HomeMy WebLinkAboutCorrespondence Miscellaneous 10/9/2009
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MARKARIAN Molly
From:
Sent:
To:
Cc:
Subject:
Attachments:
Mike Kaiser [mkaiser@poage.net]
Friday, October 09,200910:21 AM
MARKARIAN Molly
Anne Delaney; Destin Ferdun
FW: Afiya, ORe 2009-00029
Water utility easement, 1072 and 1082 main st. AFIYA APARTMENTS.docx
Molly,
I am forwarding this email from SUB so you can see what they want. Aslsuspected, the words PUE got inserted into the
Site Review without SUB approval or without SUB realizing the unintended consequences of having the easement for the
waterline being a PUE (if that is what they requested). Maybe it ended up like this because I labeled it as a PUE without
thinking about it as well, so I am not trying to find fault with anyone, just trying to make sure we have what is needed for
the project. You can view the example of what SUB wants in the attached easement from Scott Higley which is what we
will proceed with drafting as long as you don't see any problem with that. This easement could be recorded before
construction (prior to "Final Site Plan Approval") as it includes a map that depicts the proposed location of the water line
but qualifies that the easement is over the line as it is constructed. This isn't always the perfect solution because it
requires utility locates in the future to verify that it is constructed were it is depicted on the map, but I think it is one of the
preferred methods for SUB and EWEB when constructing things on commercial projects.
Mike
From: HIGLEY Scott [mailto:scotth@subutil.com]
Sent: Friday, October 09, 2009 9:39 AM
To: Michael Kaiser
Cc: TEMPLIN Rebecca; MCKEE Bart
Subject: RE: Afiya, DRC 2009-00029
Hello Mike,
I have attached an easement that I sent to Jon about a week ago. The easement is worded so that SU8 could install the
waterline and then after it is constructed an as-build drawing would be completed and recorded with the easement. SU8
does not want a PUE for the very reasons that you stated below in your previous e-mail and yes SU8 will support your
proposal for recording the easement after the as-build drawing is completed. Please call or e-mail me if you have any
questions.
Best regards,
Scott .:Jfigtey
Engineering Technician
Springfield Utility Board
Water Service Center
202 South 18th Street
Springfield, OR. 97477
e-mail scotth@subutil.com
www.subutil.com
general 726-2396
direct 736-3295
cell 501-1750
fax 747-7348
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. From: MCKEE Bart
Sent: Friday, October 09, 2009 7:26 AM
To: HIGLEY Scott
Subject: FW: Afiya, DRC 2009-00029
Scott,
Could you contact Mike and suggest the language similar to what we used for the transfer station.
bart
From: Mike Kaiser [mailto:mkaiser@poage.net]
Sent: Thu 10/8/2009 11:09 AM
To: MCKEE Bart
Cc: Anne Delaney; Destin Ferdun
Subject: Afiya, DRC 2009-00029
Bart,
I need your assistance in working out a detail regarding the proposed PUE to cover the water line extension into the
property to serve the new building for the Afiya project. I attached the site plan so it would be close at hand to view. Our
conditions of approval state to record a PUE (for the water line), "prior to Final Site Plan Approval." Not only is this prior to
construction, it is even prior to construction plan approval. It leaves no room for design changes during construction plan
reveiw or for changes in the field due to underground or other unknowns. I have had several projects that dedicated
easements prior to construction, and then the project was dropped, or during construction the location of the utility had to
change to a location not covered by the easement. In either case, an easement was created that was not needed.
I have proposed that the City allow us to do an easement just to SUB for the water line, and that all easements be
recorded after the utility, for which they cover, is constructed. We would have the easement signed by the owner and
ready to record, prior to building permit approval, but then delay recording until the utility is installed. The inspector sign
off on the approved construction plans could be withheld until the easement is recorded. I am not sure if the City will go
for it because of how the condition reads, but would you support my proposal. First to have only an easement to SUB for
the water line and second, to wait until after utility is installed (prior to inspector sign off) before the easement is recorded.
If the SUB water is the only one in the easement, I assume that SUB would not want a PUE but would rather have a
specific easement for SUB only. The easement language could allow other public utilities in the easement, provided they
meet your standards for joint trenching, but it wouldn't have to if no others need it. My biggest concern is creating a PUE
and doing it prior to construction. A PUE, it is very difficult to get rid of it when it is needed in a different location or not at
all. If it is dedicated to SUB (only) in the wrong location for whatever reason, it could be vacated later and a new one
recorded in the proper place. Not so easy with a PUE. So if we have to record prior to "Final Site Plan Approval", I would
hope we could at the very least do it as a SUB only easement. I have attached a similar easement recorded with the
Nepute AC;E!S subdivision, that was for SUB electric faCilities. I assuf\le you would have a similar one for water.
Your assistance in this matter is greatlyappreciated.
'. ,
Thanks,
, ,
Mike
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