HomeMy WebLinkAboutResolution 11-27 07/18/2011CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 11-27
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF JULY 26, 2011 THROUGH SEPTEMBER 11, 2011 WHILE THE COMMON COUNCIL
IS IN RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts not to exceed $35,000; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 19, 2011
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000 and
which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's summer recess from July 26, 2011 through September 11, 2011; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations, and
for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness need
to be awarded during the Council's summer recess from July 26, 2011 through September 11, 2011; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council summer recess from July 26, 2011 through September 11,
2011.'
follows:
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
1. During the City Council recess from July 26, 2011 through September 11, 2011, the City
Manager is hereby authorized to award competitive bid contracts for amounts for which the lowest
responsible. bid is in excess of $35,000, and approve amendments to public contracts where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code,
except in cases of City Council approval, including, but not limited to contracts which have been
competitively bid, for which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Council's summer recess, provided all other
applicable purchasing requirements in the Springfield Municipal Code are followed, including but not
limited to these set forth on the attached Project/Contract Summary.
Attachment 2
2011.
2. This Resolution shall take effect on July 19, 2011 and shall elapse on September 11,
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this eighteenth day of July, 2011 adopted by a vote of 6 for and 0 against.
Mayor
ATTEST:
Amy Sowa, C' Recorder
REVIEWED & APPROVED
ASS TO FOR
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DATE: -1 1 b J. N k
OFFICE OF CITY ATTORNEY
Attachment 2 RESOLUTION NO. 11-27
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RESOLUTION NO. 11-27
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