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Resolution 11-24 06/20/2011
Resolution 11-24 page 1 RESOLUTION No. 11-24 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ADOPTING AN AMENDED MASTER SCHEDULE OF MISCELLANEOUS FEES AND CHARGES, RATES, PERMITS, LICENSES AS ESTABLISHED BY THE SPRINGFIELD MUNCIPAL CODE. WHEREAS, the City is authorized pursuant to Section 4 of the 2001 Springfield Charter, and Oregon Revised Statutes to establish fees.and charges based on cost for specified services rendered; and WHEREAS, the proposed Master Schedule of Miscellaneous Fees, Charges, Rate Permits and Licenses, Attachment 3 maintains all rates, permit fees and other fees and charges at the previous rates except for ; WHEREAS, the opportunity for public comment at a public hearing has been provided prior to the adoption of this resolution; and NOW THEREFORE, be it resolved by the Common Council of the City of Springfield as follows: 1) For the Fire & Life Safety Department increase Ambulance and Emergency Medical Services user fees by increasing the base rate for residents not within the Springfield Fire & Life Safety First Response to $1,800; increasing Ambulance Stand-by time to $150; increase hazardous material operation permit to $375; 2) For the Library increase maximum fine per item to $S. 3) For Fire & Life Safety add a new fee for Fire response any time a fire engine company responds to a motor vehicle accident involving medical or rescue response for individuals residing outside of the Springfield/Eugene response area. 4) . Except as specifically amended in Sections 1, 2 and 3 above, all other rates, permits fees, license fee and other fees and charges as set forth in the Master Schedule of Miscellaneous Fees and Charges shall remain in full force and effect. 5) In the event a particular rate, permit fees, license fee or other fee or charge previously adopted in the Master Schedule of Miscellaneous Fees and Charges or by Resolution has been inadvertently omitted from those designated in Attachment 3 attached hereto and incorporated herein by reference, such rate, permit fee, license fee or other charge shall be deemed to be included and incorporated into this Resolution and adopted herein by reference. It is the intent of this Resolution to reestablish all such omitted fees and charges at the amounts that they existed immediately prior to this Resolution. 6) If any particular rate, permit fee, license fee, and other fees and charge should be held invalid by operation-of law or any court of competent jurisdiction or the enforcement of any fee restrained by such court pending the final determination as to its validity, the remainder of the rates, permit fees, license fees, and other fees and charges specified in the Master Schedule of Attachment 3 Page 1 of 15 i 7) Miscellaneous Fees and Charges, Attachment 3 shall not be affected thereby and shall remain in full force and effect. 18) This Resolution shall take effect on the 1St of July 2011. This Resolution adopted by the Common Council of the City of Springfield this 20nd day of June, 2011 by a vote of 4 for and 0 against. Attest: Amy Sowa, ty Recorder APPROVED by the Mayor of the City of Springfield this 20nd day of June, 2011 Christine L. Lundberg, Mayor 1 Attachment 3 Page 2 of 15 RESOLUTION NO. 11-24 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type / Description Amount Authority to Set / Change Ambulance and Emergency Medical Services User Fees Fire and Life Safety Emergency & Non-Emergency Transport Rates Base Rate: $1,600.00 Council Resolution 06/20/11 Base Rate: $1,800.00** **Resident not within the Springfield Fire & Life Safety's First- In-Response Area Mileage - $20.00 per patient mile - (pro-rated for multiple patients transported in the same medic unit) Pre-Scheduled Non-Emergency Basic Life Base Rate: $400.00 (25% of the regular base rate) Mileage - $20.00 per patient mile Sit-Up Patients - (a)$800.00 (50% the regular base rate) (b) $900.00 (50% regular Non-Lane County Resident Rate) Mileage - $20.00 per patient mile Aid Call -(a) $800.00 ( 50% the regular base rate) . (b) $900.00 (50% regular Non-Lane County Resident Rate) Waiting Time - $60.00 per'/2 hour after first Y2 hour Extra Attendant - $75.00 Ambulance Stand-by - $150.00 per hour Stand-by on Scene Coordinator - (per hour) - $60.00 Helicopter Calls: Actual Vendor Charge Helicopter Calls in addition to helicopter and pilot director charges: Base Rate $900.00 . Mileage at $20.00 if transport by paramedic crew to location of helicopter Asphaltic Job Mix Testing Fee Public Works $385 for each Public Improvement Project using asphaltic Council Resolution paving. 5% Technology Fee (surcharge) 5/2/2011 will be applied when imposed or collected. Attachment 3 3 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses . Type / ®escription ............. _ ..... _..._. ...... Arnoun _ _ ...... _ _.. ...... ....................... Authorityao Set /Change Bike Path Maps ORS 192.440 (3) authorizes the public body Citywide $4.95 (Also available on-line at no charge) to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to meet the person's request. 5% Technology Fee (surcharge) will be applied when imposed or collected.. Certified Copies Citywide None established ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to meet the person's request. Exceptions: Municipal Court $5.00 per file, plus $5.00 notary-fee Police Reports $15.00 for first 4 'Pages and $ .50 each additional page, plus ORS 194.164 establishes the authority to $5.00 notary fee charge notary fees up to the maximum fees provided in OAR 160-100-400. Fees to be charged within the city are set by Council Resolution. Collection Fees Municipal Court 25%, but not to exceed $250.00. ORS 137.118 (a) provides the authority to Fee to be assessed when payment is delinquent. Fee charge and stipulates the maximum fee assessment not dependent.upon assignment to a collection allowed to be 25%, but not to exceed agency. $250.00. HB3737A (Admire), (Chapter 801) OR LAWS 1997 Section 99 permits a. municipal, justice, district circuit court to recoup the cost of collection action made necessary by the failure of judgment debtors in criminal actions to pay timely deferred payment agreements. Council Resolution Attachment 3 - 4 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses ... ............__ ...... __ . Type.>/ ?esC . reption _.... ............__ Amount _......... ...... .................. Ahthority to Set /Change Conviction Fee Municipal Court Graduated Fee Schedule based on fine amount imposed or Council Resolution forfeiture amount. Whenever the court forfeits money or imposes a sentence of a fine, including a sentence imposed and thereafter suspended, excluding parking violations, a fee in addition to such sentence shall be collected. The fee is not part of the penalty or in lieu of any part thereof. The amount of the (1) $5 for amounts: $5 to $14.99 (b) $15 for amounts: $15 to $49.99 (c ) $18 for amounts: $50 to $99.99 (d) $25 for amounts: $100 to $249.99 (e) $30 for amounts: $250 to $499.99 (f) $66 for amounts: $500 or more The court is not required to impose the fee if it finds that the defendant is indigent or that imposition of the assessment would constitute an undue hardship. Payment to the court shall not be credited to the fee pursuant to ORS 137.295 until after crediting to category 1 (compensatory fines), category 2 (victim restitution) and category 3 (unitary assessment) have been credited in full. Court Appointed Attorney ORS 151.485 and ORS 161.665 provide the Fee authority to collect and pay. Council sets Municipal Court per case if fail to appear $50.00- the amounts to be paid by Resolution. $75.00 - per case if settled pre-trial $150.00 - per case if goes to trial CPR Training Fire and Life Safety $10.00 FireMed Members Council Resolution $25.00 Non-FireMed Members Criminal History Report Police $5.00 first 4 pages and $ .75 each additional page ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Attachment 3 5 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type /Description Arnourit .............. ........ Authority to Set /Change Deferred Prosecution Diversion Fee (non-DUII) Municipal Court $50.00 to $250.00 determined by Judge and City Prosecutor on ORS 135.881 and ORS 161.665 a case by case basis. Distribution Fee Municipal Court 15% of all fees assessed by Municipal Court ORS 137.309 (7) (b) DUII Diversion Administrative Expense Fee Municipal Court $100.00 ORS 813.240 (b) sets fee at $100.00 to be treated as provided for disposition of fines, costs, and forfeited bail under ORS 153.630 FireMed Membership Fire and Life Safety $62.00 per year per household for regular membership Council Resolution 10-15 04-2010 $57.00 per year per household for Job Care membership Fire Marshal's Office Fees Fire and Life Safety Annual Inspections: $0. Adopted by Council Resolution 6/18/07. Authority to set by Springfield Fire Code 1 st Re-Inspection by Engine Company: $0. 2nd Re-Inspection Fee: $25.00 Referral to Fire Marshal's Office: $60. If referral inspection exceeds 1 hour, an additional $15. for every 15 minutes portion (or part thereof) of Re-Inspection time in excess of 1 hour. Fire Protection and Life Safety System Permits Adopted by Council Resolution 6/18/07. Authority to set by Springfield Fire Code 3% of the total valuation of the work to be performed for the system up to a system's contract value of $50,000. . Then: $3. for each additional valuation of $1,000. or portion thereof. Minimum charge shall be no less than $120. Additional staff time for work performed in excess of 2 hours: An additional $15. for every 15 minute portion (or part thereof) The above formula will be applied to calculate fees for permits Adopted by Council Resolution 6/18/07. adopt4ed in the City of Springfield 2007 Fire Code: Authority to set by Springfield Fire Code 105.7.1 Automatic fire extinguishing systems and appurtenances 105.7. 1.1 Fire Suppression Sprinkler systems Attachment 3 6 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses 7ypea Description .................. ..__ .._ .._ Amount >> _ ........... Authort:y.to'Set /Change Fire Marshal°s Office Fees - Continued Fire and Life Safety 105.7. 1.2 Commercial kitchen hood suppression systems 105.7.2 Battery Systems 105.7.3 Compressed gases 105.7.3.1 Detection systems, liquid and gas leak systems. 105.7.4 Fire alarm and detection systems and related equipment. 105.7.5 Fire pumps and related equipment. 105.7.6 Flammable and combustible liquids. 105.7.7 Hazardous materials. 105.7.9 Private water mains and hydrant systems. 105..7. 10 Private fire hydrants 105.7.11 Spraying or dipping. _ 105.7.12 Standpipe systems. Fire Department New Construction Square Footage Fee Fee collected by DSD Building Safety Division at issuance of building permit as an additional fee through the Tidemark program. a. Each residential square footage created requiring a building permit X $0.05; (Example: 1550 sq ft house X $.05 = $77.50) b. Each commercial square footage created. requiring a building permit X $0.10 re & Life Safety First $450 Council Resolution 6/20/11 Response Fee First response fee any time a fire engine company responds to a motor vehcile accident involving medical or rescue response for indviduals residing outside of the Springfield/Eugene response area. FireMed eligible. GIS Rates (Standard) Public Works Digital Data Requests: Intergovernmental Agreement with Lane Planimetrics Council of Governments per ORS 190.050 providing authorization to impose and $66.00 -Hourly Rate (1 hr minimum) collect reasonable fees based on market + $90.00 - Up to 50 acres- prices or competitive bids for geographic data that have commercial value and are an $150.00 -Minimum Charge entire formula, pattern, compilation, $2.00* - Charge per additional acre above 45 acres program, device, method, technique, process, database or system developed with $275.00* - Charge per map sheet (approximately 138 acres) a significant expenditure of public funds. Attachment 3 7 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses c Attachment 3 8 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type ©esCrlj3filon ..... _... _ __ _ _....... . Amount _ _._ ...... .......... Authority to: et / Change Half Foot Orthophotography Council Resolution 05/02/0211 $66.00 - Hourly Rate (1 hr minimum) + $40.00 - One image $100.00 - Minimum Charge $40.00* - Charge per additional image * = plus hourly rate at $60.00 per hour Plot Requests $49.500 - Standard City Maps (without Orthos) $55.00 - Standard City Maps (with Orthos) 5% Technology Fee r $66.00 per hour - Custom Plot Request: Plot Compilation and (surcharge) will be applied Plotting Charge when imposed or collected. $6.60 per linear foot - Custom Plot Request: Copy of a Completed Plot Interlibrary Loans Library' $3.00 per item ORS 357.490 provides general powers to the Library Board to formulate rules and policies for the governance of the library and such other activities as the governing body may assign. ' Fee set by recommendation of Library Board, then Council Resolution. Large Format Copies $3.50 per sheet ORS 192.440 (3) authorizes the public body Citywide to establish fees reasonably calculated to *Large Format = 11" x 17 or Larger reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to meet the person's request. 5/02/11 5% Technology Fee (surcharge) , will be applied when imposed or collected. Attachment 3 9 of 15 . City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type / Description Amounf _..... ..... . Authority to Set / IChange. Microfilm Copies Development Services $ .75 per page ORS 192.440 (3) authorizes the public body Police $15.00 per report to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Non-Resident Fee for Library Card Library $80.00 per year ORS 357.490 provides general powers to the Library Board to formulate rules and policies for the governance of the library $46.00 per six months and such other activities as the governing . body may assign. $23.00 per three months Fees recommended. by Library Board, and $9.00 per one month adopted by Council Resolution. Non-Sufficient Funds Fee ORS 30.701(5) provides the authority to a. reasonable fee representing the cost of handling and collecting on the check. Total Citywide $25.00 fee for any single check may not exceed $25.00. Council sets the amount to be charged by the city by Resolution. Operational Permit Fee Fire and Life Safety Amount set by Council Resolution. Authority to charge set by Springfield Fire Code. 05/02/2011 Annual fee for the inspection $375.00 per permit of occupancies requiring Hazardous Materials Permits Attachment 3 10 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses .......... _ ............... _ Typed DesCrJpton ..... .... _.. _.._ _. _.. . ......... Amount Authority to Sit /Change Operational Permit Fee Fire and Life Safety . Amount set by Council Resolution. Fee for the inspection of $375.00 per permit Authority to charge set by Springfield Fire occupancies requiring Code. 05/02/2011 hazardous materials permits other than annual permits. Overdue Item Fee Library Videos - $.50 per day per item, maximum of $2.00 per item ORS 357.490 provides general powers to the Library Board to formulate rules and policies for the governance of the library All other items - $.25 per day per item, maximum of $5.00 per and such other activities as the governing item body may assign, Collection fee of long overdue items - $5.00 per account Fees recommended by Library Board, and adopted by Council Resolution. Payment Agreement Fee ORS 1.202 authorizes fee for establishing - and administering account for judgment that Municipal Court $25.00 for amounts up to $249.00 and/or first payment includes monetary obligation; fee for agreement. udgment. (1) All circuit courts and $50.00 for amounts $250.00 and above and/or for any payment appellate courts of this state and all agreement issued more than once as a result of delinquent commissions, departments and divisions of action. the judicial branch of state government, shall add a fee of not less than $25.00 and not more than $50.00 to any judgment that includes 'a monetary obligation that the court or judicial branch is charged with collecting. Attachment 3 11 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type l DOSCr?p#[tDn ...... __ _.. ............ . _ Amount ....... _ ................ Authority toSet / Change . Photocopy Charge Citywide No charge for first 5 pages or first half-hour of research time, $ ORS 192.440 (3) authorizes the public body 10 per page thereafter, plus actual cost of City staff time and to establish fees reasonably calculated to materials required to complete the request. reimburse it for its actual costs in making Exceptions: such records available including costs for summarizing, compiling or tailoring such Development Services $ .75 for first page, $ .50 per page thereafter. records, either in organization or media, to meet the person's request. Fire and Life Safety $10.00 files up to 1 year Fire and Life Safety $15.00 files over 1 year Library $ .10 per copy (coin operated machine) Municipal Court $5.00 current file Administrative Rule #9 sets fee Municipal Court $10.00 archived file Police Reports $10.00 first 4 pages and $.50 each additional page Fee exceptions set by Council Resolution Photographs ORS 192.440 (3) authorizes the public body Actual cost with $5.00 minimum to establish fees reasonably calculated to Police reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Post Monumentation Deposit for Subdivision and Partition Public Works 5/21/2007 $2,800 base deposit plus $120/Monument ORS 92.065 (1) 5% Technology Fee (surcharge) will be applied when imposed or collected. Printing Fee ORS 357.490 provides general powers to Library Printing from public computers - first page free, $ .10 per page the Library Board to formulate rules and thereafter. policies for the governance of the library and such other activities as the governing body may assign. Fees recommended by Library Board, and adopted by Council Resolution. Test Proctoring Charge $23.00 Council Resolution 05/02/2011 . Library Attachment 3 12 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type.T L?escr?Pton ;. Amount .. ............... Authority to so: /:Change . Probation Court Supervision ORS 137.540(a) provides that the court may Fee sentence the defendant to probation, which Court Municipal $5.00 per month fee for probation supervision and monitoring shall be subject to the following general of probation cases. Will not apply to DUII or Deferred specifically deleted by the conditions unless Prosecution Diversion cases. court. The probationer shall: (a) Pay supervision fees, fines, restitution or other fees ordered by the court. Probation Violation Fee Municipal Court $25.00 to $50.00 fee for violation proceeding (appearance and ORS 137.540(a) provides that the court may show cause order) depending on complexity of proceeding. sentence the defendant to probation, which shall be subject to the following general conditions unless specifically deleted by the court. The probationer shall: Appearance orders: generally $25.00 Show Cause; one issue only or first proceedings: generally (a) Pay supervision fees, fines, restitution or $25.00 other fees ordered by the court. Show Cause; multiple issue or prior probation violation proceeding: generally $50.00 Fee will apply on any DUII Diversion or Deferred Prosecution Diversion cases. Fee may be waived at the discretion of the Judge. Project Bid Books Citywide Minimum of $25.00, but may vary by project. ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to Bid Books on Compact Disk - $25 per disc reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to 5% Technology Fee (surcharge) meet the person's request. will be applied when imposed or collected. Project Draft Plans Citywide Minimum of $25.00, but may vary by project. ORS 192.440 (3) authorizes the public body ' to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to 5% Technology Fee (surcharge) meet the person's request. will be applied when imposed or collected. Attachment 3 13 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type / Descr?ptiio?n .... Amount _ ........ .... Authority to Set / Change Re-open Fee Municipal Court $30.00 per case ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to Fee to re-open a case; to reimburse it for its actual costs in making include costs to retrieve case, such records available including costs for process documents for DMV to summarizing, compiling or tailoring such recall abstracts or retrieve records, either in organization or media, to disposition sheets. meet the person's request. Fees to be charged within the city are set by Council Resolution.' Replacement Fee Library Replacement of lost or damaged item - ORS 357.490 provides general powers to the Library Board to formulate rules and List price of item policies for the governance of the library and such other activities as the governing body may assign. Fees set by recommendation of Library Board, then Council Resolution. Security Releases Municipal Court 15% of fee, but not less than $5.00 or more than $200.00. ORS 135.265 sets amount of fee.. Special Computer Reports Municipal Court $30.00 per hour, with $20.00 minimum ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to Police $30.00 per hour, with $20.00 minimum reimburse it for its actual costs in making such records available, including costs for summarizing, compiling or tailoring such - records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Standard Construction ORS 192.440 (3) authorizes the public body Specification or Engineering to establish fees reasonably calculated to Design Standards and reimburse it for its actual costs in making Procedures Books such records available including costs for Citywide 40.00 each summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. 5% Technology Fee (surcharge) will be applied when imposed or collected. Suspension Fee Municipal Court $15.00 ORS 809.267 sets amount of fee. Attachment 3 14 of 15 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses .......... .... ........ ............__...__ __ ype / D?SCrlption _ ........ .. ... .... . ........._____ A[nount .. .......... _ ...... ...... Authority to et /` hange Technology Fee Public Works 5% of specific development-related charges and fees in the Council Resolution Building Safety Code Fee Schedule, the Master Schedule of Development Services Rates, Permits, Licenses and Other Fees and Charges in the Municipal Code, and the Master Schedule of Miscellaneous Fees 'and Charges, Rates and Licenses. The Technology Fee is applied to the specific charges and fees identified in the above-named fee schedules when collected or imposed. Vehicle Recovery Fee (Impound) Police $125.00 per vehicle ORS 809.720 gives authority to establish fee for recovery of cost of providing service. Fee charged to reclaim vehicles towed relating to Driving Under the Influence of Intoxicants; Driving While Suspended; or Driving Without a License charges. ' Video/Telephone/Radio Tape ORS 192.440 (3) authorizes the public body Copy to establish fees reasonably calculated to Police $25.00 per hour, with $25.00 minimum reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's. request. Fees to be charged within the city are set by Council Resolution. Warrant Fee Municipal Court $50.00 Criminal Code 161.665 Attachment 3 15 of 15