HomeMy WebLinkAbout10/04/2004 Regular
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City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, OCTOBER 4, 2004
The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, October 4, 2004, at 7:06 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken, Councilors Ballew, Lundberg, Fitch and Woodrow. Also present
were City Manager Mike Kelly, City Attorney Joe Leahy, City Recorder Amy Sowa and
members of the staff.
Councilor Ralston was absent (excused)..
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
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1. Recognition of Mel Oberst for Fifteen Years of Service to the City of Springfield.
City Manager Mike Kelly acknowledged Mel Oberst for his fifteen years of service to the City of
Springfield in the Development Services Department. Mr. Kelly noted Mr. Oberst's many
accomplishments during his service to the city and his past experience before coming to
Springfield. Mr. Kelly presented Mr. Oberst with a plaque recognizing his years of service.
Mr. Oberst said he loves living and working in the City of Springfield.
2. Recognition of Brenda Jones for Ten Years of Service to the City of Springfield.
City Manager Mike Kelly acknowledged Brenda Jones for her ten years of service to the City of
Springfield. Mr. Kelly noted Ms. Jones' many accomplishments during her ten years with the
city. Ms. Jones has been with the Development Services District through her years at the city.
Mr. Kelly presented Ms. Jones with a plaque recognizing her years of service.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR BALLEW,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4
FOR AND 0 AGAINST (1 ABSENT - RALSTON).
1. Claims
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a. Approval to Accept the Financial Report for June 30,2004.
City of Springfield
Council Regular Meeting Minutes
October 4, 2004
Page 2
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2. Minutes
a. September 13,2004 - Work Session
b. September 20,2004 - Work Session
c. September 20, 2004 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 04-41- A RESOLUTION TO ACCEPT PERMIT PROJECT
P30324 COMMERCIAL AVENUE EXTENSION 32ND TO 35TH.
4. Ordinances
a. ORDINANCE NO 6097 - AN ORDINANCE VACATING CERTAIN PUBLIC
UTILITY EASEMENTS KNOWN AS THE WESTERN-MOST 7 FEET AND THE
SOUTHERN-MOST 7 FEET OF LOT #4, JOHN WAY SUBDIVISION, PLATTED 15,
JANUARY, 1979, FILE 73, SLIDE233: AND, 10 FOOT PUBLIC UTILITY
EASEMENT #75-10987 ON LOTS 2 AND 3 IN JOHN WAY SUBDIVISION, CITY
OF SPRINGFIELD EASEMENT #E-1358: AND 14 FOOT PUBLIC UTILITY
EASEMENT #74-15409 ON LOTS 3, 4, 5 AND 6 IN JOHN WAY SUBDIVISION,
CITY OF SPRINGIFELD EASEMENT #E-1229, LANE COUNTY OREGON DEED
RECORDS.
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5. Other Routine Matters
a. Award the Subject Contract to Kramer, Gehlen and Associates in the Amount of
$115,000 for Sound Wall Design and Inspection on the Southern 2300 Foot Portion of
the Martin Luther King Jr. Parkway (MLK Parkway).
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Annexation of Property Owned by Summer Development, Inc. to the City of Springfield,
Journal Number LRP2004-00026.
RESOLUTION NO. 04-42 - A RESOLUTION INITIATING ANNEXATION OF
CERTAIN TERRITORIES TO THE CITY OF SPRINGFIELD AND REQUESTING THAT
THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE
THE ANNEXATION BY EXPEDITED PROCESS.
City Planner Linda Pauly presented the staff report on this item. The property owners of the
subject territory, Summer Development, Inc. have requested annexation in order to seek
development of property located at 255 Deadmond Ferry Road (south side of Deadmond Ferry,
west of Baldy View), Assessor's Map Number 17-03-15-40, Tax Lot 1500.
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The applicant requests annexation in order to seek the future development of multi- family
residential uses on the 0.35 acre property, consistent with the standards of the Medium Density
Residential (MDR) zoning district and the Gateway Refmement Plan. The proposed urban uses
City of Springfield
Council Regular Meeting Minutes
October 4, 2004
Page 3
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are not permitted in the Urbanizable Fringe Overlay District, thus annexation is required. The
property is included in the McKenzie-Gateway MDR Site.
Article 6.030(2) of the Springfield Development Code requires that territories considered for
annexation must be provided with "key urban facilities and services", as defined in Metro Plan
Policy 8.a, Page II-B-4. Among these key urban services are water, sewer, storm water facilities,
streets, electricity, parks, frre/emergency services, and schools. Staff fmds, based on analysis,
that key urban services are readily available to the site.
The City Council is authorized by ORS 199.490(2)(a)(B) to initiate annexation upon receiving
consent in writing from a majority of the electors registered in the territory proposed to be
annexed. There is one owner/registered elector currently residing within the territory proposed
for annexation. The signature of the property owner/elector has been obtained.
With Council approval, this resolution will be forwarded to the Lane County Local Government
Boundary Commission with a recommendation for an expedited process. If a public hearing is
requested on the annexation, it will be held at the December 2, 2004 Boundary Commission
meeting.
According to the Lane County Regional Land Information database, the 2003 total assessed value
of the property is $28,435. Upon annexation, development could be sought in accordance with
the MDR District development standards of 10-20 units per developable acre. If granted,
approval would allow the development of 3 to 7 units on the subject property.
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Ms. Pauly noted that no annexation agreement was required for this development and system
development charges (SDC) will be assessed at the time the property is developed at
approximately $3000-$4000 per residential unit.
Councilor Woodrow said the location of the property is close to some of the proposed sites for a
road going from PeaceHealth to International Way. He asked if that would cause any problems.
Ms. Pauly said when it went through development review that issue did not come up.
City Engineer Al Peroutka said staff did look at this,.but the property was not in the path of the
routes that were being considered for that road. It would be nearby, but should not be an issue.
Councilor Woodrow said he did not know if it would be a cause of concern for property values.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW
TO ADOPT RESOLUTION NO. 04-42. THE MOTION PASSED WITH A VOTE OF 4 FOR
AND 0 AGAINST (1 ABSENT - RALSTON).
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BUSINESS FROM THE AUDIENCE
City of Springfield
Council Regular Meeting Minutes
October 4, 2004
Page 4
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CORRESPONDENCE AND PETITIONS
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Arts Commission Appointment
Library Director Bob Russell presented the staff report on this item. The Arts Commission
has one vacancy on its board. Member Eleanor Palm has resigned due to family health
reasons. Her term would expire Dec. 31, 2006.
Ms. Redmond and Mr. Manllheim have applied for the position. A third applicant, Carol S.
Hartley, has asked that her application be withdrawn.
The council reviewed the applications of both applicants during the September 27 work
seSSlOn.
Arts Commission recommends that Kris Redmond be appointed to the commission, with a
term to expire December 31,2006.
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The commission believes both candidates are well qualified to serve. The commission
believes that Ms. Redmond's community involvement and proven commitment to local art
education will be of special benefit to the Springfield community at this time.
Both candidates meet the residence requirement that members have a business or reside
within the 97477, 97478, or 97482 zip code areas.
IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO APPOINT KRIS REDMOND TO THE ARTS COMMISSION FOR A TERM
EXPIRING DECEMBER 31,2006. THE MOTION PASSED WITH A VOTE OF 4 FOR
AND 0 AGAINST (1 ABSENT - RALSTON).
2. Business from Council
a. Committee Reports
1. Councilor Ballew said there is an Oregon Metropolitan Planning Organization
Summit scheduled on October 14 and 15 in Eugene that she plans to attend.
2. Councilor Lundberg said the Downtown Association has printed their first newsletter.
She will make sure councilors get a copy.
Councilor Fitch asked if the Downtown Association was taking Sanipac up on their
offer to put up the first trash receptacle in the downtown area.
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Councilor Lundberg said they will be meeting again on Thursday, October 7 and will
discuss Sanipac's offer during that meeting.
City of Springfield
Council Regular Meeting Minutes
October 4, 2004
Page 5
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3. Mayor Leiken said he attended a subcommittee meeting of the International Trade
Commission in Portland, which is being chaired by Junki Yoshida of the Yoshida
Group. Eugene and Springfield have been chosen along with Gresham and
Beaverton, for a test case to incorporate more economic development with China.
Mayor Torrey was chosen as one of five Mayors around the country to represent the
American Planning Association to travel to China to discuss different areas of
planning. Mayor Leiken described how China builds cities first and then moves the
citizens into the city. A large amount of the steel market has gone to China to build
these cities. The subcommittee was formed to incorporate more opportunity with
China and Springfield, along with Eugene, has been selected as one of the test
communities. The respective Mayors from those cities were not overly enthused
about a sister city program. They will develop more of a hybrid sister city. He
discussed the assets ofthe Asian Celebration in the community and the University of
Oregon. The Oregon Economic Community Development Department (OECDD) is
willing to offer fmancing with a match from the local community. Those involved
with the Asian Celebration are ready to step up to match this. More findings will be
available from OECDD in November.
Discussion was held regarding different commodities in the area.
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Mr. Kelly said Darryl Imhoff through the Basketball Academy in Blue River has
hosted Chinese atWetes at the academy. They also teach the athletes about
democracy and the capital system. The athletes from China are often influential in
their communities. They have been able to develop business relationships and have a
strong connection with China. Mr. Imhoff may be a good contact for this
subcommittee.
Mayor Lieken said he and Mayor Torrey discussed the camp at this meeting. Mayor
Leiken, Mayor Torrey and Kari Westland from the Convention and Visitors
Association of Lane County (CV ALCO) went to an event at the Basketball Academy
where thirteen and seventeen year olds from the United States and China talked about
the capitalist society in America and traded information about economic development
and business issues. It was very interesting and included the Vice Chairman of
Education of China and the Director of the Sports Federation of China. There may
be an opportunity through this effort.
b. Other Business
1. League of Oregon Cities Conference - Voting Delegate Designation.
The League of Oregon Cities (LOC) Annual Conference will be held on November 4-6,
2004 in Portland. Council needs to appoint a delegate and an alternate who are mandated
to attend. Other councilors are welcome to attend as well.
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IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR
BALLEW TO APPOINT THE MAYOR AS THE VOTING DELEGATE WITH THE
ALTERNATE AS JOHN WOODROW. THE MOTION PASSED WITH A VOTE OF 4
FOR AND 0 AGAINST (1 ABSENT - RALSTON)
City of Springfield
Council Regular Meeting Minutes
October 4, 2004
Page 6
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BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 7:30 p.m.
Minutes Recorder Amy Sowa
Attest:
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City Reco er
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