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HomeMy WebLinkAbout04/18/2011 RegularCity of Springfield Regular Meeting MINUTES OF THE SPRIN( REGULAR MEETING OF D CITY COUNCIL HELD fONDAY, APRIL 18, 2011 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,. Springfield, Oregon, on Monday, April 18, 2011 at 7:03 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGo. and Woodrow. Also present were City Manager Gino Grimaldi, A Towery, City Attorney Joe Leahy, City Recorder Amy Sowa, and PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Proclamation Recognizing the Springfield High School Girls V OSAA Class 5A Girls Basketball Champions. Wylie, Moore, Ralston, int City Manager Jeff bers of the staff. itv Basketball Team as the Mayor Lundberg introduced the Springfield High School Girls Varsity Basketball Team and recognized them as the OSAA Championship with a proclamation. She invited the Coach and team members to come to the podium. Mayor Lundberg read the proclamation. She, came to the podium and presented Coach Bill Wagner with a framed version of the Proclamation. Coach Wagner and the basketball team presented to the Mayor an autographed photo of the team following their win. 2. Groundwater Guardians Plaque Presentation. Planning Supervisor Linda Pauly introduced Amy Chinitz; Springfield Utility Board (SUB) Drinking Water Protection Coordinator. Ms. Pauly mentioned the City's Drinking Water Protection Overlay Program. Springfield was built on our groundwater supply so we did a lot of extra things to review development to make sure there would be no adverse affect on our water supply. Some of the projects that went through the Drinking Water Protection Overlay Program over the past year were: Volunteers in Medicine, Jackson's Convenience Store, Welby's Auto and Collision Repair, The Springfield Dialysis Center, Walgreen Pharmacy at RiverBend, and the Willamette Valley Cancer Center. Ms. Chinitz thanked the Mayor and Council for the opportunity to to groundwater. Springfield drew approximately 90% of its drinking w our shallow water table and unconfined aquifer, the groundwater cot contaminants that spilled or leaked on the ground. The Groundwater volunteer group made up of agency staff, businesses, non-profit orgy private citizens and worked to educate our community about this res largely invisible to most people. c about the City's :er from groundwater. With d be vulnerable to dian team was a ions, educators, and that was so vital, yet City of Springfield Council Regular Meeting Minutes April 18, 2011 - Page 2 Springfield had been a Groundwater Guardian community for fourb examples of what it meant to be a Groundwater community. High si quality testing lab as a service to the community, while other studer quality monitoring on local streams. Agencies partnered together to hazardous waste roundup that resulted in the proper disposal of thoi waste. Signs were posted around town reminding everyone to take 1 protection area. Businesses knew how to prevent groundwater contE Each year, we learned new ways to protect our drinking water resot more. On behalf of the entire Groundwater Guardians Team, she presented national recognition of the accomplishments during 2010. She thank( helping to make Springfield a Groundwater Guardian Community. 3. Employee Recognitions, Springfield Firefighters • Diana Chappell, 20 Years of Service. • Al Gerard, 20 Years of Service • Scott Price, 20 Years of Service • Jeff Kronser, 20 Years of Service • Kevin Gray, 20 Years of Service • Leo Giles, 20 Years of Service • John McDowell, 30 Years of Service City Manager Gino Grimaldi said firefighters/paramedic were the h organization. Those present were an example of why Springfield ha Department. The theme from all seven of the firefighter/paramedics of them had gone above and beyond their regular duties and provid( Several of them were also very involved in their communities. Mr. Grimaldi acknowledged each of the seven firefighters individual and presenting them with a plaque. He also asked those with family i their family members. CONSENT CALENDAR 1. Claims a. Approval of the March 2011, Disbursements for Approval. 2. Minutes a. March 21, 2011 - Work Session b. March 21, 2011 - Regular Meeting c. March 28, 2011 - Work Session d. April 4, 2011 - Work Session e. April 49 2011 - Regular Meeting (Joint Elected Officials Pul f. April 11, 2011 - Work Session ri years. There were many ool students operate a water conducted weekly water )onsot a household Inds of pounds of hazardous ;caution in the well field .ination and did it well. es and each year we did plaque which represented the Mayor and Council for Lrt and soul of the the best Fire and Life Safety resent was leadership. Each a great service to the City. noting accomplishments attendance to introduce ilic Hearing w/Lane County) 3. Resolutions City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 3 a. KLJULU 11U1V INU. 1 1-UPS - A KLJULU I WIN I U I ROUNDABOUT PEDESTRIAN ENHANCEMENT 4. Ordinances 5. Other Routine Matters a. Removed (LRAPA Agreement) b Authorize City Manager to Sign the Contract with Ad Group (a Division of Shelton Turnbull) in the Amount Not to Exceed $379,000 for 2011 FireMed Campaign Advertising and Marketing Services and Extend the Term to September 30, 2011. c. Approve the Extension of the Contract with Grove, Mueller & Swank, PC for Audit Services for the City of Springfield, Springfield Economic DIevelopment Agency, Metropolitan Wastewater Management Commission, and Regional Fiber Consortium for the Fiscal Year Ending June 30, 2011. IT WAS MOVED BY COUNCILOR PISHIONERI TO APPROVE CALENDAR WITH CHECK #104958 OF THE MARCH 2011 DIS REMOVED. Councilor Ralston noted concerns about the LRAPA monitoring this item also be removed from the Consent Calendar. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A WOODROW TO APPROVE THE CONSENT CALENDAR THE MARCH 2011 DISBURSEMENTS REMOVED AND T LOCATION OF THE LRAPA EQUIPMENT REMOVED. T VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED 1. Check #104958 of the March 2011 Disbursements. Councilor VanGordon declared a conflict of interest because the pa employer UPS. He would not be voting on this check. CONSENT item (5.a.). He asked that iCOND BY COUNCILOR TH CHECK #104958 OF (SUBJECT OF THE MOTION PASSED BY A listed was to his IT WAS MOVED BY COUNCILOR PISffiONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE CHECK #104958 OF THE MARCH 2011 DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSTENTION - vaivcoxnoM 5a. Authorizing and Directing the City Manager to Execute, on Behalf of the City, an Intergovernmental Agreement with the Lane Regional Air Protection Agency Allowing Temporary Use of City Property for an Air Quality Monitoring Station. Mr. Grimaldi noted that there was no one from LRAPA to address this issue. Staff could invite them to attend a meeting when this could be revisited. City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 4 Councilor Ralston was concerned that the only reason for moving get more of an industrial reading, which would show poorer air qi Mayor Lundberg said they would bring this item back for further di monitoring station was to v for the area. sion at a later meeting. PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Fiscal Year 2011-2012 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Recommended Funding Allocations. Community Development Specialist Kevin Ko presented the staff report on this item. Mr. Ko provided some information on how the CDAC worked and provided recommendations to the Council. He explained the process. During the March 31 public hearing before the CDAC, sixty- four people were in attendance and thirty-five people testified. Mr. Ko said this was a very competitive process, and was made morf the time this was written, the FY2011-2012 CDBG and HOME alloc Therefore, the enclosed CDAC funding recommendations were base of $6635255 in CDBG funds and $464,954 in HOME funds. The Co (Attachment 1 of the agenda packet) provided details and discussion HOME programs allocation process, and the uncertainties surroundii related to the CDBG and HOME Programs. The CDAC took the ad( activities in order of importance. The activities included funding for asides. Mr. Ko said prior to the public hearing and with CDAC's approval, renovation of the Centennial Fountain Square be added to the list of That could be done by the Council without a vote, but just by consen them to discuss it during the public hearing. After the public hearing consider the public testimony and recommendations of the CDAC ar funding with changes or amendments as Council saw fit. This would activities into the One-Year Action Plan. difficult this year because at ttion were not yet known. . on FY2010 funding levels incil Briefing Memo -egarding the CDBG and g the federal budget as it itional step of ranking the )rojects, programs and set aff was requesting that ctivities being reviewed. us. Adding it would allow staff was asking Council to 1 approve activities for allow staff to put the Mr. Ko said staff was also requesting approval to redirect $9,250 of CDBG Funds from Brattain School to RiverBend School for playground improvements, approve X10,000 to reopen the Security Deposit Assistance Program, and approve $3000 for Project Homeless Connect. Mayor Lundberg said the Council would listen to public input first, and then discuss the information before making a decision. Mr. Ko asked if the Fountain Square would be. part of public hearing. Mayor Lundberg said yes. Mayor Lundberg opened the public hearing. City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 5 1. Nancy Pindell, 2095 Valhalla, Eugene, OR. Ms. Pindell said she had lived in the . Eugene/Springfield area for 25 years, and attended the University of Oregon majoring in human services. Her work and volunteer history had been with Eugene 4J School District, Lookingglass Residential Center, City of Eugene Recreation Department, Young Life, McKenzie Study Center, Scar Jasper Mountain, Options Counseling Service, CAFA, Reformation Fellowship, HomeSource and the Cub Scouts. She had experience working with young people and families in Lane County and her opinion of what affected people mattered. Ms. Pindell spoke in opposition to the request from Planned Parenthood for CDBG funds to build a stormwater system for a new facility in Glenwood. She felt their ideology included sex education and reproductive health, including abortions, and 1dls. Pindell was opposed to that. Ms. Pindell asked the Council not to use taxpayers' money to fund this project. 2. Dan Egan, Springfield Chamber of Commerce, 850 6'h Street, Sprin field. Mr. Egan said he was here to support the Planned Parenthood request for CDBG Funds. The Springfield Chamber had been involved in development in the Glenwood area. This area had been designated an Urban Renewal Area by the vote of the people and needed this quality project to help start development in Glenwood. The project would bring jobs to the area. The Chamber Leadership also supported this project. They looked to the City Council to support Planned Parenthood's building in Glenwood. 3. Paul Lewis, Springfield Lock Out Crime Project, 230 0' Street, Springfield, OR. Mr. Lewis said the Lock Out Project operated under the administration of tll?e Springfield Police Department's Crime Prevention Unit. They had been a part of the department since 1990 when they formed as a 501(c)(3) organization to address the problem of victimization. The Project provided physical safety in the homes for victims primarily of domestic violence and sexual assault. Since their inception, they had served over 4000 people in' the area. This coming year they anticipated an additional two-hundred victims to ask for help. The individuals they were serving were in eminent danger of their lives and physical well-being. CDBG had funded the Lock Out Project for a number of years and they were very grateful. Currently, they were in crisis and without CDBG funds, they would not have enough money to serve the Springfield jurisdiction. The Project provided locks, ?rekeyed locks, installed locks, provided doors, built safe rooms, and whatever else was necessary to help make people as safe as possible within their homes so they were not re-victimized. The Project worked with the blessing of and cooperation of the Springfield Police Department. Chief Smith was a support er of the Project. They also worked very closely with organizations such as WomenSpace, Sexual Assault Support Services (SASS), and the District Attorney's Victim's Services. He asked for Council's support. 4. Don Griffin, Executive Director, Springfield/Eugene Habitat for Humanity, 1210 Oak Patch Road, Eugene, OR. Mr. Griffin spoke in favor of the recommendation for the allocation of HOME Grant funds to support Habitat for Humanity building in the Meyer Estates subdivision at 49 h and A Street, Springfield. This was a 10-house subdivision. The HOME grant funds had helped leverage additional sponsorship dollars since the subdivision was initiated several years ago. They were beginning work on the last three houses in. that subdivision and the allocation would help leverage sponsorship to complete those homes. Building these homes brought stability to the community and changed the lives of the families who become homeowners. They appreciated the supportfrom the City Council. City staff member Jodi Peterson spoke at a recent groundbreaking ceremony for one of the homes. Hamilton Construction was helping to sponsor some of the houses, in part because of the leverage from the HOME grants. He encouraged their continued !support of this project. City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 6 5. Thelma Barone, 2033 7t' Street, Springfield, OR. Ms. Barone spoke in support of the Lock Out Program. Ms. Barone was a domestic violence advocate.in the community. The Lock Out Program provided victims with reassurance, which she had witnessed when she accompanied Mr. Lewis to homes where she provided interpretation. The secuI rity provided by Mr. Lewis through the Lock Out Program changed the state the whole family was in. The Program deserved funding as there were many people that couldn't afford to hire a professional to do this work. She asked the Council to fund this program. 6. Joany Armstead, 4017 E 16th Ave., Eugene, OR. Ms. Armstead said she lived in Glenwood and was very involved in the Glenwood community. She recently learned about a new building in Glenwood. This was a positive move for Glenwood as they tried to make improvements in the area, and she was excited to see someone had applied for this money. She would like to see the funds go to the Southwestern Oregon Planned Parenthood because they would use it to create the water run-off situation and stormwater drainage that was desired in Glenwood. This could inspire other developers. She felt this wasn't an issue of whether or not Planned Parenthood provided abortions. Planned Parenthood helped people make good decisions about having families. She asked the Council to support them with the funding they were requesting. This would not only help Planned Parenthood, but would also inspire others to develop in Glenwood. 7. Laren Lee, 1021 First Street, Springfield, OR Mr. Lee said he moved to the Glenwood area in 1945 with his family. He asked Council to not allot the grant to Planned Parenthood. They talked humanitarian, but their clinics performed numerous abortions last year. Even though the funding was going to wastewater, it was still part of the process of destroying the lives of umbilical cord children, and he didn't want his tax dollars going towards that. He was proud of Springfield, and didn't want to see it soiled by being a participant with Planned Parenthood. He thanked the Council for their time. 8. Cynthia Pappas, Executive Director, Planned Parenthood of SoulIhwestern Oregon (PPSO). Ms. Pappas said she was also a member of the Springfield community. She spoke regarding CDBG funding for their Health and Education Center Project. Their vision for the community was one filled with strong, healthy families. Planned Parenthood was proposing a 20,000 square foot, state of the art, regional health center and administrative headquarters in Glenwood. This would serve as the hub for quality, passionate reproductive healthcare and a place for reproductive healthcare and positive youth development. The CDBG funds would pay for the bioswale and water filtration system that would treat all stormwater at the site. The project conformed with the Draft Glenwood Refinement Plan and the Draft Franklin Boulevard widening project. PPSO had been part of the community for 45 years and provided clients with preventative healthcare services and information needed to prevent unintended pregnancies and plan for families. They served about 27,000 clients annually in the region, about 21,000 from Lane County. Eighty percent of their clients were at or below 185% of the. Federal poverty level, which conformed with CDBG income guidelines. PPSO reached over 26,000 youth and adults with education :programs. Building a regional health center allowed them to consolidate their Eugene and Springfield health centers, administrative headquarters into one building, and expand capacity by fifty percent. During these economic times, there was increased need in Lane County for their services. The Regional Health Center and Administrative Headquarters would be a LEED certified green building at the silver level, would be centrally located, and would allow them to meet. the needs of Lane County residents and Metro Lane County residents. The proj ect created over 100 construction j obs and L City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 7 relocated over 45 skilled family wage jobs to Springfield. They the Springfield community. She asked the Council to consider f full amount requested. 9. Dulcie Kneen, 1297 Lawnridge Ave, Springfield, OR. Ms. Kne funding for the Planned Parenthood facility in Glenwood. Ms. K school in Springfield for 21 years, lived in Springfield and paid had been in her classrooms for the past 21 years. She currently t school in Springfield and seventy percent of the students were o of the biggest challenges these students faced was accessibility t access those resources helped to make the lives of the children a Planned Parenthood came into the schools and provided a non-p students on reproductive health. Her own two children had bene Planned Parenthood had been a mainstay in this community and consider funding this project. 10. Dan. LaCoste, 800 Willamette St, Eugene, OR. Mr. LaCoste saii President for Habitat for Humanity and spoke in support of their the people Habitat for Humanity helped get into decent affordab homes that were mold infested and in major disrepair. This was a second chance to have a safe place to raise their family. The B, it would help leverage funding from other outlets to complete M Street in Springfield. Each family must put in 500 hours of swea He thanked the Council for their consideration. ild be investing $8.5M in ing their project for the n spoke in support of the seed had taught middle axes. Planned Parenthood ught at the largest middle free or reduced lunch. One resources. Knowing how to d their families better. litical presentation for the ted from that education. ;he asked that Council he served as Board equest for funding. Many of housing had lived in way for those people to get Ord supported this request as yer Estates at 49`h and A equity to get into the home. 11. Claire Seguin, NEDCO, 212 Main Street, Springfield, OR. Ms. Seguin said the NEDCO Board was proposing two projects and the first was the Regional Food Hub Proj ect. They were putting together a project to bring a commissary kitchen, a year round farmer's market, a farming and food business incubator, and a community facility tdowntown Springfield. They were currently looking into purchasing a church on A and 4t' Streets and were working with the congregation in a partnership for these uses. This. would) be a good job generator, helped downtown revitalization, and was good for the Springfield Farmer's Market. The second request was for HOME funds. NEDCO worked every day with hundreds of people that were losing their homes to foreclosure. The HOME funds request was for a new program to buy four homes currently vacant and in foreclosure, renovate them and put four families in those homes. While living there, these families could rebuild their credit, go through NEDCO's counseling programs, and rebuild their financial stability. In a couple of years, they could then move on to more permanent housing.. It was a strong program and would do a lot of good. She asked Council to support their requests. Both programs would help the community of Springfield. 12. Devon Ashbridge, 525 Mill Street, Springfield OR. Ms. Ashbriage said she was here to support the Springfield Public Schools request for allocation of previously awarded CDBG funds from Brattain Elementary to RiverBend Elementary. The CDAC was not able to support their overall grant application, but reallocation of those funds could help the district realize a key element of that project which was to replace the pea gravel beneath the playground equipment. The benefits for getting rid of the pea gravel included fewer injuries, fewer maintenance issues, and ADA limited access issues. The funds would be used along with assistance from other partners to replace the pea gravel with an engineered wood fiber. The wood fiber surface was made of larger pieces of wood fiber and allowed easier access to City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 8 play equipment for all children and a safer surface for falls. This would benefit not only the RiverBend students, but also the families that used the facility as a park after school hours. 13. Fave Brabham. 644 4t' S support of the Lock Out Crime Program. She had been a memb, also serving as a Board member, and had been the secretary for for about 20 years. This program had served victims of crime. r had worked tirelessly and without pay. She noted the value of a discussed tonight, but said if we didn't have safety in our town, Springfield failed to support the Lock Out Crime Program, it wi made. She thanked the Council for their time. 1R. Ms. Brabham spoke in of Neighborhood Watch, to Lock Out Crime Project •. Lewis and his volunteers of the programs being le had nothing. If ild be the biggest mistake 14. Barbara Sward, 415 N 64th Street, Springfield, OR. Ms. Sward si id she served on the Springfield Citizens Police Academy Alumni Association and spoke in favor of funding the Lock Out Crime Program. She asked Council to reconsider funding for this project this year. It was very important for our community to help families who had experienced domestic violence to feel safe. 15. Doug McKay, 450 Stonegate Street, Eugene, OR. Mr. McKay h area for over 50 years, and supported the Planned Parenthood rep had seen a copy of the site plan and the plans for the bioswale ar and felt the total project would be an asset for the Glenwood are; looked at the Glenwood area, but had been reluctant to be the fir would get the ball rolling. He supported the Planned Parenthood money well spent by the City. 16. Gloria Griffith, 90984 Hill Road, Springfield, OR. Ms. Griffith community since 1981 and made a career of working with child here to support the request from Planned Parenthood of Souther grant. She had worked with Planned Parenthood with education, pre-schoolers all the way up to teens and families, and felt they and appropriate programs available. Both of her grown children Planned Parenthood. When working with kids, she had taught al couldn't control that when she was not with them. Planned Pare and quality birth control to help with unwanted pregnancies and with families who needed access to the healthcare provided by I situation. She asked Council to support Planned Parenthood's C 17. John Fox, Alvord Taylor, 405 A Street, Springfield, OR. Mr. Fo received CDBG funds in the past. They owned eight homes in th of which needed repairs. Alvord Taylor had submitted applicatio Their organization had suffered six percent cuts amounting to $3 additional cuts in July 2011. Repairs were needed and they need( 18. Steve Moe, P.O. Box 847, Springfield, OR. Mr. Moe said he sul Planned Parenthood, but also felt their facility would be a cataly: strong supporter of Glenwood. He would like to see other builde in and develop as well. 1 been a developer in the est for CDBG funds. He stormwater retention areas, As a developer, he had one in. A project like this ;quest and felt it would be aid she had lived in the -n and families. She was Oregon for the CDBG community programs for ere some of the more honest ad used the services of tinence, but realized she :hood provided information isease. She had worked 'SO due to their financial BG funding request. said Alvord Taylor had Springfield area, a number s for some of those repairs. 0,000 and was facing l support. orted the philosophy of for Glenwood. He was a such as Mr. McKay come Mayor Lundberg closed the public hearing. City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 9 Councilor Ralston said he supported all of the recommendations ex( was not sure of the educational value of Planned Parenthood, and fe and abortions without parental knowledge. Personally, he couldn't s used for that project. Councilor Pishioneri spoke regarding the Lock Out Project. He had 1 25 years and seen victims of domestic violence. This was an invalua funded. He noted the many hours of volunteer service provided in th that service. Several years ago the City funded this project at $28,00 for $25,000 this year. He would support funding $28,000. He sugge,, of the Planned Parenthood funding. The community couldn't afford Councilor Pishioneri asked NEDCO if the church'was o.k. with the pursuing. The church had a lot of activities in the evening. ,pt Planned Parenthood. He it allowed teens to have sex pport public funds being Zen in law enforcement for le program and needed to be program and the value of , but they were only asking ed taking $28,000 from part )sing the Lock Out Program. ip they were Ms. Seguin said the church was looking to relocate. They were talking about ways the church could continue to use the facility if they chose. They had a great partnership. Councilor Pishioneri asked if Alvord Taylor had received multiple birds for their flooring. Mr. Fox said they had a long-standing relationship with one com bid. Councilor Pishioneri said he would like to see a competitive bid Councilor Wylie said she supported all recommended expenditures, Program should be funded. She had dealt with social and human ser abused women, women with substance abuse problems, and low-in( Mr. Lewis helped make them feel safer with new locks and other sa. essential service. She had also worked with Planned Parenthood clo clients. These women were receiving vital healthcare and needed so was a huge resource for low-income women. in our community. She some of the funds from Planned Parenthood to the Lock Out Progra: Planned Parenthood, too. Councilor Woodrow said she too agreed they needed to have the Loi completely. She had victims of domestic violence in her family, and important service. The victim didn't always know how important it i received. Springfield was fortunate to have this program. She also st and had seen the benefits they provided through her years working ii support moving the funds for the Lock Out Program from the P1annc Councilor Moore asked why the fencing for the Child Center was funding. Mr. Ko said there was no presentation by the agency at the CDAC hE many great projects applying and it was a difficult decision for the cc and received just that one on future applications. ut also felt the Lock Out. ices for 30 years, including me women with children. guards. This was an 4y and their young women eplace for sexual health. It ked the idea of moving . She wanted to support : Out Program funded 4is was an extremely as until the service had been ported Planned Parenthood social services. She would Parenthood request. being recommended for g. Also, there were ittee. City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 10 Councilor Moore asked Ms. Pappas how.the rest of the Planned funded. Ms. Pappas said they were making internal loans from their reserve capital campaign, and seeking other foundation funds. Some funds private donations. It would be mostly funded by private funding sc Councilor Moore clarified that for the most part their program was building would be they would be running a Auld be corporate and some ;es. by private donations. Ms. Pappas said the facility would be funded with private donations. In the State of Oregon there was a Medicare waiver program that allowed for family planning serf ices to be funded for clients that were at 185% Federal poverty level or below. Planned Parenthood was reimbursed for providing those services through Medicaid. •Federal Funding was not allowed to cover abortions. Councilor Moore agreed that the Lock Out program was a vital servc6e and the funds could come from the Planned Parenthood portion. Councilor VanGordon said the list showed the need in our community from the recession. Even those that did not receive funding provided a valuable service for the community. He, was disappointed when he didn't see the Lock Out Program on the list, so would support moving the funds from the Planned Parenthood request to the Lock Out Program; Mayor Lundberg said she had served on the CDAC for many years. year, she had chosen to remain more quiet during the hearings. Then requests and about $250,000 to distribute, so it was very difficult. TI listening to the testimony. She did clarify during the CDAC meeting to, and often did, change the recommendation. She said there seemec Council to move $28,000 from Planned Parenthood to the Lock Out IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SE WOODROW TO MODIFY FY2011-2012 FUNDING ALLOCA FOLLOWING: PLANNED PARENTHOOD OF SOUTHWEST RECOMMENDED FUNDS OF $1259000 TO $9790009 TO ADD 1 PROJECT WITH CDBG FUNDS OF $28,000, WITH THE RES RECOMMENDATIONS MADE BY THE CDAC THE SAME. Mr. Ko said staff was also looking for priority order of the projects HUD funds. Currently the top two were Planned Parenthood and T Tith a new committee this were nearly $600,000 in CDAC did a wonderful job at Council had the ability to be consensus by the rogram. OND BY COUNCILOR ONS TO THE RN OREGON CDBG LOCK OUT CRIME OF THE to the uncertainness of the COUNILOR PISHIONERI ADDED TO THE MOTION THE RANKING OF THE LOCKOUT CRIME PROJECT AS NUMBER ONE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (RALSTON). IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW.TO APPROVE REDIRECTING A PREVIOUS CDBG ALLOCATION OF $99250 FROM BRATTAIN SCHOOL PLAYGROUND TO RIVERBEND SCHOOL PLAYGROUND. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE A $10,000 HOME ALLOCATION TO IMPLEMENT THE City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 11 SECURITY DEPOSIT ASSISTANCE PROGRAM. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE A $3,000 CDBG ALLOCATION FOR 2012 PROJECT HOMELESS CONNECT EVENT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Amendments to the Springfield Development Code, Chapter 5 The Development Review Process and Applications, and Chapter 6 Definitions (TYP411-00002). ORDINANCE NO. 1 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTIONS: 5.4-100 TABLE 5.4-1. 5.12-15 5, 5.12-160; 5.12 165; 5.16-120; and 6.1-110; AND ADOPTING A SEVERABILITY CLAUSE (FIRST READING) City Planner Gary Karp presented the staff report on this item. Several citizens had approached staff requesting the: establishment of a more efficient process to eliminate and/or relocate both recorded Subdivision and Partition inner and outer boundary lines and property lines as part of the City's Partition and Subdivision Replat procedures; and revision of the Property Line Adjustment submittal requirements. The intent of the proposed amendments was to: 1. Initiate a clearly defined Partition and Subdivision Replat reviev process. Currently, there was a single Type II staff review process for all Partition and Subdivision Replat applications, regardless of their level of complexity. The proposed amendments established a: • Type I staff review, which did not require public notice, for (the elimination and/or relocation no more than two exterior boundary lines or property lines; or a decrease of one lot/par Subdivision or Partition); and • Type II staff review, which did require public notice, for a N elimination and/or relocation of more than two exterior and/i lines or property lines within a recorded Subdivision; or an it decrease of two or more lots within a recorded Subdivision). 2. Eliminate the need for a draft deed required at the time of prelim This deed contained the new legal description of the lots/parcels Land Surveyor suggested this step was not necessary because a " to be recorded at Lane County prior to final Property Line Adjus concurred. Minor Replat application nd/or interior common el within a recorded jor Replat application (the interior common boundary cease of any lots; or ? application submittal. would be adjusted. A " deed was still required it approval. Staff The Planning Commission held a work session and a public hearing on the proposed amendments on March 15, 2011. There was no public testimony regarding the proposed amendments. The Planning Commission voted 5-0, with two absent, to recommend that the City Council approve the amending Ordinance. The Major and Minor Replat application review fees would need to ble amended to establish a new fee for the proposed Type I review application and a revised fee jfor the Type II review City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 12 application. The fee amendments would be accomplished by separate resolution this Spring or Summer. Mr. Karp said they worked closely with the City surveyor and the area land surveyors. The surveyors had recommended some changes which were included in the proposed document. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. No action was requested as this was a first reading only. BUSINESS FROM THE AUDIENCE 1. Tamara Hume, Teacher'at Springfield High School and Coordin, Caring. Ms. Hume brought two students from the Planning Corr invited the City Councilors and other members of the audience t( She introduced Castro. Ms. Hume distributed information on thi: and Council. Castro said this year's event was scheduled for May 6 and invol students met with adults to work on various projects throughout some of the projects in the past. They had three committees. He committee and requested assistance from businesses for in kind They bought t-shirts each year for those participating to wear. T those that had donated $500 or more. There was also an adult re publicity committee. A FaceBook page had been started to get tl Springfield and get them involved. tor of the Youth Day of mittee for this event. They attend this year's event. year's event to the Mayor d a half day of school when e community. He discussed is part of the financial nations, as well as money. back of the t-shirts listed fitment committee and a word out to people in Ms. Hume said this not only promoted volunteerism among the students, but was also important for the community. This was a student planned and implemented program, which gave the students an opportunity to develop skills that were career ready, including public speaking. This was the 15th year of the program. She introduced Austin Keene. Austin said the Youth Day of Caring was scheduled for Friday, 3:00pm. There would also be a barbeque at the event. Councilor Ralston said he already, signed up. Councilor Pishioneri asked what the money was used for. Ms. Hume said the money went towards t-shirts, which helped k working on the project and also provided recognition for the don paid for transportation to and from projects, printing posters and Councilor Pishioneri asked them to leave information on 6 from 11:00am- identify those that were Drs. Part of the money also in the front office. COUNCIL RESPONSE City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 13 CORRESPONDENCE AND PETITIONS 1. Correspondence from Judy Harold, Springfield, Oregon Regarding the Naming of a City Conference Room. 2. Correspondence from Dorothy Velasco, Springfield, Oregon Regarding the Naming of a City Conference Room. 3. Correspondence from Reyn Staffel, Springfield, Oregon Regarding the Naming of a City Conference Room. 4. Correspondence from Beverlee Hughes, Executive Director, Food for Lane County, Eugene, Oregon Regarding NEDCO's CDBG Funding Application. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH AVOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 1. Business from Council a.._. Committee Reports 1. Councilor VanGordon said he testified on Saturday during the joint commission redistricting hearing. The population census had us losing population relative to Portland, meaning the House District that encompassed Springfield needed to look for more places to incorporate people. He asked that the look towards Hayden Bridge and Jasper Road, which were currently in a different House District. He encouraged all the Councilors to correspond with Representative Beyer and Senator Beyer to make sure the redistricting.,didn't have Springfield House District incorporated inside the Eugene District. Councilor VanGordon said he met with LCOG for an economic meeting. The City of Creswell was the presenter and he was very impressed especially with their airport activity. The City of Creswell recently built a new City Hall and paid for all of it with funds they had been saving for years. Their website included Web 2.0 tools which provided a lot of information on Creswell businesses. 2. Councilor Wylie reported on the Metropolitan Policy held last week. She attended three pre-meetings to pri served as Chair. There was a lot of interest in the met project. The project would move forward for further c would move forward with their application for grants certifications. nmittee (MPQ meeting for this meeting since she due to the West 11 th EmX fission by all parties. LTD environmental City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 14 3. Councilor Woodrow reported on the Arts Commission call for artists for the Gallery. 4. Councilor Pishioneri reported on the McKenzie Watersh their meeting last Thursday. There was still a lot of ever; Department of Fish and Wildlife (ODFW) not stocking t River from Hayden Bridge to Hendricks Bridge in order below Hayden Bridge. There were those that wanted. OF any fish caught from Hayden Bridge to Hendricks Bridg also mean they would no longer stock fish four or five rr. That would reduce the number or miles of river where cl trout from 76 miles to 34 miles. He was watching this cl, help with this later. y, they had an open I Commission. He attended i regarding the Oregon e stretch of the McKenzie protect the wild fishery W to move to not allow by the wayside. That could ,es above Hendricks Bridge. ldren could go to catch >ely and could be asking for 5. Mayor Lundberg said she went to the opening of the Centro Latino office, which was now open in NEDCO downtown. It was a good event with good food and music. Mayor Lundberg said she was also a judge for the Mr. S?, IS (Springfield High School)/Miss Miller event. There was a lot of talent and it was a lot of fun. It was another showcase of the kids in our community. 6. Councilor Moore said she attended the 2nd Friday Art Walk in downtown Springfield and enjoyed it very much. It was fun to talk with community members who were at the event with their families. BUSINESS FROM THE CITY MANAGER 1. Sewer User Charges. CITY OF SPRIN( AFFECTED BY THE - A RESOLUTION OF THE ( CIPAL CODE A CREDIT CURRENT OWNE 1) OF THE SPRI NTIAL SYSTEM D OF THE CHARGES FOR UP TO TEN YEARS OF PREVIOSULY PAID LOCAL AND REGIONAL SEWER USER FEES WHICH CREDIT SHALL BE IN THE FORM OF FORBEARANCE OF SYSTEM DEVELOPMENT CHARGES. Assistant Public Works Director Len Goodwin presented the staff report on this item. Former Section 4.218(1) of the Municipal Code required the financially responsible person who owned an assessed property for a local wastewater project be billed for monthly sewer user fees, regardless of whether the property was connected to the local sewer. That section was repealed May 17, 2010, via Ordinance 6255. A small number of residents had actually been affected by this provision and had paid sewer user fees for varying periods of time. Staff was asked to assess the impacts of providing a credit for monies paid to those who were affected by this repeal. In all, there wlere a total of 18 accounts affected. Staff analyzed several different scenarios for Council consideration. These options included: one-year credit, five-year credit, ten-year credit, and issuing no credit. City of Springfield Council Regular Meeting Minutes April 18, 2011 Page 15 These different scenarios were presented to Council at its September Sessions. In the impact analysis, the City absorbed the regional porti? decision to repeal the code was a local decision. Depending on the an to credit, the financial impact to the City ranged from $0 to $63,400. 20th and October 25th Work c)n of any credit as the count of time Council chose At both work sessions, staff reviewed Council's options to provide the credit. One option called for a credit to be issued towards future utility bills and another option provided a credit towards future SDCs as eventually all of these affected accounts would be connected to the City sewer system. City Code required customers to connect if a septic system failed (City Code 4.304(2)). After Council discussion of the various options at the October 25th ml eting, staff was directed to bring Council a resolution to provide SDC forbearance to the owners of affected properties for up to ten years of previously paid sewer user fees. The financial impact to the City for this option were estimated at $39,000. An appropriate resolution was attached for consideration. Councilor Pishioneri said this was a fine example of Springfield doing the right thing for citizens of the City without a cost to taxpayers. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR' RALSTON TO ADOPT RESOLUTION NO. 11-09. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. Mr. Grimaldi referred to the Council meeting on April 25. Willamah cutting for a new bike path that same evening, so the Council meetin Willamalane with the time adjusted to allow people to attend the Wil BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at approximately 8:51 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor e was holding a ribbon would be moved to [malane event, too. Attest: all,14,A ' W City Rec er