this conference, Mayor Leiken was told by representatives from Senators
Smith and Wyden's offices that the transportation fees passed and $4M would be
allocated to the Lane Transit District (LID) Springfield Station which would fmish
the project. He also spoke with a representative from Senator Smith's office today
who informed him the Omnibus bill is in place and they are working hard on the
theater project. He said there is approximately $200,000 dedicated to the theater that
would go to a vote. He recommended thanking both Senator Smith and Senator
Wyden's office staff and Representative Peter DeFazio's office staff for their hard
work on this item.
3. Mayor Leiken announced that Broadbase is having the official groundbreaking this
Friday, November 21 at 1O:30am. He invited all council to attend.
4. Councilor Ballew said the afternoon session she attended at the LOC Conference on
Saturday included three state senators on a panel. She learned that if the initiative
succeeds in forcing the vote for the tax override, there is some language in the state
budget that calls for further reductions.
5. Councilor Woodrow said he attended the McKenzie Watershed Council meeting.
They have formed a non-profit group called the Friends of the McKenzie. Councilor
Woodrow was nominated and appointed secretary of the non-profit board.
6. Mayor Leiken said the TEAM Springfield CEO meeting would take place on
Wednesday, November 19. Ms. Pappas said Don Lutes would be attending that
meeting to report on the downtown committee.
b. Other Business
1. Councilor Ralston said he would like to voice his displeasure that the downtown
group had broken up. They had a good start and he would like some clarification as
to why this group was dissolved. He asked if the theater was going to be eligible for
the CDBG funding.
Ms. Pappas said there are several entities that could be eligible for this funding. She
noted the Emerald Empire Art Association for their work on the Emerald Art Center,
SRDC for their work on the theater, housing providers such as St. Vincent DePaul,
NEDCO and any other project that meets the criteria to eliminate blighted conditions
in the district designated by council would be eligible to receive the CDBG funds.
.
.
.
,j Council Regular Meeting Minutes
November 17,2003
Page 15
Mayor Leiken clarified that it was clear that this group was not singled out as the
group who would be receiving these CDBG funds. He referred to the minutes taken
during the meeting when the CDBG funds and the blighted area were discussed.
2. Councilor Malloy will not be able to attend the TEAM Springfield meeting.
BUSINESS FROM THE CITY MANAGER
ADJOURNMENT
The meeting was adjourned at 8: 16 p.m.
'\
Minutes Recorder Amy Sowa
Attest:
City ~W7--..-