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HomeMy WebLinkAbout10/20/2003 Regular \ r' . . . .f City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 20, 2003 The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, October 20, 2003, at 7:00 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken, Councilors Burge, Fitch, Malloy, Ralston and Woodrow. Also present were City Manager Mike Kelly, Assistant City Manager Cynthia Pappas, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. Councilor Ballew was absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. SPRINGFIELD UPBEAT CONSENT CALENDAR IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR WOODROW, TO ADOPT THE CONSENT CALENDAR WITH ITEM 5.A. REMOVED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. I. Claims a. Approve the October 2003 Disbursements for Approval. 2. Minutes 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Item Removed from Consent Calendar. b. Approve an Addendum to the Inmate Housing Agreement with Lane County Sheriff's Department, Effective July 0 I, 2003 and Ending June 30, 2004. c. Approve Liquor License Endorsement for Carrows Restaurant, Located at 1807 Olympic Street, Springfield, OR. d. Approve Liquor License Endorsement for The Country Side, Formerly the Foxfrre, Located at 4740 Main Street, Springfield, OR. . . . , , 'r Council Regular Meeting Minutes October 20, 2003 Page 2 e. Approve Liquor License Endorsement for Thurston Shell, Formerly Cascade FoodMart #650, Located at 5737 Main Street, Springfield, OR. ITEMS REMOVED FROM THE CONSENT CALENDAR 5. a. Authorize the City Manager to Execute the Contract to Hughes Fire Equipment/Pierce Manufacturing, Inc. in the Amount of$221,938 for the Construction and Delivery of One Triple Combination Fire Engine (Pumper) and the Lease of a Second Pumper for $252,224 (4.5% Interest Rate for Seven Years). Councilor Burge asked if this was appropriate timing to authorize this contract for equipment if we are in the middle of negotiations regarding a fire district. Mr. Kelly said that it is true we are in the negotiations and staff has discussed this issue. These issues have been discussed with Willakenzie. Mr. Kelly said that these pieces of equipment were scheduled to be replaced and staff felt it was best to replace them as scheduled. A third piece of equipment was considered for replacement, but it was decided not to go forward with that additional purchase. Mr. Kelly noted that we want our citizens to have good equipment regardless whether we enter into a fire district annexation or not. Councilor Burge said he has been opposed to the Fire District, but he does realize that the city has to operate the services the citizens require and desire. He said that is clear. He feels it is the utmost importance that citizens have the right to vote on the fire district issue. It is necessary to go above and beyond to educate the citizens with the pros and cons of the fire district. He discussed Measures 47 and 50 and the implications they have caused. We need to continue to operate in a way that is acceptable to the citizens. He has noted that when the voters of Springfield are educated they do the right thing. He said it is needed, but we need to be careful about how to proceed. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO APPROVE CONSENT CALENDAR ITEM NUMBER 5(A). THE MOTION PASSED WITH A VOTE OF 4 FOR AND I AGAINST (BURGE). PUBLIC HEARINGS I. Annexation of Pro pert v (Grasshauer) to the City of Springfield, File Number LRP 2003- 0022. RESOLUTION NO. 03-48 - A RESOLUTION INITIATING EXPEDITED ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION. City Planner Ashley DeForest presented the staff report on this issue. The property owner of the subject territory has requested expedited annexation in order to proceed with plans of partitioning the property for residential development. The subject territory is located at the corner of 19th Street and Yolanda Avenue and is not contiguous to city limits: Metro Plan Policy II, Page 11- B- 5 states, Springfield or Eugene may annex land which is not contiguous to its boundaries of the " ' . . . . , Council Regular Meeting Minutes October 20, 2003 Page 3 property can be provided immediately with key urban services and at least half of the owners within the affected territory have consented to the annexation. This proposed annexation meets the criteria set forth in Metro Plan Policy 11, Page II-B-5 as outlined below. Ms. DeForest noted the Springfield Development Code Article 6.030(2) requires that territories considered for annexation "can be provided the minimum level of key urban facilities and services" as defined in Metro Plan Policy 7.a, Page II-B-4. Staff finds that all key urban facilities and services are available to the subject territory. Additionally, the sole property owner within the affected territory consented to the annexation proposal. The City Council is authorized by ORS I 99.490(2)(a)(B) to initiate annexation upon receiving consent in writing from a majority of the registered electors and property owners residing in the territory proposed to be annexed. There are no registered electors currently residing within the territory to be annexed and written consent from the sole property owner has been obtained. The subject territory is zoned Low Density Residential! UF-lO according to the Springfield zoning map. Upon annexation, the property will be zoned Low Density Residential (LDR) and will be consistent with the LDR Metro Plan designation. The annexation area is currently improved with two residential dwellings and two outbuildings. One of the existing residences and both of the outbuildings will be removed upon annexation into the City. With City Council approval, this resolution will be forwarded to the Lane County Local Boundary Commission with a recommendation for approval. Councilor Ralston asked how far from being contiguous is this property. Ms. DeForest said it is approximately 960 feet to the east of city limits, a little closer to the northwest. Councilor Ralston said he wants assurances that services will be accessible to this property in the very near future. Ms. DeForest said that the services are available at this time. Councilor Woodrow asked what the time difference would be if it was not expedited. Ms. DeForest said the time difference is not with the council, but with the way the Lane County Boundary Commission moves forward on this. Instead of waiting until their December 4 meeting, the Lane County Boundary Commission will mail this out to their commission members for review prior to that meeting. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 03-48. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . . . . , Council Regular Meeting Minutes October 20, 2003 Page 4 BUSINESS FROM THE AUDIENCE I. Roxie Cuellar, Director of Government Affairs, HomeBuilder's Association of Lane County, 2053 Laura Street, Springfield, OR. Ms. Cuellar referred to an e-mail sent to the Mayor and councilors regarding the residential land survey in Springfield similar to the one conducted in Eugene. She said there are 10 maps provided by Lane Council of Governments (LCOG) identifying undeveloped properties in Springfield that are available and buildable. She displayed one ofthose maps. She said for Eugene's study they took segments of the Eugene map and went on foot to check all parcels that were listed by LCOG as vacant and buildable. She said they found 1500 changes in Eugene. She is not here asking for staff time or money. They would like to work on this to clean up some of the mistakes on these maps. COUNCIL RESPONSE Councilor Fitch asked how long this study would take. Ms. Cuellar said Eugene took about a month, and then LCOG will take about three months to enter the data into their records. They will then provide a final computation. Councilor Burge mentioned the commercial lands study. He asked if we would ever be able to have a mechanism in place where we can track the inventory of buildable properties once this study is complete. Ms. Cuellar said they had hoped to do an annual study to maintain these records, but there is lack of funding for this project. City Planning Manager Greg Mott noted the need for an accurate database when staff comes forward to council with development and planning issues. He has been told that this inventory can be maintained for $10,000 annually for the Eugene/Springfield area. This would not only include data on what properties are available, but would also monitor trends. Although LCOG has that data, and we share that data, he does not know if we can access the data for a cheaper rate than the $10,000. He noted that occupancy permits are more reliable than building permits. There are a number of variables that can impact this inventory. Councilor Burge asked if this should be discussed in Metropolitan Policy Committee (MPC) meetings. Mayor Leiken agreed that it should be discussed at one of their meetings. Mayor Leiken asked how many years of residential supply we are expected to have in our inventory. Mr. Mott said all of a city's inventory should be for a 20-year plan period, but every year that involves a modest amount of development changes that inventory. He said it is impossible to keep a current 20-year inventory. Mayor Leiken said buildable property is the key word. Councilor Burge said the state requires cities to have a 20-year inventory of different properties. At the same time, we draw a circle around the community and call it the urban growth boundary and refuse to adjust that for years. The land and consumers are then priced out of the market. There have been problems from one or both of these situations. He said it is imperative to have a . . . , , Council Regular Meeting Minutes October 20, 2003 Page 5 reasonable inventory of lands into the future, but if you use the urban growth boundary to control growth, they contradict each other. Ms. Cuellar said that anything they have, such as maps, is available to the council. CORRESPONDENCE AND PETITIONS 1. Correspondence from Rainbow Water District Regarding Fire District Annexation. IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR WOODROW, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL I. Committee Appointments 2. Business from Council a. Committee Reports. I. Councilor Woodrow attended the Land Council of Government (LCOG) meeting on behalf of Mayor Leiken on Saturday, October 18. He said one of the key issues discussed was a resolution that Lane Community College put forth in opposition to the repeal of House Bill 2152. After discussion, it was consensus that LCOG would not issue a similar resolution. However, they would like to ask LCOG members if they would provide an impact on how each entity would be affected if the bill was repealed. Mayor Leiken said this is something the council needs to consider. They have not made endorsements on measures in the past. He feels the council needs to discuss whether or not they would like to direct staff to address this issue for LCOG's concerns or to address it per councilor. Mayor Leiken noted that this is a touchy subject. He noted that there may be differences of opinion from this council on this measure. Council asked staff to provide them with information on this bill. 2. Councilor Woodrow attended the McKenzie Watershed Council meeting. The new coordinator, Megan Finnessy, conducted her first meeting at Eugene Water and Electric Board (EWEB). The McKenzie Watershed Council is forming a 501(C)(3) non-profit group called the Friends of McKenzie Watershed. The purpose of this group is to allow McKenzie Watershed Council to apply for grants directly without having to go through a sponsor. Mr. Woodrow may offer to serve on that board. Council Regular Meeting Minutes October 20, 2003 Page 6 . Mayor Leiken thanked Councilor Woodrow for attending the LCOG meeting in his place. 3. Mayor Leiken said that Yolanda King, the eldest daughter of Martin Luther King Jr., will be at the McDonald Theater in Eugene on Wednesday, October 22 at 7:00pm for a speaking engagement. Mayor Leiken has been asked to participate and will be giving the welcoming for this event. Mayor Leiken also noted, as a Northwest Christian College (NCC) board member, the Morris Event Center is now open at NCC, allowing them to play basketball in their own arena. b. Other Business BUSINESS FROM THE CITY MANAGER I. Special Transportation Area for Main Street. RESOLUTION NO. 03-49 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SPRINGFIELD, OREGON, SUPPORTING THE DESIGNATION OF MAIN STREET (MILL STREET TO 10TII STREET) AS A SPECIAL TRANSPORTATION AREA, AND REQUESTING DESIGNATION OF SOUTH A STREET (MILL STREET TO lOTII STREET) AS A SPECIAL TRANSPORTATION AREA. . Transportation Manager Nick Amis presented the staff report on this item. The Oregon Transportation Commission (OTC) directed the Oregon Department of Transportation (ODOT) to request the City of Springfield to approve designating Main Street between Mill Street and lOth Street as a Special Transportation Area (STA). The OTC directed ODOT in September to pursue STAdesignations of state highways in urban areas. ODOT selected a number of state highways that easily fit the description of an ST A including Highway 126 (Main Street) from Mill Street to 10th Street. Mayor Leiken received a letter from the ODOT Region 2 Manager requesting concurrence with a STA designation on Main Street from Mill to 10th Streets; OTC requires city acceptance of a designation. A ST A is described in the Oregon Highway Plan as segments of state highways that are located in built urban areas, typically downtowns, where current traffic congestion and operations reduce the ODOT traffic and roadway design standards. The ODOT level of service (LOS) standard for the downtown area is LOS D: with the STA it would be LOS E. The disadvantages if the city accepts the Main Street (Mill to lOth Street) proposal is that ODOT may want stricter traffic and highway design standards in the Thurston area, although ODOT has assured staff that will not be the case. Also, the ODOT proposal does not include a STA designation for South A (Mill Street to 10th Street). The advantages to the city is that a lower level of service standard (LOS E) will be in place to judge redevelopment and land use rezoning in the downtown area, and with the Main Street STA in place, ODOT may consider designating South A, Mill to 10th Streets, as a STA. It would offer more opportunities for redevelopment due to allowing increased traffic with the LOS E designation The resolution supports the designation of Main Street (Mill Street to loth Street) as a STA and requests the OTC to designate South A (Mill Street to 10th Street) as a STA or direct ODOT staff to work with the city to develop a plan to designate South A as a STA. . . . . " Council Regular Meeting Minutes October 20, 2003 Page 7 Councilor Fitch asked Mr. Amis if there were any costs involved. Mr. Amis said there were none. Mayor Leiken noted that the Jasper Road Extension and other improvements on nearby streets would take a lot of traffic from the Thurston area. Councilor Malloy asked what would happen if 0 DOT refused to designate South A as an ST A. Mr. Amis said city staff would then work with ODOT staff to negotiate an agreement adding South A as an STA. Mayor Leiken said Representative Beyer is a positive influence regarding ODOT in our city and could be a person to contact regarding this issue if necessary. IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 03-49. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. , . 2. Land and Drainage Alteration Permit (LDAP) Staffing and Fee Proposal. City Engineer AI Peroutka presented the staff report on this item, Mr. Peroutka discussed some of the history of looking at the LDAP program. The council held a work session on October 6, 2003 to discuss the LDAP program, including a proposal to add dedicated staff and increase fees for the program. The Development Task Force reviewed several options and forwarded a recommendation to council at the October 6, 2003 meeting. The council had some questions about the proposed fees and the impact on storm sewer user rates, which are addressed in the Council Briefing Memorandum. This memo is included in the agenda packet. This would allow staffto come back in a supplemental budget process to implement the staffing and bring an ordinance to council to change the development code which deals with fees to set the new fee schedule for the LDAP's. He addressed concerns council discussed at the work session. These concerns relate to not having 100 percent recovery from the new fees and the public benefit. The recommended proposal is being returned for further discussion and action. Councilor Woodrow asked if we are looking at hiring the two staff members prior to raising the fees. Mr. Peroutka said the fee increases and hiring would occur at about the same time. IT WAS MOVED BY COUNCILOR PITCH WITH A SECOND BY COUNCILOR WOODROW TO DIRECT STAFF TO MOVE FORWARD WITH TWO DEDICATED STAFF POSITIONS AND PROPOSED INCREASED FEES FOR THE LDAP PROGRAM. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Springfield Mill Race Ecosystem Restoration: Project Cooperation Agreement. Maintenance Manager Ed Black presented the staff report on this item. Mr. Black noted that . before council tonight is a resolution to authorize and approve entry into an agreement with the Corps of Engineers for the design and construction of the Mill Race Ecosystem Restoration . Project. At tonight's work session he described the current status of the project and the costs continuing with this project. He asked if council had any questions. They had none. Council Regular Meeting Minutes October 20, 2003 Page 8 . IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE SPRINGFIELD MILL RACE ECOSYSTEM RESTORATION PROJECT COORDINATION AGREEMENT. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 4. Approval Process for Utilizing CDBG Funds for Downtown Redevelopment Activities. Housing Specialist Kevin Ko presented the staff report on this item. CDBG funds can be a valuable tool for revitalizing downtown Springfield, and may provide impetus fur further public and private investment. Council asked to explore the process necessary to fully utilize CDBG funds for this purpose. Council discussed this issue on October 13,2003 at a council work session. Council was in favor of designating a Downtown Redevelopment Area and utilizing CDBG funds for activities that address slum and blighted conditions within the designated area, as described in Option I of the staff memorandum (Attachment I) included in the agenda packet. Council also proposed an extension of the SDC incentive to the downtown area, to further enhance redevelopment efforts. The staff memorandum is included in the agenda packet. Mr. Ko noted the 6 steps necessary to move this process forward in accordance with HUD regulations. Councilor Fitch asked if, on step 6, we have to designate the dollar amount at this time. Mr. Ko said council does not have to designate a dollar amount, but it would be a good idea to give an indication of percentage. He recommended 24 percent, which is 30 percent of 80 percent. . Councilor Fitch referred to step 6 and the percentage amount each year. She would like to add a step 7 that indicates the money not allocated last year could be reopened and allocated so it could be spent prior to June 30, 2004. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO ADOPT A DEFINITION OF "BLIGHTED AREA" FOR DOWNTOWN SPRINGFIELD. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE BOUNDARIES AS DESIGNATED BY THE CITY STAFF AT A LATER TIME WHEN THE REPORT IS DONE, APPROXIMATELY MILL STREET TO lOrn, APPROXIMATELY SOUTH A TO NORTH B. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO APPROVE AN ANNUAL SET-ASIDE OP CDBG FUNDS FOR ELIGIBILE ACTIVITIES WITHIN THE DOWNTOWN REDEVELOPMENT AREA FOR FY2004, FY2005, AND FY2006, SO THE AMOUNT OF EACH YEAR'S SET-ASIDE WILL NOT EXCEED 24% OF THE CDBG ALLOCATION FOR THAT YEAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO APPROVE A 3- YEAR MORATORIUM ON CDBG-ASSISTED STREET IMPROVEMENT PROJECTS, BEGINNING JULY I, 2004 AND ENDING JUNE 30, 1007, WHILE EXEMPTING THE PLANNED WEST I STREET IMPROVEMENT PROJECT . . . , .- Council Regular Meeting Minutes October 20, 2003 Page 9 FROM THE MORATORIUM. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO DIRECT STAFF TO DRAFT NECESSARY AMENDMENTS TO THE EUGENE-SPRINGFIELD CONSOLIDATED PLAN TO INCLUDE ACTIVITIES TO ADDRESS SLUMS OR BLIGHT ON AN AREA BASIS AND TO INITIATE THE REQUIRED 30-DA Y PUBLIC COMMENT PERIOD. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. .IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO EXTEND THE CURRENT SYSTEM DEVELOPMENT CHARGE (SDC) INCENTIVE TO (:OINCIDE WITH THE 3- YEAR CDBG COMMITMENT OF FUNDS TO THE DOWNTOWN AREA IN THE AMOUNT OF 100 PERCENT FIRST YEAR, 75 PERCENT SECOND YEAR, AND 50 PERCENT THIRD YEAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE REOPENING OF APPLICATIONS FOR THE AMOUNT OF $168,000 THAT WAS NOT ALLOCATED IN THE SPOT BLIGHTED AREA LAST YEAR TO BE INCLUDED NOW TO BE SPENT BY JULY 30, 2004, ALL 100 PERCENT ON THE DOWNTOWN AREA. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Councilor Fitch thanked Mr. Ko. Mayor Leiken also thanked Mr. Ko for his hard work and enthusiasm regarding this issue. He has received calls regarding this issue and there is a lot of enthusiasm from those callers. Councilor Burge thanked Jaime Sherman from the Springfield News for doing a great job covering our community and its progresses. 5. League of Oregon Cities Conference - Voting Delegate Designation. City Manager Mike Kelly introduced this item. Mr. Kelly said the annual business meeting of the League of Oregon Cities will be held on Sunday, November 16,2003, in conjunction with the League of Oregon Cities Conference, November 13-16,2003, at the Hilton Eugene and Conference Center. Each city is entitled to cast one vote at the business meeting. Therefore, a voting delegate is needed to represent Springfield. Mr. Kelly noted that Mayor Lieken would be attending the League of Oregon Cities business meeting on Sunday. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR WOODROW TO DESIGNATE MAYOR LEIKEN AS THE VOTING DELEGATE FOR THE CITY OF SPRINGFIELD FOR THE LEAGUE OF OREGON CITIES BUSINESS MEETING. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY . . . , ' '.. #... Council Regular Meeting Minutes October 20, 2003 Page 10 ADJOURNMENT The meeting was adjourned at 7:52 p.m. , ~~. Mayor Minutes Recorder Amy Sowa Attest: Ci~e~~