HomeMy WebLinkAbout02/17/2004 Regular
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City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, FEBRUARY 17,2004
The City of Springfield council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, February 17,2004, at 7:00 p.m., with Council President
Fitch presiding.
ATTENDANCE
Present were Councilors Ballew, Lundberg, Fitch, Malloy, Ralston and Woodrow. Also present
were City Manager Mike Kelly, Assistant City Manager Cynthia Pappas, City Attorney Joe
Leahy, City Recorder Amy Sowa and members of the staff.
Mayor Leiken was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilor Fitch.
SPRINGFIELD UPBEAT
1. Ken Robinson of the Springfield Fire Department, was scheduled to be recognized for 25
Years of Service to the City of Springfield, but was unable to attend the meeting.
2. City Manager Mike Kelly recognized Paula Guthrie of the Springfield Information
Technology Department, for 20 Years of Service to the City of Springfield.
3. City Planner Sarah Summers introduced Nancy Moreno from Springfield Utility Board
(SUB). Ms. Moreno presented the Groundwater Guardians' 2003 Plaque to the Springfield
City Council. Ms. Moreno thanked the Springfield City Council for their continued support
of the Groundwater Guardians. Groundwater Guardians is made up of volunteers from
various agencies both local and state. It also includes volunteers from the business
community, the school system and individuals throughout the Springfield area. The primary
purpose of the Groundwater Guardians is to help protect groundwater and source water for
our drinking water in Springfield from both the McKenzie River and the Middle Fork of the
Willamette River. Groundwater Guardians has been recognized nationally for the projects
they have partiCipated in and supported that relate to protecting drinking water for the past
seven years. Ms. Moreno discussed some of the projects the Groundwater Guardians
supported or took part in during 2003. She described the educational prograni for local
students conducted through the school district. She explained the notification procedures
when contamination is discovered.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
WOODROW, TO ADOPT THE CONSENT CALENDAR WITH ITEMS 5.A AND 5.C
REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
Council Regular Meeting Minutes
February 17,2004
Page 2
1. Claims
2. Minutes
a. January 20,2004 - Work Session
b. January 20, 2004 - Special Regular Meeting
3. Resolutions
4. Ordinances
a. ORDINANCE NO. 6075- AN ORDINANCE VACATING THE FULL WIDTH OF
KATHRYN STREET RlGHT-OF-W A Y FROM 39TIl STREET TO ITS FORMER
INTERSECTION WITH OLYMPIC STREET, IN THE CITY OF SPRINGFIELD,
LANE COUNTy, OREGON.
5. Other Routine Matters
b. Authorize the City Manager to Sign a Contract Extension with Paradise Media for
FireMed Advertising Campaign in an Amount Not to Exceed $68,005.00.
d. Approval of Liquor License Endorsement for Center Market, Located at 7095 Main
Street, Springfield, OR.
ITEMS REMOVED FROM THE CONSENT CALENDAR
5.
a. Approval of Initiation of Amendments to the Eugene-Springfield Metropolitan Area
General Plan (Metro Plan) and the Public Facilities and Services Plan (PFSP).
IT WAS MOVED BY COUNCILOR BALLEW WIlli A SECOND BY COUNCILOR
MALLOY TO APPROVE INITIATION OF AMENDMENTS TO THE PUBLIC
FACILITIES AND SERVICES PLAN (PFSP) TO: 1) CLARIFY THE
RELATIONSHIP BETWEEN THE PFSP PROJECT LIST AND LOCALLY ADOPTED
CAPITAL IMPROVEMENT PLANS; 2) UPDATE THE PFSP MAPS BASED ON
NEW STATUTES: 3) REFLECT CURRENT CONDITIONS AND PLANNED
REGIONAL W ASTEW ATER FACILITIES CONSISTENT WITH THE
METROPOLITAN W ASTEW A TER MANAGEMENT COMMISSION (MWMC)
FACILITIES MASTER PLAN UPDATE; 4) RESOLVE INCONSISTENCIES AMONG
METRO-WIDE PLANNING DOCUMENTS; AND 5) ADD A NEW AMENDMENT
PROCESS SPECIFIC TO THE PROJECT LIST IN THE PFSP. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
c. Approval of Liquor License Endorsement for Snappy Service Cafe, Pub and Parlor,
Located at 553 Main Street, Springfield, OR.
Councilor Lundberg declared a conflict of interest because this is her restaurant.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO APPROVE THE LIQUOR LICENSE ENDORSEMENT FOR
Council Regular Meeting Minutes
February 17,2004
Page 3
SNAPPY SERVICE CAFE, PUB AND PARLOR. THE MOTION PASSED WITH A
VOTE OF 5 FOR, 0 AGAINST AND I ABSTENTION (LUNDBERG). .
PUBLIC HEARINGS
1. 2004-2009 Capital Improvement Program.
City Engineer AI Peroutka presented the staff report on this item. The draft 2004-2009 Capital
Improvement Program (CIP) was reviewed by the Planning Commission on January 21,2004 and
by the Council in work session on February 9, 2004 and is now ready for public comment and
final adoption.
The City Council reviewed the draft CIP in work session on February 9,2004 and approved the
addition oftwo projects to the draft to be brought to public hearing at this meeting. Those
projects, the Gateway/Beltline Intersection and Vera and 19th Street Sanitary Sewer Pump
Station, have been added to the attached draft starting in the second year of the CIP. The Vera .
and 19th Street Sanitary Sewer Pump Station is a $260,000 project to serve the Grandview Estates
and vicinity with the understanding that the city will work over the next year period to re-coup 50
percent of the costs of that project through development in the area served. The Gateway/Beltline
Intersection Project engineering and purchase of right-of-way would occur in the second year
with the construction in the last year of the CIP. After hearing public comments, council is
requested to adopt the Capital Improvement Program by motion.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO ADOPT THE 2004-2009 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
(CIP). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Stormwater Management Plan and Submittal of Required Documents to the Department of
Environmental Quality.
RESOLUTION NO. 04-05 - A RESOLUTION ADOPTING A STORMW A TER
MANAGEMENT PLAN AND SUBMITTAL OF REQUIRED DOCUMENTS TO THE
DEPARTMENT OF ENVIRONMENTAL QUALITY.
" Water Resources Program Coordinator Chuck Gottfried presented the staff report on this item. In
2003, the city applied for its fIrst Municipal Separate Storm Sewer System (MS4) stormwater
discharge permit, as required by the CW A. A Stormwater Management Plan (plan) has been
prepared to meet the minimum requirements ofthe State and Federal clean water laws. The Plan
is included as Attachment B in the agenda packet.
The Plan's purpose is to provide policy and management guidance for the city's stormwater
management programs and other activities affecting storm water within the Springfield
metropolitan area. Chapter Five of the Plan is intended to fulfill specific requirements that must
be met to obtain a MS4 stormwater discharge permit. It provides for incremental progress toward
Council Regular Meeting Minutes
February 17,2004
Page 4
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achieving the council's annually-reviewed "Key Outcomes for Stormwater Management," as well
as State and Federal minimum water quality standards. The proposed MS4 materials in Chapter
Five mainly capture existing city stormwater management practices and programs. Additional
activities, such as a Federally-mandated program for detecting and eliminating illicit discharges
(dumping and/or spills) of pollutants city-wide, were only included in the Plan where the city
currently has no applicable practices or programs.
The Plan reflects a minimalist approach, which recognizes the city's fiscal and organizational
constraints. It does not, however, preclude the city from implementing additional measures that
will assist in improving water quality and drainage system conditions. The Plan relies heavily on
enhanced outreach and technical assistance to business and industry, as well as implementation
and enforcement of existing Development and Municipal Code requirements related to
storm water management and erosion control.
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The NPDES-MS4 portion of the Plan must be submitted to the DEQ by March 10,2004. If the
DEQ finds the city's submittal to meet the minimum requirements, Springfield will be issued its
first ever NPDES MS4 stormwater discharge permit. Implementation of the Plan is intended,
over a five-year permit term, to improve Springfield's water quality by 1) establishing goals and
benchmarks for reaching water quality standards, 2) implementing the specified management
practices, outreach, education, and enforcement efforts, and 3) ensuring compliance with the
city's State and Federal stormwater discharge requirements through tracking, monitoring, and
reporting. The Plan does not amend any local codes or ordinances. It also does not impose any
new regulations or limitations on the development or use of private property. It is consistent
with, and supports city implementation of both the Eugene-Springfield Metropolitan Plan and the
Public Facilities and Services Plan.
Stormwater management functions operate within the city's Public Works and Development
Services Departments. The planning, expansion, maintenance, and management of the city's
stormwater infrastructure require ongoing operations staff and capital improvement program
resources. The plan calls for a modest increase in drainage program staffing for illicit discharge
inspection and compliance, starting FY 04-05. Since the adequacy ofthis Plan to satisfy DEQ
requirements is not yet known, the overall future financial impacts are uncertain.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO ADOPT RESOLUTION NO. 04-05. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
3. Glenwood Water District Withdrawal EC SP 03-28, Monroe Journal Number LRP2003-0035.
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ORDINANCE NO.2 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS MONROE. LOCATED IN THE GLENWOOD AREA OF SOUTHWEST
SPRINGFIELD. SOUTH OF 21 ST STREET. EAST OF HARRISON STREET. WEST OF
MORTON STREET AND INVOLVING APPROXIMA TEL Y 0.2 ACRES AS IDENTIFIED
Council Regular Meeting Minutes
February 17,2004
Page 5
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ON TAX LOT 2900 T18S R03W S03 MAP 12: HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE GLENWOOD WATER DISTRICT (FIRST READING).
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Glenwood Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on June 23,2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Woodrow asked if staff had looked into having these withdrawals incorporated at the
time of annexation.
Ms. Gale said in checking with the Department of Revenue, it was determined that it would
require less paperwork to submit this to the state by the deadline of March 31. Processing at the
time of annexation would mean double the paperwork for the planner who does each annexation,
whereas bringing them before council at once is more economical.
Councilor Ballew asked if it saved the state or the city time. Ms. Gale said both.
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City Manager Mike Kelly noted that it wouldn't matter when we sent the paperwork, no initial
action would occur until March 31.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
4. Glenwood Water District Withdrawal C SP 03-31, Shamrock Village Investors/U.S. Bank-
Journal Number LRP2003-00036.
ORDINANCE NO.3 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS SHAMROCK VILLAGE INVESTORS/U.S. BANK, LOCATED IN THE
GLENWOOD AREA OF WEST SPRINGFIELD, EAST AND WEST OF FRANKLIN
BOULEVARD, SOUfH OF EAST 19TH AVENUE AND INVOLVING APPROXIMATELY
16.0 ACRES AS IDENTIFIED ON TAX LOTS 300, 301, 3300 T17S R03W S34 MAP 44, TAX
LOT 1401 T18S R03W S03 MAP I L HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE GLENWOOD WATER DISTRICT (FIRST READING).
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City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Glenwood Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
_c\
Council Regular Meeting Minutes
February 17, 2004
Page 6
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develop the property for urban use. The subject property was annexed to the City of Springfield
effective on August 7, 2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Fitch opened the public hearing.
Noone appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
5. Glenwood Water District Withdrawal C SP 03-34, Willamette Beverage Company - Journal
Number LRP2003-00037.
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ORDINANCE NO.4 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS WILLAMETTE BEVERAGE COMPANY, LOCATED IN THE GLENWOOD
AREA OF WEST SPRINGFIELD, EAST OF 1-5, SOUTH AND WEST OF JUDKINS ROAD
AND lNVOL VING APPROXIMA TEL Y 3.25 ACRES AS IDENTIFIED ON TAX LOT 490
AND A PORTION OF 600 T17S R03W S33 MAP 44 AND A PORTION OF TAX LOT 100
T18S R03W S04 MAP 11: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD
FROM THE GLENWOOD WATER DISTRICT (FIRST READING).
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Glenwood Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on August 7, 2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
6. Rainbow Water District Withdrawal EC SP 03-01, PeaceHealth - Journal Number LRP2003-
00031.
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ORDINANCE NO.5 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS PEACEHEALTH, LOCATED IN NORTHERN SPRINGFIELD, SOUTH OF
Council Regular Meeting Minutes
February 17,2004
Page 7
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DEADMOND FERRY ROAD. EAST OF BALDY VIEW LANE. AND INVOLVING
APPROXIMATELY 2 ACRES AS IDENTIFIED ON TAX LOT 200 T17S R03W S23 MAP 22:
HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW
WATER DISTRICT (FIRST READING).
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Rainbow Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on January 3, 2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
.
7. Rainbow Water District Withdrawal EC SP 03-11, McCulloch Journal Number LRP2003-
00032.
ORDINANCE NO.6 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS MCCULLOCH-LOCATED IN SOUTHWEST SPRINGFIELD. EAST OF 1-5.
SOUTH OF CENTENNIAL BOULEVARD. NORTH OF DIAMOND STREET. AND WEST
OF RAINBOW DRIVE INVOLVING APPROXIMATELY .14 ACRES AS IDENTIFIED ON
TAX LOT 201 T17S R03W S34 MAP 24: HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING).
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Rainbow Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on May 12,2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Fitch opened the public hearing.
No one appeared to speak.
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Councilor Fitch closed the public hearing.
Council Regular Meeting Minutes
February 17,2004
Page 8
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NO ACTION REQUESTED. FIRST READING ONLY.
8. Rainbow Water District Withdrawal C SP 03-17, Northwood Christian Church - Journal
Number LRP2003-00033.
ORDINANCE NO.7 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS NORTHWOOD CHRISTIAN CHURCH. LOCATED IN THE NORTHERN
AREA OF SPRINGFIELD. EAST OF HARVEST LANE. NORTH OF HAYDEN BRIDGE
ROAD AND INVOLVING APPROXIMATELY 2.6 ACRES AS IDENTIFIED ON TAX LOT
200 T17S R03W S24 MAP 33: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD
FROM THE RAINBOW WATER DISTRICT (FIRST READING).
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Rainbow Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on June 5,2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
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Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
9. Rainbow Water District Withdrawal C SP 03-20, Jacobson Journal Number LRP2003-00034.
ORDINANCE NO.8 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS JACOBSON. LOCATED IN SOUTHWEST SPRINGFIELD. SOUTH OF
HARLOW ROAD. EAST OF LAURA STREET. WEST OF PIONEER P ARKW A YEAST
AND INVOLVING APPROXIMATELY 1.75 ACRES AS IDENTIFIED ON TAX LOT 1400
T17S R03W S27 MAP 10: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD
FROM THE RAINBOW WATER DISTRICT (FIRST READING).
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Rainbow Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on June 5,2003.
.
Council Regular Meeting Minutes
February 17,2004
Page 9
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Legal notice was published in the Springfield News as required by ORS 222.520 and.notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
10. Rainbow Water District Withdrawal EC SP 03-57, Grassauer Journal Number LRP2003-
00038.
ORDINANCE NO.9 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY
KNOWN AS GRAS SAUER. LOCATED IN THE HAYDEN BRIDGE AREA OF NORTH
SPRINGFIELD. SOUTH OF HAYDEN BRIDGE ROAD. EAST OF 19TH STREET. WEST OF
20TH STREET AND INVOLVING APPROXIMATELY 0.69 ACRES AS IDENTIFIED ON
TAX LOT 1000 T17S R03W S24 MAP 43: HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING).
.
City Planner Kitti Gale presented the staff report on this item. Oregon Revised Statutes (ORS
222.520) require that territory located in the Rainbow Water District, which is annexed to the
City of Springfield, be withdrawn from that district to prevent double taxation. ORS requires
withdrawal prior to March 31 st of each calendar year. The owner requested annexation in order to
develop the property for urban use. The subject property was annexed to the City of Springfield
effective on December 15, 2003.
Legal notice was published in the Springfield News as required by ORS 222.520 and notices were
posted in five public places. A second reading and adoption will be conducted on March 15,
2004.
Councilor Fitch opened the public hearing.
No one appeared to speak.
Councilor Fitch closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE
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1. Ed Monks. Catholic Community Services. Eugene. OR. Mr. Monks said he would like to
thank council for their questions during the work session earlier this evening regarding the
Springfield Community Center. He would also like to thank council for their consideration
regarding the proposal that was prepared for this property. The proposal represents the
potential for the continuation of a fruitful, productive relationship between Catholic
Community Services and the low-income residents ofthe City of Springfield. Mr. Monks
thanked Housing Manager Kevin Ko and City Attorney Joe Leahy for their work on the
Council Regular Meeting Minutes
February 17, 2004
Page 10
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negotiations. They looked out for the city's interest in a way that allowed Catholic
Community Services to get an agreement that was acceptable, protected the interests of the
city and produced a healthy result for the low-income residents of the city.
CORRESPONDENCE AND PETITIONS
1. Correspondence from Alice Wagner, 22~0 Debra Drive, Springfield, OR Regarding the
PeaceHealth Master Plan.
2. Correspondence from Barbara J. Haase, 2214 Ridgeway Drive, Eugene, OR Regarding the
PeaceHealth Master Plan.
3. Correspondence from L.L. "Stub" Stewart, P.O. Box 10293, Eugene, OR Regarding
PeateHealth Riverbend Project.
4. Correspondence from Frank Skipton, 2150 Laura Street, #13, Springfield, OR Regarding a
Noise Committee.
5. Correspondence from Michelle Bivens, 225 North 26th, Springfield, OR Regarding Sacred
Heart (PeaceHealth) Medical Center in Springfield.
6. Correspondence from Bill Morrisette, 348 G Street, Springfield, OR Regarding the
PeaceHealth Master Plan.
7. Correspondence from Larry Schanz, Ward 5, Springfield, OR Regarding Creating Special
Taxing Districts.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
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BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Metropolitan Wastewater Management Commission (MWMC).
Environmental Services Manager Susan Smith presented the staff report on this item.
The term of Springfield's lay position on the MWMC expired February 1,2004. The
City Council needs to appoint a representative to serve the next term, which extends
through February 1, 2007. Doug Keeler, incumbent, has re-applied for the position and is
the only applicant.
The MWMC is composed of seven members. Springfield is represented by one City
Councilor, Anne Ballew, and one citizen. Doug Keeler, who works for Weyerhaeuser,
has represented Springfield on the Commission since 1997. Mr. Keeler brings to the
Commission a strong background in industrial wastewater management.
The vacancy was advertised in the Springfield News and the Register Guard, and
applications were accepted from December 19,2003, through January 16,2004. Notices
of the vacancy were also sent to citizens who have served on recent citizen advisory
committees and/or have expressed interest in Springfield boards and commissions. One
application was received from Mr. Keeler and is included for City Council review.
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IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO RE-APPOINT DOUG KEELER TO THE METROPOLITAN
Council Regular Meeting Minutes
February 17, 2004
Page 11
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WASTEWATER MANAGEMENT COMMISSION (MWMC) WITH A TERM TO
EXPIRE FEBRUARY 1,2007. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
2. Business from Council
Councilor Malloy announced that due to a change in his employment, he will be working in
Bellevue, Washington starting March 8, 2004. His family will remain in Springfield until
school is out and his wife has their child, so he will be commuting, but would be unable to
attend council meetings. Therefore, he will be resigning his seat on the city council effective
March 5, 2004. He has submitted his letter of resignation to the City Manager's Office and
the Mayor.
Councilor Fitch said Councilor Malloy has been a great asset to the council and will be
greatly missed.
Councilor Fitch announced that next Monday's council meeting has been cancelled.
BUSINESS FROM THE CITY MANAGER
1. Proposed Sale of the Springfield Community Center to Catholic Community Services, and
Disposition of Community Development Block Grant (CDBG) Subsidy.
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City Manager Mike Kelly presented the staff report on this item. The Springfield Community
Center, located at 1025 G Street is currently owned by the Springfield Community Development
Corporation (CDC). The City assisted the CDC in the purchase and rehabilitation of the facility
by providing $195,369 ofCDBG funds in 1998 and 1999. The city has been asked to facilitate
the sale of the Community Center to Catholic Community Services (CCS) by waiving repayment
of the CDBG subsidy.
The Springfield CDC has been operating the Community Center since its acquisition in 1998.
The Community Center has been a financial and operational challenge to the CDC, which is
wishing to divest itself of the facility. The Arc of Lane County was initially interested in the
facility, but has concluded it would not serve its needs. The CDC is wishing to sell the property
to CCS, who currently operates a food box distribution program and energy assistance program
from the facility. CCS is very interested in purchasing the facility so that it may continue to
provide services to Springfield residents. If the acquisition is successful, CCS also plans to
relocate its main offices to the facility and to offer space to other service agencies to better serve
Springfield residents. The debt on the facility (including the CDBG subsidy) exceeds current
market value, and full repayment of all debts and obligations is not financially feasible. CCS has
requested that the City facilitate the transaction by waiving repayment of the CDBG subsidy.
.
The City has invested $195,369 ofCDBG funds in the facility and has entered into two separate
CDBG grant agreements with the CDC, describing the responsibilities and obligations that go
along with the CDBG funds. The agreements require repayment of the CDBG subsidy to the city
if the facility is sold within 10 years ofthe date of the agreement. The CDBG program allows the
city the option of waiving repayment, if CDBG eligible services continue to be provided from the
facility to low-income residence of the community. The CDBG program requires continued
maintenance of the facility.
Council Regular Meeting Minutes
February 17,2004
Page 12
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Staff has visited the facility on several occasions and recognizes the importance of the services
that CCS currently provides. The addition of other service agencies would broaden the range of
services available. There is no other location in Springfield where low-income persons have
access to these services. Staff recommends that the City waive repayment of the CDBG subsidy
and assign the CDBG responsibilities and obligations to CCS, according to the terms of the
Assignment and Modifications Agreement. This will ensure the long-term continuance of the
vital services which are currently being provided by CCS to the benefit oflow-income
Springfield residents, and represents the best use of the CDBG funds.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO APPROVE STAFF'S RECOMMENDATION TO ALLOW THE CDBG
SUBSIDY TO REMAIN IN THE FACILITY, UNDER THE TERMS DESCRIBED IN THE
ASSIGNMENTS AND MODIFICATIONS AGREEMENT (ATTACHMENT 3). THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Approval of Liquor License Endorsement for Club Rock, Formerly EI Volcan Restaurant &
Bar, Located at 535 Main Street, Springfield, OR.
Community Services Manager Dave Puent was present for the staff report on this item. The new
owners of Club Rock have requested the City Council to endorse their OLCC Liquor License
Application. The ownership and business trade name of the former EI V olcan Restaurant & Bar
has changed. The license application has been reviewed and approved by the appropriate City
Departments.
.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
. MALLOY TO APPROVE THE LIQUOR LICENSE ENDORSEMENT FOR CLUB ROCK.
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
1. Hospital Facility Authority Dissolution.
RESOLUTION NO. 04-06 - A RESOLUTION DISSOLVING THE HOSPITAL FACILITY
AUTHORITY OF THE CITY OF SPRINGFIELD. OREGON.
City Attorney Joe Leahy presented the staff report on this item. There is no financial impact.
The status regarding the establishment of a Hospital Facility Authority by the City of Springfield
expressly provide that the City of Springfield does not and may not incur any liability nor pledge
any of its assets nor taxing power to the repayment of the Authority's revenue bonds. The city
has incurred no liability on the part of the city or members of its City Council by reason of the
establishment of the Hospital Facility Authority or the revenue financing of the Authority.
Further, the city has no obligation to provide personnel or staff services. Its sole act was the
creation of the Authority and the appointment of a Board of Directors. All costs of the issue and
expenses incurred by reason of any bonds after the initial issue were paid from the bond proceeds
or by the hospital. The city has not incurred any [mancial obligation.
This Resolution simply dissolves the Authority because it is no longer necessary.
.
Mr. Leahy said this is continued from the acquisition of McKenzie Willamette by Triad. Part of
the acquisition included the unnecessary need for the Hospital Facility Authority, therefore, the
Council Regular Meeting Minutes
February 17,2004
Page 13
.
city has been asked to dissolve it. Mr. Leahy referred to Attachment H, page 16 included in the
agenda packet which shows the U.S. National Bank Association providing notice that the bonds
are deemed to have been paid in full because they have been defeased, meaning sufficient assets
have been placed in escrow at U.S. National Bank Association to pay the outstanding amounts
owed on those 1994 bonds.
Mr. Leahy also referred to a letter from Larry Thorpe, attorney for the Hospital Facility Authority
included in the agenda packet as Attachment D. This letter states that there are no other assets in
the Authority. The letter also states that the Authority has served its time, done its job, and issued
bonds for hospital purposes since 1977. The City of Springfield authorized the Authority and
under'the law, the city has no liability to it in any way as stated under Oregon Statutes. The city
has been asked to terminate the Authority and have been assured their outstanding bonds have
been defeased and there are no other assets. Mr. Leahy recommends council authorize the
resolution which dissolves the Hospital Facility Authority.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
MALLOY TO ADOPT RESOLUTION NO. 04-06. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Mr. Leahy introduced Mike Reeder, a law clerk in Mr. Leahy's office. Mr. Reeder is a
graduate of the University of Oregon Law School and is undergoing a Master of Public
Administration program. Mr. Reeder has a good work history, including working at the Land
Use Board of Appeals and has been very valuable in the city attorney's office.
.
ADJOURNMENT
The meeting was adjourned at 7:41 p.m.
Minutes Recorder Amy Sowa
'~~d
Sidne~ . Let!9ln
Mayor
Attest:
city4::c'Jd1W1J-
.