HomeMy WebLinkAboutNotes, Meeting PLANNER 1/18/2011
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[City of Springfield
Development Services Department
225 Fifth Street
Springfield, OR 97477
SITE PLAN REVIEW
PRE-SUBMITTAL CHECKLIST
Project Name: East Congregation of JW church
Project Proposal: church building and parking Jot
Case Number: PRE11-00002
Project Address: Vacant; formerly 885 S 42nd
Assessors Map and Tax Lot Number(s): 18-02-05-21 TL8700
Zoning: Low Density Residential (LDR)
Overlay District(s):
Applicable Refinement Plan: N/A
Refinement Plan Designation: N/A
Metro Plan Designation: Low Density Residential (LDR)
Pre-Submittal Meeting Date: January 18, 2011
Application Submittal Deadline: July 17, 2011
Associated Applications: DRC2009-00016, discretionary Use (approved on
POSITION REVIEW OF NAME
Proiect Planner Land Use Planninq Steve Hopkins 726-3649
Transportation Michael Liebler 736-1034
Public Works Civil Engineer Utilities, Sanitary & Clayton Mceachern 736-1036
Storm Sewer
Deputv Fire Marshal Fire and Life Safetv Gilbert Gordon 726-2293
Community Services Building Dave Puent726-3668
Manager
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Applicant Applicant's Representative
Thomas Pavia Poage Engineering
East Congregation of Jehovah's Witness 990 Obie st
251 N 51st Eugene OR 97401
Sprinqfield OR 97477
Revised 10{25{07
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
PLANNING
o Application fee - discuss the applicable fees $6,141.85
site Ian fees
base fee >10 OOOsf
$4,222.00 29,500
fee
$5,697.00
mail total
$160.00 $6141.85
o Copy of the Site Plan reduced to 81h"x 11"
Complete Incomplete See Planning
Note(s)
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8 W' x 11" Copy of Site Plan
o Copy of the deed and a preliminary title report issued within the past 30 days
documenting ownership and listing all encumbrances. If the applicant is not the property
owner, written permission from the property owner is required.
Complete Incomplete See Planning
Note(s)
~ ~ 1 Deed and Preliminary Title Report
o Brief narrative explaining the purpose of the development, the existing use of the
property, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, if known.
Complete Incomplete See Planning
Note(s)
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Brief Narrative
o Site Plan
Complete Incomplete See Planning
Note(s)
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Prepared by an Oregon Licensed Architect,
Landscape Architect, or Engineer
Proposed buildings: location, dimensions,
size (gross floor area applicable to the
parking requirement for the proposed
use(s)), setbacks from property lines, and
distance between buildings
Location and height of existing or proposed
fences, walls, outdoor equipment, storage,
trash receptacles, and signs
Location, dimensions, and number of typical,
compact, and disabled parking spaces;
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Revised 10/25/07
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including aisles, wheel bumpers, directional
signs, and striping
Dimensions of the development area, as well
as area and percentage of the site proposed
for buildings, structures, parking and
vehicular areas, sidewalks, patios, and other
impervious surfaces
Observance of solar access requirements as
specified in the applicable zoning district
On-site loading areas and vehicular and
pedestrian circulation
Location, type, and number of bicycle
parking spaces
Area and dimensions of all property to be
conveyed, dedicated, or reserved for
common open spaces, recreational areas,
and other similar public and semi-public uses
Location of existing and proposed transit
facilities
o Phased Development Plan Where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase. Phasing must progress in a sequence promoting street
connectivity between the various phases of the development and accommodating other
required public improvements, including but not limited to, sanitary sewer, stormwater
management, water, and electricity. The applicant must indicate which phases apply to
the Site Plan application being submitted.
Complete Incomplete See Planning N/A
Note(s)
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o landscape Plan
Complete Incomplete
See Planning
Note(s)
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Phased Development Plan
Drawn by a Landscape Architect
Location and dimensions of landscaping and
open space areas to include calculation of
landscape coverage
Screening in accordance with SDC 4.4-110
Written description, including specifications, of
the permanent irrigation system
Location and type of street trees
List in chart form the proposed types of
landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species,
common name, quantity, size, spacing and
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method of planting
o Architectural Plan
Complete Incomplete See Planning
Note(s)
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Exterior elevations of all buildings and
structures proposed for the development site,
including height
Conceptual floor plans
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o On-Site Lighting Plan
Complete Incomplete See Planning
Note(s)
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Location, orientation, and maximum height of
exterior light fixtures, both free standing and
attached
Type and extent of shielding, including cut-off
angles and type of illumination, wattage, and
luminous area
Photometric test report for each light source
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Planning Notes:
1. The title report is dated February 27, 2009. The title report should be dated within
30 days of submittal of the application. (SDC 5.4-105)
2. The maximum height of a free standing light fixture in a residential area is 12 feet.
Additional comments not related to the completeness of the application:
. Once the site plan receives tentative approval, you have 90 days to submit the final
site plan application. That fee is listed below. That application will take less than one
week to process and approve. The final step in that process is the Development
Agreement. It will be prepared by staff and documents the approval of your site
plan. It will need the notarized signature of the owner. The DSD dept. has a notary
that will be available. Once the Development Agreement is signed, building permits
can be issued.
10%
$569.70
tech 5%
5%
Tech $
$28
total
$598.19
The conditions of the Discretionary Use are listed below for reference:
Condition 1: The site plan shall comply with all conditions of the Discretionary Use.
Condition 2: To comply with SDC 4.7-130, install a 6' solid wood fence or comparable barrier, or move
, the parking lot meet the 15' setback.
Condition 3: Dedicate a 7' public utility easement along the frontage of S 42nd Street. Prior to occupancy,
submit a copy of the recorded easement.
Condition 4: The area marked "future expansion" shall contain a curb, fence or other barrier to prevent
its use as a parking area.
Revised 10/25/07
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ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR
PERMITS
IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR
APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD
CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE-
APPLICATION REPORT FOR MORE DETAILED INFORMATION:
Applicable
Not
Applicable
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Where a multi-family development is proposed, any additional
materials to demonstrate compliance with SDC 3.2-240
Riparian Area Protection Report for properties located within 150
feet of the top of bank of any Water Quality Limited Watercourses
(WQLW) or within 100 feet of the top of bank of any direct
tributaries of WQLW '
A Geotechnical Report prepared by an engineer must be submitted
concurrently if there are unstable soils and/or a high water table
present
Where the development area is within an overlay district, address
the additional standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling
Permit as specified in SDC 5.19-100
A wetland delineation approved by the Oregon Division of State
Lands must be submitted concurrently where there is a wetland on
the property
Any required federal or state permit must be submitted
concurrently or evidence the permit application has been submitted
for review
Where any grading, filling or excavating is proposed with the
development, a Land and Drainage Alteration permit must be
submitted prior to development
Where applicable, any Discretionary Use or Variance as specified in
SDC 5.9-100 and 5.21-100
An Annexation application, as specified in SDC 5.7-100, where a
development is proposed outside of the city limits but within the
City's urban service area and can be serviced by sanitary sewer
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THIS APPLICATION IS:
o COMPLETE FOR PROCESSING
ISl INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE
\- )DD"}\
Date
This is not a decision on your application. Springfield Development Code Section 5.4-
105 and Oregon Revised Statutes 227.178 require the City take final action on a limited land
use decision within 120 days after the application is deemed complete. The 120-day
processing period for this application begins when all the missing information is submitted or
when you request that the City proceed without the information. You must indicate by either
signing this form or by submitting a written response to the City within seven days of the
date of this form asserting your intentions regarding the provision of the missing information.
If you indicate herein or in your written response that the missing information will be
submitted, then you have 180 days from the date the application was submitted for Pre-
Submittal Review to provide the City with the missing information. If you refuse to submit
the missing information, then upon receipt of the full application packet and processing fee,
the City will deem the application complete for purposes of starting the 120-day clock and
begin processing the application. No new information may be submitted after the start of
the 120-day period unless accompanied by a request for an extension of the 120-day
processing time. Upon receipt of a request for extension, the City may extend the 120-day
period for a reasonable period of time. The City may also require additional fees if the new
information is submitted after the Notification to Surrounding Property Owners is sent out
and a second notification is required or if the new information substantially affects the
application proposal and additional review is required.
I, the owner/applicant, intend to submit all missing items indicated herein to the
City within the ISO-day timeline.
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COer A hc igna ure
/-:- /8-//
Date
Revised 1O{25{07
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Engineer: Kyle Greene Case#: PREll-00002
PUBLIC WORKS ENGINEERING
Complete
Incomplete
o Site Assessment of Existing Conditions
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Note(s)
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Revised 10/25/07
Prepared by an Oregon licensed Landscape Architect
or Engineer
Vicinity Map
The name, location, and dimensions of all existing site
features including buildings, curb cuts, trees and
impervious surface areas, clearly indicating what is
remaining and what is being removed. For existing
structures to remain, also indicate present use, size,
setbacks from property lines, and distance between
buildings
The name, location, dimensions, direction of flow and
top of bank of all watercourses and required riparian
setback that are shown on the Water Quality Limited
Watercourse Map on file in the Development Services
Department
The 100-year floodplain and f100dway boundaries on
the site, as specified in the latest adopted FEMA Flood
Insurance Rate Maps or FEMA approved Letter of Map
Amendment or Letter of Map Revision
The Time of Travel Zones, as specified in SDC 3.3-200
and delineated on the Wellhead Protection Areas Map
on file in the Development Services Department
Physical features including, but not limited to trees 5"
in diameter or greater when measured 4 V2 feet above
the ground, significant clusters of trees and shrubs,
riparian areas, wetlands, and rock outcroppings
Soil types and water table information as mapped and
specified in the Soils Survey of Lane County. A
Geotechnical Report prepared by an Engineer must be
submitted 'concurrently if the Soils Survey indicates
the proposed development area has unstable soils
and/or a high water table
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o Improvement and Public Utilities Plan must be in compliance with the regulations of
SDC Sections 5.17-100, 4.1-100, 4.2-100, and 4.3-100 and must include the following
information:
Complete Incomplete See PW
Note(s)
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o Grading and Paving Plan
Complete Incomplete See PW
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Prepared by an Oregon licensed Civil Engineer
Location and width of all existing and proposed
easements
Location of existing and required power poles,
transformers, neighborhood mailbox units, and similar
public facilities
Location and size of existing and proposed utilities" on
and adjacent to the site, including sanitary sewer
mains, stormwater management systems, water
mains, power, gas, telephone, and cable TV.
Indicate the proposed connection points
Prepared by an Oregon licensed Civil Engineer
Planting plan prepared by an Oregon licensed
Landscape Architect where plants are proposed as "
part of the stormwater management system
Roof drainage patterns and discharge locations
Pervious and impervious area drainage patterns
The size and location of stormwater management
systems components, including but not limited to:
drain lines, catch basins, dry wells and/or detention
ponds; stormwater quality measures; and natural
drainageways to be retained
Existing and proposed spot elevations and contours
lines drawn at 1 foot intervals (for land with a slope
over 10 percent, the contour lines may be at 5 foot
intervals)
Amount of proposed cut and fill
o Stormwater Management System Study - provide four (4) copies of the study with
the completed Storm water Scoping Sheet attached. The plan, calculations, and
documentation must be consistent with the Engineering Design Standards and
Procedures Manual.
Complete
Incomplete
See PW
Note(s)
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Revised 10/25/07
Scoping Sheet and attached Stormwater Management
System Study
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PW Notes:
1. Please include a stamp by a registered professional engineer or licensed landscape
architect.
2. The landscape plan does not appear to be prepared by an Oregon Licensed
Landscape Architect for the "Landscaping & Raingarden Area".
3. An infiltration test will be required for the rain garden area. In addition any existing
compaction of soil in this area will need to be removed and the area protected
from equipment during construction.
Additional comments not related to the completeness of the application:
. Manufacturers specs or show secondary containment for Package HVAC Units.
Manufacturers cut sheets usually show this information. If area where this
mechanical equipment is stored does not receive stormwater treatment additional
containment may be required.
. City records show the site falls within the 99 year time of travel zone.
. The stormwater facilities do not appear consistent between sheets 2 and 3 near the
catch basins. It is generally desired that stormwater systems use catch basins as
'manholes' when possible.
. On the Landscape Plan, sheet 3, Moyers Heavenly Bamboo is a species of plant that
we discourage the use of based on Department of Agriculture recommendations.
Revised 10{25{07
. .
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Transportation Engineer/Planner: Michael Liebler Case#: PREll-00002
Applicant: East Congregation of Jehovah's Witnesses
TRANSPORTA nON
o . Right-ot-Way Approach Permit application must be provided where the property has
frontage on a Lane County or an Oregon Department of Transportation (ODOT) facility.
Complete Incomplete
See Transportation
Note(s)
N/A
Copy of ROW Approach Permit Application
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o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 A.4. Traffic Impact Studies (TIS) allow the City to analyze
and evaluate the traffic impacts and mitigation of a development on the City's
transportation system. In general, a TIS must explain how the traffic from a given
development affects the transportation system in terms of safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, Metro Plan and state land use and transportation policies and
objectives.
Complete Incomplete
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Note(s)
N/A
Traffic Impact Study
o Site Plan
Complete Incomplete See Transportation
Note(s)
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Access to streets, alleys, and properties to
be served, including the location and
dimensions of existing and proposed curb
cuts and curb cuts proposed to be closed
o Improvement and Public Utilities Plan
Complete Incomplete See Transportation
Note(s)
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Location and type of existing and
proposed street lighting
Location, width, and construction material
of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways,
and trails
Location, widths (of paving and right-of-
way) and names of all existing and
proposed streets, alleys, dedications,
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access easements or other right-of-ways
within or adjacent to the proposed
development, including ownership and
maintenance status, if applicable
Location of existing and required traffic
control devices
Transportation Notes:
1.
Additional comments not related to the completeness of the application:
. The 6 compact parking stalls at the southeast corner of the lot may be considered as
non-compact if the landscaping is allowed to fulfill the requirements ofSDC 4.6-
120 (C) (Exception).
. Existing fencing at the driveway entrance is located in the vision clear zone per SDC
4.2-130. Please show vision clearance triangles on the site plan.
. The north-south parking movements imply two-directional traffic flow, but the
northernmost east-west movement implies single direction traffic flow. If single
direction traffic flow is the intent of the design, wayfinding should be provided to
indicate it is single direction only, and which direction the vehicular traffic will
flow.
. Current angled parking is contra-flow to operations within the parking area in terms
of typical driver expectations. Current proposed angle parking should be
adjusted to allow for safe and efficient flow thru the parking facility.
. Existing bicycle parking location is inconsistent with SDC 4.6-150. Bicycle parking
should be re-Iocated to a more visible location from the front entrance.
Revised 10/25/07
. .
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Deputy Fire Marshal: Gilbert Gordon
Case #: PREll-00002
FIRE
o Site Plan
Complete Incomplete
See Fire
Note(s)
1.
On-site vehicular circulation
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o Improvement and Public Utilities Plan
Complete Incomplete See Fire
Note(s)
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Location of existing and required fire hydrants and
similar public facilities "
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Fire Notes:
1. Fire apparatus access roads shall support an 80,000 lb. imposed load per 20~0
Springfield Fire Code 503.2.3 and SFC Appendix D102.1.
Additional comments not related to the completeness of the application:
Rolling gate shall have a public works lock if it is man"ual operating or a Knox Company
keyed gate switch if it is electrical operating.
Revised 9/24/07