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HomeMy WebLinkAboutNotice PLANNER 5/8/2009 (2) \ ~... .. --.. .. . AFFIDAVIT OF SERVICE STATE OF OREGON } }ss. County of Lane } I, Brenda Jones, being first duly sworn, do hereby depose and say as follows: 1. I state that I am a Secretary for the Planning Division of the Development Services Department, City of Springfield, Oregon. 2. I state that in my capacity as Secretary, I prepared and caused to be mailed copies of Notice of Incomplete Site Plan Submittal and Pending Denial DRC2oo9-0oo17; Sent to Wade Stevens (See attachment "A") on May 8, 2009 addressed to (see Attachment "B"), by causing said letters to be placed in a U.S. mail box with postage fully prepaid thereon. B nda Jones Planning Adminis -w STATE OF OREGON, County of Lane m ~ ct , 2009 Personally appeared the above named Brenda Jones, Admlni tive Specialist, who acknowledged the foregoing instrument to be their voluntary act. Before me: . OFFICIAL SEAL DEVETTE KELLY NOTARY PUBLIC - OREGON COMMISSION NO. 420351 MY COMMISSION EXPIRES AUG. 15, 2011 'D1-~ ~ My Commission Expires: ?5 /;51';/ I I Date Received- sl? bJV'1 Planner: AL . I / -.. . - ... . SPRINGFIELD 225 FIFTH STREET SPRINGFIELD, OR 97477 (541) 726-3753 FAX (541)'726-3689 www.ci.springfield.or.us Wade Stevens W A Stevens Construction P.O. Box 1078 Creswell, OR 97426 May 8, 2009 Dear Mr. Stevens: Re: NOTICE OF INCOMPLETE SITE PLAN SUBMITTAL AND PENDING DENIAL Commercial Site Plan at 1815 Main Street - Case DRC2009-00017 Springfield Planning, Public Works Engineering and Transportation staff have reviewed the plans and supporting documentation for the site plan review application submitted on April 23, 2009. As a result of the review, staff have determined that the submittal is incomplete for the purpose of review and issuance of a land use decision. A pre-submittal meeting was held on April 3, 2009 and the applicant was provided a checklist of required items for application completeness. Some of the items identified on the pre-submittal checklist have not been provided with the submittal: additionallv. there are new deficiencies that have been noted since the pre-submittal J;llan review. Staff advise that the tentative site plan application submitted with a request for processing on April 23, 2009 is likely to be denied for the following reasons: 1. The tentative site plan does not show existing or proposed public and private underground stormwater and sanitary sewer lines to serve the development (this information was provided with the pre-submittal plan set, but is not shown on the submitted plans). 2. Since the pre-submittal meeting, the applicant has constructed a 2-foot high wall along the east, south and west boundaries of the site. This feature is not shown on the existing conditions plan or tentative site plan. The applicant is proposing to import 1,700 cubic yards of fill to rf!ise the entire site grade approximately 2 feet. Upon placement of fill and other surface improvements, the existing wall and west wall of the Dari Mart building would become retaining wall features. Because the retaining wall and building wall will experience a surcharge due to vehicle loading, these will have to be structurally engineered. In the applicant's submittal there is no supporting documentation from a certified structural engineer that confirms the retaining wall and the Dari Mart west building wall are engineered to handle this loading. Further to this issue, unless there is a compelling engineering reason for perching the site above adjacent properties, staff do not support the proposed importation of fill to elevate the entire site approximately 2 feet. There is no obvious reason why the private stormwater and sanitary sewer connections cannot be installed and function normally with the current site grades. Date i'~eceived: Planner: AL ~/8/:hJor \>\ N G", "q"\II//j"'" 125%f~ \ - /J / o~~ I;>.Go PROUD 1-11 STORY BRIG !-IT FUTUR E . . 3. As outlined at the pre-submittal meeting, the City's Public Works Engineering division advises that provision for vegetative stormwater treatment systems should be incorporated into the site. design. Use of mechanical systems such as filtering catch basins is an option typically used for retrofits instead of new site developments. .4. As outlined at the pre-submittal meeting, the site plan does not provide for vehicle turnaround areas and required vehicle turning templates for the largest vehicles expected to visit 'the site (eg. fire truck). The curve radii shown on Sheet CE2 do not represent vehicle turning movements, and also intersect the northwest corner of the building. 5. As outlined at the pre-submittal meeting, the applicant has not shown provision for garbage and recycling enclosure( s) on the site plan, or described how garbage and recycling will be picked up from the site. Commercial refuse collection is not typically done with small "residential style" roll-ouf bins (or during normal business hours), so a dedicated location should be provided for these facilities and shown/described on the site plan. 6. As outlined at the pre-submittal meeting, the applicant has not provided a calculation of total landscaping area on the submitted site plan. Staff have noted other site and building design issues that can be resolved through conditions of approval -'- provided a complete application is submitted for review. The signed application form obligates City staff to proceed with a 120-day review of the site plan submittal and issuance of the land use decision. Please incorporate the changes noted above and re-submit 5 copies of the tentative site plan by May 25, 2009. If the revised plans are not received by this time, staff will proceed with issuance of a decision consistent with the provisions of Oregon state statutes. In this case, a denial will be issued. Upon denial, the applicant would have to wait up to one year before re-applying for a site plan in accordance with Springfield Development Code Section 5.4-105.G. City staff are available to meet with you and the project engineer to discuss the above-mentioned site development issues and required plan revisions. You may contact the undersigned at (541) 726-3784 or by email at alimbird@ci.soringfield.or.us to set up a meeting or if you have any questions about the tentative site plan submittal requirements. Sincerely, p~ An Limbird City of Springfield cc: Kit & Karen Chan Family Trust LLC ,. Date Received: f>/8 j24J? Planner: AL ~,. . - ..' . .. "'f- "'~ ~:7: r--. ~~ ~ cc.F K "'~ '" ",CX:f-a: f-~llia ;:: '" a: a' ",Of- :!E\:lUlu:l o.;::~W: 9;au..'=' "';::W:~ ~<l:",a: UJ-JC'\lo... Oo.",Ul ,:: 0 ..... .. U ;:l .... .. "' ,:: 0 "' U ,:: ro <1J "' I'- :> ,:: 0 <1J <1J .-< .. :> '" <1J >: .. 0 <1J '" '" 'tl <1l -0: 0 ",,,,Po< . . ,...,,~,~. . I , , ,. '"' N -<t I'- "" ,:: o on <1J .... o ..... ..... <1J :> "' <1J .... U ;' .- ,- '.' Date ~eceived: Planner:AL '. . " -....', .....1. ..... .' S/J-/iJH7 .