HomeMy WebLinkAbout06/20/2011 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 20, 2011
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, June 20, 2011 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, and Woodrow. Also present
were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, Assistant City Attorney Mary
Bridget Smith, City Attorney Bill Van Vactor, City Recorder Amy Sowa, and. members of the staff.
Councilors Ralston and Pishioneri were absent (excused).
Present from Lane County were Board Chair Stewart and Board Members Leiken, Handy, Bozievich, and
Sorenson. Also present were County Administrator Lianne Richardson and Lane County Legal Counsel
Steve Vorhees.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
JOINT MEETING - ORDINANCES
Springfield 2030 Refinement Plan: Adoption of Amendments to the Eugene-Springfield Metropolitan
Area General Plan to Comply with HB3337 (ORS 197.304) File Numbers LRP2009-00014,
LRP2009-00012.
ORDINANCE NO. 6268 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN (Metro Plan) TO ADOPT THE SPRINGFIELD 2030
REFINEMENT PLAN RESIDENTIAL LAND USE AND HOUSING ELEMENT AND TO
ESTABLISH A SEPARATE SPRINGFIELD URBAN GROWTH BOUNDARY PURSUANT TO
ORS 197.304.
Planning Supervisor Linda Pauly presented the staff report on this item. Springfield completed its analysis
of housing needs (the Springfield Residential Land and Housing Needs Analysis - Attachment 3 of the
agenda packet). Springfield had also prepared a new residential land use and housing policy document in
response to the findings of the analysis (the Springfield 2030 Refinement Plan Residential Land and
Housing Element - Attachment 2 of the agenda packet). Finally, Springfield had prepared a tax lot-
specific map of the proposed Springfield UGB (Attachment 4 of the agenda packet). Ordinance Exhibit A
had been revised in response to the testimony received.
On May 16, 2011, the Springfield City Council and Lane County Board of Commissioners concluded the
public hearing and left the record open through May 31, 20111 at the request of the HomeBuilders'
Association. The City Council and Lane County Board of Commissioners were asked to review the
proposed policies to address Springfield's housing needs and to determine whether the aforementioned
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Council Regular Meeting Minutes
June 20, 2011
Page 2
inventory, analysis and policies supported a determination that Springfield's proposed UGB would
provide sufficient buildable land to accommodate Springfield's projected housing needs for twenty years.
HB3337 was enacted by the Oregon Legislature in 2007 and codified as ORS 197.304, requiring
Springfield to "(d)emonstrate * * * that its comprehensive plan provides sufficient buildable lands within
an urban growth boundary * * * to accommodate estimated housing needs for 20 years" and to "separately
from (Eugene) * * * (e)stablish an urban growth boundary, consistent with the jurisdictional area of
responsibility specified in the (Metro Plan)." For Springfield, that jurisdictional area encompassed the
lands east of Interstate 5.
No UGB expansion was proposed as part of this proposed action.
Ms. Pauly referred to information received May 31 from Roxie Cuellar representing the Lane County
HomeBuilders' Association. The written testimony was included in the agenda packet as Attachment 8.
The record also contained three larger scale maps from the letter. A summary of the issues raised by Ms.
Cuellar regarding constraints to hillside development and staff's response to those issues was in
Attachment 1 of the agenda packet. The HBA requested the City remove residentially designated land
from the inventory when those lands were accessed by slopes over. 25%. In response to this request, the
City carefully reviewed the Goal 10 Administrative Rule, OAR 660-08-005 with its definition for
buildable land. The City found there was not an adequate factual basis to exclude these residentially
designated parcels. The City had responded to the input from the Lane County HBA by including the
additions to the ordinance discussed at the May 16 meeting. Those were inclusion of a database listing
specific tax lots that were vacant or partially vacant as of July 2008. Those changes were included with
the ordinance on page 2 of Attachment 2 of the agenda packet. Staff also provided a more thorough
description of the residential land base included in Springfield's buildable land inventory. Those changes
were on page 3 of Attachment 2 of the agenda packet.
Ms. Pauly said since the May 16 meeting, staff prepared revisions to the ordinance, Springfield 2030
Refinement Plan Residential Land Use and Housing Element by adding Findings 7 and 8 to Attachment 3,
page 11, and a Finding 41 to Attachment 3, page 13. These revisions addressed issues raised by Mr. Bill
Kloos in his letter submitted April 4. That letter included four issues that the HBA felt were significant.
Staff addressed all four issues in the findings in the Housing Element. In his email to Bill VanVactor on
June 16, Mr. Kloos did agree with the language staff used in those findings and that the language did not
vary materially from the language he had suggested. Attachment 1 also included staff's response to the
oral testimony received from Mr. Steve Tofflemoyer at the May 16 public hearing.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BYCOUNCILOR MOORE TO
ADOPT ORDINANCE NO. 6268. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (2 ABSENT - RALSTON AND PISHIONERI)
Board Chair Stewart noted that County Counsel Steve Vorhees felt the changes to the ordinance were
significant enough to warrant setting a sixth reading for deliberation for July 6.
Mr. Vorhees said that was the safest course for the Board to avoid any question about the changes in the
ordinance. The Board could then take action on the ordinance without a challenge on that basis.
IT WAS MOVED BY COMMISSIONER LEIKEN WITH A SECOND BY COMMISSIONER
BOZIEVICH TO MOVE THE SIXTH HEARING OF THE ORDINANCE.TO JULY 6 WITH
THE OPTION TO ADOPT OR NOT ADOPT ORDINANCE NO. PA 1274 IN THE MATTER OF
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June 20, 2011
Page 3
AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN
(METRO PLAN) TO ADOPT THE SPRINGFIELD 2030 REFINEMENT PLAN RESIDENTIAL
LAND USE AND HOUSING ELEMENT, AND TO ESTABLISH A SEPARATE SPRINGFIELD
URBAN GROWTH BOUNDARY (UGB) PURSUANT TO ORS 197.304 AND ADOPTING
SAVINGS AND SEVERABILITY CLAUSES.
Board Chair Stewart thanked the Springfield staff and said he appreciated the responses they provided to
the Toffelmoyers. It was clear from the information he received that the boundary proposed by City staff
was in the proper location. He thanked staff for taking the time to meet with the Tofflemoyers on site and
provide the additional information.
Mr. Vorhees asked them to incorporate the ordinance title in the motion (see motion above).
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
Mayor Lundberg thanked the Board of Commissioners for working with the City through this long
process. This had gotten the City to a point we wanted to be as a community. She appreciated all the time
and effort that had gone into this process. Council could feel comfortable with where this would take the
City, with the understanding that there were always opportunities to look at things as we moved forward.
This was an important moment for the City to move through the process and to the next point in terms of
separating our UGB. The City could always revisit this to make sure we were doing the right thing for the
community. She thanked the Commissioners for their participation and support.
7:09 p.m. - The Lane County Commissioners adjourned their meeting.
Mr. Towery noted that the last item on the agenda under Business from the City Manager, "Lane
Livability Consortium Memorandum of Understanding" was pulled and would be rescheduled to the July
18 Council meeting.
CONSENT CALENDAR
1 Claims
a. Approval of the May 2011, Disbursements for Approval
2. Minutes
a. May 9, 2011 -Work Session
b. May 16, 2011 -Work Session
c. May 16, 2011 -Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Authorize the City Manager to. Execute the Proposed Agreement with David Logan for
Prosecutor Services for the Period from July 1, 2011 to June 30, 2012.
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Council Regular Meeting Minutes
June 20, 2011
Page 4
b. Authorize and Direct the City Manager to Execute, on Behalf of the City, an Intergovernmental
Agreement with the Lane Regional Air Protection Agency Allowing Temporary Use of City
Property for an Air Quality Monitoring Station.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
APPROVE THE CONSENT CALENDAR WITH CHECK #106498 FROM THE MAY 2011
DISBURSEMENTS REMOVED. THE MOTION PASSED BY A VOTE OF 4 FOR AND 0
AGAINST (2 ABSENT - RALSTON AND PISHIONERI).
ITEMS REMOVED
La. Check #106498 from the May 2011, Disbursements for Approval.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
APPROVE CHECK #106498 FROM THE MAY 2011 DISBURSEMENTS.
Councilor VanGordon declared a conflict of interest as check # 106498 was to his employer, United Parcel
Service. He recused himself from the vote.
THE MOTION PASSED WITH A VOTE OF 3 FOR AND 0 AGAINST (2 ABSENT - RALSTON
AND PISHIONERI, AND 1 ABSTENTION - VANGORDON).
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both
entrances. Please present cards to City Recorder. Speakers may not yield their
time to others.
1. Fiscal Year 2011/12 City Budget Adoption.
RESOLUTION NO: 11-21 - A RESOLUTION ADOPTING THE FISCAL YEAR 2011/12
SPRINGFIELD CITY BUDGET MAKING APPROPRIATIONS AND LEVYING A PROPERTY
TAX.
Finance Director Bob Duey presented the staff report on this item. The City Council was requested to
hold a public hearing on Fiscal Year 2011/12 (FYI 2) to approve City Budget, and approve a resolution to
adopt the Fiscal Year 2011/12 City budget, making appropriations and levying a property tax.
Mr. Duey highlighted the changes made by the Budget Committee:
• Additional $10,000 to the Library to allow them to hire seasonal help to insure an appropriate
level of service
• Provide $50,000 in room tax funds towards the Olympic Trials 2012
• Additional $34,620 for.5 FTE Municipal Court Clerk
• Increased estimated property tax growth by .5%, which resulted in an increase in General Fund
(GF) revenue of $83,587; Police Special Levy funds by $19,220; and Fire Special Levy funds by
$6,348. $80,000 of the GF money was re-appropriated towards 1 FTE Community Service
Officer (CSO), with the rest going into reserves.
• Reinstated a network analyst position at a cost of $102,820, which was funded through the use of
computer replacement reserves.
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Council Regular Meeting Minutes
June 20, 2011
Page 5
The budget resulted in a permanent tax levy of $4.7403/per thousand for the GF, $1.09/thousand for the
Police Operating Fund, and $0.36/thousand for the Fire Levy Fund. This came to a $304,253,319 total
budget for the City with an Operating Budget of $80,311,132, an increase of less than .5% from last year.
The Capital Budget was $52,862,182 compared to last year's of $57M. Our levy for bonded debt was
$3,243,661.
Mr. Duey said they went into the budget process as administration attempting to keep basic services intact
if possible and to minimize use of reserves, and were able to accomplish that through the budget process.
The FTE for last year was 43 7.5 FTE, and for next year would be 421.96, a reduction of 15.54 FTE.
Councilor Moore confirmed that some of the reductions were through retirement.
Mr. Duey said the majority were through retirement or voluntary separation. There were three people that
would actually be laid off in the next 30 days..
Mayor Lundberg opened the public hearing.
Mike Tayloe, 1462 I Street, Springfield, OR. Mr. Tayloe said he observed most of the budget
process and found the procedure eliminated any real public involvement other than the Budget
Committee in the management of the committee. Within the budget he was disappointed that
the City spent so much money on wastewater and not on the streets. The City needed to
understand that the streets were deteriorating faster than we were improving the quality of
Wilsonville's water supply. He was very disappointed that there was not a serious look at how
to turn that around and change it.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
ADOPT RESOLUTION NO. 11-21. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (2 ABSENT - RALSTON AND PISHIONERI)
2. Utility License Definitions.
ORDINANCE NO. 2 - AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE
SECTIONS 4.600 "DEFINITIONS" "UTILITY" AND 4.706 "FEE FOR USE OF PUBLIC WAYS"
AND ADOPTING A SEVERABILITY CLAUSE
Assistant Public Works Director Len Goodwin presented the staff report on this item. Recently, the
Council determined to impose a right of way use fee on the City's own local wastewater and stormwater
utilities. The fee would be imposed at a rate lower than that provided in Springfield Municipal Code
("Code") Section 4.706 on other utilities not owned or operated by the City. Since the Code contained a
definition of utility, but did not list those services within the definition of utility, staff believed it was
prudent to modify the definition so that there was no potential for confusion. In addition, staff
recommended that the ability of the Council to set a specific rate for the City's own utilities be expressly
set forth. Finally, there appeared to be confusion with respect to whether Section 4.706 required that a
utility own the facilities it used within the rights of way, as opposed to having some other property
interest, such as a lease or an indefeasible right of use, which was the telecommunications term for a long
term lease that conveyed less than a full property interest. Staff proposed to amend the Code to clarify
that all forms of property interest were covered.
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Council Regular Meeting Minutes
June 20, 2011
Page 6
This change of definition did not impose obligations on entities which simply used the services provided
by an entity who owned facilities in the right of way. Accordingly, it did not extend coverage to cell
phone providers who simply acquired bandwidth from a local exchange carrier.
Mr. Goodwin said this was a first reading only. A second reading was scheduled for July 5.
Mayor Lundberg opened the public hearing.
No one appeared to speak
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
3. Right-of-Way Use Fee for Local Wastewater Collection and Storm Drainage Utilities.
RESOLUTION NO. 11-22 - A RESOLUTION ADOPTING RIGHT OF WAY USE FEES
APPLICABLE TO LOCAL WASTEWATER COLLECTION AND STORMWATER UTILITIES
OWNED AND OPERATED BY THE CITY OF SPRINGFIELD.
Assistant Public Works Director Len Goodwin presented the staff report on this item. Council had
authorized the imposition on the City's local wastewater collection and stormwater utilities of a fee for
use of the City's rights of way. The Springfield Municipal Code provided that the amount of such fee
should be set by resolution of the Council. Based on prior discussion with staff concerning the impact of
such fee on user rates, staff recommended that the rate be fixed at three percent of gross revenue.
In a separate action, Council amended the Springfield Municipal Code to include the City-owned and
operated local wastewater collection and storm water utilities within the meaning of utility for purpose of
determining the obligation to pay a fee for use of City rights of way. At the time Council set local
wastewater collection and storm drainage rates, staff presented information indicating that if such fees
were imposed at the rate of three percent of gross revenue the utilities would not be required to either
increase rates to accommodate the fee, or seek to reimburse the utility from users by including the right of
way use fee on users bills. On this basis, Council directed staff to fix the rate for such fee at three percent.
The attached resolution would implement that direction of Council.
Mr. Goodwin noted that the ordinance Council just heard would not go into effect until 30 days after its
possible adoption on July 5; however this resolution could go into .effect immediately to allow collection
of this fee for the full year beginning July 1, 2011. The rate of 3% which would be imposed would raise
approximately $390,000 in revenue for the Street Fund. When Council adopted the budget, they adopted a
budget that had a $150,000 placeholder for additional revenue to be generated for the Street Fund. Those
were funds that in the preceding year had been a transfer from the General Fund. When staff came back to
Council with their first supplemental budget, the revenue projection would be adjusted to reflect an
amount closer to the projected $390,000.
Councilor Moore said the reason we were looking at this was to help with the decrease in fuel tax funds
from the State.
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Council Regular Meeting Minutes
June 20, 2011
Page 7
Mr. Goodwin said that was correct both with State fuel tax and Local fuel tax, although the State fuel tax
would increase because the rate had been increased to 6%.
Councilor Moore said this was the City's effort to help with the situation of our Street Fund as addressed
by Mr. Tayloe. She asked about the effect on local ratepayers.
Mr. Goodwin said it would not affect them at this time, but could result in increases in the future as the
normal increases in fees. Currently, this fee was allowing wastewater and stormwater reserves to be used
for this purpose.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing..
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
ADOPT RESOLUTION NO. 11-22. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (2 ABSENT - RALTON AND PISHIONERI)
4. Fees and Charges.
RESOLUTION NO. 11-23 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD ADOPTING AN AMENDED MASTER SCHEDULE OF RATES PERMITS
LICENSES, AND OTHER FEES AND CHARGES AS ESTABLISHED BY THE SPRINGFIELD
MUNICIPAL CODE.
RESOLUTION NO. 11-24 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD ADOPTING AN AMENDED MASTER SCHEDULE OF MISCELLANEOUS
FEES AND CHARGES RATES PERMITS AND LICENSES AS ESTABLISHED BY THE
SPRINGFIELD MUNICIPAL CODE.
ORDINANCE NO. 3 - AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE,
SECTION 7 "RENTALS," SECTION 7.340, "DEFINITION" AND 7.346 "RECYCLING
CONTAINERS" AND ADOPTING A SEVERABILITY CLAUSE (FIRST READING I.
Finance Director Bob Duey presented the staff report on this item. Each year, Council and staff reviewed
existing fees and charges for appropriateness of the rate for meeting cost recovery targets as well as
reviewing for areas where new or additional fees should be considered. Council met in work session on
March 21, April 18 and May 23 to discuss staff's recommendations and was requested to hold a public
hearing on this topic. After the public hearing, Council would be asked to consider two resolutions
amending the City's master schedules for fees and charges for the year beginning July 1, 2011 and a
single ordinance amending the Municipal Code for the definition of a rental unit.
Mr. Duey said the first resolution adopted fees and charges as specifically mentioned in the Municipal
Code. There were no changes among those fees, but some housekeeping had been done to make sure it
was current and accurate. The second resolution of miscellaneous fees and charges included three of the
four new or changed fees that were up for.discussion during tonight's meeting. The ordinance would
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Council Regular Meeting Minutes
June 20, 2011
Page 8
expand the business license by changing the definition of a rental required to have a fee. This was the first
reading on that ordinance with the second reading to be held on July 5.
Mr. Duey described the new fees: Fire Inspection Fee; Ambulance Medical Transport (Shrinking the
Mapping Area for Response); First Response Fee for People Outside the Service Area; and Business
License for Rentals.
Councilor Woodrow asked for clarification on the Fire Inspection Fee and when the additional charges
would apply.
Mr. Duey said if City staff was required to come back for a second inspection, the additional $95/hour
would be charged.
Councilor Moore noted that the adult training facilities were only charged $175 annually.
Mr. Duey said there were two types of facilities that would be charged $175; the licensed daycares and
adult training facilities. That was an annual charge.
Mr. Towery said the City of Eugene was considering the same fees for the Fire Department that were
before Council tonight. In Eugene, the City Manager had the authority to make that choice and was
supportive. They were doing the legal research to ensure that or determine if they needed to go before
Council; however the City Manager's Office in Eugene was supportive of implementing the same fees as
Springfield.
Mayor Lundberg asked if the fees tonight would need to be changed if Eugene did not adopt these
changes.
Mr. Towery said there would be no impact on our fees.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
ADOPT RESOLUTION NO. 11-23. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (2 ABSENT - RALTON AND PISHIONERI)
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
ADOPT RESOLUTION NO. 11-24. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (2 ABSENT - RALTON AND PISHIONERI)
NO ACTION REQUESTED ON THE ORDINANCE. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE
1. Mike Tayloe, 1462 I Street, Springfield, OR. Mr. Tayloe noted the following Council Goals:
Enhance Public Safety, Maintain and Improve Infrastructure and Facilities, and Preserve Our
City of Springfield
Council Regular Meeting Minutes
June 20, 2011
Page 9
Hometown Feel, Livability and Environmental Quality. He noted that a person could not walk
from downtown Springfield to RiverBend Hospital safely because they would have to cross the
roundabout at their own risk. Even if someone crossed the roundabout, they still had to take
Harlow to Gateway to Beltline to stay on a sidewalk because the new road didn't have a good
walking route to the hospital. The City built that road. The public was told the City had
benefits for employees so they could hire the best and the brightest, but he didn't feel the
output was from the best. He wanted Council to remember that some people liked to get around
on foot. There was no one with a walker that would take the risk of a roundabout. He also
noted that the City had asked citizens about the TransPlan, but he was not sure what happened
to that input.
2. Fred Simmons, 312 South 52nd Place, Springfield, OR. Mr. Simmons said he was here tonight
to speak on inundation zone issues. Sue Palmer had an article in the Register Guard several
weeks ago regarding a dam failure and the impact it would have on our community. That issue
was established by the Corps of Engineers in 1981. Currently, the pool at Hills Creek Reservoir
was nearly full. He asked Council and the City Manager to update the disaster plan with a
component that had a table top exercise with a level 9 earthquake, followed by the dam failure
at Hills Creek which would cause massive flooding throughout the City other than the hill
areas. The City needed to have that component in the plan and to have a methodology to
evacuate and move citizens in that event. Katrina and Japan showed massive failure of systems.
It was a simple process and could be done during one of the regular table top exercises. We
didn't need to spend a lot of money, but needed to have a plan in place to move school buses to
assist in evacuation and get people to high ground.
COUNCIL RESPONSE
Mayor Lundberg asked staff to look into the disaster plan to see if Mr. Simmons' request could be
addressed.
CORRESPONDENCE AND PETITIONS
BUSINESS FROM THE COUNCIL
1. Councilor Woodrow said the Springfield Police K-9 Competition was held on Saturday, June 18.
There was a full crowd despite the rain.
She also noted that this morning was the kick-off for the Summer Reading Program at the
Library. There were about 400 kids that attended.
BIDS
BUSINESS FROM THE CITY MANAGER
1. Intergovernmental Agreement with Lane County for Right-of-Way Acquisition Services.
City Engineer Ken Vogeney presented the staff report on this item. Staff often required assistance with
right-of-way and easement acquisition for capital improvement projects. Council approval was necessary
to allow the City Manager to enter into this agreement with Lane County,to provide these services.
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Council Regular Meeting Minutes
June 20, 2011
Page 10
In November 2008, Council approved the most recent Intergovernmental Agreement for Lane County to
provide right-of-way acquisition services to the City through June 30, 2011. Staff had found that utilizing
the right-of-way services of Lane County through the past agreement was both economical and very
satisfactory for recent projects such as the Beltline/Gateway Intersection. Staff believed that continuing
the arrangement with the County for these services would also benefit future projects.
The proposed Intergovernmental Agreement authorized Lane County staff to act as agents of the City for
right=of--way and easement acquisitions, and authorized the City Engineer, or other designated
representative, to sign all Appraisals and Settlement Agreements on behalf of City. Any acquisition
would require advance approval of the Council. In addition, staff would bring any acquisitions that were
difficult and may need to proceed to condemnation action to the Council for discussion prior to any such
action.
The proposed Intergovernmental Agreement included a provision for Lane County to revise the hourly
rate schedule for their services at the beginning of each fiscal year, with the City reserving the right to
terminate the County's services should the City find that the revised rates were not acceptable. The
proposed term of this Agreement was July 1, 2011 to June 30, 2014.
Staff recommended that Council approve the proposed Intergovernmental Agreement with Lane County.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ON BEHALF OF THE
CITY AN AGREEMENT WITH LANE COUNTY FOR LANE COUNTY TO ACT AS AN
AGENT FOR THE CITY FOR THE APPRAISAL, NEGOTIATIONS AND ACQUISITION OF
REAL PROPERTY. THE MOTION PASSED WITH A VOTE OF 4 FORAND 0 AGAINST (2
ABSENT - RALSTON AND PISHIONERI).
2. Pre-scheduled and Non-Emergent Basic Life Support Ambulance Transport Service.
Fire and Life Services Administrative Services Manager Brian Evanoff presented the staff report on this
item. In August of 2010 Lane County Code Chapter 18 changed giving the responsibility of non-
emergency transports to the ASA providers. As a result, all non-emergency transports in ASA (ambulance
service area) #5 became the responsibility of Springfield Fire and Life Safety. A Request for Proposal
(RFP) to subcontract non-emergency basic life support services was published; Rural Metro Ambulance
(RMA) was the sole responder to the RFP. The RFP was evaluated by staff and determined to meet all the
criteria specified. This contract would allow SFLS to subcontract non-emergency calls originating at the
hospitals in ASA#5 to Rural Metro Ambulance. This would preserve the availability of SFLS ambulances
for emergency scene calls. The contract had provisions for adjusting the level of service provided by
RMA should the need arise.
Maintaining oversight of the non-emergent ambulance calls within the ASA allowed SFLS to ensure that
the highest quality patient care was preserved. The contract had provisions for fines should RMA fail to
meet the. standards set forth for staffing and response times.
The contract also had provisions so that FireMed membership would be honored by RMA for non-
emergency medically necessary transports.
The projected daily number of pre-scheduled/non-emergent inter-facility transports was between 1 and 2.
Springfield Fire & Life Safety had temporarily utilized the Eugene Fire & EMS non-emergent service
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Council Regular Meeting Minutes
June 20, 2011
Page 11
agreement with Rural Metro since November 20, 2010 and had not experienced a significant decline in
number of billable ambulance claims. Rural Metro transport rates were the same as Springfield Fire &
Life Safety at $1,600 base rate and $20 per mile. They also charged the same inter-facility rate of $560
(ILS) and $410 (BLS). SFLS Transport volumes continue to hold steady for FYI 1, and contracting non-
emergencies would help ensure SFLS was available for emergency calls as call volume increases. In
order to maintain the FireMed membership program, Springfield FireMed would reimburse Rural Metro
for covered transport balances that had been written off under the membership agreement to a maximum
annual amount of $12,000. The agreement, if approved, would go into affect July 1, 2011, and stay in
effect until January 31, 2012 with the option of two consecutive renewals.
Councilor Moore asked if this was the same company that had provided this service on a short term basis.
She asked if it had been working out well.
Mr. Evanoff said it'was.the same company and they had worked out well. They had taken an average of
two calls per day with the majority of those calls in the RiverBend area. They transported non-emergency
and between hospitals.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR MOORE TO
AUTHORIZE CITY MANAGER TO SIGN A CONTRACT WITH RURAL/METRO OF
OREGON INC. TO PROVIDE PRE-SCHEDULED AND INTER-FACILITY NON-EMERGENT
BASIC LIFE SUPPORT AMBULANCE TRANSPORT SERVICES WITHIN THE
SPRINGFIELD AMBULANCE SERVICE AREA (ASA#5). THE MOTION PASSED WITH A
VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT - RALSTON AND PISHIONERI).
3. Lane Livability Consortium Memorandum of Understanding.
This item was pulled from the. agenda and rescheduled to July 18, 2011.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:48 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
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City Reco Oer