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HomeMy WebLinkAbout02/22/2011 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 22, 2011 The City of Springfield ~~ ouncil met in regular session in the Council Chambers, 225 Fifth Street, . Springfield, Oregon, on Tuesday, February 22 at 7:17 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston, and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff . Towery, Assistant City Attorney Mary Bridget Smith, City Recorder Amy Sowa, and members of . the staff. PLEDGE OF ALLEGIANCE ~'he Pledge of Allegiance was .led by Mayor Lundberg. SPRINGFIELD UPBEAT ~. 1. Lane Blood Center Day Proclamation Mayor Lundberg proclaimed February 25, 2011 as Lane Blood Center Day. Doug Engel, Executive Director of Lane Memorial Blood Bank, and Don Nau; President of Board of Directors for Lane Memorial Blood Bank were present in the audience. Mayor Lundberg acknowledged the great work the Lane Memorial Blood Bank did for the community. She asked about the Civil War Blood Drive. Mr. Engel said the Oregon Ducks won this year. ' Mr. Engel thanked all of those that donated blood and for the City's support in the community. About one-third of the donations the Blood Bank received in Lane County were from Springfield residents. Mr. Nau was a;Springfield resident and had donated 185 ounces of blood. Donating blood helped to save lives. He thanked Mayor Lundberg for her support. They were looking forward to another half century in this community. Mr. Nau said as .the Lane MMemorial Blood Bank looked to the future, .they had purchased property _in Springfield. They hoped to build a facility in Springfield in the future. He thanked all the residents and businesses in Springfield who had supported the Lane Memorial Blood Bank throughout the years. 2. Recognition of Susie'Smith, Public Works Director. City Manager Gino. Grimaldi introduced Susie Smith, Public Works Director. Ms. Smith introduced her husband Alan Zelenka who was in the audience. City of Springfield . Council Regular Meeting Minutes J February. 22, 2011 Page 2 Mr. Grimaldi said Ms. Smith had chosen to take advantage of the voluntary separation program and would be leaving the City on March 4. He acknowledged that in taking this separation, Ms. Smith was assisting the City with budget concerns and saving jobs for others in the organization. Mr. Grimaldi acknowledged Ms. Smith's years of service with the City of Springfield, and how she had grown through the organization. She had always been a champion for environmental issues, even before the terms `green' or `sustainable' were coined. Her common sense and deliberate approach had advanced environmental issues in Springfield. He noted her involvement with water issues for the ;City. The adoption of the Stormwater Management Plan was a significant accomplishment and was a model that other communities looked at, and stood out as - the best in the State. Mr. Grimaldi said Ms. Smith had also worked hard with the Metropolitan Wastewater Management Commission (MWMC). There was no more important piece of infrastructure than that wastewater treatment plant. In 2002, it was determined that the plant needed a maj or upgrade to meet environmental concerns and capacity. Ms. Smith took on that project and was the vision behind the project, which~~ was significant in terms of dollars, hurdles and legal challenges. That project was near completion now and was well done. Mr. Grimaldi said Ms. Smith had served as Public Works Director for the last two years and had .~, made sure the infrastructure of the City was in fantastic shape. Under her guidance, there had been several long-range facility plans, and she had shown courage to bring forth money measures to fund the needed infrastructure. Leadership had to be shown during those times. Mr. Grimaldi said Ms. Smith also had dedication, integrity, energy and professionalism. He presented Ms. Smith with a photo of the bridge over the. Willamette River between Glenwood and Springfield. The bridge represented the Willamette River and environmental issues, demonstrated infrastructure, was close to the Mill Race, and showed Springfield's bright future. Ms. Smith had and always would be a part of Springfield's bright future. Mayor Lundberg presented a plaque with one of the fish emblems from the storm drains and an acknowledgement of Ms. Smith's work. She said she was sorry to see Ms. Smith leave, but happy for her at the same time. They would always think of Ms. Smith when they thought of waterways and how Ms. Smith had made Springfield a community to be proud of in terms of taking care of our environment. Ms. Smith had been a champion for our community. Life was abundant in our waterways thanks to Ms. Smith's hard work. Ms. Smith said how much,,she appreciated the Council and the organization. This was a place that enabled leaders~to emerge and empowered people that wanted to take on responsibility and learn. She acknowledged the great relationship with.the Council and between the Council and the staff. She thanked her mentor, D'an Brown, who left the department in a good, steady direction. Because of the strength of the Public Works Management Team she felt she could make this decision and leave knowing things would carry on as well as they always had. She was appreciative of the experience. She would continue to be an ambassador for Springfield, as well as an advocate. CONSENT CALENDAR 1. Claims ~ v l City of Springfield Council Regular Meeting Minutes February 22, 2011 . Page 3 a. Approval of the January 2011, Disbursements for Approval 2. Minutes a. January 18, 2011 =Regular Meeting b. January 24, 2011 =Work Session c. January 24, 2011.- Special Regular Meeting d. February 7, 2011 -Work Session 3. Resolutions 4. Ordinances ~ ` a. ORDINANCE NO. 6265 - AN ORDINANCE AMENDING THE EUGENE- . SPRINGFIELD METROPOLITAN PLAN TO UPDATE THE SPRINGFIELD LOCAL WETLAND INVENTORY, THE SPRINGFIELD INVENTORY OF NATURAL RESOURCE SITES AND THE SPRINGFIELD NATURAL RESOURCES STUDY TO INCLUDE NEWLY IDENTIFIED WETLAND AND RIPARIAN SITES IN THE GLENWOOD ~~ A; TO ADOPT PROTECTION MEASURES FOR THE NEW ,~ GLENWOOD SITES AND TO UPDATE THE BOUNDARIES OF KNOWN SITES• AND ADOPTING A SEVERABILITY CLAUSE. 5. Other Routine Matters r a. Approval of the Liquor License Endorsement for Ranchito Grill, Located at 1537 Mohawk Blvd, Springfield, Oregon. b. Approval of the Liquor License Endorsement for Bottletrek, LLC, an Internet Home- based- Wine Distributorship Located at 7210 Forsythia Street, Springfield, Oregon; Previously Licensed at Residence, 5075 D Street, Springfield, Oregon. . c. Award the Subject Contract~to Lantz Electric, Inc. in the Amount of $70,750.00 for Project P21045; "Street Lighting Upgrades -Miscellaneous. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR WITH CHECK #103587 OF THE JANUARY 2011 DISBURSEMENTS REMOVED. THE MOTION PASSED BY A VOTE OF 5 FOR AND'' 0 AGAINST (1 ABSENT - WYLIE). ITEMS REMOVED 1. Check #103587 from the January 2011 Disbursements Councilor VanGordon declared a conflict of interest on this check as it was made payable to his employer, United Parcel Service (UPS). He did not participate in the vote. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPRO,~VE CHECK #103587 FROM THE JANUARY 2011. DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - WYLIE,1 ABSTENTION - VANGORDOl~. City of Springfield Council Regular Meeting Minutes February 22, 2011 Page 4 ' PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Stormwater Management Plan Adoption. RESOLUTION NO. ~~ 11-04 - A RESOLUTION OF THE COMMON CO ~JNCIL OF THE CITY OF SPRINGFIELD ADOPTING THE CITY OF SPRINGFIELD STORMWATER MANAGEMENT. PLAN Environmental Services Supervisor George Walker presented the staff report on this item. The . Stormwater Management Plan (Plan) was reviewed by staff and the Oregon Department of Environmental Quality (DEQ) annually. The revised document, which contained goals, policies. and implementation actions regarding stormwater activities in Springfield, required adoption to implement those changes. The Plan first adopted by Council in 2004 was the guide for City stormwater activities to maintain compliance with State and Federal Clean Water Act and Endangered Species Act requirements. The Plan contained implementation strategies, which were the basis for the DEQ ' issued National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit. " Each year, in accordance~~ with the permit issued by DEQ, -staff submitted an annual report describing the activities accomplished for the year and proposed any adaptive management- - measures to be incorporated into the Plan. Those approved changes to the Plan were presented to Council in legislative' format at the work session held February 14, 2011: In addition to the updates in the Plan this past year's accomplishments included finalizing Intergovernmental Agreements (IGA) with Lane County for stormwater services within the ' Urban Growth Boundary„ and with DEQ for Automatic Coverage for construction activities under Springfield jurisdiction. The fiscal impact from these IGA's included receiving annual revenue from Lane County for staff time reimbursement and a reduced cost for development within the City for developers as a result of the IGA with DEQ. Additional changes in the revised Plan related to strategies that had been accomplished and/or adapted to meet changes in conditions or new technologies. Mayor Lundberg opened the public hearing. No one a eared to s eak. PP P Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUN CILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 11-04. THE MOTION PASSED WITH A VOTE OF 5 FOR AND'~'0 AGAINST (1 ABSENT - WYLIE). 2. Supplemental Budget Resolution. RESOLUTION NO. 11-OS- A RESOLUTION ADJUSTING RESOURCES REQUIREMENTS 1N THE FOLLOWING FUNDS: GENERAL, STREET. '~ City of Springfield Council Regular Meeting Minutes February 22, 2011 ~ ~ ' Page 5 'REVENUE, COMMUNITY DEVELOPMENT, REGIONAL WASTEWATER. REVENUE BOND CAPITAL PROJECTS, DEVELOPMENT PROJECTS, STORM DRAINAGE ,~ CAPITAL FUND; !'~ GIONAL WASTEWATER CAPITAL, SDC LOCAL STORM IMPROVEMENT, SDC LOCAL STORM REIMBURSEMENT, LOCAL WASTEWATER OPERATIONS, AIVI!BULANCE, STORM DRAINAGE OPERATING, AND VEHICLE AND EQUIPMENT: Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal year the Council w'as requested to make adjustments to the annual budget to reflect needed . changes in planned activities, to recognize new revenues, or to make other required adjustments. . These adjustments to resources and requirements changed the current budget and were. processed . through supplemental budget requests scheduled by the Finance Department on an annual basis. This was the first of three scheduled FY11 supplemental budget requests to come before Council. The supplemental budget being presented included adjusting resources and requirements in the General, Street, Special Revenue, Community Development, Regional Wastewater Revenue Bond Capital Projects, D°'evelopment Projects, Storm Drainage Capital Fund, Regional .Wastewater Capital, SDC Local Storm Improvement, SDC Local Storm Reimbursement, Local Wastewater Operations, Ambulance, Storm Drainage Operating, acid Vehicle and Equipment. The City Council was asked to approve the attached Supplemental Budget Resolution. The overall financial im pact of the Su lemental Bud et R p pp g esolution was to increase appropriations by $112,6'46 in: increasing Capital Projects ($20,865), decreasing Reserves ($203,750), increasing other Non-Department ($168,450) and increasing Operating ($127,081). Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. i IT WAS MOVED BY COUNCH.OR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 11-05. THE MOTION PASSED WITH A VOTE OF 5 FOR AND',; 0 AGAINST (1 ABSENT - WYLIE). ,. BUSINESS FROM THE'AUDIENCE _ COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Margery Cahn, Eugene, Oregon, Regarding a Resolution in Support of Israel. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPET THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT - WYLIE). BIDS City of Springfield Council Rebular Meeting Minutes February 22, 2011 Page 6 ORDINANCES . BUSINESS FROM THE CITY COUNCIL 1. Committee `Appointments . 2. Business from.Council BUSINESS FROM THE CITY MANAGER 1. Planning Commission Recruitment, Process. Development Services Director Bill Grile presented the staff report on this item. Johnny Kirschenmann's term on the Planning Commission expired February 5, 2011. He currently served as the Commission's Chair. Chair Kirschenmann could either be reappointed to' another ~ -term, or another individual could be appointed to fill the vacancy'. . In the last five months. Council had appointed four new Commissioners to the Planning Commission. These new Commissioners were tackling. a steep learning curve during a time when important planning issues were being considered. Currently, three Planning Commissioners had four or more years of experience: Johnny Kirschenmann (four years); Frank Cross (7 years); Steve Moe (11+ years). Commissioner Cross had changed professions and was now a Professor at Northwest Christian University. Commissioner Cross would be teaching night classes for the months of March and April and would not be able to attend Commission meetings for these months. Staff requested direction' about how Council wishes to proceed with filling the vacancy. Options included: 1) Re-appoint Commissioner Kirschenmann without recruitment; 2) Proceed with a modified recruitment; or 3) Proceed with a customary recruitment process. In an effort to~retain experience on the Planning Commission, staff recommended that the City Council re-appoint Chair Johnny Kirschenmann to another four-year term on the Planning Commission. Councilor Ralston felt they should re-appoint Mr. Kirschenmann. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO RE-APPOINT JOHNNY KIRSCHENMANN TO AN ADDITIONAL FOUR-YEAR TERM ON THE PLANNING COMMISSION WITH AN EXPIRATION DATE OF FEBRUARY 22, 2015. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT - WYLIE). Mr. Grimaldi reminded the Mayor and Council of the joint elected officials (JEO) meeting on Thursday, February 24 at noon in the Library Meeting Room at Springfield City Hall. l City of Springfield Council Regular Meeting Minutes _ February 22, 2011 ' . Page 7 BUSINESS FROM THE CITY ATTORNEY ~ . ADJOURNMENT The meeting was adjourned at 7:44 p.m. Minutes Recorder Amy Sowa ~- Christine L. Lundberg . Mayor Attest: ,~un~ .. City Re o der ~ `