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Home My WebLink AboutCorrespondence SUB 3/8/2010 . . '~ L1MBIRD Andrew From: Sent: To:. Cc: Subject: Andy, CHINITZ Amy C. [AmyC@subutil.com] Thursday, March 04, 2010 8:07 AM L1MBIRD Andrew DONOVAN James RE: Jackson Chevron: 3375 Gateway (COM2010-00051) Wow -- you did a great job of combining my comments with your existing template and with your own review of the material. I'm impressed! I have a fewthoughtsjquestions: / OIL ,/. /. . Procedural Finding #1 states that the application was deemed complete. Really, it was not complete. Items 1, 5, and 7 were totally incomplete, and the other items had missing information. You have typically not been issuing decisions for incomplete applications, but I understand that this case is a bit different since they are pursuing a building permit only. Ifwe are to proceed this way, I hope we can be assured by the building permit folks that this one will absolutely not obtain occupancy without my having the.opportunity to review and approve their submittals until it is absolutely complete. Finding #13: Can you remove the last word, "wells," and leave it just as monitoring groundwater? Condition #1 & #2: Can you add that the HMIS and HMMP should also be acceptable to Springfield Fire? . Condition #4: Can you add the requirement to submit and receive approval for the groundwater ,/ monitoring plan, in addition to conducting the first round of sampling? This is important because the locations of the wells is important for ensuring that they are measuring groundwater levels AJ..LkJ and determining groundwater flow, and that they are able to capture any potential off-site CAr-J.5 migration toward our well. Thanks, Andy! Amy E. Chinitz Water Quality Protection Coordinator Springfield Utility Board 202 South 18th Street Springfield, OR 97477 Phone: 541.744.3745 Fax: 541.747.7348 --mOriginal Messagem-- ~. From: LIMBIRD Andrew [mailto:alimbird@ci.springfield.or.us] Sent: Thursday, March 04, 2010 7:08 AM To: CHlNITZ Amy C. 1 Date Received:.IIJt?,,~ Planner: AL . . Cc: DONOVAN James :? Subject: RE: Jackson Chevron: 3375 Gateway (COM2010-00051) Amy: Attached is a draft copy of the DWP permit and notice of decision for your preview. I believe that I have incorporated your comments and feedback into this document, but if anything is missing please let me know. Thanks Andy From: CHINITZ Amy C. [AmyC@subutii.com] Sent: Wednesday, March 03, 2010 2:36 PM To: LIMBIRD Andrew Subject: Jackson Chevron:3375 Gateway (COM2010-00051) March 3,2010 Andy Limbird Development Services City of Springfield 225 Fifth Street Springfield, OR 97477 SUBJECT: JACKSON'S CHEVRON, DWP OVERLAY DISTRICT APPLICATION COM2010-00051 Andy, I have reviewed all documents submitted by David P. Kimmel of PDG Planning Design Group for the Jackson's Chevron Drinking Water Protection Overlay District Application (hereafter DWP application) in relation to the criteria outlined in Section 3.3-200 of the Springfield Development Code (SDC). The property lies within the 1-5 year Time of Travel Zone to the Sports Way wellhead. SDC 3.3-225 (D): REVIEW 1) Hazardous Materials Inventory Statement and Material Safety Data Sheets. INCOMPLETE. The application included MSDS for Chevron Diesel Fuel No 2 and Chevron and Texaco Mid-Grade Unleaded Gasolines and a copy of the facility's 2009 Oregon State Fire Marshal hazardous substance information survey. The applicant must submit a hazardous material inventory statement (HMIS) using the format required by Springfield Fire and Life Safety (see attached HMMP template). The HMIS shall include all products to be kept on site, including those stored in the shed and those kept for retail sale. 2) List of the chemicals to be monitored through the analysis of groundwater samples and a monitoring schedule if groundwater monitoring is anticipated to be required. Groundwater monitoring will be required to protect against potential contaminant migration toward the municipal well, which is located to the north and west of the fueling station. The applicant shall submit a proposal for groundwater monitoring that describes the location and installation of monitoring wells, the sampling timing and frequency, and the constituents to be sampled. Monitoring data sh~1I J.e submitted 2 Date. ReCejVed:_~/Jyp Planner: AL . . to Springfield Utility Board. At least one monitoring event shall take place before installation of the new diesel tank. ,~ 3) Detailed description of the activities conducted at the facility that involve the storage, handling, treatment, use or production of hazardous materials in quantities greater than the maximum allowable amounts as stated in Section 3.3-235 A. COMPLETE. The narrative states that the applicant proposes to add a 20,OOO-gallon diesel tank, whereas the site plan notes a new lO,OOO-gallon tank. The applicant shall clarify the quantity of the new proposed tank. 4) Description of the primary arid any secondary containment devices proposed, and, if applicable, clearly identified as to whether the devices will drain to the storm or sanitary sewer. The applicant provided specifications for the tank and dispenser sump. The cut sheets list various installation options. The applicant should indicate which options will actually be installed and whether or not all of the piping will have secondary containment and if the tank cavity will have a lined sump. The DWP permit will apply to the entire facility, not just the new tank. Therefore, the applicant must describe secondary containment for all hazardous materials kept on site. The applicant may use SUB's HMMP template for this purpose. 5) Proposed Hazardous Material Management Plan (HMMP) for the facility that indicates procedures to be followed to prevent, control, collect and dispose of any unauthorized release of a hazardous material. INCOMPLETE. See attached HMMP template. The HMMP should identify storm drain locations and describe measures for protecting them. 6) Description of the procedures for inspection and maintenance of containment devices and emergency equipment. The application included the monthly inspection sheet used for the fuel system. The inspection program shall address all hazardous materials kept on site and should be described in the HMMP. 7) Description of the plan for disposition of unused hazardous materials or hazardous material waste products over the maximum allowable amounts including the type of transportation, and proposed routes. INCOMPLETE. 3 Date, Received:-lf~lI) Planner: AL . . . ., " SDC 3.3-235 (B): 1-5 YEAR TOTZ STANDARDS FOR APPROVAL I will evaluate the application based on the standards of approval listed below once the required materials are submitted. 1) The storage, handling, treatment, use, application, or production or otherwise keeping on premises of more than 20 gallons of hazardous materials that pose a risk to groundwater in aggregate quantities not containing DNAPLs shall be allowed only upon compliance with containment and safety standards set by the most recent Fire Code adopted by the City. 2) Unless exempted, all hazardous materials that pose a risk to groundwater shall be stored in areas with approved secondary containment in place (Uniform Fire Code Articles 2 and 8003.1.3.3) 3) All new use ofDNAPLs are prohibited. 4) Any change in the type of use or an increase in the maximum daily inventory quantity of any DNAPL , is considered a new use and is prohibited. 5) The following certain types offacilities or changes in chemical use and/or storage of hazardous materials that pose a risk to groundwater are prohibited: a. Hazardous material product pipelines used to transport the hazardous material off of the tax lot where it is produced or used; b. Injection wells, except dry wells for roof drainage; c. Solid waste landfills and transfer stations; d. Fill materials containing hazardous materials; e. Land uses and new facilities that will use, store, treat, handle, and/or produce DNAPLs. 4 Date Received:_J/r /J-DIL- Planner: AL T7- . . \ 6) Requirements found in Uniform Fire Code Appendix H-E Section 3.2.6 for a monitoring program and in 8003.1.3.3 for monitoring methods to detect hazardous materials in the secondary containment system shall be met for all amounts of hazardous materials that pose a risk to groundwater unless exempted. 7) Requirements found in Uniform Fire Code Appendix H-E Section 3.2.7 for inspection and record keeping procedures for monthly in-house inspection and maintenance of containment and emergency equipment for all amounts of hazardous materials that pose a risk to groundwater shall be met unless exempted. SDC 3.3-240 (ADDITIONAL) CONDITIONS 1) Wellhead protection signs that follow SUB's sign standard should be posted in conspicuous locations at the facility. 2) An inspection will be required to verify that the standards for and conditions of approval are being met and that the measures described in the HMMP and other DWP materials submitted are being followed at the facility. Please contact Amy Chinitz at 744-3745 to schedule a site visit. Please feel free to contact me at 744-3745 if you have any questions. Sincerely, Amy E. Chinitz Water Quality Protection Coordinator Springfield Utility Board 202 South 18th Street Springfield, OR 97477 Phone: 541.744.3745 Fax: 541.747.7348 5 Date Heceived: Planner: AL J/r /-fl/IJ / /