HomeMy WebLinkAboutCorrespondence PLANNER 8/23/2010
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L1MBIRD Andrew
From:
Sent:
To'
Subject!
Attachments:
L1MBIRD Andrew
Monday, August 23, 2010 5:08 PM
GORDON Gilbert; KAUFMAN Kip; MCEACHERN Clayton; JONES Jesse
FW: Cabela's - added landscaping proposal
Schematic Planting 8.19.2010-3. pdt
FYI - 1he applicant is proposing to add new planting areas around the perimeter of the
Cabelaj,s store as shown on the attached diagram. These landscaping areas were not shown on
the mirior site plan modification currently in circulation. Planning does not object to this
propos~d enhancement, but please let me know if this additional landscaping creates any
issues i:or concerns for your department. I am particularly concerned about ensuring
approp~iate fire access is maintained for the structure if trees are planted between the
north ~ide of the building and the loading dock. However, this might not be an issue if the
other two building exposures are unobstructed. I will relay your responses to the applicant
,
for their consideration. Thanks!
Andy
-----O~iginal Message-----
From: ~eff Sakacsi [mailto:jeff@schirmerassociates.com]
Sent: ~onday, August 23, 2818 3:13 PM
To: 'Carol Schirmer'; LIMBIRD Andrew
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Subject: RE: Cabela's.
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H~ Andy"
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Here's 'I'a pdf of the schematic planting plan that we are trying to get approved by Cabela' s
and GGP.
,
Thanks,
Jeff
Jeff Sakacsi
"
Schirmer + Associates, LLC
Land U~e Planning, Site Design and Landscape Architecture
37S W 4th Avenue, Suite' 281
Eugene,1 OR 9741:11
Office 541-686-4548 ext. 4
Fax 541'-686-4577
www.schirmerassociates.com
ieff~schirmerassociates.com
1
Date Received;
Planner: AL
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L1MBIRD Andrew
From:
Sent:
To:
Subject:
L1MBIRD Andrew
Monday, August 23, 2010 5:04 PM
'Jeff Sakacsi'; 'Carol Schirmer'
RE: Cabela's.
Thanks Jeff, I'll walk this around to the various review staff. and get some feedback. I
don't envision any problems, but I want to ensure there aren't concerns about fire access if
trees are planted between the north side of the building and the loading dock. The other two
building exposures appear to be unobstructed so it probably isn't an issue, but I'll confirm
this with the Fire Marshal's office. I should have a definitive response for you later in
the week.
Andy
-----Original Message-----
From: Jeff Sakacsi [mailto:jeff@schirmerassociates.com]
Sent: Monday, August 23, 2010 3:13 PM
To: 'Carol Schirmer'; LIMBIRD Andrew
Subject: RE: Cabela's.
Hi Andy,
Here's a pdf of the schematic planting plan that we are trying to get approved by Cabela's
and GGP.
Thanks,
Jeff
Jeff Sakacsi
Schirmer + Associates, LLC
Land Use Planning, Site Design and Landscape Architecture
375 W 4th Avenue, Suite 201
Eugene, OR 97401
Office 541-686-4540 ext. 4
Fax 541-686-4577
www.schirmerassociates.com
jeff@schirmerassociates.com
-----Original Message-----
From: Carol Schirmer [mailto:carol@schirmerassociates.com]
Sent: Monday, August 23, 2010 3:07 PM
To: 'LIMBIRD Andrew'
Cc: 'Jeff Sakacsi'
Subject: RE: Cabela's.
Thanks Andy. I understand.
Jeff: could you forward the
Cabela's and GGP.
Thanks,
carol
PDF to Andy to show him what we are trying to get approved by
1
Date t~eceived:
Planner: AL
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Schirmer + Associates llC
I'
land Use Planning, Site Design, landscape Architecture
I
37S West 4th
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Suite 201
Eugene) OR 97401
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www.schirmerassociates.com
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PH: (S41) 686-4540 xl
Fax: (541) 686-4577
1
-----O~iginal Message-----
From: UIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us]
Sent: Monday, August 23, 2010 3:01 PM
To: 'Carol Schirmer'
Cc: 'J~ff Sakacsi'
Subject: RE: Cabela's.
I
I:
Hi Car~l, I was just providing a hypothetical answer to a hypothetical question. Staff
(inclu~ing me) are usually a bit reluctant to make a sweeping generalization and confirm that
there ~ouldn't be any issues without seeing what's proposed first. In most cases this type
of' proRosal can be accommodated without any problems, but Planning doesn't necessarily have
the only say in the matter. It would be helpful to have a sketch plan that I could show to
Engine~ring, Building and Fire staff (and possibly utility providers) to ensure there are no
concerns. As always, we want to work with the applicant to ensure the best possible outcome
- but'~arefully manage expectations at the same time. Hope this sets your mind at ease a
bit.
Andy
-----Original Message-----
From: Carol Schirmer [mailto:carol@schirmerassociates.com]
Sent: Monday, August 23, 2010 2:24 PM
To: lIMBIRD Andrew
Cc: 'Jeff Sakacsi'
Subject: RE: Cabela's.
Hi Andy:
I took a day off so am catching up on some emails. I read this and felt a little twinge of
concern.
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Data Received:_~Y,;l<1IJ '
Planner: AL
We are all trying
are being made at
frames.
It took a bit to get this decision about the planting and we should have a final decision
shortly.
to be a l~e more "nimble" on
such a fast pace and not always
this process4ltan usual
within our own personal
because decisions
expected time
It seems as though that revlslng this drawing to add planting where there is quite a bit of
concrete could be nothing but a great thing for the project, the city, the users of this
mall, etc.
My concern was that within your comments seemed some hesitation about how we would really
proceed or that there may be issues.
So, if ~his did result in another modification then all we would end up with is concrete.
That would be the easy and least desirable decision.
That wouldn't work for anyone but would be the ultimate decision that I would recommend
making if we ended up in some indecisive zone about how to deal with this.
I
Admittedly I am being overly cautious because we are all very aware of the stakes at missing
deadlines or causing delays. No one wants their offices names to be at the top of that list.
So I am hoping that what you were communicating in your email is "yes, this doesn't appear to
create any issues and if you get it to me while I am reviewing the documents it can be
included as part of this current Modification application".
The words "possibly" and "shouldn't" threw me a bit. I only see this addition (or revision)
as a huge plus to the project and the community in general.
We will let you know as soon as we hear from the GGP owners and Cabela's representatives.
Thanks,
carol
I
Schirmer + Associates LLC
Land Use Planning, Site Design, Landscape Architecture
375 West 4th
Suite 201
I'
Eugene, OR 97401
www.schirmerassociates.com
PH: (541) 686-4540 xl
Fax: (541) 686-4577
-----Original Message-----
From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us]
Sent: Thursday, August 19, 2010 5:17 PM
To: Jeff Sakacsi
Subject: RE: Cabela's.
3
DatE' f(dCeived:_d'h)bold
Planner: AL /
Hi Jeff, we could possibly ~hiS type of reV1S10n as a fOllO!P "friendly amendment" if
the change is made after the land use decision is issued. )
This type of revision shouldn't impact traffic patterns, fire access or stormwater management
and it should mitigate the amount of impervious surface area as you have noted. Staff would
request a revised landscaping drawing showing the updated planting plan for insertion into
the final site modification plan. It shouldn't require significant plan review or another
site modification application. We can discuss this further if you get the green light to
propose these adjustments later in the process.
Andy
From: J,eff Sakacsi [jeff@schirmerassociates.com]
Sent: Thursday, August 19, 2919 3:S1 PM
To: LIMBIRD Andrew
Subject; (abela's.
Hi Andy,
I have a quick question for you on the (abela's Project. We don't have a definite answer
yet, but there's a chance that (abela's may want to eliminate some of the massive amounts of
concrete that are shown around the perimeter of the building and propose some planting in
those areas instead.
As I said, it's not definite, but we just wanted to get a feel for how this would affect
things ,with the project. It would be an improvement as we would be adding trees and plants
and eliminating concrete. Any input or response would be helpful on what we could expect if
we dec~de to do this.
Thanks,
Jeff
Jeff Sakacsi
Schirmer + Associates, LL(
Land U~e Planning, Site Design and Landscape Architecture
37S W 4th Avenue, Suite 291
Eugene, OR 974131
Office .541-686-45413 ext. 4
Fax 541-686-4577
www.schirmerassociates.com<http://www.schirmerassociates.com/>
jeff@sdhirmerassociates.com<mailto:jeff@schirmerassociates.com>
4
Date ~eGeived:-I'h~ o.,ltJ
Planner: AL / /
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L1MBIRD Andrew
From:
Sent:
To:
Subject:
MCEACHERN Clayton
Monday, August 23,20108:16 AM
L1MBIRD Andrew
RE: Gateway Mall Cabela's - Stormwater Treatment
Yes, the new roof overhang can drain to the existing stormwater treatment in place at the
mall. The project is exchanging pavement runoff for roof runoff so, as far as I can tell,
there is no real change in impervious area so the project appears to meet all our stormwater
criteria. .
-----Original Message-----
From: LIMBIRD Andrew
Sent: Monday, August 23, 2010 7:05 AM
To: MCEACHERN Clayton
Subject: FW: Gateway Mall Cabela's - Stormwater Treatment
Hi Clayton, can you please expand upon the previous response to address Ms. Guard's question
about the rooftop stormwater drainage? Thanks
Andy
-----Original Message-----
From: Tina Guard [mailto:tguard@bhengineers.com]
Sent: Saturday, August 21, 2010 2:35 PM
To: LIMBIRD Andrew
Cc: Ryan Nossaman; John Hornberger; MCEACHERN Clayton
Subject: RE: Gateway Mall Cabela's - Stormwater Treatment
Andy,
Thanks for passing this along. Keep in mind that the Cabela's building project (that will
show the new Cabela's building roof overhang drainage and connection to the existing site
system) is separate from what is shown on the Site Review drawings because the work is
related. to the building, and we have separate contracts: One with GGP for the site work and
the other with Cabela's for improvements necessary for the building.
What Clayton (Clay?) wrote in his email sounds like good news, but can you please verify ASAP
if this will apply to the drainage from the proposed Cabela's roof overhangs/awnings?
Clayton doesn't seem to specifically address this item. But I would assume it applies since
the criteria of no net increase in impervious area, and in fact a net decrease, is being
realized due to this project.
Thank you,
Tina
-----Original Message-----
From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us]
Sent: Friday, August 20, 2010 5:28 PM
To: tguard@bhengineers.com
Subject: FW: Gateway Mall Cabela's - Stormwater Treatment
FYI
Date Received: Jb JDo'.
Planner: AL
From: MCEACHERN Clayton
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Sent: Friday, August
To: LIMBIRD Andrew
Subject: RE: Gateway
29,
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2919 2:44 PM
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Mall Cabela's - Stormwater Treatment
The existing stormwater treatment for the mall is adequate for the changes Cabelas is
proposing, really no net change at all. I didn't see a utility plan, but they have a note
about draining the loading dock that meets our criteria. I didn't notice it anywhere but, of
course, any new trash receptacles must be covered,. drain to sanitary, you know the drill.
The plans look good and should be an overall gain for stormwater I would say.
From: LIMBIRD Andrew
Sent: Friday, August 29, 2919 1:44 PM
To: Tina Guard
Cc: MCEACHERN Clayton; STDUDER Matt
Subject: RE: Gateway Mall Cabela's - Stormwater Treatment
Hi Tina, I have also forwarded your inquiry to Clayton McEachern who is the project engineer
for this application. Clayton doesn't anticipate any concerns with this proposal, but he
will respond directly after reviewing the civil engineering plans.
Andy
From: Tina Guard [tguard@bhengineers.com]
Sent: Friday, August 29, 2919 9:49 AM
To: LIMBIRD Andrew
Cc: WALKER George; STOUDER Matt; John Hornberger
Subject: Gateway Mall Cabela's - Stormwater Treatment Andy,
John has called George a couple times and left voicemails regarding using the existing swale
along I-S as treatment for the new building roof overhang runoff. I'm wondering if maybe
George is on vacation, and since time is critical (199% CDs are due next Thursday, 8/26, for
the building project.), we need to know ASAP if this is a possibility so we can finalize our
design.
For efficiency's sake, I have copied both George and Matt on this email.
Thank you for helping us,
Tina L. Guard, PE, LEEDR AP
Civil Project Manager
Balzhiser & Hubbard Engineers<http://www.bhengineers.com/>
Mechanical - Electrical - Civil - Energy - Lighting - Surveying - Commissioning -
Sustainability 199 West 13th Avenue, Eugene, Oregon 97491 (S41) 686-8478 fax (541)
345-5393
2
Date Received:
Planner: AL
dH /J.o1"
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L1MBIRD Andrew
From:
Sent:
To:
Subject:
MCEACHERN Clayton
Friday, August 20, 20102:45 PM
L1MBIRD Andrew
RE: Gateway Mall Cabela's - Stormwater Treatment
The existing stormwater treatment for the mall is adequate for the changesCabelas is proposing, really no net change at
all. I didn't see a utility plan, but they have a note about draining the loading dock that meets our criteria. I didn't
notice it anywhere but, of course, any new trash receptacles must be covered, drain to sanitary, you know the drill. The
plans look good and should be an overall gain for stormwater I would say.
From: LIMBIRD Andrew
Sent: Friday, AugUsl20, 2010 1:44 PM
To: Tina Guard
Cc: MCEACHERN Clayton; STOUDER Matt
Subject: RE: Gateway Mall Cabela's - Storm water Treatment .
Hi Tina, I have also forwarded your inquiry to Clayton McEachern who is the project engineer for this application. Clayton
doesn't anticipate any concerns with this proposal, but he will respond directly after reviewing the civil engineering plans.
Andy
From: Tina Guard [tguard@bhengineers.com]
Sent: Friday, August 20, 2010 9:40 AM
To: LIMBIRD Andrew
Cc: WALKER George; STOUDER Matt; John Hornberger
Subject: Gateway Mall Cabela's - stormwater Treatment
Andy,
John has called George a couple times and left voicemails regarding using the existing swale along 1-5 as treatment for
the new building roof overhang runoff. I'm wondering if maybe George is on vacation, and since time is critical (100%
CDs are due next Thursday, 8/26, for the building project.), we need to know ASAP if this is a possibility so we can
finalize o'ur design.
For efficiency's sake, I have copied both George and Matt on this email.
Thank you for helping us,
Tina L. Guard, PE, LEED" AP
Civil Project Manager
Balzhiser & Hubbard Enqineers
Mechanicar~ Electrical. Civil - Energy - Lighting ~ Surveying - Commissioning M Sustainability
100 West 13th Avenue, Eugene. Oregon 97401 (541) 686-8478 fax (541) 345-5303
1
Date Received:
Planner: AL
;-/U/J.-I'
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L1MBIRD Andrew
From:
Sent:
To:
Cc:
Subject:
Tina Guard [tguard@bhengineers.com]
Friday, August 20, 2010 2:28 PM
L1MBIRD Andrew
MCEACHERN Clayton; STOUDER Matt; John Hornberger
RE: Gateway Mall Cabela's - Stormwater Treatment
Thank you, Andy.
This is fantastic!
-----Orlginal Message-----
From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us]
Sent: Friday, August 29, 2919 1:44 PM
To: Tina Guard
Cc: MCEACHERN Clayton; STOUDER Matt
Subject: RE: Gateway Mall Cabela's - Stormwater Treatment
Hi Tina, I have also forwarded your inquiry to Clayton McEachern who is the project engineer
for this application. Clayton doesn't anticipate any concerns with this proposal, but he
will respond directly af~er reviewing the civil engineering plans.
Andy
From: Tina Guard [tguard@bhengineers.com]
Sent: Friday, August 29, 2919 9:49 AM
To: LIMBIRD Andrew
Cc: WALKER George; STOUDER Matt; John Hornberger
Subject: Gateway Mall Cabela's - Stormwater Treatment
Andy,
John has called George a couple times and left voicemails regarding using the existing swale
along I-S as treatment for the new building roof overhang runoff. I'm wondering if maybe
George 'is on vacation, and since time is critical (199% CDs are due next Thursday, 8/26, for
.the building project.), we need to know ASAP if this is a possibility so we can finalize our
design "
For efficiency's sake, I have copied both George and Matt on this email.
Thank you for helping us,
Tina L. Guard, PE, LEEDR AP
Civil Project Manager
Balzhiser & Hubbard Engineers<htto:llwww.bhengineers.com/>
Mechanical - Electrical - Civil - Energy - Lighting - Surveying - Commissioning -
Sustainability 100 West 13th Avenue, Eugene, Oregon 97491 (S41) 686-8478 fax (541)
345-5303
1
Date. Received:J,P.l //)1)10
Planner: AL 1
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L1MBIRD Andrew
From:
Sent:
To:
Subject:
L1MBIRD Andrew.
Friday, August 20, 2010 11:48 AM
GORDON Gilbert
RE: Minor Site Plan Modification TYP1 10-00001 Gateway Mall-Cabela's
Gilbert: I do have one question - are they installing a self-contained fire and smoke suppression system in the Cabela's
store? If so, I'll mention that in the staff report. I seem to recall some discussions about a fire system that is
independent of the rest of the mall building for this project. Thanks
Andy
From: GORDON Gilbert
Sent: Friday, August 20, 2010 11:43 AM
To: UMBIRD Andrew
Cc: GERARD Alan; FECI-fTEL Melissa
SUbject: Minor Site Plan Modification TYP1 10-00001 Gateway Mall-Cabela's
Andy,
Springfield Fire Marshal's Office has no comment on the Cabela's minor site plan modification.
Access is maintained with the relocation of the truck dock and the water supply is pre-existing.
Gilbert R. Gordon
Deputy Fire Marshal
Springfield Fire and Life Safety
225 Fifth Street
Springfield, OR 97477
Phone: 541-726-2293
E-Mail: QQordon@cLsprinQfield.or.us
1
Date Received:
Planner: AL
4' L ,,).,16
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L1MBIRD Andrew
From:
Sent:
To:
Subject:
MCEACHERN Clayton
Friday, August 20,201010:04 AM
L1MBIRO Andrew
RE: Gateway Mall Cabela's - Stormwater Treatment
I am reviewing the plans now, but I don't see how this will be any kind of problem, just trading one kind of impervious
for another-and it all drains to the swale right now
From: UMBIRO Andrew
Sent: Friday, August 20, 2010 9:44 AM
To: MCEACHERN Clayton
Subject: FW: Gateway Mall Cabela's - Stormwater Treatment
Clayton - any thoughts on this issue?
Andy
From: Tina Guard [tguard@bhengineers.com]
Sent: Friday, August 20, 2010 9:40 AM
To: LIMBIRD Andrew
Cc: WALKER George; STOUDER Matt; John Hornberger
Subject: Gateway Mall Cabela's - Stormwater Treatment
Andy,
John has called George a couple times and left voicemails regarding using the existing swale along 1-5 as treatment for
the new building roof overhang runoff. I'm wondering if maybe George is on vacation, and since time is critical (100%
CDs are due next Thursday, 8/26, for the building project.), we need to know ASAP if this is a possibility so we can
finalize our design.
For efficiency's sake, I have copied both George and Matt on this email.
Thank you for helping us,
Tina L. Guard, PE, LEEO" AP
Civil Project Manager
Balzhiser & Hubbard Enqineers
Mechanical.~ Electrical- Civil - Energy - Lighting - Surveying - Commissioning - Sustainability
100 West 13th Avenue, Eugene, Oregon 97401 (541) 686-8476 fax (541) 345-5303
1
Date Received: ~~/JclID
Planner: AL I
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L1MBIRD Andrew
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From:
Sent:
To:
Subject:
Jeff Sakacsi Oeff@schirmerassociates.com]
Thursday, August 19, 20105:47 PM
L1MBIRD Andrew
RE: Cabela's.
Andy,
Thanks for the information. We'll let you know what happens with this.
Have a good evening.
Jeff
Jeff Sakacsi
Schirme'r + Associates, LLC
Land Us'e Planning, Site Design and Landscap. e Architecture
"
375 W 4th Avenue, Suite 2e1
Eugene,!: OR 974e1
,
Office S41-686-454e ext. 4
"
Fax 541,-686-4577
www.sc~irmerassociates.com
ieff~schirmerassociates.com
"
I.
-----Original Message-----
From: ~IMBIRD Andrew [mailto:alimbird@ci.springfield.or.us]
Sent: ~hursday, August 19, 2e1e 5:17 PM
To: Jeff Sakacsi
Subject': RE: Cabela' s.
Hi Jeffi', we could possibly do this type of reV1S10n as a follow-up "friendly amendment" if
the change is made after the land use decision is issued.
This ty~e of revision shouldn't impact traffic patterns, fire access or stormwater management
and it 'should mitigate the amount of impervious surface area as you have noted. Staff would .
request', a revised landscaping drawing showing the updated planting plan for insertion into
,
the final site modification plan. It shouldn't require significant plan review or another
site m6dification application. We can discuss this further if you get the green light to
propose, these adjustments later in the process.
Andy
From: J,~ff Sakacsi [jeff@schirmerassociates.com]
Sent: Thursday, August 19, 2e1e 3:51 PM
To: LIMBIRD Andrew
b. " b I '
Su Ject,: Ca e a s.
Hi Andy,
I have a quick question for you on the Cabela's Project. We don't have a definite answer
yet, but there's a chance that Cabela's may want to eliminate some of the massive amounts of
"
concrete that are shown around the perimeter of the building and propose some-planting in
those areas instead.
1
Date Received:_o/4Je/O
Planner: AL
I
"
As I said, it's
things l.tith the
and eli'minating
we deci'de to do
not definite~ut we just wanted to get a feel4lPr how this would affect
project. It would be an improvement as we would be adding trees and plants
concrete. Any input or response would be helpful on what we could expect if
this.
,..
Thanks,
Jeff
Jeff Sakacsi
Schirmer + Associates, LLC
Land Use Planning, Site Design and Landscape Architecture
37S W 4th Avenue, Suite 201
Eugene, OR 97401
Office 541-686-4540 ext. 4
Fax 541',-686-4577
www.schirmerassociates.com<http://www.schirmerassociates.comf>
ieff~sc~irmerassociates.com<mailto:ieff~schirmerassociates.com>
2
Date Received:
Planner: AL