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HomeMy WebLinkAboutCorrespondence PLANNER 8/23/2010 . . L1MBIRD Andrew From: Sent: To' Subject! Attachments: L1MBIRD Andrew Monday, August 23, 2010 5:08 PM GORDON Gilbert; KAUFMAN Kip; MCEACHERN Clayton; JONES Jesse FW: Cabela's - added landscaping proposal Schematic Planting 8.19.2010-3. pdt FYI - 1he applicant is proposing to add new planting areas around the perimeter of the Cabelaj,s store as shown on the attached diagram. These landscaping areas were not shown on the mirior site plan modification currently in circulation. Planning does not object to this propos~d enhancement, but please let me know if this additional landscaping creates any issues i:or concerns for your department. I am particularly concerned about ensuring approp~iate fire access is maintained for the structure if trees are planted between the north ~ide of the building and the loading dock. However, this might not be an issue if the other two building exposures are unobstructed. I will relay your responses to the applicant , for their consideration. Thanks! Andy -----O~iginal Message----- From: ~eff Sakacsi [mailto:jeff@schirmerassociates.com] Sent: ~onday, August 23, 2818 3:13 PM To: 'Carol Schirmer'; LIMBIRD Andrew " Subject: RE: Cabela's. I' . ! H~ Andy" I' " Here's 'I'a pdf of the schematic planting plan that we are trying to get approved by Cabela' s and GGP. , Thanks, Jeff Jeff Sakacsi " Schirmer + Associates, LLC Land U~e Planning, Site Design and Landscape Architecture 37S W 4th Avenue, Suite' 281 Eugene,1 OR 9741:11 Office 541-686-4548 ext. 4 Fax 541'-686-4577 www.schirmerassociates.com ieff~schirmerassociates.com 1 Date Received; Planner: AL fA, /.;..'D / / . . L1MBIRD Andrew From: Sent: To: Subject: L1MBIRD Andrew Monday, August 23, 2010 5:04 PM 'Jeff Sakacsi'; 'Carol Schirmer' RE: Cabela's. Thanks Jeff, I'll walk this around to the various review staff. and get some feedback. I don't envision any problems, but I want to ensure there aren't concerns about fire access if trees are planted between the north side of the building and the loading dock. The other two building exposures appear to be unobstructed so it probably isn't an issue, but I'll confirm this with the Fire Marshal's office. I should have a definitive response for you later in the week. Andy -----Original Message----- From: Jeff Sakacsi [mailto:jeff@schirmerassociates.com] Sent: Monday, August 23, 2010 3:13 PM To: 'Carol Schirmer'; LIMBIRD Andrew Subject: RE: Cabela's. Hi Andy, Here's a pdf of the schematic planting plan that we are trying to get approved by Cabela's and GGP. Thanks, Jeff Jeff Sakacsi Schirmer + Associates, LLC Land Use Planning, Site Design and Landscape Architecture 375 W 4th Avenue, Suite 201 Eugene, OR 97401 Office 541-686-4540 ext. 4 Fax 541-686-4577 www.schirmerassociates.com jeff@schirmerassociates.com -----Original Message----- From: Carol Schirmer [mailto:carol@schirmerassociates.com] Sent: Monday, August 23, 2010 3:07 PM To: 'LIMBIRD Andrew' Cc: 'Jeff Sakacsi' Subject: RE: Cabela's. Thanks Andy. I understand. Jeff: could you forward the Cabela's and GGP. Thanks, carol PDF to Andy to show him what we are trying to get approved by 1 Date t~eceived: Planner: AL rl:JJ /;010 / / . . '. I Schirmer + Associates llC I' land Use Planning, Site Design, landscape Architecture I 37S West 4th " Suite 201 Eugene) OR 97401 i' www.schirmerassociates.com I, PH: (S41) 686-4540 xl Fax: (541) 686-4577 1 -----O~iginal Message----- From: UIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us] Sent: Monday, August 23, 2010 3:01 PM To: 'Carol Schirmer' Cc: 'J~ff Sakacsi' Subject: RE: Cabela's. I I: Hi Car~l, I was just providing a hypothetical answer to a hypothetical question. Staff (inclu~ing me) are usually a bit reluctant to make a sweeping generalization and confirm that there ~ouldn't be any issues without seeing what's proposed first. In most cases this type of' proRosal can be accommodated without any problems, but Planning doesn't necessarily have the only say in the matter. It would be helpful to have a sketch plan that I could show to Engine~ring, Building and Fire staff (and possibly utility providers) to ensure there are no concerns. As always, we want to work with the applicant to ensure the best possible outcome - but'~arefully manage expectations at the same time. Hope this sets your mind at ease a bit. Andy -----Original Message----- From: Carol Schirmer [mailto:carol@schirmerassociates.com] Sent: Monday, August 23, 2010 2:24 PM To: lIMBIRD Andrew Cc: 'Jeff Sakacsi' Subject: RE: Cabela's. Hi Andy: I took a day off so am catching up on some emails. I read this and felt a little twinge of concern. 2 Data Received:_~Y,;l<1IJ ' Planner: AL We are all trying are being made at frames. It took a bit to get this decision about the planting and we should have a final decision shortly. to be a l~e more "nimble" on such a fast pace and not always this process4ltan usual within our own personal because decisions expected time It seems as though that revlslng this drawing to add planting where there is quite a bit of concrete could be nothing but a great thing for the project, the city, the users of this mall, etc. My concern was that within your comments seemed some hesitation about how we would really proceed or that there may be issues. So, if ~his did result in another modification then all we would end up with is concrete. That would be the easy and least desirable decision. That wouldn't work for anyone but would be the ultimate decision that I would recommend making if we ended up in some indecisive zone about how to deal with this. I Admittedly I am being overly cautious because we are all very aware of the stakes at missing deadlines or causing delays. No one wants their offices names to be at the top of that list. So I am hoping that what you were communicating in your email is "yes, this doesn't appear to create any issues and if you get it to me while I am reviewing the documents it can be included as part of this current Modification application". The words "possibly" and "shouldn't" threw me a bit. I only see this addition (or revision) as a huge plus to the project and the community in general. We will let you know as soon as we hear from the GGP owners and Cabela's representatives. Thanks, carol I Schirmer + Associates LLC Land Use Planning, Site Design, Landscape Architecture 375 West 4th Suite 201 I' Eugene, OR 97401 www.schirmerassociates.com PH: (541) 686-4540 xl Fax: (541) 686-4577 -----Original Message----- From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us] Sent: Thursday, August 19, 2010 5:17 PM To: Jeff Sakacsi Subject: RE: Cabela's. 3 DatE' f(dCeived:_d'h)bold Planner: AL / Hi Jeff, we could possibly ~hiS type of reV1S10n as a fOllO!P "friendly amendment" if the change is made after the land use decision is issued. ) This type of revision shouldn't impact traffic patterns, fire access or stormwater management and it should mitigate the amount of impervious surface area as you have noted. Staff would request a revised landscaping drawing showing the updated planting plan for insertion into the final site modification plan. It shouldn't require significant plan review or another site modification application. We can discuss this further if you get the green light to propose these adjustments later in the process. Andy From: J,eff Sakacsi [jeff@schirmerassociates.com] Sent: Thursday, August 19, 2919 3:S1 PM To: LIMBIRD Andrew Subject; (abela's. Hi Andy, I have a quick question for you on the (abela's Project. We don't have a definite answer yet, but there's a chance that (abela's may want to eliminate some of the massive amounts of concrete that are shown around the perimeter of the building and propose some planting in those areas instead. As I said, it's not definite, but we just wanted to get a feel for how this would affect things ,with the project. It would be an improvement as we would be adding trees and plants and eliminating concrete. Any input or response would be helpful on what we could expect if we dec~de to do this. Thanks, Jeff Jeff Sakacsi Schirmer + Associates, LL( Land U~e Planning, Site Design and Landscape Architecture 37S W 4th Avenue, Suite 291 Eugene, OR 974131 Office .541-686-45413 ext. 4 Fax 541-686-4577 www.schirmerassociates.com<http://www.schirmerassociates.com/> jeff@sdhirmerassociates.com<mailto:jeff@schirmerassociates.com> 4 Date ~eGeived:-I'h~ o.,ltJ Planner: AL / / .IARI........_...~ "'U'Q"III.... _ -.M: 0T1 S3J.V100ssv + Y3MlIHOS 'OlCR: @ v ( I/L//////////[J . 0 ... ~ ~. . ~ a . ~ ... ~ ol~ ~ ~ - ii! !!. w ~z~ . - -_. ~ .fJ ..J ~ .fJ ~ ~ en ~ .fJ I ~ ~ ~ ~ 4!S w w III <( ~ ~ U ~ ~ .C!J ~ ~ ~.fJ C) ~ i ! en ~ () w i CO tS ~ . 1m ~~ r'\ . I II I I I cl Z W 1;}?f/lf?-~' [[] ,n /..".%"//'?"'~x/' t. .. lW /%//./.%//~ W ';%'//?x7/.f).: /Yff%?/Uf: ...J {{i~P}~/ ... ..-................................................................................l.i.... ..~.. ".Ii ". , ':'::, 'in;:;;::: ~ .. h.... i . ..... '! " , + '" ~ "' '" 001 "0 Q) >....J "iii <:( :.> 1) .. . '- ,,-,,, Q) ':: c .) c ~ ro J_ ,) a.. E 8 !i ~ ~ ~~ ::\~m ~Si 1m ~ ~ ~ !!l~ ~.5 ::;;! " ~ .. -- ~ ,.~ i!e~ ~& ..2iS1iJ ro,a1 a..~~ I. ) I . . L1MBIRD Andrew From: Sent: To: Subject: MCEACHERN Clayton Monday, August 23,20108:16 AM L1MBIRD Andrew RE: Gateway Mall Cabela's - Stormwater Treatment Yes, the new roof overhang can drain to the existing stormwater treatment in place at the mall. The project is exchanging pavement runoff for roof runoff so, as far as I can tell, there is no real change in impervious area so the project appears to meet all our stormwater criteria. . -----Original Message----- From: LIMBIRD Andrew Sent: Monday, August 23, 2010 7:05 AM To: MCEACHERN Clayton Subject: FW: Gateway Mall Cabela's - Stormwater Treatment Hi Clayton, can you please expand upon the previous response to address Ms. Guard's question about the rooftop stormwater drainage? Thanks Andy -----Original Message----- From: Tina Guard [mailto:tguard@bhengineers.com] Sent: Saturday, August 21, 2010 2:35 PM To: LIMBIRD Andrew Cc: Ryan Nossaman; John Hornberger; MCEACHERN Clayton Subject: RE: Gateway Mall Cabela's - Stormwater Treatment Andy, Thanks for passing this along. Keep in mind that the Cabela's building project (that will show the new Cabela's building roof overhang drainage and connection to the existing site system) is separate from what is shown on the Site Review drawings because the work is related. to the building, and we have separate contracts: One with GGP for the site work and the other with Cabela's for improvements necessary for the building. What Clayton (Clay?) wrote in his email sounds like good news, but can you please verify ASAP if this will apply to the drainage from the proposed Cabela's roof overhangs/awnings? Clayton doesn't seem to specifically address this item. But I would assume it applies since the criteria of no net increase in impervious area, and in fact a net decrease, is being realized due to this project. Thank you, Tina -----Original Message----- From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us] Sent: Friday, August 20, 2010 5:28 PM To: tguard@bhengineers.com Subject: FW: Gateway Mall Cabela's - Stormwater Treatment FYI Date Received: Jb JDo'. Planner: AL From: MCEACHERN Clayton 1 " r Sent: Friday, August To: LIMBIRD Andrew Subject: RE: Gateway 29, . 2919 2:44 PM . Mall Cabela's - Stormwater Treatment The existing stormwater treatment for the mall is adequate for the changes Cabelas is proposing, really no net change at all. I didn't see a utility plan, but they have a note about draining the loading dock that meets our criteria. I didn't notice it anywhere but, of course, any new trash receptacles must be covered,. drain to sanitary, you know the drill. The plans look good and should be an overall gain for stormwater I would say. From: LIMBIRD Andrew Sent: Friday, August 29, 2919 1:44 PM To: Tina Guard Cc: MCEACHERN Clayton; STDUDER Matt Subject: RE: Gateway Mall Cabela's - Stormwater Treatment Hi Tina, I have also forwarded your inquiry to Clayton McEachern who is the project engineer for this application. Clayton doesn't anticipate any concerns with this proposal, but he will respond directly after reviewing the civil engineering plans. Andy From: Tina Guard [tguard@bhengineers.com] Sent: Friday, August 29, 2919 9:49 AM To: LIMBIRD Andrew Cc: WALKER George; STOUDER Matt; John Hornberger Subject: Gateway Mall Cabela's - Stormwater Treatment Andy, John has called George a couple times and left voicemails regarding using the existing swale along I-S as treatment for the new building roof overhang runoff. I'm wondering if maybe George is on vacation, and since time is critical (199% CDs are due next Thursday, 8/26, for the building project.), we need to know ASAP if this is a possibility so we can finalize our design. For efficiency's sake, I have copied both George and Matt on this email. Thank you for helping us, Tina L. Guard, PE, LEEDR AP Civil Project Manager Balzhiser & Hubbard Engineers<http://www.bhengineers.com/> Mechanical - Electrical - Civil - Energy - Lighting - Surveying - Commissioning - Sustainability 199 West 13th Avenue, Eugene, Oregon 97491 (S41) 686-8478 fax (541) 345-5393 2 Date Received: Planner: AL dH /J.o1" / / . . L1MBIRD Andrew From: Sent: To: Subject: MCEACHERN Clayton Friday, August 20, 20102:45 PM L1MBIRD Andrew RE: Gateway Mall Cabela's - Stormwater Treatment The existing stormwater treatment for the mall is adequate for the changesCabelas is proposing, really no net change at all. I didn't see a utility plan, but they have a note about draining the loading dock that meets our criteria. I didn't notice it anywhere but, of course, any new trash receptacles must be covered, drain to sanitary, you know the drill. The plans look good and should be an overall gain for stormwater I would say. From: LIMBIRD Andrew Sent: Friday, AugUsl20, 2010 1:44 PM To: Tina Guard Cc: MCEACHERN Clayton; STOUDER Matt Subject: RE: Gateway Mall Cabela's - Storm water Treatment . Hi Tina, I have also forwarded your inquiry to Clayton McEachern who is the project engineer for this application. Clayton doesn't anticipate any concerns with this proposal, but he will respond directly after reviewing the civil engineering plans. Andy From: Tina Guard [tguard@bhengineers.com] Sent: Friday, August 20, 2010 9:40 AM To: LIMBIRD Andrew Cc: WALKER George; STOUDER Matt; John Hornberger Subject: Gateway Mall Cabela's - stormwater Treatment Andy, John has called George a couple times and left voicemails regarding using the existing swale along 1-5 as treatment for the new building roof overhang runoff. I'm wondering if maybe George is on vacation, and since time is critical (100% CDs are due next Thursday, 8/26, for the building project.), we need to know ASAP if this is a possibility so we can finalize o'ur design. For efficiency's sake, I have copied both George and Matt on this email. Thank you for helping us, Tina L. Guard, PE, LEED" AP Civil Project Manager Balzhiser & Hubbard Enqineers Mechanicar~ Electrical. Civil - Energy - Lighting ~ Surveying - Commissioning M Sustainability 100 West 13th Avenue, Eugene. Oregon 97401 (541) 686-8478 fax (541) 345-5303 1 Date Received: Planner: AL ;-/U/J.-I' / ' . . L1MBIRD Andrew From: Sent: To: Cc: Subject: Tina Guard [tguard@bhengineers.com] Friday, August 20, 2010 2:28 PM L1MBIRD Andrew MCEACHERN Clayton; STOUDER Matt; John Hornberger RE: Gateway Mall Cabela's - Stormwater Treatment Thank you, Andy. This is fantastic! -----Orlginal Message----- From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us] Sent: Friday, August 29, 2919 1:44 PM To: Tina Guard Cc: MCEACHERN Clayton; STOUDER Matt Subject: RE: Gateway Mall Cabela's - Stormwater Treatment Hi Tina, I have also forwarded your inquiry to Clayton McEachern who is the project engineer for this application. Clayton doesn't anticipate any concerns with this proposal, but he will respond directly af~er reviewing the civil engineering plans. Andy From: Tina Guard [tguard@bhengineers.com] Sent: Friday, August 29, 2919 9:49 AM To: LIMBIRD Andrew Cc: WALKER George; STOUDER Matt; John Hornberger Subject: Gateway Mall Cabela's - Stormwater Treatment Andy, John has called George a couple times and left voicemails regarding using the existing swale along I-S as treatment for the new building roof overhang runoff. I'm wondering if maybe George 'is on vacation, and since time is critical (199% CDs are due next Thursday, 8/26, for .the building project.), we need to know ASAP if this is a possibility so we can finalize our design " For efficiency's sake, I have copied both George and Matt on this email. Thank you for helping us, Tina L. Guard, PE, LEEDR AP Civil Project Manager Balzhiser & Hubbard Engineers<htto:llwww.bhengineers.com/> Mechanical - Electrical - Civil - Energy - Lighting - Surveying - Commissioning - Sustainability 100 West 13th Avenue, Eugene, Oregon 97491 (S41) 686-8478 fax (541) 345-5303 1 Date. Received:J,P.l //)1)10 Planner: AL 1 . . L1MBIRD Andrew From: Sent: To: Subject: L1MBIRD Andrew. Friday, August 20, 2010 11:48 AM GORDON Gilbert RE: Minor Site Plan Modification TYP1 10-00001 Gateway Mall-Cabela's Gilbert: I do have one question - are they installing a self-contained fire and smoke suppression system in the Cabela's store? If so, I'll mention that in the staff report. I seem to recall some discussions about a fire system that is independent of the rest of the mall building for this project. Thanks Andy From: GORDON Gilbert Sent: Friday, August 20, 2010 11:43 AM To: UMBIRD Andrew Cc: GERARD Alan; FECI-fTEL Melissa SUbject: Minor Site Plan Modification TYP1 10-00001 Gateway Mall-Cabela's Andy, Springfield Fire Marshal's Office has no comment on the Cabela's minor site plan modification. Access is maintained with the relocation of the truck dock and the water supply is pre-existing. Gilbert R. Gordon Deputy Fire Marshal Springfield Fire and Life Safety 225 Fifth Street Springfield, OR 97477 Phone: 541-726-2293 E-Mail: QQordon@cLsprinQfield.or.us 1 Date Received: Planner: AL 4' L ,,).,16 I / . . L1MBIRD Andrew From: Sent: To: Subject: MCEACHERN Clayton Friday, August 20,201010:04 AM L1MBIRO Andrew RE: Gateway Mall Cabela's - Stormwater Treatment I am reviewing the plans now, but I don't see how this will be any kind of problem, just trading one kind of impervious for another-and it all drains to the swale right now From: UMBIRO Andrew Sent: Friday, August 20, 2010 9:44 AM To: MCEACHERN Clayton Subject: FW: Gateway Mall Cabela's - Stormwater Treatment Clayton - any thoughts on this issue? Andy From: Tina Guard [tguard@bhengineers.com] Sent: Friday, August 20, 2010 9:40 AM To: LIMBIRD Andrew Cc: WALKER George; STOUDER Matt; John Hornberger Subject: Gateway Mall Cabela's - Stormwater Treatment Andy, John has called George a couple times and left voicemails regarding using the existing swale along 1-5 as treatment for the new building roof overhang runoff. I'm wondering if maybe George is on vacation, and since time is critical (100% CDs are due next Thursday, 8/26, for the building project.), we need to know ASAP if this is a possibility so we can finalize our design. For efficiency's sake, I have copied both George and Matt on this email. Thank you for helping us, Tina L. Guard, PE, LEEO" AP Civil Project Manager Balzhiser & Hubbard Enqineers Mechanical.~ Electrical- Civil - Energy - Lighting - Surveying - Commissioning - Sustainability 100 West 13th Avenue, Eugene, Oregon 97401 (541) 686-8476 fax (541) 345-5303 1 Date Received: ~~/JclID Planner: AL I " , , " , L1MBIRD Andrew . . ,... From: Sent: To: Subject: Jeff Sakacsi Oeff@schirmerassociates.com] Thursday, August 19, 20105:47 PM L1MBIRD Andrew RE: Cabela's. Andy, Thanks for the information. We'll let you know what happens with this. Have a good evening. Jeff Jeff Sakacsi Schirme'r + Associates, LLC Land Us'e Planning, Site Design and Landscap. e Architecture " 375 W 4th Avenue, Suite 2e1 Eugene,!: OR 974e1 , Office S41-686-454e ext. 4 " Fax 541,-686-4577 www.sc~irmerassociates.com ieff~schirmerassociates.com " I. -----Original Message----- From: ~IMBIRD Andrew [mailto:alimbird@ci.springfield.or.us] Sent: ~hursday, August 19, 2e1e 5:17 PM To: Jeff Sakacsi Subject': RE: Cabela' s. Hi Jeffi', we could possibly do this type of reV1S10n as a follow-up "friendly amendment" if the change is made after the land use decision is issued. This ty~e of revision shouldn't impact traffic patterns, fire access or stormwater management and it 'should mitigate the amount of impervious surface area as you have noted. Staff would . request', a revised landscaping drawing showing the updated planting plan for insertion into , the final site modification plan. It shouldn't require significant plan review or another site m6dification application. We can discuss this further if you get the green light to propose, these adjustments later in the process. Andy From: J,~ff Sakacsi [jeff@schirmerassociates.com] Sent: Thursday, August 19, 2e1e 3:51 PM To: LIMBIRD Andrew b. " b I ' Su Ject,: Ca e a s. Hi Andy, I have a quick question for you on the Cabela's Project. We don't have a definite answer yet, but there's a chance that Cabela's may want to eliminate some of the massive amounts of " concrete that are shown around the perimeter of the building and propose some-planting in those areas instead. 1 Date Received:_o/4Je/O Planner: AL I " As I said, it's things l.tith the and eli'minating we deci'de to do not definite~ut we just wanted to get a feel4lPr how this would affect project. It would be an improvement as we would be adding trees and plants concrete. Any input or response would be helpful on what we could expect if this. ,.. Thanks, Jeff Jeff Sakacsi Schirmer + Associates, LLC Land Use Planning, Site Design and Landscape Architecture 37S W 4th Avenue, Suite 201 Eugene, OR 97401 Office 541-686-4540 ext. 4 Fax 541',-686-4577 www.schirmerassociates.com<http://www.schirmerassociates.comf> ieff~sc~irmerassociates.com<mailto:ieff~schirmerassociates.com> 2 Date Received: Planner: AL