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HomeMy WebLinkAbout06/09/2003 Work Session . . . :- .>> City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 9, 2003. The city of Springfield council met in work session in the Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 9, 2003 at 5:30 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Councilors Ballew, Fitch, Woodrow, Burge, Ralston (5:35pm) and Malloy (5:37pm). Also present were Assistant City Manager Cynthia Pappas, City Attorney Joe Leahy, Acting City Recorder Amy Sowa and members of the staff. 1. Agenda for TEAM Springfield Mid-Year Update Meeting July 16. 2003 Assistant City Manager Cynthia Pappas was present for the staff report. Ms. Pappas said TEAM Springfield will be holding its mid-year update meeting on July 16,2003. Developing the agenda will assist in prioritizing the order of items to be discussed as well as time allocation for each agenda item. The meeting will kick -off late afternoon or early evening with a hosted barbeque, followed by the mid-year update meeting. To insure that the mid-year update meeting is productive for all participants, staff would like to hear Council's preference regarding agenda topics and time allocation for those agenda items. Council members brought forward the following items to be placed on the agenda: 1. Funding for a D.A.R.E. Officer (Councilor Burge), 15 Minutes 2. Discussion of More J oint Ventures (Some economy of scale can be realized through communications, payroll, carpools, printing costs, etc.) (Councilor Ballew), 10 minutes 3. Rejuvenation of Downtown (A commitment, an operating system/plan of action, and funding mechanism) (Councilor Burge), 20-25 Minutes 4. Status Report of Past Funded TEAM Springfield Programs (Bike patrol, Meadow Park, after school programs for kids, Peer Court, etc. Written reports would be submitted prior to meeting) (Councilor Woodrow), 15 Minutes 5. Discuss Concept of Gaining Grant Funding for Specific and New Projects (Councilor Ballew), 5-10 Minutes Council consensus was that a 4:30-7:30 or 8:00pm time frame sounded good for the meeting. 2. Springfield Utility Board Payment in Lieu of Taxes Agreement Technical Services Manager Len Goodwin was present for the staff report. He said staff have reached a tentative understanding with SUB staff concerning a new agreement providing for a payment in lieu of taxes by the Springfield Utility Board. If the Council is satisfied with the terms of the agreement, it will be presented at a regular session for approval. Mr. Goodwin said that following an Executive Session of the Council on February 24,2003, two members of the Council and the City Manager met with the SUB General Manager and two .. City of Springfield Council Work Session Minutes, June 9, 2003 Page 2 board members to continue discussion about a successor to the previous agreement providing for a payment in lieu of taxes. As a result of those discussions, a tentative agreement has been reached which would provide for a minimum annual payment of $1 ,645,000 for calendar year 2003. This amount is about $85,000 more than projected in the proposed budget approved by the Budget Committee. The amount of the payment will be adjusted annually based on the average change in number of active accounts and KwH sold. While industrial contracts would continue to be exempt from these calculations, future exemptions would be by mutual agreement. At present only Sony and Globe Manufacturing are covered by such exemptions and neither entity is using significant electricity now. . Mr. Goodwin pointed out the significant changes. He pointed out a typographical error in the agreement on page 1, paragraph 2 which states "for a minimum of five years, though December 31,2006." The correct date is "December 31,2007". Mr. Goodwin will make the correction to the IGA, finalize it and bring it back for a Regular Session. Mayor Leiken thanked Councilor Burge and Councilor Fitch for meeting with the SUB folks and helping to gain this.additional funding outlined in this new agreement. ADJOURNMENT The meeting was adjourned at 6:47pm. Minutes Recorder - Amy Sowa c . Attest: AmO:::Ja~ Acting City Recorder .