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HomeMy WebLinkAbout10/04/2004 Regular . City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 4, 2004 The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, October 4, 2004, at 7:06 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken, Councilors Ballew, Lundberg, Fitch and Woodrow. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. Councilor Ralston was absent (excused).. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. SPRINGFIELD UPBEAT . 1. Recognition of Mel Oberst for Fifteen Years of Service to the City of Springfield. City Manager Mike Kelly acknowledged Mel Oberst for his fifteen years of service to the City of Springfield in the Development Services Department. Mr. Kelly noted Mr. Oberst's many accomplishments during his service to the city and his past experience before coming to Springfield. Mr. Kelly presented Mr. Oberst with a plaque recognizing his years of service. Mr. Oberst said he loves living and working in the City of Springfield. 2. Recognition of Brenda Jones for Ten Years of Service to the City of Springfield. City Manager Mike Kelly acknowledged Brenda Jones for her ten years of service to the City of Springfield. Mr. Kelly noted Ms. Jones' many accomplishments during her ten years with the city. Ms. Jones has been with the Development Services District through her years at the city. Mr. Kelly presented Ms. Jones with a plaque recognizing her years of service. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR BALLEW, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - RALSTON). 1. Claims . a. Approval to Accept the Financial Report for June 30,2004. City of Springfield Council Regular Meeting Minutes October 4, 2004 Page 2 . 2. Minutes a. September 13,2004 - Work Session b. September 20,2004 - Work Session c. September 20, 2004 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 04-41- A RESOLUTION TO ACCEPT PERMIT PROJECT P30324 COMMERCIAL AVENUE EXTENSION 32ND TO 35TH. 4. Ordinances a. ORDINANCE NO 6097 - AN ORDINANCE VACATING CERTAIN PUBLIC UTILITY EASEMENTS KNOWN AS THE WESTERN-MOST 7 FEET AND THE SOUTHERN-MOST 7 FEET OF LOT #4, JOHN WAY SUBDIVISION, PLATTED 15, JANUARY, 1979, FILE 73, SLIDE233: AND, 10 FOOT PUBLIC UTILITY EASEMENT #75-10987 ON LOTS 2 AND 3 IN JOHN WAY SUBDIVISION, CITY OF SPRINGFIELD EASEMENT #E-1358: AND 14 FOOT PUBLIC UTILITY EASEMENT #74-15409 ON LOTS 3, 4, 5 AND 6 IN JOHN WAY SUBDIVISION, CITY OF SPRINGIFELD EASEMENT #E-1229, LANE COUNTY OREGON DEED RECORDS. . 5. Other Routine Matters a. Award the Subject Contract to Kramer, Gehlen and Associates in the Amount of $115,000 for Sound Wall Design and Inspection on the Southern 2300 Foot Portion of the Martin Luther King Jr. Parkway (MLK Parkway). ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Annexation of Property Owned by Summer Development, Inc. to the City of Springfield, Journal Number LRP2004-00026. RESOLUTION NO. 04-42 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORIES TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXATION BY EXPEDITED PROCESS. City Planner Linda Pauly presented the staff report on this item. The property owners of the subject territory, Summer Development, Inc. have requested annexation in order to seek development of property located at 255 Deadmond Ferry Road (south side of Deadmond Ferry, west of Baldy View), Assessor's Map Number 17-03-15-40, Tax Lot 1500. . The applicant requests annexation in order to seek the future development of multi- family residential uses on the 0.35 acre property, consistent with the standards of the Medium Density Residential (MDR) zoning district and the Gateway Refmement Plan. The proposed urban uses City of Springfield Council Regular Meeting Minutes October 4, 2004 Page 3 . are not permitted in the Urbanizable Fringe Overlay District, thus annexation is required. The property is included in the McKenzie-Gateway MDR Site. Article 6.030(2) of the Springfield Development Code requires that territories considered for annexation must be provided with "key urban facilities and services", as defined in Metro Plan Policy 8.a, Page II-B-4. Among these key urban services are water, sewer, storm water facilities, streets, electricity, parks, frre/emergency services, and schools. Staff fmds, based on analysis, that key urban services are readily available to the site. The City Council is authorized by ORS 199.490(2)(a)(B) to initiate annexation upon receiving consent in writing from a majority of the electors registered in the territory proposed to be annexed. There is one owner/registered elector currently residing within the territory proposed for annexation. The signature of the property owner/elector has been obtained. With Council approval, this resolution will be forwarded to the Lane County Local Government Boundary Commission with a recommendation for an expedited process. If a public hearing is requested on the annexation, it will be held at the December 2, 2004 Boundary Commission meeting. According to the Lane County Regional Land Information database, the 2003 total assessed value of the property is $28,435. Upon annexation, development could be sought in accordance with the MDR District development standards of 10-20 units per developable acre. If granted, approval would allow the development of 3 to 7 units on the subject property. . Ms. Pauly noted that no annexation agreement was required for this development and system development charges (SDC) will be assessed at the time the property is developed at approximately $3000-$4000 per residential unit. Councilor Woodrow said the location of the property is close to some of the proposed sites for a road going from PeaceHealth to International Way. He asked if that would cause any problems. Ms. Pauly said when it went through development review that issue did not come up. City Engineer Al Peroutka said staff did look at this,.but the property was not in the path of the routes that were being considered for that road. It would be nearby, but should not be an issue. Councilor Woodrow said he did not know if it would be a cause of concern for property values. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO ADOPT RESOLUTION NO. 04-42. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - RALSTON). . BUSINESS FROM THE AUDIENCE City of Springfield Council Regular Meeting Minutes October 4, 2004 Page 4 . CORRESPONDENCE AND PETITIONS BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Arts Commission Appointment Library Director Bob Russell presented the staff report on this item. The Arts Commission has one vacancy on its board. Member Eleanor Palm has resigned due to family health reasons. Her term would expire Dec. 31, 2006. Ms. Redmond and Mr. Manllheim have applied for the position. A third applicant, Carol S. Hartley, has asked that her application be withdrawn. The council reviewed the applications of both applicants during the September 27 work seSSlOn. Arts Commission recommends that Kris Redmond be appointed to the commission, with a term to expire December 31,2006. . The commission believes both candidates are well qualified to serve. The commission believes that Ms. Redmond's community involvement and proven commitment to local art education will be of special benefit to the Springfield community at this time. Both candidates meet the residence requirement that members have a business or reside within the 97477, 97478, or 97482 zip code areas. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPOINT KRIS REDMOND TO THE ARTS COMMISSION FOR A TERM EXPIRING DECEMBER 31,2006. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - RALSTON). 2. Business from Council a. Committee Reports 1. Councilor Ballew said there is an Oregon Metropolitan Planning Organization Summit scheduled on October 14 and 15 in Eugene that she plans to attend. 2. Councilor Lundberg said the Downtown Association has printed their first newsletter. She will make sure councilors get a copy. Councilor Fitch asked if the Downtown Association was taking Sanipac up on their offer to put up the first trash receptacle in the downtown area. . Councilor Lundberg said they will be meeting again on Thursday, October 7 and will discuss Sanipac's offer during that meeting. City of Springfield Council Regular Meeting Minutes October 4, 2004 Page 5 . 3. Mayor Leiken said he attended a subcommittee meeting of the International Trade Commission in Portland, which is being chaired by Junki Yoshida of the Yoshida Group. Eugene and Springfield have been chosen along with Gresham and Beaverton, for a test case to incorporate more economic development with China. Mayor Torrey was chosen as one of five Mayors around the country to represent the American Planning Association to travel to China to discuss different areas of planning. Mayor Leiken described how China builds cities first and then moves the citizens into the city. A large amount of the steel market has gone to China to build these cities. The subcommittee was formed to incorporate more opportunity with China and Springfield, along with Eugene, has been selected as one of the test communities. The respective Mayors from those cities were not overly enthused about a sister city program. They will develop more of a hybrid sister city. He discussed the assets ofthe Asian Celebration in the community and the University of Oregon. The Oregon Economic Community Development Department (OECDD) is willing to offer fmancing with a match from the local community. Those involved with the Asian Celebration are ready to step up to match this. More findings will be available from OECDD in November. Discussion was held regarding different commodities in the area. . Mr. Kelly said Darryl Imhoff through the Basketball Academy in Blue River has hosted Chinese atWetes at the academy. They also teach the athletes about democracy and the capital system. The athletes from China are often influential in their communities. They have been able to develop business relationships and have a strong connection with China. Mr. Imhoff may be a good contact for this subcommittee. Mayor Lieken said he and Mayor Torrey discussed the camp at this meeting. Mayor Leiken, Mayor Torrey and Kari Westland from the Convention and Visitors Association of Lane County (CV ALCO) went to an event at the Basketball Academy where thirteen and seventeen year olds from the United States and China talked about the capitalist society in America and traded information about economic development and business issues. It was very interesting and included the Vice Chairman of Education of China and the Director of the Sports Federation of China. There may be an opportunity through this effort. b. Other Business 1. League of Oregon Cities Conference - Voting Delegate Designation. The League of Oregon Cities (LOC) Annual Conference will be held on November 4-6, 2004 in Portland. Council needs to appoint a delegate and an alternate who are mandated to attend. Other councilors are welcome to attend as well. . IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPOINT THE MAYOR AS THE VOTING DELEGATE WITH THE ALTERNATE AS JOHN WOODROW. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - RALSTON) City of Springfield Council Regular Meeting Minutes October 4, 2004 Page 6 . BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:30 p.m. Minutes Recorder Amy Sowa Attest: ~!k- City Reco er . . ,