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HomeMy WebLinkAbout05/03/2004 Regular . City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MAY 3, 2004 The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 3, 2004, at 7:00 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken and Councilors Ballew, Lundberg, Fitch, Ralston and Woodrow. Also present were City Manager Mike Kelly, Assistant City Manager Cynthia Pappas, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. SPRINGFIELD UPBEAT 1. ACTSO Recognition. Mayor Leiken introduced Dr. Snell Fontus, Chairperson of ACTSO. . On behalf of the NAACP, Dr. Fontus thanked council for giving them the opportunity to acknowledge these students for the ACTSO Program. Dr Fontus gave a brief description of the ACTSO Program, which stands for Afro-American Cultural Technological and Scientific Olympics. The winners of the local competition move on to attend the National ACTSO Competition. The national competition will occur in Philadelphia this summer. He introduced two Springfield students who won awards at this year's local ACTSO Competition. The students were Jordan Clevenger, Thurston High freshman, who won a silver award for Math and Andrew Phillips, Springfield High sophomore, who won a silver award for Drawing. Andrew brought his drawing to show council and members of the audience. Mayor Leiken commended these students for their accomplishments and their importance to our community. He noted that both Springfield High School and Thurston High School have a history of outstanding students involved in this competition. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR FITCH, WITH A SECOND BY COUNCILOR BALLEW, TO ADOPT THE CONSENT CALENDAR WITH ITEMS 4A AND 4B REMOVED AND AS CORRECTED BY E-MAIL ON 2C. THE MOTION PASSED WITH A VOTE OF 5 FOR AND o AGAINST. I. Claims . 2. Minutes Council Regular Meeting Minutes May 3, 2004 Page 2 . a. April 19, 2004 - Work Session b. April 19, 2004 - Regular Meeting c. April 26, 2004 - Work Session 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of the Amended Council Operating Policies and Procedures. b. Approval to Award the Subject Contract to Wildish Construction in the Amount of $139,085.00 for Project P20295: 31st Street Bike Lanes, U Street to EWEB Path and W Street Storm Sewer and Vicinity. ITEMS REMOVED FROM THE CONSENT CALENDAR 4. Ordinances . a. ORDINANCE NO. 6085 - AN ORDINANCE ADOPTING CRITERIA FOR DETERMINING SIGNIFICANT GOAL 5 RIPARIAN OR WILDLIFE HABITAT SITES WITHIN THE SPRINGFIELD CITY LIMITS: ADOPTING AN UPDATED GOAL 5 INVENTORY WITHIN THE SPRINGFIELD CITY LIMITS: AND ADOPTING A SEVERABILITY CLAUSE. b. ORDINANCE NO. 6086 - AN ORDINANCE ADOPTING CRITERIA FOR DETERMINING SIGNIFICANT GOAL 5 RIPARIAN OR WILDLIFE HABITAT SITES OUTSIDE THE SPRINGFIELD CITY LIMITS AND WITHIN THE SPRINGFIELD URBAN GROWTH BOUNDARY: ADOPTING AN UPDATED GOAL 5 INVENTORY FOR RESOURCE SITES OUTSIDE THE SPRINGFIELD CITY LIMITS AND WITHIN THE SPRINGFIELD URBAN GROWTH BOUNDARY: AND ADOPTING A SEVERABILITY CLAUSE. Councilor Woodrow removed these items from the Consent Calendar to allow council to vote on them separately. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPROVE ITEMS 4A AND 4B. THE MOTION PASSED WITH A VOTE OF 5 FOR AND o AGAINST. PUBLIC HEARINGS 1. Fiscal Year 2004-2005 One- Year Action Plan of the Eugene-Springfield Consolidated Plan for Housing and Community Development (Springfield Section). . Housmg Program Specialist Kevin Ko presented the staff report on this item. The Five Year Eugene-Springfield Consolidated Plan for Housing and Community Development, adopted in May of 2000, is a requirement of the federal government and is necessary for Eugene and Springfield to continue receiving funding from HUD. One Year Action Plans must be submitted Council Regular Meeting Minutes May 3, 2004 Page 3 . to HUD each year and are designed to indicate how communities intend to fulfill the priorities established in the Five Year Plan. The FY2004-05 One Year Action Plan includes the one-year funding allocations and proposed activities and must be approved by both the City of Springfield and City of Eugene prior to submission to HUD. The Springfield section of the document was available for a thirty-day review and comment period ending May 3,2004. As of April 28th, no written comments had been received. Oral testimony may be provided at the public hearing before the council on May 3,2004. The Eugene section of the Plan is being adopted separately by the Eugene City Council. The combined Eugene-Springfield One Year Action Plan is due to HUD on May 14, 2004. The One Year Action Plan needs to include the CDBG (Community Development Block Grant) and HOME funding allocations for the fiscal year 2004-2005. The City of Springfield receives CDBG funds as an entitlement community and HOME funds as a participant in a consortium agreement with the City of Eugene. CDBG funds are awarded to communities who carry out community development activities directed towards neighborhood revitalization, economic development, and the provision of improved community facilities and services. HOME funding is a housing block grant program allocated to communities to be used for rehabilitation, new construction, acquisition and tenant based rental assistance activities. The city has completed the allocation process for both CDBG and HOME programs. Mayor Leiken opened the public hearing. . 1. Debbie Flippin. 1229 Kelly Blvd.. Springfield. OR. Ms. Flippin objected to the City of Springfield's One Year Action Plan because it proposed spending tax dollars on private, for- profit businesses. She said she was also attending in support of GoReap Ministries and the new Hope Center. Ms. Flippin has been in the child care/education field for about fifteen years and knows the difference quality child care can make in the life of a child and their family. She discussed two issues that were addressed at the April 19 council meeting: 1) the amount of money that would be charged for a full time child at the center, and 2) whether or not the center is a state certified child care center. Since this would be a center for low- income families, the bulk of the fee would be paid for by the Department of Human Services (DHS) and the family would only be responsible for a portion as a co-pay, figured on a sliding scale according to the family's income. Most families would pay between $25 to $50 a month for child care. She explained the process for becoming certified. There must be a facility for the state to inspect. She was disheartened at council's decision to take money from GoReap for the Children's Hope Center and putting so much effort in trying to make the city look better on the outside. That does not improve the quality of life for our citizens. Not having this support only hurts the children and their families in the MeadowPark area. GoReap is the vessel advocating for this facility. Every child deserves to have a safe, educational and fun place to be while their parents are working. She will be a part of this for a long time to come because in order to make a difference in society, you must start with the children. She asked council to reverse their decision regarding this funding. . 2. Nathan Flory. 6708 Aaron Lane. Springfield. OR. Mr. Flory works in the area in apartment and housing maintenance and is constantly around families and their children. He objected to the one year action plan. He discussed the situations he has witnessed with young children learning bad and sometimes dangerous habits from their parents. Money should be spent on raising children how not to become criminals so they do not need the jails and other services as adults. He said he understands what abused children go through and what type of adults Council Regular Meeting Minutes May 3,2004 Page 4 . they often become. If more facilities are built to comfort and teach children, whether they are abused or not, they will become better adults. If children are taught to be moral and respectful, they will grow to become respectable adults and crime will decrease, drop-out rates will decrease and unwanted children will be wanted. The fact that this is a faith based facility shouldn't matter. Children need guidance and he believes GoReap would provide that guidance. 3. Karyn Dawkins. 1985 W. 12th. Eugene. OR. Ms. Dawkins addressed three points with the council. She first discussed GoReap ministry's adherence to the state certification requirements for day care community center and that they are rigorously studying the rules for certification. It is their utmost goal to provide MeadowPark with quality affordable daycare. She also discussed the cost for this daycare. She explained how the sliding scale worked. For a family of four with an income of $600/month, their co-pay would be $25/month per child, with an income of$1000/month they would pay $33/month, with an income of$1200/month they would pay $59, and with an income of $ 1500/month they would pay $1 15/month per child. This is affordable daycare. She said Earl Dukes from Dukes and Dukes Construction asked Ms. Dawkins to relay to council that a donation has been received from a Portland architectural firm for the design and planning of the services for the construction of the Children's Hope Center. She quoted Matthew 19:14 from the Bible. . 4. Gary Dawkins. 1985 W. lzth. Eugene. OR. Mr. Dawkins addressed the concerns about the faith based community initiative from President Bush. He referred to President Bush's remarks during the Faith Based Community Initiative Conference in Los Angeles eight weeks ago as he addressed the Mayors and other officials. Mr. Dawkins read a quote from Mr. Bush's speech which discussed the continued suffering in our society and the need for local Mayors and officials to tap into the strengths of the faith based community. It is important that the money for faith based initiatives is spread out to a number of organizations. Part of the objective is to encourage start-ups, people who have an idea they think can make a difference in somebody's life and to feel confident and bold about their vision. GoReap's vision is in complete agreement with President Bush's vision. The faith initiative is meant to take the true strength of this country and help save lives. He asked council to reconsider and allocate full funding to GoReap Ministries Daycare Community Center project. He discussed the t-shirts on display in the lobby from abused children. Part of this ministry could help alleviate some of that problem. 5. Fran Pfaff, 1044 S. 39th. S~ringfield. OR. Ms. Pfaff is the volunteer coordinator for GoReap Ministries. She started helping about four years ago and they have gotten very busy. It has taken time to build relationships with the neighborhood, but she feels they have come to know they care for them. She has seen answers to prayer and hope in their lives. She has seen a lot of changes in people's lives. She proposed that some of the money would go for the ministry of GoReap to reach the children. They have mainly been reaching the adults, but have formed some good relationships with their children. It is time to start dealing with the children's lives and giving them hope and a future. She would pray that council would consider giving some funding towards GoReap Ministries. . 6. Tom Novack. 2162 Loch Drive. Springfield. OR. Mr. Novack said he would like to ask about public funding for for-profit organizations. He felt it was totally inappropriate and he totally objected to the One Year Action Plan donating money to for-profit enterprises. He objected to having his taxes used that way. Mr. Novack said that prior to the April 19 meeting, the City Council received a letter from Roxie Cuellar. He referred to Ms. Cuellar's Council Regular Meeting Minutes May 3, 2004 Page 5 . letter regarding the East of Eden complex and agreed it should not be funded. He quoted her letter regarding negligent apartment managers. He referred to her letter regarding another business, which w.as not listed by name. That business is McKenzie Mist. He said there would be no public benefit associated with the improvements McKenzie Mist proposed. He referred to the draft regarding this business which indicated that it was for "redesigning the interior ofthe building which is currently poorly utilized and results in cramped retail quarters". As a property manager, Mr. Novack felt those were code words for lease hold improvements. As he looked at an overview of what was being done in the city, he saw a lot of money being spent on brick and mortar solutions for heart and minds problems. He urged council to change zoning laws, revoke liquor licenses, use eminent domain or other means to remove the bars and taverns from the downtown area. He suggested changing the arts and theater centers to downtown's main attraction rather than the bars and taverns. It is important to upgrade the buildings, but what is done in the buildings is what really counts. Dysfunctional behavior is a learned behavior and can be unlearned as well. He said council had a historic opportunity to positively impact the lives of children in the area by funding the MeadowPark GoReap Center. Council agreed this project was of great public benefit. Since April 19 this project received a great deal of money and matching grant money. Mr. Novack distributed a list showing the funds they currently have as well as matching grants and commitments. They received all of the financial commitments needed less the $100,000 they requested from the city. Those at GoReap are not professional grant writers, but are people who care about the city. He said council had a chance to promote something that would benefit the children of the community. . 7. Laurie Nesbitt, 3033 Gatewav Street. Apt. 61. Springfield. OR. Ms. Nesbitt said she was here to show her support for GoReap Ministries, the Children's Hope Center and her friend and mentor, Tina Novack. The daycare would be so much more than a place to leave children. It would also be a place for single parents and all parents to attend Alcoholics Anonymous (AA) or AlAnon and other support services. This would be a place for people to attend Bible studies, and parents to meet with people from Womenspace, Birth to Three and Sexual Assault Support Services (SASS). She spoke of becoming a Christian, the changes in her life and her friendship and guidance from Tina Novack. The Hope Center has provided her with a place to find a listening ear, a warm shoulder, and a caring heart, and it will do the same for the children. A lot of her help came from going to the HOPE center. That is what the Children's Hope Center would be for the children. She described the situations of the children who would be served. It is for children and their parents. It could change the City of Springfield. 8. Theresa Court. 700 N. I sl Street. Apt. 45. Springfield. OR. Ms. Court moved into this apartment complex six years ago when her children were young. She could not afford to pay for daycare and her husband had to stay home to care for the children. To have an opportunity for affordable daycare in this neighborhood would be a wonderful thing. The children need the love and support that has been extended to the parents. The cycle of abuse needs to be stopped to give the children a better future. She asked council to consider overturning their decision and give some funding to GoReap Ministries. . 9. Tina Novack. 2162 Loch Drive. Springfield. OR. Ms. Novack said she objected to the City of Springfield's One Year Action Plan because it proposed to spend public tax dollars on private for-profit businesses. GoReap Ministries should receive the requested funds because it would provide affordable child care in the MeadowPark neighborhood. Some of the women in the MeadowPark neighborhood are leaving their kids with neighbors who mayor Council Regular Meeting Minutes May 3, 2004 Page 6 . may not be using drugs. Many do not even go out to look for work because they have no one to watch their children. This center would provide nine jobs to the below income neighborhood and would also meet the objective for a Community Center for MeadowPark. All objections that were expressed by the Community Development Advisory Committee (CDAC) and council have been met since the last time they met. Funding has been secured by anonymous donors, and their current ministry operation would continue at the Christian Church at 418 N. A Street. They have secured that location to move the soup kitchen. They would be following state guidelines to ensure state certification and their sliding scale childcare compensation had been explained. There were no longer any excuses not to fund GoReap. She referred to Mayor Leiken' s e-mail suggesting she lobby for this center months ago, but she was counseled by her pastor not to do so because of a possible conflict of interest. This was clear evidence of her integrity and respect for the Mayor and City Council members. She referred to the t-shirts on display from the SASS display. These would be the t-shirts of tomorrow for the children of Meadow Park neighborhood if something is not done for them today. . 10. Caroline Welch. 700 N. 1st Street. Apartment #46. Stlringfield. OR. Ms. Welch said when she moved to Springfield she was a recovering addict and began attending Christian classes and meetings at the Hope Center. The Hope Center has been a valuable resource to her. She now manages an apartment complex at 700 N. 1 st Street in Springfield. Many of her tenants are in addiction, various types of abuse and other dysfunctions. Many of the teenagers use drugs and don't have any guidance or supervision. Many young children are left alone or with older siblings who mayor may not be using drugs because families cannot afford daycare. The cycle needs to be broken. She objected to the city's plan because we need to put back into our future, which are the children. The neighborhood needs this daycare center, a place for the children to go and to get hope. They are faith based and they show the love of Christ to the children. She described the programs and events that families have attended at the center and the relationships that have been formed. They have more people attending and have outgrown the current facility. She hoped council would reconsider their choice not to give the Hope Center the funding they need. . 11. Mike Flippin. 1229 Kelly Boulevard. Springfield. OR. Mr. Flippin said he objected to the City of Springfield's One Year Action Plan because it proposed spending public tax dollars on private for-profit businesses. He would choose to have the money go to GoReap Ministries for the Children's Hope Center for the reasons listed in his letter to the editor. Mr. Flippin read from his letter. In his letter, he discussed the money that the City Council had designated to build a low-income housing and retail center and taken from the child center GoReap proposed. He also noted the decision by council to fund the rehabilitation of an apartment complex and local bottled water supplier. He did not understand why a private for- profit company would need a Community Development Grant to improve their commercial property. That is what a business loan is for or the profits from the business. The two projects he mentioned would not have a direct negative impact on the community, but he did not see how these funding choices would have a positive impact on the community. This money could have been used for community projects. He referred to the CDAC meeting and the reference by a committee member that the Community Development Block Grant funds are meant to fund projects that benefit and grow the community. He felt that would sound more like a non-profit low-income community daycare center rather than fixing up some commercial property. He referred to a question by Councilor Lundberg at the April 19 meeting regarding funding and community support for GoReap. He urged Councilor Council Regular Meeting Minutes May 3, 2004 Page 7 . Lundberg and others who question community support for GoReap to volunteer at the Hope Center to see how they have been successful in the Mill Street area for the last four years. Mayor Leiken closed the public hearing. Councilor Lundberg thanked Ms. Novack for addressing her concerns from the April 19 meeting. Her concerns had nothing to do with her support ofthe project. The city made a commitment to take on MeadowPark as a pilot project. There are still issues in that area and many of the renters do have problems. There needs to be some other way to deal with the problems. She was very impressed by the amount of work done to make this project work. Time and effort had been put in to show how they could make it work. Councilor Lundberg was concerned they would be displacing people already served in this area. She wanted to see the level of commitment showing that one helpful place would be replaced by another. That was addressed. She would be willing to reconsider the council's decision. Those from GoReap made a good effort and it was now up to the community to take over the project. She still had an issue with renting to people who do not know how to deal with their own problems. She would be willing to discuss this further. . Councilor Woodrow said a couple of things need to be addressed. He said he was the one who had questioned them about additional funding at the last meeting. He said he supports GoReap and their work, but anytime CDBG funding is given away, someone will not be happy they did not receive funding. He said God closed a window on the grant, but opened a door of additional funding from other sources. It appeared they have enough funding now that they could leverage a loan to get this process started and obtain a grant next year. He appreciated that it was hard to do as he has worked for non-profit organizations. Personally, he said that if God wants this to work, the money will be found. He referred to the verse read by Ms. Dawkins. Councilor Ralston said the problem is bigger than the neighborhood. It would be nice to do something beneficial to the community. He agreed with those who testified and would prefer not to spend the money on for-profit businesses. Councilor Fitch said there was nothing personal against GoReap. She said she received an invitation to go to MeadowPark and she intended to meet with folks there on Wednesday. She said there were a couple of different categories for CDBG funding. The McKenzie Mist project was under Category One, which is the slum and blight area, which does not include the area where MeadowPark is located. The apartment complex council included on the list is for low- income. She hoped the GoReap project could go forward. She was also concerned about the bigger picture of the crime and other issues in that area. As a community, we need to help each other and not accept those types of behaviors as acceptable. She discussed the difficulties in having the children in a positive daycare or school situation, but then going back to a negative home situation every day. Not all problems can be solved tonight. She was not supportive of changing things tonight. She said the people from GoReap have gone a long way. She summarized the testimony regarding additional funding and donations. She encouraged them to apply again next year when they could be in better situation. She commended them for coming a long way in a short time; however, she was not willing to reverse council's decision tonight. She would hope those commitments would continue to allow them to move forward with their project. . Councilor Lundberg agreed. She encouraged them to put together a solid business plan. Her background in non-profits has shown her that it is one thing to bring in a building, but another to Council Regular Meeting Minutes May 3, 2004 Page 8 . keep it maintained and operational. She was very supportive of whatever they could do towards this project. She asked them to put together a business plan and bring this to council next year. Councilor Ralston referred to the notes from the last meeting, moving $50,000 from Shirk Property Management to St. Vincent DePaul. He offered support for moving money back out to go to GoReap. Councilor Ballew said moving money back and forth was not fair to the other people who were already told they would have the money. Council should move forward with what they have decided. . Mayor Leiken said council has goals they would like to accomplish in the downtown corridor. He apologized that Ms. Novack was counseled not to approach him earlier. He referred to the St. Vincent DePaul project and his commitment to this project. This project would be beneficial to the downtown corridor. He wished he would have known more about this project and been more educated regarding the intent and progress of the project. He didn't feel council should reverse their decision at this point. GoReap does have a start and he was amazed at what they have done in the last two weeks. Mayor Leiken said it was apparent the GoReap Ministries had a passion and a mission. He offered his personal pledge to work with them to gamer more passion and enthusiasm for this project. There would be more people coming forward with funding and they would be blessed beyond the CDBG money. There would be more people with financial resources coming forward to support this project. There is a long term commitment to the MeadowPark area especially regarding the children. The testimony tonight was very much appreciated. Financial means does not determine if a family will be dysfunctional or if drugs or alcohol become a problem. We should all be committed to our children and our community. He would like to meet with GoReap to come up with a game plan. They would not be receiving the CDBG funding, but he said he believed there would be an infill from the community to offset that. He said the fmancial commitments they received over the last two weeks were amazing. Councilor Ralston said most of this council would be here next year. He does not approve of committing money for next year because other worthy causes may come along. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPROVE THE SPRINGFIELD SECTION OF THE FY2004-2005 ONE-YEAR ACTION PLAN OF THE EUGENE-SPRINGFIELD CONSOLIDATED PLAN FOR HOUSING AND COMMUNITY AND DEVELOPMENT. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Mr. Ko said we should all be encouraged because of the array of very good projects presented. It was fortunate that council had choices in where to put the funding. Unfortunately, some do not get funded because there are not enough funds for the whole need. He said he appreciated council's work. Ms. Novack thanked council for their consideration. 2. Liquor License Endorsements for the Renewal Period of 2004-2005. . Councilor Lundberg declared a conflict of interest and excused herself from this item because her restaurant is one of the applicants. Council Regular Meeting Minutes May 3, 2004 Page 9 . Councilor Ralston declared a conflict of interest and excused himself from this item because his wife works at one of the businesses listed. Community Services Manager Dave Puent presented the staff report on this item. The list of 124 businesses included in the agenda packet would likely be applying to the Development Services Department for their 2004-2005 liquor license endorsement prior to June 30, 2004. On December 19, 1994, council approved Ordinance 5768 that established specific criteria to be used when reviewing an application for a liquor license endorsement. Council may recommend denial based upon reliable, factual information as it relates to any of the criteria listed in Section 7.302 of the Springfield Municipal Code. Some of the required information for liquor license renewal, i.e., ownership of the establishment, cannot be determined until staff receives ,the actual application. However, some determination about meeting the listed criteria can be made now since the criteria relates to the level of police activity associated with the establishment. The public hearing this evening is scheduled for council to receive community testimony relative to the liquor license renewal endorsement. At the conclusion of the public hearing, council is requested to provide one of the following recommendations to the Oregon Liquor Control Commission for the license renewal of the listed establishments: 1. Grant; 2. No Recommendation; 3. Do Not Grant Unless (applicant demonstrates commitment to overcome listed concerns); or 4. Deny. . Discussion was held regarding the number of councilors left to vote and if that would be acceptable. City Attorney Joe Leahy confIrmed the three councilors voting would constitute a majority. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. Councilor Ballew asked Police Chief Smith about a couple of the incident types that were reported on the Liquor License report. She asked what "detoxification" meant. Police Chief Smith said it relates to people that are intoxicated and are removed to a detoxification unit. Councilor Ballew asked about warrant service. Chief Smith said if police respond to another situation, they sometimes fmd someone who is wanted on an outstanding warrant. Councilor Fitch asked Chief Smith to provide information to the council regarding the number of police calls that are received after midnight. This information could lead to discussions with business owners about how this could be addressed throughout the city. . Discussion was held on the establishments that are on the top of this list. Council Regular Meeting Minutes May 3, 2004 Page 10 . IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPROVE THE LIQUOR LICENSE ENDORSEMENTS FOR THE RENEWAL PERIOD 2004-2005. THE MOTION PASSED WITH A VOTE OF 3 FOR, 0 AGAINST AND 2 ABSTENTIONS (RALSTON AND LUNDBERG). BUSINESS FROM THE AUDIENCE 1. Curtiss Greer. 357 55th Street. Springfield. OR. (verbatim testimony as requested by City Attorney Joe Leahy) Mr. Greer said they raised the awareness regarding the Fourteenth Amendment at the last meeting, also, the problem created by abridging that amendment. Statements by the City Attorney showed that he, for one, knew nothing about the problem saying that he could trap (cats) and take to Greenhill. Both statements are wrong. Knowing that Springfield is incorporated, this makes it a Livestock District. Those domestic, outside of livestock, shall come under open range.' Mr. Greer also asked why it is that Springfield can have more lenient laws than that of Lane County, i.e. you can do it in Springfield, not in Lane County. These types of conflicts are what cause the problems. This is what he would like to see straightened out. Mayor Leiken suggested Mr. Greer call him to discuss this issue further. Mr. Kelly reminded council that the cat issue had been referred to Mr. Kelly who referred it to Chief Smith. Staff would bring information back to council regarding this issue. . ORRESPONDENCE AND PETITIONS 1. Correspondence from George M. Kirkham P.O. Box 638, Pacific City, OR 97135 Regarding Matricula Consular Acceptance. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointment. Finance Director Bob Duey presented the staff report on this item. The Budget Committee has a vacancy in Ward 1 due to the resignation of Christine Larson. The interview of Darnell Manning was conducted by the City Council on April 26, 2004. The candidate selected by council to serve as a member of the Budget Committee for Ward 1 must be appointed to the position and his appointment ratified. Mr. Manning would serve until December 31,2004, at the expiration ofthe current three-year term for this position. He would then be eligible to re-apply for a full three-year term beginning January 01,2005. . Council Regular Meeting Minutes May 3, 2004 Page 11 . IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPOINT DARNELL MANNING TO THE BUDGET COMMITTEE WITH A TERM EXPIRING DECEMBER 31, 2004. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. a. Building Board of Appeal Appointments. Community Services Manager Dave Puent presented the staff report on this item. Council reviewed eight applications for appointment to the Building Board of Appeals at their April 26,2004 Work Session. Five applicants were selected for appointment and are listed below. The Building Board of Appeals determines the suitability of alternate materials and methods of construction and to provide reasonable interpretations of the Oregon Specialty Codes, the Uniform Fire Code, appeals regarding the abatement of unsafe or substandard buildings, the Springfield Housing Code and sign related appeals. Currently, all five board member positions are vacant. The five board members have exceeded their two consecutive term limitation. The board membership shall consist of one general contractor, one real estate agent, one developer, one specialty code contractor and one property owner. The Municipal Code does not require any of these held positions to be residents of the community. The board meets on an as needed basis to hear appeals and to also serve as an advisory board to the Community Services Division. Council selected the following applicants on April 26, 2004 for appointment to the Building Board of Appeals: . 1. John H. Hyland in the developer position for two consecutive terms 2. Kelly K. Reid in the specialty contractor position for two consecutive terms 3. Mark E. Miller in the general contractor position for two consecutive terms 4. Brent McLean in the real estate position for one two year term 5. Lloyd H. Rain in the property owner position for one two year term The appointment of John Hyland, Kelly Reid and Mark Miller for two consecutive two year terms will result in their term of appointment expiring on May 3, 2008. The appointment of Brent McLean and Lloyd Rain for one two year term will result in their term of appointment expiring on May 3, 2006. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPOINT JOHN H. HYLAND, KELLY K. REID, AND MARK E. MILLER TO THE BUILDING BOARD OF APPEALS WITH TERMS EXPIRING MAY 3, 2008. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR FITCH WITH A SECOND BY COUNCILOR BALLEW TO APPOINT BRENT MCCLEAN AND LLOYD H. RAIN TO THE BUILDING BOARD OF APPEALS WITH TERMS EXPIRING MAY 3, 2006. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Business from Council . a. Committee Reports Council Regular Meeting Minutes May 3,2004 Page 12 . 1. Mayor Leiken said he and Councilor Ballew attended the County/City Regional Road Finance Meeting last week. He said it was one of the more productive meetings with the county and there was some resolution. Based on the agreements that have been coming forward, with the OTIA III funds that are to be shared with cities, the amount would surpass what Springfield was looking at for our Street Fund. It looked like Springfield would be receiving approximately $1.625M. Our goal was $1.6M. From the City of Springfield's perspective, we are in a good position. He thanked staff for doing an outstanding job and putting this forward. Councilor Ballew said there are still issues regarding road funds. There may not be a solution because the smaller cities in the county have real issues regarding inadequate funding. On the other hand, Springfield has a backlog of work it needs to complete. The county is trying to listen, but needs to hear the voices of all cities. Another issue discussed was the possibility of cities partially financing an assessors' appraiser to do new construction to get them on the roles quickly. It is symptomatic of how much trouble the county is in financially and she told them we would be willing to talk. . Mr. Kelly also attended the meeting. He said a condition for the county sharing their funding was that we would conduct a performance audit and discuss the scope of that consultant's work with Eugene and the county so it is useful for all three agencies. He said staff was hoping to have some input on the scoping of that audit and would look forward to working with the consultant on how the money should be spent and where it is being spent now. When the three jurisdictions discuss these issues, there is no objectivity. Having a consultant and a fair scope of work could be beneficial to all three staffs. Councilor Ballew said the county would pay for this study, which amounts to about $50,000. One of the things the county would like to pursue is the option of the county becoming the maintenance provider for streets in the county. If they can do it at a lower cost, we could look into that option. Mr. Kelly discussed options for consolidating services between the three jurisdictions. 2. Mayor Leiken reported that the Governor held a press conference today and announced the state certified industrial sites. The Sony site in Springfield was officially designated as one of those sites. This means the Sony site would become a primary site in the state of Oregon and the Oregon Economic and Community Development Department (OECDD) would market it to any companies looking to locate here. He spoke with several members of the Governor's staff and they told him the Sony site was easily chosen. . 3. Mayor Leiken talked with Senator Smith's staff this morning, and was told the Wildish Theater in downtown Springfield is on Senator Smith's top three community projects and is going through appropriations. The committees will decide how it could eventually be funded, but it is good to know it has come this far. It is a VA Hun bill and is worth $600,000, which is the amount that would complete the theater. The Mayor would meet with staff this week to see what the city needs to do to move this along. Council Regular Meeting Minutes May 3, 2004 Page 13 . 4. Councilor Lundberg said she is sitting on the Sports Complex naming committee, which has proved to be more challenging than anticipated. There are two public agencies, several non-profits and a private developer all weighing in on how that complex should be named. She asked for public process for naming the complex. Each group would name their piece of the complex, but a simple name is needed for freeway and road signs. She discussed the fact that criteria would be needed. Each agency would pool their information and criteria and try to come up with a way to put it out to the public for consideration. The committee would then narrow down the names to be brought back to each agency. The worse case scenario would be that the group would not agree on anything and the complex would not have a name for the whole complex. This would be coming back to council for consideration regarding criteria to be used and the possibility of some names. Councilor Ballew said she recently drove past the complex and it looked fabulous. 5. Councilor Fitch said in a past budget there was $5000 that council granted to Springfield Renaissance Development Corporation (SRDC) to be matching money for a downtown business. She asked if that still existed and if it had been utilized for a business or entity that wanted to do an improvement. If that money was still available, she asked if it could come back to the council with a request to broaden it from downtown and be used for GoReap. Assistant City Manager Cynthia Pappas said it was actually $50,000 that was designated for that line item and there was a match requirement of two to one. . Finance Director Bob Duey said there was money from SRDC that has not been spent yet and he would check into those funds. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:20 p.m. Minutes Recorder Amy Sowa Attest: =JnulL City Rec der .