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Resolution 11-12 05/02/2011
RESOLUTION No. 11-12 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY ADOPTING AN AMENDED MASTER SCHEDULE OF MISCELI CHARGES, RATES, PERMITS AND LICENSES AS ESTABLISI MUNICIPAL CODE. F SPRINGFIELD ,NEOUS FEES AND D BY THE SPRINGFIELD WIHEREAS, the City has authorized pursuant to section 4 of the 2001 Springfield Charter and Oregon Revised Statutes to establish fees and charges based on costs for specific services rendered; and WHEREAS, the proposed Master Schedule of Miscellaneous Fee's, Charges, Rates Permits and Licenses, Attachment 3, maintains all rates, permit fees and other fees and charges at their previous rates except for Fire & Life Safety Non-Resident Charge, PW Asphalt Damage Deposits, PW Rates (standard), All departments Large Format Copies, Library Card Fees, Overdue Library Item Fees, Library Proctor Fees and added, edited, or increased as specified below; and WI1EREAS, the opportunity for public comment at a public heariing has been provided prior to the adoption of this Resolution; and NOW THEREFORE, be it resolved by the Common Council of the City of Springfield as Follows: 1.) For the Library, increase the existing fees for Non-Resident Library Cards, Overdue" Items Fees imposed and Proctoring Fees in recognition of increased costs as referenced in Attachment 3. 2:) For the Fire & Life Safety Department (FLS), increase the amount of additional ambulance charge for out of area users as referenced in Attachment 3. . 3.) For Public Works, increase the amount of GIS Rates - Standard and expand its use to Encroachment and Placement Permits and Large Format Copies as referenced in Attachment 3. 4.) Except as specified in Sections 1,2, and 3 above, all other rates, permit fees, license fees and other fees and charges for the City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits and Licenses shall remain in full force and effect. 5.) Future Resolutions of the Common council may be adopted permit fee, license fee or other fee or charge. 6.) If any particular rate, permit fee, license fee, and other fee by operation of law or any court of competent jurisdiction or the enfor such court pending the final determination as to its validity, the remain license fees, fees and charges specified in the Master Schedule of Mis( Rates, permits and Licenses shall not be affected thereby and shall ren 7.) This Resolution shall take effect on 1 July 2011. amend, add, or delete any rate, r charge should be held invalid ;ment of any fee restrained by er of the rates, permit fees, llaneous Fees and Charges, in in full force and effect. Attachment 3 - Page 1 of 16 Resolution 11-12 page 2 This Resolution adopted by the Common Council of the City of Spring. eld this 2 May 2011 by a vote of 6 for and 0 against. 1 APPROVED by the Mayor of the City of Springfield this 2 May 2011 i Christine L. Lundberg, Mayor Attest: Amy Sowa, ty Recorder ?? MEWED & APPROVED A TO FORM ,DATE, J OFF9C EQE CITY ATTORNEY .Attachment 3 - Page 2 of 16 RESOLUTION NO. 11-12 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type: Description .. . > . <.:::: ... Amount Authority to Set I C.hange Ambulance and Emergency Medical Services User Fees Fire and Life Safety Emergency & Non-Emergency Transport Rates Base Rate: $1,600.00 Council Resolution 05/02/11 Base Rate: $1,800.00" "Non Lane-County Resident not within the Springfield F ire & Life Safety's First-In-Response Area Mileage - $20.00 per patient mile - (pro-rated for multipl e patients transported in the same medic unit) Pre-Scheduled Non-Emergency Basic Life Base Rate: $400.00 (25% of the regular base rate) Mileage - $20.00 per patient mile Sit-Up Patients - (a)$800.00 (50% the regular base rate) (b) $900.00 (50% regular Non-Lane County Resident Rat e) Mileage - $20.00 per patient mile Aid Call -(a) $800.00 ( 50% the regular base rate) (b) $900.00 (50% regular Non-Lane County Resident Rat e) Waiting Time - $60.00 per % hour after first 1/2 hour Extra Attendant - $75.00 Ambulance Stand-by - $120.00 per hour Stand-by on Scene Coordinator - (per hour) - $60.00 Helicopter Calls: Actual Vendor Charge Helicopter Calls in addition to helicopter and pilot directo r chimes: Base Rate $900.00 . Mileage at $20.00 if transpo rt by paramedic crew to location of helicopter. Asphaltic Job Mix Testing Fee Public Works $385 for each Public Improvement Project using asphaltic Council Resolution . paving. 5% Technology Fee (surcharge) 5/2/2011 will be applied when imposed or collected. Attachment 3 3 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates,. Permits, and Licenses Type / Descripti®r? Amount:' . .. Authority>t©: Set Change ...... Bike Path Maps ORS 192.440 (3) authorizes the public body Citywide $4.95 (Also available on-line at no charge) _ to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to meet the person's request. 5% Technology Fee (surcharge) will be applied when unposed or collected. Certified Copies Citywide None established ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to meet the person's request. Exceptions: ..Municipal Court $5.00 per file, plus $5.00 notary fee Police Reports $15.00 for first 4 pages and $ .50 each additional page, plus ORS 194.164 establishes the authority to $5.00 notary fee charge notary fees up to the maximum fees provided in OAR 160=100-400. Fees to be charged within the city are set by Council Resolution. Collection Fees Municipal Court 25%, but not to exceed $250.00. ORS 137.118. (a) provides the authority to Fee to be assessed when payment is delinquent. Fee charge and stipulates the maximum fee assessment not dependent upon assignment to a collection allowed to be 25%, but not to exceed agency. $250.00. HB3737A (Admin), (Chapter 801) OR LAWS 1997 Section 99 permits a municipal, justice, district circuit court to recoup the cost of collection action made. necessary by the failure of judgment debtors in criminal actions to pay timely deferred payment agreements. Council Resolution Attachment 3 4 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses TYPe / Descraption - . Amount Authority tv SetZ Change Conviction Fee Municipal Court Graduated Fee Schedule based on fine amount imposed o r Council Resolution forfeiture amount. Whenever the court forfeits money or imposes a sentence of a fine, including a sentence impose d and thereafter suspended, excluding parking violations, a fee in addition to such sentence shall be collected. The fee is n ot part of the penalty or in lieu of any part thereof. The amount of the (1) $5 for amounts: $5 to $14.99 (b) $15 for amounts: $15 to $49.99 . (c) $18 for amounts: $50 to $99.99 (d) $25 for amounts: $100 to $249.99 (e) $30 for amounts: $250 to $499.99 (f) $66 for amounts: $500 or more The court is not required to impose the fee if it finds that the defendant is indigent or that imposition of the assessment would constitute an undue hardship. Payment to the cou shall not be credited to the fee pursuant to ORS 137.295 until after crediting to category 1 (compensatory fines), category 2 (victim restitution) and category 3 (unitary assessment) h ave been credited in full. Court Appointed Attorney ORS 151.485 and ORS 161.665 provide the Fee authority to collect and pay. Council sets Municipal Court $50.00 - per case if fail to appear the amounts to be paid by Resolution. $75.00 - per case if settled pre-trial $150.00 - per case if goes to trial CPR Training Fire and Life Safety $10.00 FireMed Members Council Resolution $25.00 Non-FireMed Members Criminal History Report Police $5.00 first 4 pages and $ .75 each additional page ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Attachment 3 5 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type /Description Amount Authorty #Q Sefl Change ... Deferred Prosecution Diversion Fee (non-DUII) Municipal Court $50.00,to $250.00 determined by Judge and City Prosecutor on ORS 135.881 and ORS 161.665 a case by case basis. Distribution Fee Municipal Court 15% of all fees assessed by Municipal Court ORS 137.309 (7) (b) DUII Diversion Administrative Expense Fee Municipal Court $100.00 ORS 813.240 (b) sets fee at $100.00 to be treated as provided for disposition of fines, costs, and forfeited bail under ORS 153.630 FireMed Membership Fire and Life Safety $62.00 per year per household for regular membership Council Resolution 10-15 04-2010 $57.00 per year per household for Job Care membership Fire Marshal's Office Fees Fire and Life Safety Annual Inspections: $0. Adopted by Council Resolution 6/18/07. Authority to set by Springfield Fire Code 1st Re-Inspection by Engine Company: $0. 2nd Re-Inspection Fee: $25.00 Referral to Fire Marshal's Office: $60. If referral inspection exceeds 1 hour, an additional $15. for every 15 minutes portion (or part thereof) of Re-Inspection time in excess of 1 hour. Fire Protection and Life Safety System Permits Adopted by Council Resolution 6/18/07. Authority to set by Springfield Fire Code 3% of the total valuation of the work to be performed for the system up to a system's contract value of $50,000. Then: $3. for each additional valuation of $1,000. or portion thereof. Minimum charge shall be no less than $120. Additional staff time for work performed in excess of 2 hours: An additional $15. for every 15 minute portion (or part thereof) The above formula will be applied to calculate fees for permits Adopted by Council Resolution 6/18/07. adopt4ed in the City of Springfield 2007 Fire Code: Authority to set by Springfield Fire Code 105.7.1 Automatic fire extinguishing systems and appurtenances 105.7. 1.1 Fire Suppression Sprinkler systems Attachment 3 6 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, .Rates, Permits, and Licenses Type / Description Amount Authority to Set/ Change Fire Marshal's Office Fees - Continued Fire and Life Safety 105.7. 1.2 Commercial kitchen hood suppression systems 105.7.2 Battery Systems 105.7.3 Compressed gases 105.7.3.1 Detection systems, liquid and gas leak 105.7.4 Fire alarm and detection systems and related equipment. 105.7.5 Fire pumps and related equipment. 105.7.6 Flammable and combustible liquids. . 105.7.7 Hazardous materials. 105.7.9 Private water mains and hydrant systems. 1*05.7.10 Private fire hydrants 105.7.11 Spraying or dipping. 1105.7.12 Standpipe systems. ?GIS Rates (Standard) Public Works Attachment 3 Fee collected by DSD Building Safety Division at issuance of building permit as an additional fee through the Tidemark program. a. Each residential square footage created requiring a building permit X $0.05; (Example: 1550 sq ft house X $.05 = $77.50) b. Each commercial square footage created requiring a buildi permit X $0.10 Digital Data Requests: Intergovernmental Agreement with Lane Planimetrics Council of Governments per ORS 190.050 providing authorization to impose and $66.00 - Hourly Rate (1 hr minimum) collect reasonable fees based on market + 90.00 - Up to 50 acres prices or competitive. bids. for geographic $150.007 Minimum Charge data that have commercial value and are an entire formula, pattern, compilation, $2.00* - Charge per additional acre above 45 acres program, device, method, technique, process, database or system developed with $275.00* - Charge per map sheet (approximately 138 ac res) a significant expenditure of public funds. $1,280* - Charge per square mile (640 acres) * = plus time in excess of 1 hour at $60.00 per hour 7of14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type 7 Description Amount Authority; Set I Change Half Foot Orthophotography Council Resolution 05%02/0211 $66.00 - Hourly Rate (1 hr minimum) + 40.00 - One image $100.00 - Minimum Charge $40.00* - Charge per additional image * = plus hourly rate at $60.00 per hour Plot Requests $49.500 - Standard City Maps (without Orthos) $55.00 - Standard City Maps (with Orthos) 5% Technology Fee $66.00 per hour - Custom Plot Request: Plot Compilation and . (surcharge) will be applied Plotting Charge when imposed or collected. $6.60 per linear foot - Custom Plot Request: Copy of a Completed Plot Interlibrary Loans Library $3.00 per item ORS 357.490 provides general powers to the Library Board to formulate rules and policies for the governance of the library and such other activities as the governing body may assign. Fee set by recommendation of Library Board, then Council Resolution. Large Format Copies $3.50 per sheet ORS 192.440.(3) authorizes the public body Citywide to establish fees reasonably calculated to *Large Format = 11" x 17" or Larger reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to meet the person's request. 5/02/11 5% Technology Fee (surcharge) will be applied when imposed or collected. .Attachment 3 8 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits,. and Licenses y e / Description > Amount Authority to Set I Change Microfilm Copies Development Services $ .75 per page ORS 192.440 (3) authorizes the public body Police $15.00 per report to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Non-Resident Fee for Library Card 'Library $80.00 per year ORS 357.490 provides general powers to the Library Board to formulate rules and policies for the governance of the library $46.00 per six months and such other activities as the governing body may assign. $23.00 per three months Fees recommended by Library Board, and $9.00 per one month adopted by Council Resolution. Non-Sufficient Funds Fee ORS 30.701(5) provides the authority to a reasonable fee representing the cost of handling and collecting on the check. Total Citywide $25.00 fee for any single check may not exceed $25.00. Council sets the amount to be charged by the city by Resolution. Operational Permit Fee Fire and Life Safety Amount set by Council Resolution. Authority to charge set by Springfield Fire Annual fee for the inspection $375.00 per permit Code. 05/02/2011 of occupancies requiring Hazardous Materials Permits Attachment 3 9 of 14 City of Springfield Master Schedule'of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type:l Description Amount ;Authority o Seth Change Operational Permit Fee Fire and Life Safety Amount set by Council Resolution. Fee for the inspection of $375.00 per permit Authority to charge set by Springfield Fire occupancies requiring Code. 05/02/2011 hazardous materials permits other than annual permits. Overdue Item Fee Library Videos - $.50 per day per item, maximum of $2.00 per item ORS 357.490 provides general powers to the Library Board to formulate rules and policies for the governance of the library All other items - $.25 per day per item, maximum of $4700 per and such other activities as the governing item body may assign. Collection fee of long overdue items - $5.00 per account Fees recommended by Library Board, and adopted by Council Resolution. Payment Agreement Fee ORS 1.202 authorizes fee for establishing and administering account for judgment that Municipal Court $25.00 for amounts up to $249.00 and/or first payment includes monetary obligation; fee for agreement. udgment. (1) All circuit courts and $50.00 for amounts $250.00 and above and/or for any payment appellate courts of this state and all agreement issued more than once as a result of delinquent commissions, departments and divisions of action. the judicial branch of state government, shall add a fee of not less than $25.00 and not more than $50.00 to any judgment that includes a monetary obligation that the court or judicial branch is charged with collecting. Attachment 3 10 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, -and Licenses ............ .................. .......................... Type '>/ Descrspt?orr .. .................... ............................................. .... .. . ...... Amount ............. ............................................ ....................... . Authority tc Set />Charge Photocopy Charge Citywide No charge for first 5 pages or first half-hour of research tu ne, $ ORS 192.440 (3) authorizes the public body .10 per page thereafter, plus actual cost of City staff time and to establish fees reasonably calculated to materials required to complete the request. reimburse it for its actual costs in making Exceptions: such records available including costs for summarizing, compiling or tailoring such Development Services $ .75 for first page, $ .50 per page thereafter. records, either in organization or media, to meet the person's request. Fire and Life Safety $10.00 files up to 1 year Fire and Life Safety $15.00. files over 1 year Library $ .10 per copy (coin operated machine) Municipal Court $5.00 current file Administrative Rule #9 sets fee Municipal Court $10.00 archived file Police Reports $10.00 first 4 pages and $ .50 each additional page Fee exceptions set by Council Resolution Photographs ORS 192.440 (3) authorizes the public body Actual cost with $5.00 minimum to establish fees reasonably calculated to Police reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. . Fees to be charged within the city are set by Council Resolution. Post Monumentation Deposit for Subdivision and Partition Public Works 5/21/2007 $2,800 base deposit plus $120/Monument ORS 92.065 (1) 5% Technology Fee (surcharge) will be applied when imposed or collected. Printing Fee ORS 357.490 provides general powers to Library Printing from public computers - first page free, $..10 Per page the Library Board to formulate rules and thereafter. policies for the governance of the library and such other activities as the governing body may assign. Fees recommended by Library Board, and. adopted by Council Resolution. Test Proctoring Charge $23.00 Council Resolution 05/02/2011 Library Attachment 3 11 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses YPe / QeSCrlpti®n am©unt . uthority to Set`7 Change Probation Court Supervision ORS 137.540(a) provides that the court may Fee sentence-the defendant to probation, which Municipal Court $5.00 per month fee for probation supervision and monitoring shall be subject to the following general of probation cases. Will not apply to DUII or Deferred conditions unless specifically deleted by the Prosecution Diversion cases. court. The probationer shall: (a) Pay supervision fees, fines, restitution or other fees ordered by the court. Probation Violation Fee Municipal Court $25.00 to $50.00 fee for violation proceeding (appearance and ORS 137.540(a) provides that the court may show cause order) depending on complexity of proceeding. sentence the defendant to probation, which shall be subject to the following general conditions unless specifically deleted by the court. The probationer shall: Appearance orders: generally $25.00 Show Cause; one issue only or first proceedings: generally (a) Pay supervision fees, fines, restitution or $25.00 other fees ordered by the court. Show Cause; multiple issue or.prior probation violation proceeding: generally $50.00 Fee will apply on any DUII Diversion or Deferred Prosecution Diversion cases. Fee may be waived at the discretion of the Judge. Project Bid Books Citywide Minimum of $25.00, but may vary by project. ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to Bid Books on Compact Disk - $25 per disc reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to 5% Technology Fee (surcharge) meet the person's request. will be applied when imposed or collected. Project Draft Plans Citywide Minimum of $25.00, but may vary by project. ORS 192.440 (3) authorizes the.public body to establish fees reasonably calculated to reimburse it for its actual costs in making such records available including costs for summarizing, compiling, or tailoring such records, either in organization or media, to 5% Technology Fee (surcharge) meet the person's request. will be applied when imposed or collected. Attachment 3 12 of 14 City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates,. Permits, and Licenses Type CrlptlOn .>.. Ainonnt. Authority.to. Set IChange, Re-open Fee Municipal Court $30.00 per case ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to Fee to re-open a case; to reimburse it for its actual costs in making include costs to retrieve case, such records available including costs for process documents for DMV to summarizing, compiling or tailoring such recall abstracts or retrieve records, either in organization or media, to disposition sheets. meet the person's request. Fees to be charged within the city are set by Council Resolution. Replacement Fee Library Replacement of lost or damaged item - ORS 357.490 provides general powers .to the Library Board to formulate rules and List price of -item policies for the governance of the library and such other activities as the governing body may. assign. Fees set by recommendation of Library Board, then Council Resolution. Security Releases Municipal Court 15% of fee, but not less than $5.00 or more than $200.00. ORS 135.265 sets amount of fee. Special Computer.Reports Municipal Court $30.00 per hour, with $20.00 minimum ORS 192.440 (3) authorizes the public body to establish fees reasonably calculated to Police $30.00 per hour, with $20.00 minimum reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Standard Construction ORS 192.440 (3) authorizes the public body Specification or Engineering to establish fees reasonably calculated to Design Standards and reimburse it for its actual costs in making Procedures Books such records available including costs for Citywide 40.00 each summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. 5% Technology Fee (surcharge) will be applied when imposed or collected. Suspension Fee Municipal Court $15.00, ORS 809.267 sets amount of fee. Attachment 3 13 of 14 .. City of Springfield Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses Type / Description Amt?ant Authority t© Set I Ch sage Technology Fee Public Works 5% of specific development-related charges and fees in the Council Resolution Building Safely Code Fee Schedule, the Master Schedule of Development Services Rates, Permits, Licenses and Other Fees and Charges in the Municipal Code, and the Master Schedule of Miscellaneous Fees and, Charges, Rates and Licenses. The Technology Fee is applied to the specific charges and fees identified in the above-named fee schedules when collected or imposed. Vehicle Recovery Fee (Impound) Police $125.00 per vehicle ORS 809.720 gives authority to establish fee for recovery of cost of providing service. Fee charged to reclaim vehicles towed relating to Driving Under the Influence of Intoxicants; Driving While Suspended; or Driving Without a License charges. Video/Telephone/Radio Tape ORS 192.440 (3) authorizes the public body Copy to establish fees reasonably calculated to Police $25.00 per hour, with $25.00 minimum reimburse it for its actual costs in making such records available including costs for summarizing, compiling or tailoring such records, either in organization or media, to meet the person's request. Fees to be charged within the city are set by Council Resolution. Warrant Fee Municipal Court $50.00 Criminal Code 161.665 Attachment 3 14 of 14