HomeMy WebLinkAbout02/22/2011 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
TUESDAY, FEBRUARY 22, 2011
The City of Springfield ~~ ouncil met in regular session in the Council Chambers, 225 Fifth Street, .
Springfield, Oregon, on Tuesday, February 22 at 7:17 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston,
and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff .
Towery, Assistant City Attorney Mary Bridget Smith, City Recorder Amy Sowa, and members of
. the staff.
PLEDGE OF ALLEGIANCE
~'he Pledge of Allegiance was .led by Mayor Lundberg.
SPRINGFIELD UPBEAT
~.
1. Lane Blood Center Day Proclamation
Mayor Lundberg proclaimed February 25, 2011 as Lane Blood Center Day. Doug Engel,
Executive Director of Lane Memorial Blood Bank, and Don Nau; President of Board of Directors
for Lane Memorial Blood Bank were present in the audience. Mayor Lundberg acknowledged the
great work the Lane Memorial Blood Bank did for the community. She asked about the Civil War
Blood Drive.
Mr. Engel said the Oregon Ducks won this year.
' Mr. Engel thanked all of those that donated blood and for the City's support in the community.
About one-third of the donations the Blood Bank received in Lane County were from Springfield
residents. Mr. Nau was a;Springfield resident and had donated 185 ounces of blood. Donating
blood helped to save lives. He thanked Mayor Lundberg for her support. They were looking
forward to another half century in this community.
Mr. Nau said as .the Lane MMemorial Blood Bank looked to the future, .they had purchased property
_in Springfield. They hoped to build a facility in Springfield in the future. He thanked all the
residents and businesses in Springfield who had supported the Lane Memorial Blood Bank
throughout the years.
2. Recognition of Susie'Smith, Public Works Director.
City Manager Gino. Grimaldi introduced Susie Smith, Public Works Director. Ms. Smith
introduced her husband Alan Zelenka who was in the audience.
City of Springfield .
Council Regular Meeting Minutes J
February. 22, 2011
Page 2
Mr. Grimaldi said Ms. Smith had chosen to take advantage of the voluntary separation program
and would be leaving the City on March 4. He acknowledged that in taking this separation, Ms.
Smith was assisting the City with budget concerns and saving jobs for others in the organization.
Mr. Grimaldi acknowledged Ms. Smith's years of service with the City of Springfield, and how
she had grown through the organization. She had always been a champion for environmental
issues, even before the terms `green' or `sustainable' were coined. Her common sense and
deliberate approach had advanced environmental issues in Springfield. He noted her involvement
with water issues for the ;City. The adoption of the Stormwater Management Plan was a
significant accomplishment and was a model that other communities looked at, and stood out as
- the best in the State.
Mr. Grimaldi said Ms. Smith had also worked hard with the Metropolitan Wastewater
Management Commission (MWMC). There was no more important piece of infrastructure than
that wastewater treatment plant. In 2002, it was determined that the plant needed a maj or upgrade
to meet environmental concerns and capacity. Ms. Smith took on that project and was the vision
behind the project, which~~ was significant in terms of dollars, hurdles and legal challenges. That
project was near completion now and was well done.
Mr. Grimaldi said Ms. Smith had served as Public Works Director for the last two years and had
.~, made sure the infrastructure of the City was in fantastic shape. Under her guidance, there had
been several long-range facility plans, and she had shown courage to bring forth money measures
to fund the needed infrastructure. Leadership had to be shown during those times.
Mr. Grimaldi said Ms. Smith also had dedication, integrity, energy and professionalism. He
presented Ms. Smith with a photo of the bridge over the. Willamette River between Glenwood and
Springfield. The bridge represented the Willamette River and environmental issues, demonstrated
infrastructure, was close to the Mill Race, and showed Springfield's bright future. Ms. Smith had
and always would be a part of Springfield's bright future.
Mayor Lundberg presented a plaque with one of the fish emblems from the storm drains and an
acknowledgement of Ms. Smith's work. She said she was sorry to see Ms. Smith leave, but happy
for her at the same time. They would always think of Ms. Smith when they thought of waterways
and how Ms. Smith had made Springfield a community to be proud of in terms of taking care of
our environment. Ms. Smith had been a champion for our community. Life was abundant in our
waterways thanks to Ms. Smith's hard work.
Ms. Smith said how much,,she appreciated the Council and the organization. This was a place that
enabled leaders~to emerge and empowered people that wanted to take on responsibility and learn.
She acknowledged the great relationship with.the Council and between the Council and the staff.
She thanked her mentor, D'an Brown, who left the department in a good, steady direction.
Because of the strength of the Public Works Management Team she felt she could make this
decision and leave knowing things would carry on as well as they always had. She was
appreciative of the experience. She would continue to be an ambassador for Springfield, as well
as an advocate.
CONSENT CALENDAR
1. Claims ~ v
l
City of Springfield
Council Regular Meeting Minutes
February 22, 2011 .
Page 3
a. Approval of the January 2011, Disbursements for Approval
2. Minutes
a. January 18, 2011 =Regular Meeting
b. January 24, 2011 =Work Session
c. January 24, 2011.- Special Regular Meeting
d. February 7, 2011 -Work Session
3. Resolutions
4. Ordinances ~ `
a. ORDINANCE NO. 6265 - AN ORDINANCE AMENDING THE EUGENE-
. SPRINGFIELD METROPOLITAN PLAN TO UPDATE THE SPRINGFIELD LOCAL
WETLAND INVENTORY, THE SPRINGFIELD INVENTORY OF NATURAL
RESOURCE SITES AND THE SPRINGFIELD NATURAL RESOURCES STUDY TO
INCLUDE NEWLY IDENTIFIED WETLAND AND RIPARIAN SITES IN THE
GLENWOOD ~~ A; TO ADOPT PROTECTION MEASURES FOR THE NEW
,~
GLENWOOD SITES AND TO UPDATE THE BOUNDARIES OF KNOWN SITES•
AND ADOPTING A SEVERABILITY CLAUSE.
5. Other Routine Matters
r
a. Approval of the Liquor License Endorsement for Ranchito Grill, Located at 1537
Mohawk Blvd, Springfield, Oregon.
b. Approval of the Liquor License Endorsement for Bottletrek, LLC, an Internet Home-
based- Wine Distributorship Located at 7210 Forsythia Street, Springfield, Oregon;
Previously Licensed at Residence, 5075 D Street, Springfield, Oregon.
. c. Award the Subject Contract~to Lantz Electric, Inc. in the Amount of $70,750.00 for
Project P21045; "Street Lighting Upgrades -Miscellaneous.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR WITH CHECK #103587 OF
THE JANUARY 2011 DISBURSEMENTS REMOVED. THE MOTION PASSED BY A
VOTE OF 5 FOR AND'' 0 AGAINST (1 ABSENT - WYLIE).
ITEMS REMOVED
1. Check #103587 from the January 2011 Disbursements
Councilor VanGordon declared a conflict of interest on this check as it was made payable to his
employer, United Parcel Service (UPS). He did not participate in the vote.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPRO,~VE CHECK #103587 FROM THE JANUARY 2011.
DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST (1 ABSENT - WYLIE,1 ABSTENTION - VANGORDOl~.
City of Springfield
Council Regular Meeting Minutes
February 22, 2011
Page 4 '
PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Stormwater Management Plan Adoption.
RESOLUTION NO. ~~ 11-04 - A RESOLUTION OF THE COMMON CO ~JNCIL OF THE
CITY OF SPRINGFIELD ADOPTING THE CITY OF SPRINGFIELD STORMWATER
MANAGEMENT. PLAN
Environmental Services Supervisor George Walker presented the staff report on this item. The
. Stormwater Management Plan (Plan) was reviewed by staff and the Oregon Department of
Environmental Quality (DEQ) annually. The revised document, which contained goals, policies.
and implementation actions regarding stormwater activities in Springfield, required adoption to
implement those changes.
The Plan first adopted by Council in 2004 was the guide for City stormwater activities to
maintain compliance with State and Federal Clean Water Act and Endangered Species Act
requirements. The Plan contained implementation strategies, which were the basis for the DEQ
' issued National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm
Sewer System (MS4) permit.
" Each year, in accordance~~ with the permit issued by DEQ, -staff submitted an annual report
describing the activities accomplished for the year and proposed any adaptive management-
- measures to be incorporated into the Plan. Those approved changes to the Plan were presented to
Council in legislative' format at the work session held February 14, 2011:
In addition to the updates in the Plan this past year's accomplishments included finalizing
Intergovernmental Agreements (IGA) with Lane County for stormwater services within the '
Urban Growth Boundary„ and with DEQ for Automatic Coverage for construction activities under
Springfield jurisdiction. The fiscal impact from these IGA's included receiving annual revenue
from Lane County for staff time reimbursement and a reduced cost for development within the
City for developers as a result of the IGA with DEQ. Additional changes in the revised Plan
related to strategies that had been accomplished and/or adapted to meet changes in conditions or
new technologies.
Mayor Lundberg opened the public hearing.
No one a eared to s eak.
PP P
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUN
CILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 11-04. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND'~'0 AGAINST (1 ABSENT - WYLIE).
2. Supplemental Budget Resolution.
RESOLUTION NO. 11-OS- A RESOLUTION ADJUSTING RESOURCES
REQUIREMENTS 1N THE FOLLOWING FUNDS: GENERAL, STREET. '~
City of Springfield
Council Regular Meeting Minutes
February 22, 2011 ~ ~ '
Page 5
'REVENUE, COMMUNITY DEVELOPMENT, REGIONAL WASTEWATER. REVENUE
BOND CAPITAL PROJECTS, DEVELOPMENT PROJECTS, STORM DRAINAGE
,~
CAPITAL FUND; !'~ GIONAL WASTEWATER CAPITAL, SDC LOCAL STORM
IMPROVEMENT, SDC LOCAL STORM REIMBURSEMENT, LOCAL WASTEWATER
OPERATIONS, AIVI!BULANCE, STORM DRAINAGE OPERATING, AND VEHICLE
AND EQUIPMENT:
Finance Director Bob Duey presented the staff report on this item. At various times during the
fiscal year the Council w'as requested to make adjustments to the annual budget to reflect needed .
changes in planned activities, to recognize new revenues, or to make other required adjustments.
. These adjustments to resources and requirements changed the current budget and were. processed
. through supplemental budget requests scheduled by the Finance Department on an annual basis.
This was the first of three scheduled FY11 supplemental budget requests to come before Council.
The supplemental budget being presented included adjusting resources and requirements in the
General, Street, Special Revenue, Community Development, Regional Wastewater Revenue
Bond Capital Projects, D°'evelopment Projects, Storm Drainage Capital Fund, Regional
.Wastewater Capital, SDC Local Storm Improvement, SDC Local Storm Reimbursement, Local
Wastewater Operations, Ambulance, Storm Drainage Operating, acid Vehicle and Equipment.
The City Council was asked to approve the attached Supplemental Budget Resolution.
The overall financial im pact of the Su lemental Bud et R
p pp g esolution was to increase
appropriations by $112,6'46 in: increasing Capital Projects ($20,865), decreasing Reserves
($203,750), increasing other Non-Department ($168,450) and increasing Operating ($127,081).
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
i
IT WAS MOVED BY COUNCH.OR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 11-05. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND',; 0 AGAINST (1 ABSENT - WYLIE).
,.
BUSINESS FROM THE'AUDIENCE
_ COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Margery Cahn, Eugene, Oregon, Regarding a Resolution in Support of
Israel.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ACCEPET THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT - WYLIE).
BIDS
City of Springfield
Council Rebular Meeting Minutes
February 22, 2011
Page 6
ORDINANCES
. BUSINESS FROM THE CITY COUNCIL
1. Committee `Appointments
. 2. Business from.Council
BUSINESS FROM THE CITY MANAGER
1. Planning Commission Recruitment, Process.
Development Services Director Bill Grile presented the staff report on this item. Johnny
Kirschenmann's term on the Planning Commission expired February 5, 2011. He currently
served as the Commission's Chair. Chair Kirschenmann could either be reappointed to' another
~ -term, or another individual could be appointed to fill the vacancy'. .
In the last five months. Council had appointed four new Commissioners to the Planning
Commission. These new Commissioners were tackling. a steep learning curve during a time when
important planning issues were being considered.
Currently, three Planning Commissioners had four or more years of experience: Johnny
Kirschenmann (four years); Frank Cross (7 years); Steve Moe (11+ years).
Commissioner Cross had changed professions and was now a Professor at Northwest Christian
University. Commissioner Cross would be teaching night classes for the months of March and
April and would not be able to attend Commission meetings for these months.
Staff requested direction' about how Council wishes to proceed with filling the vacancy. Options
included:
1) Re-appoint Commissioner Kirschenmann without recruitment;
2) Proceed with a modified recruitment; or
3) Proceed with a customary recruitment process.
In an effort to~retain experience on the Planning Commission, staff recommended that the City
Council re-appoint Chair Johnny Kirschenmann to another four-year term on the Planning
Commission.
Councilor Ralston felt they should re-appoint Mr. Kirschenmann.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO RE-APPOINT JOHNNY KIRSCHENMANN TO AN ADDITIONAL
FOUR-YEAR TERM ON THE PLANNING COMMISSION WITH AN EXPIRATION
DATE OF FEBRUARY 22, 2015. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST (1 ABSENT - WYLIE).
Mr. Grimaldi reminded the Mayor and Council of the joint elected officials (JEO) meeting on
Thursday, February 24 at noon in the Library Meeting Room at Springfield City Hall.
l
City of Springfield
Council Regular Meeting Minutes _
February 22, 2011 '
. Page 7
BUSINESS FROM THE CITY ATTORNEY ~ .
ADJOURNMENT
The meeting was adjourned at 7:44 p.m.
Minutes Recorder Amy Sowa
~-
Christine L. Lundberg
. Mayor
Attest:
,~un~ ..
City Re o der ~ `