HomeMy WebLinkAbout01/18/2011 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
TUESDAY, JANUARY 18, 2011
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The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Tuesday, January 18 at 7:04 p.m., with Mayor Lundberg
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Ralston, Wylie, Moore, Woodrow, and Pishioneri.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, Assistant
City Attorney Mary Bridget Smith, City Recorder Amy Sowa, and members of the staff. .
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Ward 1 City Council Position Appointment.
This item was pulled because Mr. VanGordon had a work conflict and was unable to attend.
His appointment would be held on Monday, January 24, 2011. .
SPRINGFIELD UPBEAT
1. Employee Recognition: Travis Mitchell, 15 Years of Service.
City Manager Gino Grimaldi presented this item, and introduced Travis Mitchell. Mr: Mitchell
introduced his wife, children and grandchildren who were in the audience. Mr. Grimaldi
acknowledged the value of Mr. Mitchell as the Security Attendant at the City of Springfield. Mr.
Mitchell often pitched in to help with many events at City Hall and~was responsible for keeping
City Hall safe and secure. He was often the first on the scene when something good or bad
happened at City Hall.
Councilor Wylie thanked Mr. Mitchell for the many things he did to make the Councilor's live
easier. ~
Mayor Lundberg thanked him on behalf of the full Council. She said he was always a smiling
face to them to make them feel welcome and comfortable. ~
2. Mill Pond Presentation. ~
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Engineer Yan Seiner presented the staff report on this item. The Springfield Mill Race Ecosystem
Restoration Project had been under construction since early 2009, and resulted in extensive
City of Springfield
Council Regular Meeting Minutes
January 18, 2011
Page 2
excavation and construction work inside the former Mill Pond footprint. Since the pond had been
drained, items representing the, legacy of the Springfield Mill Race and Mill Pond had been
exposed and recovered from the bottom of pond. These items had been prepared to be suitable for-
display in City Hall to celebrate the legacy of the Mill Pond, Mill Race, and the Booth Kelly
mill's place in the City's history. Council would have the opportunity to formally accept these
artifacts later in the meeting. , j
The Mill Pond had been drained as part of the Mili Race Restoration Project, exposing logs and
logging artifacts preserved underwater for many years. Urban Lumber, a local business, had
created two. benches and two log rounds suitable for display. Theses were created as part of the
agreement under which Urban Lumber removed a number ofold-growth logs found in the pond
and returned to the City a portion of the revenue it generated by saidaging the -logs.
This arrangement reduced the cost of the Restoration-Project while providing material that could
be put to valuable use elsewhere and preparing these artifacts as a way of preserving part of the
history of the Mill Race. In addition, staff had collected a small number of other artifacts found
in the Pond to accompany the wood products.
Councilor Pishioneri asked if there were more logs available.
Mr. Seiner the owner of Urban Lumber had about two dozen logs. About 100-1501ogs had been
recovered and were stockpiled at the site. It had not been determined how those would.be used.
Councilor Pisluonen said rt would be nice to put benches made from the old logs all along the
trail.
Mr. Seiner said they had looked into benches. Other uses were also being considered. They had
requests. from restaurants to make them into tables.
Councilor Woodrow said they would also make good trail markers along the path.
Mr. Seiner said they were looking at any ideas that would put them to beneficial use.
Mayor Lundberg said it was important to let the public know these were significant pieces of
timber. Some community input on how they could be used would be welcome..
Mr. Seiner said that would be a great idea.
a. December 6, 2010 -Work Session
b. December 6, 2010 -Regular Meeting ~ ! .
c. December 10, 2010 -Special Regular Meeting
d. January 11, 2011 -Special Regular Meeting ~
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3. Resolutions ~ .
City of Spring-field
Council Regular Meeting Minutes
January 18, 2011
Page 3
a. RESOLUTION NO. 11-O1- A RESOLUTION TO ACCEPT PROJECT P21032
CHEROKEE DRIVE SEWER LOCAL IMPROVEMENT DISTRICT.
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Endorsements for The Gift Store LLC, Located at 1461
Mohawk Blvd, Springfield, Oregon.
b. Approval of the Liquor License Endorsement for Whiskey River Ranch Located at 4740
Main Street, Springfield, Oregon.
c. Approval of the Liquor License Endorsement for Spring Garden Seafood Restaurant,
Located at 215 Main Street, Springfield, Oregon.
d. Approval of the Liquor License Endorsement for 14~' and Main Street Market, Located at
1408 Main Street, Springfield, Oregon.
e. Approval of the Liquor License Endorsement for The Washburne Cafe, located at 326
Main Street, Springfield, Oregon. .
f. 'Accept the City's 2010 Comprehensive Annual Financial Report.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
BY A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - MOORE).
ITEMS REMOVED
PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Systems Development Charge (SDC) Calculations.
ORDINANCE NO. 1 - AN ORDINANCE MODIFYING THE BASIS FOR
DETERMINING SYSTEMS DEVELOPMENT. CHARGES, DETERMII~TING THE
AMOUNT OF CREDITS AGAINST SYSTEMS DEVELOPMENT CHARGES FOR THE
CONSTRUCTION OF QUALIFIED PUBLIC IMPROVEMENTS, MODIFYING THE
CIRCUMSTANCES UNDER WHICH SUCH CREDITS CAN BE USED ADDING
DEFIl~TITIONS, AMENDING SPRINGFIELD MUNICIPAL CODE SECTIONS 3 400,
'3.416, AND ADDING SECTION 3.417, AND SETTING AN EFFECTIVE DATE
Assistant Public Works Director Len Goodwin presented the staff report on this item. Following
up on a work session held September 27, 2010, staff prepared a draft of an amendment to the
Springfield Municipal Code which would, if adopted, make two changes with respect to SDCs: 1)
allow excess improvement credits resulting from the construction of a qualified public
improvement to be used on other developments of the same developer or transferred to other
developers for future use (all within the statutory 10 year period); and 2) base SDCs on the net
change in intensity of use between the proposed use and the most intense use on the site since the
adoption of the last infrastructure system plan.
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Council Regular Meeting Minutes
January 18, 2011
Page 4
Council reviewed the draft ordinance on November 22, 2010 and directed staff to present it for
consideration at a public hearing.
Mr. Goodwin explained the options outlined in the ordinance and ,said the options presented -
wouldn't significantly affect revenue. It could have a significant factor in stimulating
development by. reducing the impact of SDCs as part of the cost of development.
Mayor Lundberg opened the public hearing.
No one appeared to speak:
Mayor Lundberg closed the public hearing.
Mr. Leahy noted that a gentleman in the audience did wish to speak to the Council, but had not
filled out a Request to Speak card.
Mayor Lundberg re-opened the public hearing.
1. Gary Baldwin, Happy Valley, Oregon. Mr. Baldwin said he was a property owner of
commercial property at 14~' and Main Street in Springfield. He was here to talk about
problems he faced as a property owner with urban overlay and some of the requirements
regarding change of use. In the past, if a building had been used for a convenience market
and then changed to a church, and then changed back to a convenience market, it was
considered a brand new use. The property owner then had to go through the complete
process of change of use and all the issues and costs associated with that. It also needed ~'
approval before a tenant could occupy the building. That caused another delay. If the
business was successful and wanted to move into a larger space of the building, they had
to go through the whole process again. It would be the desire of the property owner to
have a business that did well and grew to use a larger space. Having this change of use
issue each time became debilitating.
Mayor Lundberg asked Mr. Baldwin to provide his address and information to the City Recorder.
Mayor Lundberg closed the public hearing.
Councilor Wylie said as we redeveloped areas in our community and made an effort to reuse old
buildings, the City had to be sensitive to this issue. To make better use of property, the City
needed to make sure we were flexible and the fees affordable. She would like an update on how
. the City was helping with this issue.
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Mr. Grimaldi said staff could provide a report on the issues and include it in a Communication
Packet. (After the meeting, staff spoke with the citizen, and came to a solution which would be
presented when the ordinance came back for the second reading. There was no need for a
Communication Packet memo.)
Councilor Wylie said it was a bigger issue on how the City was assisting with re-use of property.
Councilor Pishioneri said he understood that it made sense in some,cases, such as a factory
becoming a restaurant, and then becoming a factory again. Sometimes when businesses changed
from a certain business, we didn't want that type of business back due to zoning or the
City of Springfield
Council Regular Meeting Minutes
January 18, 2011
Page 5
surrounding area. He understood the oversight. He believed City staff worked hard to make the.
changes as painless as possible, but it was cumbersome at times. Some changes were required by
law.
Mr. Leahy said the committee that Council endorsed with citizens active in the development
community working with Development Services and Public Works was considering these types
of issues.
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE
1. Dean Locke, 105 Daniel Drive, Eugene, OR. Mr. Locke said he was here on behalf of the
Baldwin's and the new tenants who wanted to get their business in Springfield. He
recommended Council move forward on this issue as quickly as possible. They were
currently in a holding stage and would appreciate Council moving forward.
Mr. Grimaldi said staff would contact them.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Sonny Chickering, Oregon Department of Transportation, Regarding
Springfield's Representative on the Lane Area Commission on Transportation (ACT).
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT - MOORE).
Councilor Wylie asked if they were going to make the appointment to the Lane County ACT
now. She would volunteer for this position, with the Mayor as an alternate.
Mayor Lundberg agreed to that.
Council consensus was for those appointments. ;
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments .
a. Library Board Appointments.
Library Board Director Rob Everett presented the staff report on this item. The Springfield
Library Advisory Board recommended that Robyn Sattler, Laura Madsen and Jody Anderson
be appointed to the Board and that Jocelyn Harley be reappointed to the Board.
City of Springfield
Council Regular Meeting Minutes
January 18, 2011
Page 6
Harley's 4-year term would run from January 2011 until December 31, 2013. Battler,
Madsen, and Anderson would be filling out the unexpired term+s of Board Chair Marilee
Woodrow (12/31 / 11), board member Kristin Dahlin (12/31 / 11), and board member Trevor
Lian (12/31 /2013). Because the vacancies had occurred simultaneously the board would
assign positions and term expirations at its February meeting.
Jocelyn Harley - A teacher in the 4J School District lived within .walking distance of the .
Library. She had been an articulate and effective member of the Board since the Fall of 2008:
This would be her first full term on the board.
Robyn Sattler -currently served on the board of the Friends of~the Library as the
Membership Chair. She had been active in library fund-raising activities for several years. In
addition she had served on Springfield's Community Development Advisory Committee and
the Downtown Citizen Advisory Committee.
Laura Madsen - An educator and school librarian in the Springfield School District Laura
lived in east Springfield. She was active in many reading imtiatnves including- Gift of ,
Literacy and Oregon Battle of the Books.
Jody Anderson - Was a 35-year resident of Springfield and an ~ nstnuctor at Lane Community
College. She was eager to become more active in community affairs and saw the Library
Board as an ideal opportunity to do so.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPOINT JOCELYN HARLEY, ROBYN BATTLER, LAURA
MADSEN, AND JODY ANDERSON TO THE SPRINGFIELD PUBLIC LIBRARY
ADVISORY BOARD WITH TERM EXPIRATION DATES TO BE DETERMINED
AT THE LIBRARY BOARD'S FEBRUARY MEETING. THE MOTION PASSED
WITH A V OTE OF 4 FOR AND 0 AGAINST (1 ABSENT - MOORE).
b. Planning Commission Appointments.
Development Services Director Bill Grile presented the staff report on this item. The seven
member Planning Commission had two vacancies: (1) Ms. Sheri Moore was appointed by
the City Council to fulfill- Councilor Leezer's Ward 3 term, and (2) Mr. Sean VanGordon was
being appointed by the City Council to fulfill Mayor Christine Lundberg's Ward 1 City
Council position. At the January 11, 2011 City Council Work Session, the City Council
expressed interest in appointing Mr. Robert (Bob) Brew and Ms. Stacy Salladay to fill two
vacancies on the Planning Commission.
The City received five applications for these vacancies during an eight-week recruitment
process. Mr. Brew resided at 6889 Simeon Drive and was employed by State of Oregon as a
Business Manager. Ms. Stacy Salladay resided at 6852 Ivy Street and was employed by Lane
Council of Governments as .a RLID Support & Training Specialist.
The City's practice was to stagger expiration dates to prevent more than two recruitments per .
year. In order to continue this practice Ms. Salladay's expiration date would change from
July 31, 2011 to January 18, 2015.
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City of Springfield ,-
Council Regular Meeting Minutes
January 18, 2011
Page 7
Formal ratification by the Council must occur during a Regular Session.
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IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPOINT BOB BREW TO THE SPRINGFIELD PLANNING
COMMISSION WITH A TERM EXPHtING JULY 31, 2013. THE MOTION PASSED
WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENT- MOORE).
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPOINT STACY SALLADAY TO THE SPRINGFIELD
PLANNING COMMISSION WITH A TERM EXPIRING JANUARY 19, 2015. THE
MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST.
c. City Council President Appointment.. ~ ~
This item was pulled by Mayor Lundberg. She asked that it be rescheduled to a date -when _
they would have the full Council present.
2. Business from Council ~ -
a. Committee Reports -NONE
BUSINESS FROM THE CITY MANAGER
1. November 2010, Disbursements for Approval.
Mayor Lundberg did not participate in the discussion on this item due to a payment to her ~~
employer in the disbursements.
Finance Director Bob Duey presented the staff report on this item. The November 2010
Disbursements for Approval was attached for Council review and approval.
Checks totaling $2,858,532.98 were issued in November 2010. Documentation supporting these
payments had been reviewed.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE NOVEMBER 2010 DISBURSEMENTS FOR
APPROVAL. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. (1
ABSENT - MOORE)
2. December 2010, Disbursements for Approval.
Finance Director Bob Duey presented the staff report on this item. The December 2010
Disbursements for Approval was attached for Council review and approval.
Checks totaling $2,245,209.28 were issued in December 2010. Documentation supporting these
payments had been reviewed.
,.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE DECEMBER 2010 DISBURSEMENTS FOR
.....
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Council Regular Meeting Minutes
January 18, 2011
Page 8
APPROVAL. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. (1
ABSENT - MOORE)
3. Mill Pond Artifacts.
RESOLUTION NO; 11-02 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY
OF SPRINGFIELD ACKNOWLEDGING AND ACCEPTING ARTIFACTS REFRESENTING
THE LEGACY OF THE SPRINGFIELD MILL POND.
Assistant Public Works Director Len Goodwin presented the staff report on this item. This was a
formal action to accept the artifacts Mr. Seiner discussed during Springfieid Upbeat earlier in the
meeting. The City often did not accept donations like this officially, but given the magnitude of
the project and the effort of local business to cooperate with the City, they felt it was appropriate
for Council to take official action accepting the property.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION NO.11-02. THE MOTION PASSED WITH A
VOTE O~ 4 FOR AND 0 AGAINST (1 ABSENT - MOORE).
BUSINESS FROM THE CITY ATTORNEY
Mr. Leahy noted that the decision was brought forward regarding the Lane County
Commissioners. The decision was 44 pages and he recommended they all read it whether they
agreed with it or not. It was good reading and something the Council may want to think about in
their own stewardship representing the citizens of Springfield. It presented interesting issues that
would probably be appealed over the next several years, such as the interaction of a quorum of
the Commissioners through the computer over a short period of time, and when a meeting arises
out of that circumstance. He would be happy to talk to them further about it if they'd like.
Council asked if they could get a copy of the decision.
Mr. Towery noted that there were links to the Judge's opinion on the Register Guard and KVAL
websites. The City Recorder would forward those links to the Mayor and Council.
ADJOURNMENT
The meeting was adjourned at approximately7:33 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg .
Mayor . .
.Attest:
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City Reco er