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HomeMy WebLinkAboutCorrespondence Miscellaneous 10/9/2009 . . MARKARIAN Molly From: Sent: To: Cc: Subject: Attachments: Mike Kaiser [mkaiser@poage.net] Friday, October 09,200910:21 AM MARKARIAN Molly Anne Delaney; Destin Ferdun FW: Afiya, ORe 2009-00029 Water utility easement, 1072 and 1082 main st. AFIYA APARTMENTS.docx Molly, I am forwarding this email from SUB so you can see what they want. Aslsuspected, the words PUE got inserted into the Site Review without SUB approval or without SUB realizing the unintended consequences of having the easement for the waterline being a PUE (if that is what they requested). Maybe it ended up like this because I labeled it as a PUE without thinking about it as well, so I am not trying to find fault with anyone, just trying to make sure we have what is needed for the project. You can view the example of what SUB wants in the attached easement from Scott Higley which is what we will proceed with drafting as long as you don't see any problem with that. This easement could be recorded before construction (prior to "Final Site Plan Approval") as it includes a map that depicts the proposed location of the water line but qualifies that the easement is over the line as it is constructed. This isn't always the perfect solution because it requires utility locates in the future to verify that it is constructed were it is depicted on the map, but I think it is one of the preferred methods for SUB and EWEB when constructing things on commercial projects. Mike From: HIGLEY Scott [mailto:scotth@subutil.com] Sent: Friday, October 09, 2009 9:39 AM To: Michael Kaiser Cc: TEMPLIN Rebecca; MCKEE Bart Subject: RE: Afiya, DRC 2009-00029 Hello Mike, I have attached an easement that I sent to Jon about a week ago. The easement is worded so that SU8 could install the waterline and then after it is constructed an as-build drawing would be completed and recorded with the easement. SU8 does not want a PUE for the very reasons that you stated below in your previous e-mail and yes SU8 will support your proposal for recording the easement after the as-build drawing is completed. Please call or e-mail me if you have any questions. Best regards, Scott .:Jfigtey Engineering Technician Springfield Utility Board Water Service Center 202 South 18th Street Springfield, OR. 97477 e-mail scotth@subutil.com www.subutil.com general 726-2396 direct 736-3295 cell 501-1750 fax 747-7348 lJDT~'. MRhNA ~~~~ff~ r- &Pc <; 0 \CT-Y ~~ LL'lfv--.e.- (5L- c1P c---S ttJt- ]L'ot \. I I 0 \ . ~~t5Y {.o tXuJ/.:Utcr. UdtE> r-"~ceived:~ Planner: MEM 1 . . . From: MCKEE Bart Sent: Friday, October 09, 2009 7:26 AM To: HIGLEY Scott Subject: FW: Afiya, DRC 2009-00029 Scott, Could you contact Mike and suggest the language similar to what we used for the transfer station. bart From: Mike Kaiser [mailto:mkaiser@poage.net] Sent: Thu 10/8/2009 11:09 AM To: MCKEE Bart Cc: Anne Delaney; Destin Ferdun Subject: Afiya, DRC 2009-00029 Bart, I need your assistance in working out a detail regarding the proposed PUE to cover the water line extension into the property to serve the new building for the Afiya project. I attached the site plan so it would be close at hand to view. Our conditions of approval state to record a PUE (for the water line), "prior to Final Site Plan Approval." Not only is this prior to construction, it is even prior to construction plan approval. It leaves no room for design changes during construction plan reveiw or for changes in the field due to underground or other unknowns. I have had several projects that dedicated easements prior to construction, and then the project was dropped, or during construction the location of the utility had to change to a location not covered by the easement. In either case, an easement was created that was not needed. I have proposed that the City allow us to do an easement just to SUB for the water line, and that all easements be recorded after the utility, for which they cover, is constructed. We would have the easement signed by the owner and ready to record, prior to building permit approval, but then delay recording until the utility is installed. The inspector sign off on the approved construction plans could be withheld until the easement is recorded. I am not sure if the City will go for it because of how the condition reads, but would you support my proposal. First to have only an easement to SUB for the water line and second, to wait until after utility is installed (prior to inspector sign off) before the easement is recorded. If the SUB water is the only one in the easement, I assume that SUB would not want a PUE but would rather have a specific easement for SUB only. The easement language could allow other public utilities in the easement, provided they meet your standards for joint trenching, but it wouldn't have to if no others need it. My biggest concern is creating a PUE and doing it prior to construction. A PUE, it is very difficult to get rid of it when it is needed in a different location or not at all. If it is dedicated to SUB (only) in the wrong location for whatever reason, it could be vacated later and a new one recorded in the proper place. Not so easy with a PUE. So if we have to record prior to "Final Site Plan Approval", I would hope we could at the very least do it as a SUB only easement. I have attached a similar easement recorded with the Nepute AC;E!S subdivision, that was for SUB electric faCilities. I assuf\le you would have a similar one for water. Your assistance in this matter is greatlyappreciated. '. , Thanks, , , Mike -- ,-,.=:..]\" .1..-' ". 2