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HomeMy WebLinkAboutOrdinance APPLICANT 9/20/2010 . ORDINANCE NO. 6261 . AN ORDINANCE AMENDING CERTAIN STREET NAMES FOUND ON THE CASCADE HEIGHTS, CASCADE HEIGHTS FIRST ADDITION, SOUTH HILLS AND KING SOLOMON'S ESTATE SUBDIVISION PLAT MAPS TO CONFORM TO EXISTING STREET SIGNAGE AND POSTAL ADDRESSING; AND ADOPTING A SEVERABILITY CLAUSE. WHEREAS, the Cascade Heights (Replat of Block 1), Cascade Heights First Addition, South Hills and King Solomon's Estate subdivisions are lawfully filed and recorded within the City of Springfield; and WHEREAS, certain street names shown on the Cascade Heights (Replat of Block 1), Cascade Heights First Addition, South Hills and King Solomon's Estate subdivisions in the vicinity of South 68th Street do not conform to existing street signage and postal addressing; and WHEREAS, addresses used for dispatching emergency services are based in part on the names found on subdivision plat maps; and WHEREAS, the discrepancies between the street names appearing on recorded subdivision plat maps in the vicinity of South 68th Street and the existing street signage and postal addressing has been a source of confusion and delay when dispatching emergency services; and WHEREAS, renaming certain streets on the Cascade Heights (Replat of Block 1), Cascade Heights First Addition, South Hills and King Solomon's Estate"subdivisions to conform to street signage and postal addressing would resolve the confusion in the vicinity of South 68th Street when dispatching emergency services; and WHEREAS, Section 3.248 of the Springfield Municipal Code describes the process and criteria to be considered by the City Council when changing street names; and WHEREAS, the City Council received a staff report and conducted a public hearing onthis ordinance on July 19, 2010 and is now ready to take action based on the evidence and testimony already in the record as well as the evidence and testimony presented at the public hearing; and WHEREAS, substantial evidence exists within the record demonstrating that the proposal meets the requirements of Section 3.248 of the Springfield Municipal Code for renaming streets as described in the findings attached' as Exhibit A, and which are adopted in support of this Ordinance. NOW, THEREFORE, the Common Council of the City of Springfield does ordain as follows: Section 1: That the following described streets in the City of Springfield shall be renamed as follows: 68th Place in the Cascade Heights First Addition Subdivision. shall be renamed 68th Street. The 60-foot wide street named South 68th Place running generally north and south between Forsythia Street and Ivy Street, as platted and recorded in File 72, Slide 119, Lane County Oregon Plat Records, shall be renamed South 68th Street. 68th Place in the King Solomon Estates Subdivision. shall be renamed 68th Street. The SO-foot wide street named South 68th Place running south of Jessica Drive, as platted and recorded in File 75, Slide 465, Lane County Oregon Plat Records shall be renamed South 68th Street. Orchid Lane in the Cascade Heights First Addition and Cascade Heights IReplat of'Block 1) Subdivisions shall be renamed Glacier Drive. The 50-foot street named Orchid Lane running east and west between 67'h Street and 70th Street, as platted and recorded in File 72 Slide, Slide 119 (Cascade Heights First q: to " Date Received: / -/0 Planner: MM ~ {- r.3- ([) 0> . . Addition) and Book 57, Page 10 (Cascade Heights Replat of Block 1), Lane County Oregon Plat Records shall be renamed Glacier Drive. Kalmia Drive in the 50uth Hills Subdivision. shall be renamed South 68th Place. The 60-foot wide street named Kalmia Drive running south of Jessica Drive, as platted and recorded in File 73, Slide 121, Lane County Oregon Plat Records shall be renamed South 68th Place. Section 2: The City Recorder is hereby directed to deliver certified copies of this ordinance to the Lane County Clerk, the Lane County Assessor, Lane Council of Governments Road Naming Committee and the Lane County Surveyor. . lJ~r;,ember Adopted by the Common Council of the City of Springfield this 20tlrlay 0 ,2010 by a vote of ----1L- in favor and ---'L..... against. (1 Absent - Lundberg) September Approved by the Mayor of the City of Springfield this..2.O.l:.h. day of~, 2010. J' Mayor I. ATTEST: City ~W7-- REVIEWED & APPROvED AS TO FORM _ ~ '1f(oIIO~~ DATE: OFFICE OF CITY ATTORNEY fi) ORDINANCE NO. 6261 . . EXHIBIT A Staff Report - 681h Street/Place Street Naming Correction Ordinance Proposal: To formally correct street names on four subdivision plat maps in the vicinity of S. 68'h Street, south of Forsythia Street. The proposed changes are technically street name changes, but will not change the existing postal addresses or street sign age in the affected neighborhood. Case Number: LRP201O-00003 I. Executive Summary Staff is recommending that the Council initiate and approve the amendment of four subdivision plat maps to rename streets on those maps to conform to existing street signage and postal addresses. The proposed action does not change current resident addresses or street names. The action is needed to correct a discrepancy between 9-1'1 dispatch address records and the street and postal addresses on S. 68'h Street. This discrepancy recently caused a delay in a 9-1-1 request for assistance. The ordinance amends four subdivision plat maps dating back to 1978. Over time current maps show that street names on the plats were changed but no record of formal action by Council could be found. Formal Council action has been requested by the County Surveyor to provide documentation of the street renaming for the affected subdivision plats. The lack of documentation for past changes,recently contributed to a delay in a 9-1-1 response on S. 68'h Street. It was this incident that prompted this proposal to amend the subdivision plat maps. 9-1-1 dispatchers use a database that draws its addressing information from the original subdivision records. The old plat maps show portions of 68'h Street as 68'h Place. The affected streets and addresses and the proposed changes are shown below. The plat maps with the street to be renamed highlighted, are included in this report as Appendix A, B, C, and D. Proposed Plat Map Changes and Affected Subdivisions Proposed Street Name Change on Plat Maps Affected Subdivisions Orchid Lane, between 67' Street and 70' Street is Cascade Heights (Book 57, Page 10) and renamed Glacier Drive. Cascade Heights First Addition (File 72, Slide 119) u, ." .u . ~ = ~ g .. . .. . . .. ., <<'0 .. .. oil) Attachment 24) . . Proposed Street Name Change on Plat Map S. 68th Place, between Forsythia Street and Ivy Street is renamed S. 681h Street. Affected Subdivision Cascade Heights First Addition (File 72, Slide 119) ~ :,' M:r/ :~iAlf~~~~l' L~:~ :Lm \ - -., -'.0 '- .'>--..~.., ~ GO 1:111..., .. ~ ..1 '-- IZ4 11:12 Iff2 '\ _ q~ In .(IA\ UG"' 11)1 1311 tUI I '<<I 11113& GM ~ _ i( ,-, F::""",~;" ,." I ~ ~ t; m ~~~~ r" ."t't;j"J t;~ .~ ~ [~ l c& 725/"'IIL1IlS lUlU i! 751 m III m fa 711 ,.--1~.I--- GlUmD \ SIll 1lJ~ .-.\ -l ..... CD 1Z1 J, I'll ElIT Ii) ~ -m ~ 5 .0., ... ~ ':.~"' ... ,~~'1. ." "' * I w ""'c "} "'s \: ..J;" .n \...-I..", (.;\0 ~ '(--- ... ... \~~ ~. ....,:; ~o-::-:'.~~_~.J \ ~~~, ,lil J.n "':. ~'" ., ~"w'f.""....\"'" If'~ ----" III ~ U ~\' m ~/'O th 'G) I" Il! """'il'r ~ ~ " If !BII . .. ""i;i 1.;.;t,@..'!"'.1 .. ~ ; '\.' ~ ~ @ @'. \ -b.. .. .. Y ., ~~ZI HOU.VST ---,n D' Ill' 11:1 \;'1 l'" Gl' 1iI]1 HauL.. at --[?f' ., IIll C iJ llt f.4J I J-l ~ ........... II IS-! .... I1.wQJI, t; lu.l_ &1I1~'" ~"J i11& ~l-7_..p..oLulg JIB1' au ~. P~JT';., m 111'1 ., \ ) '" :1 : ~'- ~ J li Q..AClER I I '-- - a" ~~H "-- Proposed Street Name Change on Plat Map S.68 Place, south of Jessica Drive is renamed S. 681h Street. Affected Subdivision King Solomon's Estate (File 7S, Slide 46S) Proposed Street Name Change on Plat Map Kalmia Drive is renamed S. 681h Place Affected Subdivision South Hills Subdivision File 73, Slide 121 - ." " ~, ".. . .n ". ~ 1111 . " Attachment 2(V . . The analysis provided by staff provides a sufficient basis for Council to find that the proposed subdivision map amendments (street renaming) meets the decision criteria outlined in Section 3.248 of the Springfield Municipal Code. The implementing ordinance contains a clause declaring an emergency as allowed by Section 2.110 of the Municipal Code. While interim action has been taken by staff to prevent a recurrence of another_ such delay, this action is necessary to resolve the problem. II. Background Neighborhood and Agency -Coordination When alerted to the 9-1-1' response confusion by the LCOG staff person who maintain the address records by dispatchers, Springfield planning and Fire and Life safety quickly compared plat map information, postal addresses and street signage and identified 25 addresses on 5. 68th Place and Street where resident addresses did not match the dispatch addresses. The mismatches each occurred on 5. 68th starting just a few houses north of Forsythia Street on 5. 68th Place and extending to the end of 5. 68th Street, south of Jessica Drive near the top of the hill. Command staff from Fire and Life Safety contacted the dispa'tch center manager and alerted their staff. to the problem. Planning staff provided the dispatch center manager with a list of the affected addresses seeking to prevent further 9-1-1 confusion while the problem was being resolved. The 9-1-1 incident occurred on May 3rd. The following week planning staff met with the resident who made the 9-11- call to discuss the confusion and to brief the resident on the interim precautions being taken to prevent a reoccurrence of the incident while the matter was being resolved. On May 14th, staff contacted the 25 affected households on S. 68th Place and S. 68th Street with a letter inviting them to participate in a June 8 meeting to discuss how to best resoive the problem in a way that minimized their inconvenience. At the June 8 meeting, about a dozen persons representing 8 households expresses support for amending the subdivision maps to match the existing street sign age and postal addresses. Staff has consulted with the City Surveyor and County Surveyor, with LCOG, and with the Post Office Manager for the East Main Street branch to review the proposed subdivision amendments. Each expressed their support for the approach to resolving the problem. In addition to resolving the problem, staff asked whether changing the street names on the subdivision maps create any new problems. In particular, staff sought to answe~ the question of whether the proposed changes would have any impact on property deeds and descriptions that might complicate future transactions affecting residents' properties. The City and County Surveyor and a local title firm assured staff that the change would not confuse the residents' property description or ownership. The County Surveyor requested that documentation of Council aCtion be provided to his office of the subdivision plat map amendments if approved. The Surveyor will coordinate with the County Assessor and other affected agencies. The proposed action will resolve the 9-1-1 response confusion by changing the street names to match the existing postal addresses and street sign age and would trigger a change in the 9-1-1 address records. Attachment ~ . . Additional Changes Prompted by the 68'h Street Place Issue In the process of assessing the extent of the addres~ing problem using the original subdivision maps, it was discovered that other streets in the neighborhood had been renamed in the late 70's, but no formal action could be found for all of the changes. Ordinance 3790 (1978) changed some of the neighborhood streets in the 68'h Street area. For example, Folsythia Street was once called Dogwood Drive, and a segment of S. 69'h Street was once called Elderberry Court. These were officially changed by Council Ordinance 3790, and there has been no 9-1-1 addressing confusion with those streets. There are remaining street naming anomalies on the old subdivision maps that have not created a 9-1-1 problem, but nonetheless these are recommended for amendment as well. For example, Glacier Drive was once called Orchid Lane and S. 68'h Place south of Jessica Drive was originally called Kalmia Drive. Theses were subsequently changed but no record was found of Council action to formalizing them. III. Procedural Requirements Municipal Code Section 3.248-Street Naming Change of New or Existing Street Name, provides direction for both the process and considerations that should be made when changing street names. Typically, street name changes involve changing resident postal addresses and street signage. This proposal would change four subdivision plat maps to match existing postal addresses and street signage. The procedure for amending the plats appears to be the same as for making a typical street name change. " Council Motion to Initiate a Street Name Change Section 3.248 (1) allows Council, on its own motion, to request staff to process a street"name change. " , Finding # 1. In this matter, the 9-1-1 dispatching incident prompted staff to initiate the name change by incorporating a Council name change motion into the attached ordinance. Public Notice and Agency Consultation Section 3.248 (3) requires Council to conduct a public hearing when considering a street name change. Notice of the hearing is to be placed in a local newspaper and mailed notice is to be sent to property owners and residents abutting the streets in th~ area of the proposed change. The written notice is required to be mailed at feast 14 days in advance of the hearing. Finding # 2. A notice of the public hearing was published in the Register Guard on July 4, 2010. Finding # 3. Mailed notice of the hearing was sent to property owners and residents on June 30, 2010, more than 14 days in advance of the July 19'h hearing. Section 3.248 (3)(b) also states that the Planning Manager may be advised by the Fire Marshal, the Community Services Manager, the Transportation Manager, and or the LCOG Road Naming Committee, as the staff report is prepared. Finding # 4. Staff consulted with the City Surveyor, County Surveyor, LCOG addressing staff, the Deputy Fire Chief for Operations, and the Postal Manager for the East Main Street Post Office concerning elements of the proposed subdivision plat map a,mendments. Attachment 2&> . . IV. Decision Factors for Council Consideration Section 3.248 (3)(c) lists the following factors that may be considered by Council to support their decision concerning the proposed street name change: "The date af the original dedication of the street;" Finding /15. There is evidence that some street name changes were made in the 1970's. The 68th Place/Street issue affects primarily the Cascade Heights First Addition, which itself dates back to 1977. A change in the street signage and postal addresses subsequent to the original subdivision approval led to the mismatch between the 9-1-1 address and'the current street address. The original street dedication dates shown on the subdivision plat maps are shown below. Cascade Heights Cascade Heights First Addition King Solomon's Estate South Hills 1969 1977 1997 1978 "The length of time the street name has been used; The street names proposed for change were recorded with the original subdivision plat maps. The plats were recorded between 1969 and 1997. In some cases, it appears that the street names found on the subdivision plats were not used. The proposedsubdivision map amendments do not change the street names that currently appear on street signs and do not change resident postal addresses. In some cases, the street names on the subdivision maps were never used. Orchid Lane The subdivision was adopted in 1977 but there is no evidence that Orchid lane was ever placed on a street sign. Glacier was used as early as 1978. Kalmia Drive The subdivision was adopted in 1978 but there is no evidence that Kalmia Drive ever appeared on a street sign. 681h Place The subdivision was adopted in 1977. The affected homes between Forsythia and Ivy were built between 1993 and 1997. The street sign, "68,h Place", between Forsythia and Ivy Street and south of Jessica was changed to 681h Street in 199X. The signage was intended to resolve confusion of Street vs. Place as development 68'h meandered up the face of the Thurston Hills over a period from 1977 to 1997. "The number of existing addresses affected and possible inconvenience to residents, property owners and the public;" Finding /16. A total of 71 parcels are affected by the proposed subdivision map changes. The proposed amendments do not change existing postal addresses or street sign age. In that respect, there is no change to residents. Maintaining the postal addresses and street signage minimizes the Attachment (J) . . inconvenience to residents. This is confirmed by the June 8th discussion with affected residents who indicated their preference for changing the subdivision maps instead of their street signs and postal addresses. "The street naming policies of section 3.244 of this code;" The street naming policies for Section 3.244 are shown below. The policies have been followed to the extent possible given the steep slopes found onS. 681h Street/Place. 3.244 Street Naming-Naming Policies. The following policies will apply to the naming of all streets within the city and its urbanized area: (1) Where feasible, new streets running predominantly north and south shall be consecutively numbered and streets running predominantly east and west shall be lettered or named in accordance with the alphabet. (a) New streets that are in reasonable alignment with existing named streets shall bear the names ofthose existing streets; and (b) Names for new streets that are'not in alignment with existing streets shall be determined by the planning manager in accordance with section 3.242(1) of this code. (2) New street names or changes to existing street names shall not duplicate the name of any existing street in the city or its urbanized ,area. [Section 3.244 amended by Memorandum, dated July 26, 2005; added by Ordinance No. 6131, enacted July 5, 2005.] Finding # 7. The proposed subdivision map amendments modify the street type (i.e., Street, Place) for S. 681h which runs predominantly north and south. The change from S. 68th Place to S. 681h Street on subdivision maps between Forsythia Street and Ivy Street and for the short segment of S. 681h south of Jessica Drive, better aligns the segments of S. 681h Street and S. 681h Place as 68th climbs the hill south of Forsythia. Finding # 8. Kalmia Drive, which also runs north and south, is changed to S. 681h Place. These changes are consistent with the provisions of Section 3.244 (1) for north-south streets. Finding # 9. Orchid Lane which runs east and west on the subdivision maps is changed to Glacier Drive. This change is consistent with the provisions of Section 3.244 (1) for east-west streets. "Whether there is 0 public need for the proposed change; " Finding # 10. The confusion and resulting delay in 9-1-1 response for the resident on S. 68th Street demonstrates an existing public health and safety hazard that requires action to correct. Finding # 11. The corollary street name changes (Orchid Lane to Glacier Drive and Kalmia Drive to S. 681h Place may be less critical compared to the 68th Street issue, but are recommended for change since the existing street names on the subdivision plats are long out of date and appear on the same plats that are proposed for amendment to correct the 681h Street/Place issue. Attachment ~ . . . "Other issues raised during the public testimony and any ather factors deemed relevant by the common council" IV. Conclusion and Recommendation The analysis provided by staff provides a suffici~nt basis for Council to find that the proposed subdivision map amendments (street renaming), meets the decision criteria outlined in Section 3.248 of the Springfield Municipal Code. Attachment €) . . APPENDIX A ~ ~ . 1 _'" " ",.~ f~~';''''l'''!:I -,.. ~'"' : ~ -." -, -~,' h'.v...............-~ , ....:,.. ,,; # " ..,.. ,\11, ' "."'- .", .h".;' '.' \ ~~,~ _~ I'V'i' , '\Prl~' , ...__. __, ~ . ,.'" <, "I " .1', \ "t. __~... ~\. 1 '1;1:. .;."~., \:'~ j, """ '~;....~~~~ l.- "I(~l';f'.\ ~t ~ \ ~ ::~.'~ ,4~~' {i' "'t tl ~ ~\ . ,,"'.....~. /" ~~...~:,:::'-~1' :. \...--- ~ y.r_.",.-\~- \', \t \ i ,..--' \" l\.. ...'" ~ ., .. . ,." '>;~;~, .,.r-r:'\"""~""'''' 'f' ' ~ ,,' , ''''''~' \ .''''~' ~" . ;", "" .~\' "1,,~1' , " ~"" --" \. ...-- . 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" ~ " > ^ l/log Z 1'1~::J C1 ~gM~ zoo (TIL -+ 7"0 "t.<- O' 0"" ~:H"if; 1ffizn . - 0=1 O:;JJ" -< ~~~fJ 0:<'- ." g~~~ :;:: ,~ ....z .~ '~ ~ c' 51 C'-_ j APPEN DIX C . , z U1 o c- o ;;;: o z U1 fT1 U1 E fT1 .\', , ~ ~~~' .; ." ~'i!IF '" M " ' .fi ~; r ~ ()1 U> r es '" ~ en ()1 . ,i ;1\ -'j: ~ , ) ! '! ~\\ -~(I ~. ........ '~" l.),' , . " r -. .'. '\ ~ , , ~\ ~ i l , -.:, !f.!l i ~~ ! l ~ I~i. _< ! ~l i! i~ f i !i ~~ d H!i !l 11 U !ii f I,. f~, ~r ~" ~, . > I . H .- n pi" !.~ i ~ U ~~ ! ! , j , -:c :" \ : )1 .. ?~;~::~~. . ~'.l;~: l,l'~ ~q ,I ~ ,~:p ~:::~It I ..~ r .j -:q ~~;:t:_____.>_~", ""i ~:-~""~~~~7:':;i ,$.' ; r-ll _ ...it':.~ il' ! ;!{'"i k/l~/RP,.e i I" iH~ I; ~'~"'~1'''1i i<-<."..". "'~>r :1 <1:. --~~ ~, It V FT:~111'r i!It;;~.C;--"'_~il i'l ' ., .t.;i ,.... ....,. ': ~- it ~/t r ~...:-.:,..,. , -!7 ii/I r .' ~'-"""":"''''' :~ ~~. ':"";;;::.;;,...,_t'.~ I '\ ,._~'! '-'-"'~.,;;-~ I ., .;~~_ : . ,~Co; ,-- - . , l ....i t lit "j-'~~~".,....J ~ , ,,~; ,; ! I.:. 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