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Home My WebLink About04/05/2004 Work Session . City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, APRIL 5, 2004. The City of Springfield council met in a work session in the Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, April 5, 2004 at 6:45 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken and Councilors Ballew, Woodrow, Lundberg, Fitch, and Ralston. Also present were City Manager Mike Kelly, Assistant City Manager Cynthia Pappas, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. 1. Vacation of a Portion of Laura Street Public Right-of-Way Located on Assessor's Maps 17- 03-22-44 Tax Lot 7500 and 17-03-27-10 Tax Lot 5000. Journal Number LRP2003-00030. City of Springfield Public Works Department. City Planner Kitti Gale and City Engineer AI Peroutka presented the staff report on this item. The County Road #3 right-of-way, known as Laura Street, was dedicated May 16, 1969. There were no acquisition costs to the city. . The city has approved a transportation infrastructure project that involves the re-alignment of Laura Street, Project No. P20205 (known as Laura Street Re-alignment Project). The project includes the construction of a new street through a portion of what is known as the Smith Property to intersect Harlow Road further to the west. The city intends to acquire a fee title to that portion of the Smith Property required for the new street and to vacate the portion of the old right-of-way that currently intersects Harlow Road/Hayden Bridge Way. On October 15, 2003 the City of Springfield and the property owner entered into an agreement to facilitate the proposal of Project No. P20205, which obligates the city to initiate and complete proceedings to vacate a 30' portion of Laura Street right-of-way abutting Tax Lot 7500 and Tax Lot 5000. The vacation will revert public property to private ownership. A public hearing was conducted before the Planning Commission on March 15,2004. Attachment #4, included in the agenda packet, is Planning Commission's Recommendation to City Council to approve the vacation request. This ordinance is scheduled for a Second Reading and adoption on April 19, 2004. Mr. Peroutka said this has been a long process with a number of discussions with nearby residents regarding how transportation systems will work in that area. He referred to a map on the wall which showed the new realignment of Laura Street that intersects with Hayden Bridge at Game Farm Road. He explained the vacation needed to allow this project to go forward and current right-of-ways. A stub street would be included to serve certain properties in the area as well as a side walk and bike path. He explained the vacation process and the complex agreement with the property owners regarding right-of-ways, vacations and credits. Councilor Ballew asked where the Springfield Utility Board (SUB) lines are currently located. . Mr. Peroutka and Christine Larson, one of the property owners involved, said the power lines are located on both sides of the property. Ms. Larson said two of the poles are the through poles and City of Springfield Council Work Session Minutes April 5, 2004 Page 2 . the two located on the Larson's side of the property are just to serve the two houses that are located there. Mr. Peroutka said they have agreement with the property owners. Councilor Fitch asked when construction would begin. Mr. Peroutka said construction should begin mid-August. Mr. Leahy said the property owners involved, the Larson's Timber Valley Clinic, and the Smith Family Book Store, have displayed a lot of willingness and patience in working with the city. Initially both parties had serious concerns. The city met with the parties over a long period of time and worked through those concerns in a compromising manner. He commended the property owners for the effort they put in to try to make it work. Both property owners recognized that although there are some inconvenience and problems with their own property, the greater good of the city is being addressed. They have approached the discussions in that manner. Mayor Leiken thanked Mr. Leahy for relaying that to the council. It is important for them to know. Councilor Fitch thanked staff. ADJOURNMENT . The meeting was adjourned at 6:52 pm. c \., Minutes Recorder - Amy Sowa Attest: /trUJ'~ '-f..(qr{)t{ .