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Home My WebLink AboutCorrespondence ARC 3/16/2010 :- .:....::,:::;~,f".._7;,_::;g::;;:;r -:;"~~r . "'<"to:;.,,~ :... . ",~hristopher D. Kidd, AlA, ALA, R1BA "~,~~hitects and Engineers ,"- ...,c ==- I I ~ ~,.:'-=~ ~'7-~-l,_ ..~r '."~ , -1. . ~~ ,~ .- TRANSMITTAL Date: March 15, 2010 To: via Personal Delivery (C/O Mattox Purvis, MD) Mr. Mark Metzger City of Springfield Development Services Department 225 Fifth Street. Springfield, OR 97477 541-726-3753 From: Mr. Edward Johnson, AlA, ALA Senior Project Manager Christopher D. Kidd, AlA, ALA, RIBA Architects and Engineers Re: FMC-DS of Springfield -Drinking Water Protection Overlay District Permit 304 Q Street Springfield, OR 97477 CKA Project #07192-01 & 02 Planning Division Case Number: DRC 2009-00014 (Final Site Plan Review) Building Division Case Number: COM2009-00847 (Building Permit) Case #: DRC2009-00045 (Drinking Water Protection Permit) Dear Mr. Metzger: Enclosed please find: I. One DWP Permit Decision Response Letter dated March 15,2010 2. Three signed copies of the revised pages of the previously submitted HMMP. Submittal notes: The property owner and manager shall schedule an appointment with the SUB Water Quality Protection Coordinator. To 'ionserve paper, only one copy ofthe submittal contains all Material Safety Data Sheets. lfyou have any questions or ifI may be of assistance, please do not hesitate to contact me. Sincerely, /~~/j:~ . EdJOhnS~, ALA Date Received: .3 -:-1(, ..../0 Planner: MM MAfiJ 6 20m EJ:lh N48W16550 lisbon Rood Menomonee Foils, WI 53051"6630 262.901.0505 Phone 262.901.0510 Fax - --.- ~ - - - --- - -- - - - - - -- ------ -- - ~- --- - - -.- . . , wwwckiddarchlteds.com Webslte orch@Ckiddorchiled$.Com Emoil -:::-: -::::.::-:-..:7;-:-~-;::;r.-::r ~~...".<" -~~, " :~~.~~~t ; -- . ,,;!fhristopher D. Kidd, AlA, ALA, RIBA Architects and Engineers ~?7-:':r/ - _._~ "-"~ ",..:,. 7, I i I .1_ .."'-~ -~*-~- -----~ =.._ .itl --,_.,~ -/ "-IH ,." :.'\ . . March 15,2010 via FedEx Standard Overnight Mark Metzger City of Springfield Development Services Department Building Safety Division 225 Fifth Street Springfield, OR 97477 541-726-3775 Ms. Thea M. Watters, LEED AP Christopher D. Kidd, AlA, ALA, RIBA Architects and Engineers Re: FMC-DS of Springfield (Shell Building & TI) DWP Permit CKA Project #07192-01 & 02 Planning Division Case Number: DRC 2009-00014 (Final Site Plan Review) Building Division Case Number: COM2009-00847 (Building Permit) Case #: DRC2009-00045 (Drinking Water Protection Permit) Dear Mr. Metzger: This letter is in response to the drinking water protection permit decision letter received by our office on March 5, 2010. I have structured this letter stating your comments first, followed by my response in bold italics. My response is as follows: SDC 3.3-240 states: "The Director may attach conditions of approval that will minimize negative impacts of regulated substances on groundwater and ensure that the facility or the proposed developments can fully meet the standards specified in Section 3.3-235. These conditions may include, but are not limited to: on-site monitoring wells, Wellhead Protection Area signs, special storm water facilities or other conditions to address specific risks associated with the proposed development." I. Section I (B) and Section VI of the HMMP shall be revised to indicate that a drain mat (rather than an "absorbent spill mat") will be kept on site to cover the storm water catch basin in case of a spill. Please see the enclosed revised pages of/he report with the 110te ff~ue~ted 3 ~//7 - /tJ revision executed. a e celVed; Planner: MM MAR J8 20 . 10 NA8W16550 Lisbon :Rood Menomonee Falls, WI 53051-6630 262.901.0505 Phone 262.901.0510 Fox -~- - -- --- .---- -- - .~- . - - - - . - . - wwwcklddarchitects com Website arch@ckiddorchitects com Emoil City of Springfield CKA Project #07192-01 & 02 March ]5,20]0 Page 2 . . 2. The final HMMP shall be signed by the owner/operator or designated representative. Please see the enclosed signed revised pages of the report. 3. An inspection is required to verify that the standards for and conditions of approval are being met and that the measures described in the HMMP and other DWP materials submitted are being followed at the facility. Please contact Amy Chinitz at 744-3745 to schedule a site visit. Acknowledged. 4. All stored pharmaceuticals shall be kept in secondary containment. Acknowledged. 5. DWP approval will be contingent on successful completion of any physical inspections required by the Springfield Fire Marshal's office. Acknowledged. If you have any questions or if! may be of assistance, please do not hesitate to contact me. Sincerely, ~\^A.~ Thea M. Watters, LEED AP TMW:lh c: Dr. Mattox Purvis, Eugene Springfield Nephrology Assoc. via facsimile Mr. Gary Pete, Project Manager, Frese~ius .}..1'edical Care viafacsimile Date Received: 3 _lle~lo. Planner: ~l}'11 62010 . . . Fresenius Medical Care FMC - D.S. OF SPRINGFIELD DRINKING WATER PROTECTION OVERLAY DISTRICT PERMIT SUBMITTAL . November 3,2009 Revised: March 15, 2010 PREPARED BY: .~:{f:~?;:~~.~.;' Christopher Kidd & Associates, LLC . I6trchite ts and Engineers Date Received: 3 ---( 4> ,.., I () Planner: MM f~ (- 1 MAR 1 6 lOID N411\N'l6~UsbonR04d !;:,it Mel'lOmOf\l;i!Falls WOO)f1$ln530~l6630 .iib'tL Phooe262 OOI.ooo:;JF~e16.2901 0511) ~ \O..wd<~l<<!J<<m . I . . 5. Property Owner: Name . Springfield Dialysis, LLC Mattox Purvis, M.D. Managing Partner Address 1200 Hilyard St. Ste S470 Eugene, OR 97401 Phone 541-485-6478 6. Principle Business Activity: out-patient dialysis clinic 7. Number of Employees (maximum number expected): 20 8. Number of Shifts: 3 9. Hours of Operation: 5:00 am - 10:30 pm, Monday - Saturday 10. Declaration: I certify that the information above and on the following parts is true and correct to the best of my knowledge. (Must be signed by owner/operator or designated representative) Signature: ~~;; ~ &- Date: ;, - / b - /0 Print Name: I)1rlrrv >0- L ' PO,U?'VI,5 T<?- Title: ~ ,tfhd..t_~ 5 ~f.d.) lfr~' <OcC- Part B n General Facility Description/Site Plan -The facility is a 9,506 total square foot building with on a 53,539 s.f. (1.23 acres) site. The site consists of the main building, the dumpster enclosure with sanitary drain and roof, the packaged generator unit with fuel tank leak detector including weather and fence enclosure with sealed and curbed slab and drainage device,4 HV AC exterior pad mounted packaged air handling units, and 38 vehicular parking spaces. Please see the attached Appendix D for the Time of Travel Zone Map indicating the site location and the Site Plan sheet A1DO.1 for the layout of the site and location of the above components. A spill kit shall be installed near the generator and dumpster enclosures to remediate any generator or dumpster related spill or any miscellaneous parking lot spill that may be hazardous and a drain mat shall be kept onsite for use to cover the stormwater catch basin in case of a spill. Please see Appendix F for a diagram of the generator area and Appendix G for the catch basin filter device in the parking lot. Part en Facility Map/Hazardous Material Storage Locations The interior of the building is 9,028 square feet of usable interior space as an out-patient dialysis clinic and includes space for mechanical and general storage areas, including water treatment and dialysis solution delivery system, patient treatment areas, and general support areas such as offices, toilet rooms and the staff lounge. The Janitor's closet is located conveniently to the mechanical/storage area and patient treatment area as this is where spills most likely may occur. Please see the attached Appendix D for the Floor Plan sheet A200.1 for the layout of the rooms and locations of stored materials. A spill kit shall be installed in the Janitor's closet for easy access in case of spills throughout the facility. - . 'l-. Revised: March 15, 201tJAR 1 6 2010 . . Section VI: Spill Prevention .General building (interior): Fresenius Medical Care is committed to preventing spills of hazardous materials and shall follow measures to prevent spills including storing containers containing hazardous materials at eye-level or below, securing shelves to walls, segregating incompatible materials, using and monitoring secondary containment in form of plastic tubs and trays as well as sealed/continuous flooring, maintaining all containers and machinery in good condition, conducting regular employee training, storing all chemicals inside, and inspecting all equipment on a regular basis. Back-up Generator and enclosure area (exterior): The diesel fueled packaged engine generator has been designed with a secured fence enclosure, weather enclosure, fuel tank leak detector, sub.base containment tray, and a sealed and curbed concrete slab foundation below the fuel tank/above the slab. The sealed and curb slab area is equipped with a flood gate that shall be kept open to allow for stormwater drainage to the parking lot storm drain equipped with a Flo-guard filter insert. During filling of the fuel tank, the operator shall manually close the flood gate to ensure that any spills shall be contained in the curbed area. Proper clean-up shall occur immediately if any spillage occurs during filling. A drain mat shall be kept onsite for covering the stormwater catch basin in case of a spill. Before the flood gate is opened again after filling the tank, the operator shall visually inspect the sealed slab for any spilled material. Signage with spill prevention instruction shall be posted on the generator. (See Appendix F) Trash enclosure area (exterior): AAll trash shall be kept in the dumpsters/containers supplied by the contracted waste removal services. A .visual inspection of the area shall occur on a weekly basis to ensure that materials are not leaking from the containers and that the slab area is free of debris and residue. The sanitary drain shall also be visually inspected to be sure it is not obstructed. HVAC (exterior): The HV AC pad mounted packaged heating and cooling units shall be maintained by a mechanical contractor per the manufacturer's instructions. Parking lot (exterior): The FIo-Guard catch basin filter system shall be inspected and maintained per the manufacturer's instructions. Please see attached manufacturer's product information and Fresenius Medical Care's catch basin filter protocol document. The parking lot area in general shall be visually inspected for and removal of any spilled materials shall occur. An absorbent spill match shall also be kept onsite for use in covering the catch basin in the event of a spill. Please see Appendix G. . Revised: March 15,2010 MAR 1 62010 .5 . . . Fresenius Medical Care FMC - D.S. OF SPRINGFIELD DRINKING WATER PROTECTION OVERLAY DISTRICT PERMIT SUBMITTAL . November 3, 2009 Revised: March 15, 2010 PREPARED BY: ~ _."~".~ .. 'J:',~=:~]~T Christopher Kidd & Associates, LLC ~rchite ts and Engineers . 1 MAR 1 61010 . . 5. Property Owner: Name _Springfield Dialysis, LLC Mattox Purvis, M.D. Managing Partner Address 1200 Hilyard St. Ste S470 Eugene, OR 97401 Phone 541-485-6478 6. Principle Business Activity: out-patient dialysis clinic 7. Number of Employees (maximum number expected): 20 8. Number of Shifts: 3 9. Hours of Operation: 5:00 am - 10:30 pm, Monday - Saturday 10. Declaration: I certify that the information above and on the following parts is true and correct to the best of my knowledge. (Must be signed by owner/operator or designated representative) Signature: Ih d (.f--tv;x. f... (j) ~ If Date: '5 - I t - I 0 Print Name: /h *. rn '" '-, P vtlZ v's 1/2..... Title: m t?>>L-~ ~C4. ~ S~p.l1A~' .!-"-c Part B -- General Facility Description/Site Plan -The facility is a 9,506 total square foot building with on a 53,539 sJ. (1.23 acres) site. The site consists of the main building, the dumpster enclosure with sanitary drain and roof, the packaged generator unit with fuel tank leak detector including weather and fence enclosure with sealed and curbed slab and drainage device, 4 HV AC exterior pad mounted packaged air handling units, and 38 vehicular parking spaces. Please see the attached Appendix D for the Time of Travel Zone Map indicating the site location and the Site Plan sheet AI00.l for the layout of the site and location of the above components. A spill kit shall be installed near the generator and dumpster enclosures to remediate any generator or dumpster related spill or any miscellaneous parking lot spill that may be hazardous and a drain mat shall be kept onsite for use to cover the storm water catch basin in case of a spill. Please see Appendix F for a diagram of the generator area and Appendix G for the catch basin filter device in the parking lot. Part C -- Facility Map/Hazardous Material Storage Locations The interior of the building is 9,028 square feet of usable interior space as an out-patient dialysis clinic and includes space for mechanical and general storage areas, including water treatment and dialysis solution delivery system, patient treatment areas, and general support areas such as offices, toilet rooms and the staff lounge. The Janitor's closet is located conveniently to the mechanical/storage area and patient treatment area as this is where spills most likely may occur. Please see the attached Appendix D for the Floor Plan sheet A200.1 for the layout of the rooms and locations of stored materials. A spill kit shall be installed in the Janitor's closet for easy access in case of spills throughout the facility. - Revised: March 15,2010 -.b MAR 1 62010 . . Section VI: Spill Prevention .General building (interior): Fresenius Medical Care is committed to preventing spills of hazardous materials and shall follow measures to prevent spills including storing containers containing hazardous materials at eye-level or below, securing shelves to walls, segregating incompatible materials, using and monitoring secondary containment in form of plastic tubs and trays as well as sealed/continuous flooring, maintaining all containers and machinery in good condition, conducting regular employee training, storing all chemicals inside, and inspecting all equipment on a regular basis. Back-up Generator and enclosure area (exterior): The diesel fueled packaged engine generator has been designed with a secured fence enclosure, weather enclosure, fuel tank leak detector, sub-base containment tray, and a sealed and curbed concrete slab foundation below the fuel tank/above the slab. The sealed and curb slab area is equipped with a flood gate that shall be kept open to allow for stormwater drainage to the parking lot storm drain equipped with a Flo-guard filter insert. During filling of the fuel tank, the operator shall manually close the flood gate to ensure that any spills shall be contained in the curbed area. Proper clean-up shall occur immediately if any spillage occurs during filling. A drain mat shall be kept onsite for covering the stormwater catch basin in case of a spill. Before the flood gate is opened again after filling the tank, the operator shall visually inspect the sealed slab for any spilled material. Signage with spill prevention instruction shall be posted on the generator. (See Appendix F) Trash enclosure area (exterior): ~ll trash shall be kept in the dumpsters/containers supplied by the contracted waste removal services. A .visual inspection of the area shall occur on a weekly basis to ensure that materials are not leaking from the containers and that the slab area is free of debris and residue. The sanitary drain shall also be visually inspected to be sure it is not obstructed. HV AC (exterior): The HV AC pad mounted packaged heating and cooling units shall be maintained by a mechanical contractor per the manufacturer's instructions. Parking lot (exterior): The Flo-Guard catch basin filter system shall be inspected and maintained per the manufacturer's instructions. Please see attached manufacturer's product information and Fresenius Medical Care's catch basin filter protocol document. The parking lot area in general shall be visually inspected for and removal of any spilled materials shall occur. An absorbent spill match shall also be kept onsite for use in covering the catch basin in the event of a spill. Please see Appendix G. . Revised: March 15,2010 G, MM182DJD . . . Fresenius Medical Care FMC - D.S. OF SPRINGFIELD DRINKING WATER PROTECTION OVERLAY DISTRICT PERMIT SUBMITTAL . November 3, 2009 Revised: March 15,2010 PREPARED BY: '......-...,\... .. ..--..-.-.- ............. Christopher Kidd & Associates, LLC -- ArChi~t5 and Engineers . ~N4SW1e~LJ5DOnFtoad !iWfi: MencIlTIIlr>OOFaIIS V'.\~53C516630 .'....~l FI1C082Q (iOl-030Sl Fac$mile 262901.{l51(l Jr.I~~ "",^"c.~!eClseom MAR 1 6 2DJD 1 . . 5. Property Owner: Name _Springfield Dialysis, LLC Mattox Purvis, M.D. Managing Partner Address 1200 Hilyard St. Ste S470 Eugene, OR 97401 Phone 541-485-6478 6. Principle Business Activity: out-patient dialysis clinic 7. Number of Employees (maximum number expected): 20 8. Number of Shifts: 3 9. Hours of Operation: 5:00 am -10:30 pm, Monday - Saturday 10. Declaration: I certify that the information above and on the following parts is true and correct to the best of my knowledge. (Must be signed by owner/operator or designated representative) f1Jta/~ j. P ~ fir" Date: Title:O!l~n PM~ .s~f..d.R A~' C LC- Part 8 n General Facility Description/Site Plan -The facility is a 9,506 total square foot building with on a 53,539 s.f. (1.23 acres) site. The site consists of the main building, the dumpster enclosure with sanitary drain and roof, the packaged generator unit with fuel tank leak detector including weather and fence enclosure with sealed and curbed slab and drainage device,4 HV AC exterior pad mounted packaged air handling units, and 38 vehicular parking spaces. Please see the attached Appendix D for the Time of Travel Zone Map indicating the site location and the Site Plan sheet A100.1 for the layout of the site and location of the above components. A spill kit shall be installed near the generator and dumpster enclosures to remediate any generator or dumpster related spill or any miscellaneous parking lot spill that may be hazardous and a drain mat shall be kept onsite for use to cover the stormwater catch basin in case of a spill. Please see Appendix F for a diagram of the generator area and Appendix G for the catch basin filter device in the parking lot. Signature: PrintName0lf7n7)<- L. PVZR.. u/J' JIZ... ?-It"n Part C n Facility Map/Hazardous Material Storage Locations The interior of the building is 9,028 square feet of usable interior space as an out-patient dialysis clinic and includes space for mechanical and general storage areas, including water treatment and dialysis solution delivery system, patient treatment areas, and general support areas such as offices, toilet rooms and the staff lounge. The Janitor's closet is located conveniently to the mechanical/storage area and patient treatment area as this is where spills most likely may occur. Please see the attached Appendix D for the Floor Plan sheet A200.1 for the layout of the rooms and locations of stored materials. A spill kit shall be installed in the Janitor's closet for easy access in case of spills throughout the facility. - Revised: March 15,2010 <t MAR 1 62DJD . . Section VI: Spill Prevention aeneral building (interior): Fresenius Medical Care is committed to preventing spills of hazardous materials and shall follow measures to prevent spills including storing containers containing hazardous materials at eye-level or below, securing shelves to walls, segregating incompatible materials, using and monitoring secondary containment in form of plastic tubs and trays as well as sealed/continuous flooring, maintaining all containers and machinery in good condition, conducting regular employee training, storing all chemicals inside, and inspecting all equipment on a regular basis. Back-up Generator and enclosure area (exterior): The diesel fueled packaged engine generator has been designed with a secured fence enclosure, weather enclosure, fuel tank leak detector, sub-base containment tray, and a sealed and curbed concrete slab foundation below the fuel tank/above the slab. The sealed and curb slab area is equipped with a flood gate that shall be kept open to allow for stormwater drainage to the parking lot storm drain equipped with a Flo-guard filter insert. During filling of the fuel tank, the operator shall manually close the flood gate to ensure that any spills shall be contained in the curbed area. Proper clean-up shall occur immediately if any spillage occurs during filling. A drain mat shall be kept onsite for covering the stormwater catch basin in case of a spill. Before the flood gate is opened again after filling the tank, the operator shall visually inspect the sealed slab for any spilled material. Signage with spill prevention instruction shall be posted on the generator. (See Appendix F) Trash enclosure area (exterior): ~1I trash shall be kept in the dumpsters/containers supplied by the contracted waste removal services. A .visual inspection of the area shall occur on a weekly basis to ensure that materials are not leaking from the containers and that the slab area is free of debris and residue. The sanitary drain shall also be visually inspected to be sure it is not obstructed. HVAC (exterior): The HV AC pad mounted packaged heating and cooling units shall be maintained by a mechanical contractor per the manufacturer's instructions. Parking lot (exterior): The Flo-Guard catch basin filter system shall be inspected and maintained per the manufacturer's instructions. Please see attached manufacturer's product information and Fresenius Medical Care's catch basin filter protocol document. The parking lot area in general shall be visually inspected for and removal of any spilled materials shall occur. An absorbent spill match shall also be kept onsite for use in covering the catch basin in the event of a spill. Please see Appendix G. . Revised: March 15, 2010 ~ MAR 1 62010