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HomeMy WebLinkAbout12/06/2010 RegularCity of Springfield Regular-Meeting " . MINUTES OF THE REGULAR MEETING OF - THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 6, 2010 The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth ' " Street, Springfield, Oregon, on Monday, December 6, 2010 at 7:05 p.m.; with Council President Ralston presiding. ATTENDANCE - Present were Councilors Ralston, Lundberg, Wylie, Moore, Simmons, and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney . Joe Leahy, City Recorder Amy Sowa, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council President Ralston. . SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims 2. Minutes a. November 8, 2010 -Work Session "~ b. November 15, 2010 -Regular Meeting J c. November 22; 2010 -Work Session ' 3. Resolutions a. RESOLUTION NO. 10-65 - A RESOLUTION TO ACCEPT PROJECT P21017. SANITARY SEWER REHABILITATION 2009 BASIN 7 b. RESOLUTION NO. 10-66 - A RESOLUTION TO ACCEPT PROJECT P21018 SANITARY SEWER REHABILITATION 2009 BASIN l0A c. RESOLUTION NO. 10-67 - A RESOLUTION TO ACCEPT PROJECT P21019 SANITARY SEWER REHABILITATION 2009 BASIN lOB d. RESOLUTION NO. 10-68 - A RESOLUTION TO ACCEPT~PROJECT P21020 _ SANITARY SEWER REHABILITATION 2009 BASIN 19A e. RESOLUTIONNO. 10-69 - A RESOLUTION TO ACCEPT PROJECT P21021 SANITARY SEWER REHABILITATION 2009 BASIN 19B City of Springfield Council Regular Meeting Minutes - December 6, 2010 Page 2 ~. f. RESOLUTION NO. 10-70 - A RESOLUTION TO ACCEPT PROJECT P21022 SANITARY SEWER REHABILITATION 2009 BASIN 19C g. RESOLUTION NO. 10-71- A RESOLUTION TO ACCEPT PROJECT P21023 SANITARY SEWER REHABILITATION 2009 MARCOLA INTERCEPTOR h. RESOLUTION NO. 10-72 - A RESOLUTION TO ACCEPT PERMIT PROJECT P31007; PUBLIC IMPROVEMENTS FOR THLJRSTON ELEMENTARY SCHOOL. ,, i. RESOLUTION NO. 10-73 - A RESOLUTION TO ACCEPT PERMIT PROJECT P31008; PUBLIC IMPROVEMENTS FOR MAPLE ELEMENTARY SCHOOL. j. RESOLUTION NO. 10-74.- A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM - BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF DECEMBER 7, 2010 THROUGH JANUARY 17, 2011 WHILE THE COMMON COUNCIL IS IN RECESS. k. RESOLUTION NO. 10-75 - A RESOLUTION CONCERNING THE ADOPTION OF THE SECOND LONG RANGE STRATEGIC PLAN UPDATE FOR POLICE ~ SERVICES (1996-20 Y6~ 4. Ordinances 5. Other Routine Matters a. Approve the November 2, 2010 General Election Report of Board of Canvassers and Proclamation for the election for Springfield Utility Board Members for Positions No. 2, No. 3 and No. 4, and Ballot Measure 20-173, Springfield Fire and Life Safety Services, Local Option Levy. b. Approve the Purchase of Police Vehicles for Fiscal Year 2011. J c. .Approve City Manager's Signing Springfield Chamber of Commerce Contract for Fiscal Year 2010-11 for $35,000 for Visitor Services. d. Authorize City Manager to Ratify Collective Bargaining Agreement with Springfield, Police Association (SPA). IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. . ITEMS REMOVED City of Springfield Council Regular Meeting Minutes ... December 6, 2010 Page 3 PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Declaration of Property as Surplus. RESOLUTION NO: 10-76 - A RESOLUTION DECLARING ONE (1) FIRE PUMPER OWNED BY THE CITY OF SPRINGFIELD AS SURPLUS AND DIRECTING THE CITY MANAGER TO DISPOSE OF THE 1989 PIERCE ARROW PUMPER IN ACCORDANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE 2.714. Deputy Chief Mark Walker presented the staff report on this item. The 1989 Pierce Arrow Pumper VIN 1P9CA02D1KA040617tyas placed as a reserve unit in 2000 and removed from service in September 2010. The hose, nozzles and other items were removed and utilized on two of the new pumpers that were placed into service September 2010. The 1989 Pierce Arrow Pumper had 113,254 miles accumulated and was no longer suited for the needs of Springfield Fire & Life Safety, .but was suitable for use in a small, rural department with low run volumes. Blue River Volunteer Fire Department had an immediate need for a pumper to serve their district. FLS conducted an Internet search for 1989 Pierce Arrow pumpers posted for auction or sale. One posted for auction with 103,114 miles and sold for .$5,201. A second with 67,171 miles and an .asking price of $35,000 had-not sold in 6 months. A-third unit with 74,734 miles was listed at $30,000 or best offer and had not sold as of 11/29/10. Based on an estimated FMV of $35,000, mark-downs of $15,000 for high mileage and $12,500 for orange color (as recommended by Pierce Mfg.), .the $15,000 price offered~was fair and reasonable for the age, condition, and mileage of the apparatus. Staff recommended that the property be offered for sale to Blue River Volunteer Fire Department consistent with the~provisions of Municipal Code Section 2.714 and~the relevant provision of Oregon Revised Statutes. regulating the disposal of public property. Staff further recommends the proceeds of the sale be placed in the Vehicle & Equipment Replacement Fund for Fire & Life Safety. Councilor Ralston opened the public hearing. No one appeared to speak. Councilor Ralston closed the public hearing. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT RESOLUTION NO. i0-76. THE MOTION PASSED V6'ITH A -- VOTE OF 6 FOR AND 0 AGAINST. ' BUSINESS FROM THE AUDIENCE 1. Mark Gunther, 343 Kalmia, Junction City, OR Mr. Gunther said he was from the Eugene Storefront Art Project (ESAP). He introduced Paula Goodbar and Peter Herley, co-founders of the Storefront Art Project who were also in the audience. They had installed art exhibits in empty storefronts in Springfield, Eugene, and Junction City. They were here to introduce City .of Springfield- Council Regular Meeting Minutes December 6, 2010 Page 4 themselves to the city Council and thank the people and merchants of Springfield for the warm reception they were receiving. Many had told them of the foot traffic generated by the Second Friday Artwalk. He hoped the new Mayor and the City Council would support them in their efforts to create a more colorful downtown. ESAP was working with the Neighborhood Economic Development Corporation (NEDCO) to coordinate the Art Walk. They: had created the 2nd Friday Art Walks to bring people back to downtown businesses. Most participants had been very pleased. Since October 1, there had been two art walks. The third art walk. was scheduled for Friday, December 10 at S:OOpm, and he encouraged the Council to attend with their families. There would be art, music, and refreshments, and many businesses would be open unti18:00pm: There would also be a Holiday Art and Gift Market at NEDCO's office, featuring arts and crafts from local artists and Allvord Taylor. The ESAP had placed art in empty windows and had convinced storeowners on Main to display more art. They were rotating exhibits to keep them fresh. Recently, they had sold art for local artists by displays in windows; and have helped previously ignored empty stores get leased by attracting life and potential to properties. Mr. Gunther said members of ESAP were available at any time to discuss ideas concerning their efforts toward downtown revitalization. They hoped the City would help ESAP gain support for sponsorships from the business community or help them gain access to public and private grants. Any' help in the form of office or storage space was also appreciated. Mr. Gunther provided his written testimony to the City Recorder for the record. COUNCIL RESPONSE Councilor Wylie asked. where the Art Walk began. Mr. Gunther said some of the Art Walks in other cities started at one end of town. In Springfield, the Art Walk would be more of an open.event and would be held between 2nd and 8d' Streets along Main Street. Many of the core activities would be near the Washburne Cafe and the Emerald Arts Center. There would be four or five receptions up and down the street with chocolate fountains and musical events. Maps would be available that day. Councilor Ralston said this was a great idea. Mr. Gunther spoke with the Rotary Club a couple of months ago, and Councilor Ralston discussed this during the recent meeting with the Arts Commission. This was a great way to get local art visible and to help get the buildings filled. He wished them luck. CORRESPONDENCE AND PETITIONS - 1. Correspondence from Jackie Mikalonis, Volunteers in Medicine, Regarding the Community Development Block Grant Funding. 2. Correspondence from David and Kathy Reed, Springfield, Oregon, Regarding the Intersection of Highway 126 and 52nd Street. (staff response attached) IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WYLIE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes December 6, 2010 Page S BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointments. Finance Director Bob Duey presented the staff report on this item. The City of Springfield appointed Budget Committee members to staggered 3-year terms. In the spring of 2010 both Chris Stole (Ward 1) and Terry Buck (Ward 2) were appointed to the Budget Committee for a 1-year term to fill the unexpired terms of previous members. Both members had expressed an interest in serving a fu113-year term on the Budget Committee. Staff requested of. Council leadership that due to the recent interview of both members by the City Council that both members be re-appointed to the Budget Committee to a fu113-year term without an additional ` interview. Council leadership concurred with placing this item on the Council agenda for full consideration. There was no financial. impact in the re-appointment. For the past several recruitments, the City had difficulties recruiting candidates for the Budget Committee from Wards 1 and 2. , After interviewing in 2010, both Ms Stole and Mr. Buck had the. opportunity to only serve this past spring for a.few short weeks during the public meeting portion of the budget process. With amid-year Budget Committee meeting planned for early in 2011 it would be a distinct advantage to the City to meet with a full Budget Committee of returning members to help provide input to the City Council and staff as we prepare the City's budget for the 2011/12 fiscal year. j. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCHLOR WYLIE TO RE-APPOINT CHRIS STOLE AND TERRY BUCK TO THE BUDGET COMMITTEE WITH TERMS EXPIRING DECEMBER 31, 2013. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports -None b. .Mayor Position Appointment. . City Manager Gino Grimaldi presented this item. Mayor Leiken submitted his letter of resignation, effective on or before December 3, 2010, due to his election to the position of Lane County Commissioner. The position of Mayor was to be filled by appointment by the Council. Councilor Ralston read the following statement: "On November 22, the Council discussed the process for filling the Mayor's position. It was determined that we would choose a City Councilor to fill this role. This has been the historic choice in this situation. We felt a current - 1 ... / ~. City of Springfield • Council Regular Meeting Minutes December 6, 2010 - Page 6 . councilor would have the knowledge base to step into the role to serve our community. -- Additionally, those who express interest have already been elected by the community to serve. Those interested in the position were .to submit answers to questions for review this evening. The appointee will. fill the remainder of Mayor Leiken's term, which expires on December 3l, 2012. Both Councilor Christine Lundberg and Joe Pishioneri provided responses. Tonight, we will determine by majority vote which councilor will fill the position of Mayor and ratify that appointment. Our legal counsel will then administer the Oath of Office." Council President Ralston said the floor was open for discussion. He pointed out that because . there were only two people applying for this position, the .electronic voting board could be used, using the green button for Councilor Lundberg and the red button for Councilor y Pishioneri. They could also do a hand vote. Mr. Grimaldi said once that vote was taken and a maj ority vote was determined, they would need to make the motion to appoint. Councilor Wylie asked if a formal nomination was needed. Councilor Ralston said in answering the questions in the agenda packet, they were nominated. Mr. Leahy said that was correct. No other formal nomination was needed. > Councilor Moore thanked both councilors for their responses: She appreciated it and enjoyed reading the responses. ' Councilor Wylie "said Councilor Ralston was also initially interested. She felt the Council was very fortunate to have. three skilled people who were willing to provide this public service. She thanked all three of them for choosing to make themselves available. Councilor Ralston reminded the Council that the green button was for Councilor Lundberg and the red' button for Councilor Pishioneri. The vote was 5 for Councilor Lundberg and 1 for Councilor Pishioneri. Councilor Pishioneri thanked the Council for their consideration and said it was much appreciated. He felt he was a good candidate for the position. Because Springfield had a long history of unanimity, he would change his vote to Councilor Lundberg as Mayor of Springfield. IT WAS MOVED BY COUNCIIOR PISHIONERI WITH A SECOND BY COUNCILOR WYLIE TO APPOINT CHRISTINE LUNDBERG TO THE POSITION OF MAYOR OF SPRINGFIELD .WITH A TERM ENDING DECEMBER 31, 2012. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City Attorney Joe Leahy administered the Oath of Office to Christine Lundberg as the new Mayor of Springfield. Mayor Lundberg presided over the remainder of the meeting. City of Springfield Council Regular Meeting r.~inutes December 6, 2010 Page 7 BUSINESS FROM THE CITY MANAGER 1. Commutty Emergency Response Team. ,- RESOLUTION NO. 10-77 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD EXPRESSING SUPPORT FOR THE COMMiJNITY EMERGENCY RESPONSE TEAM (CERT). IN ORDER TO HELP. THE CITIZENS OF SPRINGFIELD TO PREPARE FOR DISASTERS BOTH MAN-MADE AND NATURAL. Deputy Fire Chief Mark Walker presented the staff report on this item. The Department of . Homeland Security through its Citizen Corps, had established A Community Emergency Response Team (CERT) training program. Several citizens of Springfield had obtained the ' training through the City of Eugene. Recognizing the CERT program would allow the City to integrate this resource into plans for emergency response to major events and disasters. In 2004, the City of Eugene started training citizens in CERT (Community Emergency Response Teams.) This .included citizens from Springfield. CERT was a program developed under the Citizen. Corp project developed by FEMA (Federal Emergency Response. Agency). To date over 50 citizens from Springfield had been trained by the CERT Program. In recognizing through a resolution the Council would assist in organizing the Springfield citizens as a team. During a natural or manmade disaster, CERT teams were trained to care for themselves and assist their neighborhoods reducing the demand on public safety responders. In times of non disaster, CERT teams were a trained team that could assist with public events. Staff support for the CERT program was minimal. Currently the City's Emergency Manager (a .25 position) served as liaison between the team and the City. Once established the CERT would be largely self supporting. Fiscal commitment was minimal. Currently support came from the Emergency Management budget. Liability was covered by SAIF. City cost to cover the required workers compensation for the volunteers would be $460 for 50 CERT members. Funding for training had come from Department of Homeland Security grants administered by Eugene Emergency Management. If those grants were not awarded in the future, training of future CERTS classes would cost approximately $5,000 (2010 dollars) annually. Ongoing training costs were approximately $4,000 dollars annually (2010 dollars). There was approximately $1,000 in incidental costs annually (printed materials, background checks, equipment.) These costs would be reflected in budget proposals in future budgets. There was no unbudgeted impact to the FY 11 budget. Mr. Walker introduced four members of the CERT trainers, who were volunteers. These volunteer trainers had been great to work with and were very dedicated. Councilor Pishioneri said Mr. Walker was doing a great job, and he appreciated his work with the . CERT program. It was good to see the resources Springfield was able to share with Eugene. Councilor Moore asked when the next training was available.. Mr. Walker said it would be held in Spring of 2011. The Council would receive an invitation. City of Springfield Council Regular Meeting Minutes December 6, 2010 Page 8 Mayor Lundberg noted a recent event in Eugene and that people weren't aware of emergency plans in place in Springfield. Public knowledge about our emergency response preparedness was very important so people feel assured. She thanked the volunteers for their time and energy. . IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 10-77. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAIl~TST. 2. Depository Services Resolution. RESOLUTION NO. 10-78 - A RESOLUTION AUTHORIZING THE CITY OF SPRII~TGFIELD TO COI~TT'INUE THE GENERAL ACCOUNTS AT USNB AND TO INCLUDE THE CITY' S DULY APPOINTED MAYOR AS A SIGNATORY ON THE GENERAL AND PAYROLL ACCOUNTS RESOLUTION NO. 10-79 - A RESOLUTION AUTHORIZING THE CITY OF SPRINGFIELD TO CONTINUE THE PAYROLL ACCOUNTS AT USNB AND TO INCLUDE THE CITY' S DULY APPOINTED MAYOR AS A SIGNATORY ON THE GENERAL AND PAYROLL ACCOUNTS . RESOLUTION NO. 10=80 - A RESOLUTION. AUTHORIZING THE CITY OF SPRINGFIELD TO CONTINUE THE INVESTMENT ACCOUNTS AT USNB AND TO INCLUDE THE CITY' S DULY APPOINTED MAYOR AS A SIGNATORY ON THE GENERAL AND PAYROLL ACCOUNTS Finance Director Bob Duey presented the staff report on this item. The City had utilized banking services from USNB since 1998.. From time to time changes were required in the authorized signers of checks for the City's main. accounts. It had been customary for these names to be the City's Mayor, City Manager and Finance Director: Signatures were aff xed to checks primarily electronically but could be hand stamped or actual signatures if necessary. With the resignation of Mayor Leiken. and the need to maintain authorized account signers over the next 6 weeks, . Finance was requesting that the new signature authorization be granted prior to Council's adjournment for the winter recess. Resolutions authorizing the establishment of new signatories on the city's accounts at USNB were required by the bank. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR - PISHIONERI TO ADOPT RESOLUTION NO. 10-75. THE MOTION PASSED WITH A VOTE OF 5 FOR ANI) 0 AGAINST. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT RESOLUTION NO. 10-79. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 10-80. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. City of Springf eld Council Regular Meeting Minutes December 6, 2010 Page 9 3. Request Authorization for Springfield and Eugene to Enter into a Contract to House Offenders Sentenced by the Eugene Municipal Court. Police Chief Jerry Smith presented the -staff report on this item. Renting jail beds was a component of, the funding model for Municipal Jail operations. The contract provided for housing 10 inmates at $75.00 per day. Councilor Pishioneri asked if the inmates transferred from Eugene would be sentenced. ' Chief Smith said the prisoners transferred from Eugene would be sentenced prisoners only. Councilor Pishioneri asked if they would be released from the Springfield Jail. Chief Smith said they would be booked and released from Springfield. Some of the prisoners may be told to report to Springfield: Councilor Pishioneri asked the City Attorney if releasing the inmates to a different municipality had been addressed in the contract. City Attorney Joe Leahy said Mary Bridget Smith had reviewed. the contract. He would have his office look into whether or not there was an issue in being released into a different jurisdiction. Councilor Simmons expressed concern about those being released. into Springfield staying in Springfield. He suggested providing them with a bus pass. As a driver for LTD, he had a lot of prisoners that were released from the Lane County Jail who tried to ride the bus without any - money or a pass. ~ Councilor Moore said she understood that the Springfield Jail would be providing quarterly reports on the bed count. She asked if Eugene was paying for all 10 beds regardless if they were used or not. ' 'Chief Smith said they tried to provide flexibility in the agreement. There maybe some days where there were a few more or less than ten beds being used. They tried to enable both the jail and the Municipal Court in Eugene some flexibility to see how things worked out. The contract expired in July and they did expect to renew it at that time. That would give them some experience to incorporate into the new contract. Mayor Lundberg asked if Eugene had a priority on ten beds and how that might affect Springfield if we needed those beds. Chief Smith said they had not reached a population that would affect that yet. Eugene would have the ten beds. He didn't perceive that being an issue in the next 6 months. Lane County was still available. All felons were going to the Lane County Jail. Councilor Pishioneri suggested that if Eugene was renting 10 beds, they should pay for and manage those beds. ' City of Springfield Council Regular Meeting Minutes . December 6, 2010 Page 10 Chief Smith said they would take a closer look at that when they got ready for the new contract. The Eugene Chief didn't want to do that, but rather wanted Springfield to provide a report. The report was fairly easy to provide. Eugene's Court also didn't want to provide the report. Councilor Pishioneri said it was labor intensive. He spoke regarding the management of doing all of that. Chief Smith said he understood the issues. Springfield staff would be working with the Court Administrator in Eugene to make sure they knew.how many prisoners they had in Springfield each day. Councilor Pishioneri said this IGA was good news. He thanked Chief Smith for his work. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE TO AUTHORIZE CITY MANAGER AND CHIEF OF POLICE TO ENTER INTO AN AGREEMENT WITH THE CITY OF EUGENE TO RENT JAIL BEDS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 4. Springfield Municipal Jail. Inmate Meal Services. Police Chief Jerry Smith presented this item on behalf of Jail Operations Supervisor Dick Golden. Initially five proposals were received resulting in interviews of the two top candidates to provide Inmate Meal Services for the Springfield Municipal Jail. Cost containment measures were included but not limited to menu configuration, daily nutritional and caloric counts, and delivery schedules .with a renewal agreement anticipated upon Council approval. Washington State Correctional Industries (CI) had extensive experience in the correctional environment and in particular in providing inmate meal service. CI had a registered dietician on " staff and would certify the City of Springfield menu to be compliant with all federal, state, and local nutritional and caloric count requirements. Agreements referenced herein shall include a provision to renegotiate and amend annually, to extend the.term for not more than four successive one year periods, upon mutual agreement of the parties. If extended, City shall consider the requirements of SMC 2.708(3) and each extension shall not be effective until reviewed and approved by the Springfield Common Council. Cost for Washington State Correction Institute Services remained the same as the current contract in the renewed agreement. Councilor Pishioneri asked about the back-up contract. Chief Smith said they did. have aback-up contract with another company, but had not had to use them yet. The two companies. worked closely together and he felt there would be seamless service if the need arose. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE TO AUTHORIZE CITY MANAGER TO RENEW AN AGREEMENT WITH WASHINGTON STATE CORRECTIONAL INDUSTRIES TO PROVIDE SPRINGFIELD MUNICIPAL JAIL INMATE MEAL SERVICES, AND FURTHER AUTHORIZE CITY City of Springfield Council Regular Meeting Minutes December 6, 2010 Page 11 MANAGER TO ENTER INTO AN AGREEMENT WITH CONSOLIDATED FOOD MANAGEMENT TO PROVIDE EMERGENCY OR BACKUP INMATE MEAL SERVICES SHOULD WASHINGTON STATE CORRECTIONAL INDUSTRIES BE UNABLE TO PROVIDE SAID SERVICES WHEN AND AS REQUIRED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 5. Lane Regional Air Protection Authority (LRAPA) Intergovernmental Agreement (IGA).. Assistant City Manager Jeff Towery presented'the staff report on this item. The City Council may consider whether or not to give notice of their intent to terminate the Intergovernmental Agreement under which LRAPA existed. The Council may also wish to consider the issue of dues. Lane Regional Air Protection Agency (LRAPA) had acted as the Lane County area air quality control authority in place of the Oregon Department of Environmental Quality (DEQ) since 1967. Five regional partners (Lane County, City of Eugene, City of Springfield, City of Cottage Grove and City of Oakridge) had financially supported the operation expenses of LRAPA with little review of program goals and attainment. Springfield had paid $56,758 in FY10-11. Required regulatory services performed by LRAPA, as well as the DEQ in other counties, included; Violation Detection, Enforcement, and Reporting.. In addition to the required air quality services, LRAPA provided educational programs to Lane County area residents, supplemental^ environmental project capabilities to businesses in violation of air quality standards, locally targeted programs like the Oakridge Warm Home, Clean Air Program, and the ability to dedicate resources to .the exploration and marketing of new technologies. In preparation'fortbe FY11-12 budget process, city staff would be reviewing all IGAs, particularly those that impacted the General Fund. Mr. Towery said he had spoken with Merlin Hough, Executive Director of LRAPA, who was unable to attend tonight's meeting. If there were questions City staff was not able. to answer, Mr. Towery would pass those along to Mr. Hough. -. Councilor Moore spoke regarding the components of LRAPA and the DEQ as shown on Attachment 2 of the agenda packet, and the item, "Availability of Local Updates and Quality Alerts". She asked if those updates were provided by DEQ to other counties. Mr. Towery said DEQ was providing that service. in the other eleven counties in Oregon. If we were not getting that service from LRAPA, we would get it from DEQ. He noted that the services on Attachment 2 were those last reviewed by Council. Given the State's budget circumstances, there could. be some change in services. Councilor Ralston said he had been on the LRAPA Board for 10 years. He spoke with Mr. Hough to assure him the City was not looking to terminate the IGA with LRAPA, but rather the dues. Mr. Towery said that was the Council's prerogative. Based on geography and population of the various jurisdictions, if the City terminated the IGA, it would remove Springfield from any dues paying responsibility,. as well as any representation on the Board. Springfield's withdrawal by City of Springfield Council Regular Meeting Minutes December 6, 2010 Page 12 itself would not result in the agenda going away. Only Lane County and the City of Eugene withdrawing would have that affect. Mr. Leahy said if Springfield terminated membership, then that IGA between Springfield and' LRAPA.would be gone. Lane County and Eugene could continue in the IGA or form a new IGA 0 without Spring .field. Councilor Ralston said it would take both Springfield and Lane County to withdraw in order for LRAPA to dissolve. Councilor Pishioneri asked if they could make a motion to provide notice of intent to terminate or reduce dues, which would still give lawful notice to LRAPA. That gave the City more flexibility. Councilor Ralston said there was a year when Lane County did not pay dues, but still had representation. He didn't like the part of the motion to provide intent to terminate the IGA. He felt it suggested they were terminating the IGA, when all the City was doing was giving LRAPA notice that. the City was going to reduce the amount of dues. Councilor Simmons said the motion would allow them to open the door. The IGA required a prior year notification, and this motion opened the door for that possibility. The motion was crafted to . provide flexibility. Mr. Leahy said the intent to terminate was not the termination. It was the legal notice that provided the Council with the opportunity to review this in regards to dues and other functions of LRAPA to determine if .they wanted to actually give notice to terminate. It complied with the LRAPA IGA by giving the intent and set them up in case they chose to terminate. Mr. Towery said the motion was written to offer Council an array of authority during tonight's discussion. If they just wanted to communicate with LRAPA the concern about the dues, they could limit their motion to that. It was his understanding that Cottage Grove reduced their dues ': last year. Councilor.Ralston said Cottage Grove and Oakridge alternated on the Board every two years. It may not be a .bad idea to leave the motion as it was to provide the intent. It may be that Lane County also decides to reduce their payment or pull out. If the City executed termination, but Eugene or Lane County didn't, that would just leave Springfield with no representation, which was just bad policy. Councilor Pishioneri said his intent was to indicate that the Council had the ability to reserve our intent to terminate or reduce, but' not that we were going to terminate. The goal was not to terminate our IGA with LRAPA. Stating that the motion was to terminate or reduce with respect to the dues, sent the message that it was regarding, the dues. That needed. to be' conveyed to LRAPA. 1VIr. Leahy said they would send that message to LRAPA to reduce dues. In the event the City could not reduce the dues, they may give consideration of whether or not to withdraw. The motion before Council allowed them to do that. . .. City of Springfield Council Regular Meeting Minutes . December 6, 2010 Page 13 Mayor Lundberg said they had held this conversation for a long time. This opened the door to have amore thorough discussion. Government was getting harder to pay for, and we needed to look at what we wanted to pay for and what we could afford. The motion was appropriate as written. IT WAS. MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WYLIE TO AUTHORIZE THE CITY MANAGER TO GIVE NOTICE OF THEIR INTENT TO TERMINATE THE IGA WITH LRAPA OR TO REVIEW AND POTENTIALLY MODIFY THE IGA WITH RESPECT TO DUES. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 6. Other Business Mr. Grimaldi said with the appointment of Councilor Lundberg to the position of Mayor, there was a vacancy on the City Council. Staff would like to start the recruitment process to fill that vacant Council position. Councilor Ralston said he would like to start this as soon as possible, so they could have a full Council early in January. There were a lot of difficult issues ahead. Mayor Lundberg said the sooner the better. Mr. Grimaldi also noted that the Council was scheduled to return from winter recess on Monday, January 10, 2011. He asked if they would prefer to reschedule to Tuesday, January 11, 201.1. It was noted that the Oregon Ducks would be playing in the National BCS Bowl on January 10, 2011. Council consensus was to reschedule the meeting to Tuesday, January 1 1, 2011. Councilor Ralston noted that this was Councilor Simmons' last public meeting. He had appreciated all of his years of service. He was pleased to have him come back to fill in as the Ward 5 Councilor. Councilor Wylie said Councilor Simmons was delightful.. Councilor Pishioneri thanked Councilor Simmons for coming back to f 11 in as the Ward 5 Councilor. He appreciated his historical perspective on topics. He thanked him for imparting his experiences and knowledge. Mayor Lundberg said she had started in 1999 when Councilor Simmons was on his second term. It had been a pleasure to work with him and she would miss his sense of humor and his perspective. She knew he would be back as a citizen. Mr. Leahy noted a memo that had gone out to the Council regarding the 420 Club. withdrawing , their appeal. That meant that OLCC would terminate their license in early January. He thanked Police Chief Smith, Dave Puent and other staff that had assisted. Also, in the memo were the names of five downtown merchants who were prepared to testify at the hearing, which had been cancelled due to the withdrawal. The fact that everyone was stepping up to testify had a lot to do City of Springfield , Council Regular Meeting Minutes . December 6, 2010 Page 14 with them deciding to terminate their appeal. The downtown merchants who were involved appreciated the fact that the City assisted. _ Councilor Pishioneri applauded OLCC for listening to the issues and facts. They answered the community's needs. ADJOL:TRNMENT The meeting was adjourned at approximately 8:04 p.m. Minutes Recorder Amy Sowa lJ . Christine Lundberg Mayor Attest: ,. ~ i~~ . City Record r r ,_