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HomeMy WebLinkAbout10/18/2010 RegularCity of Springfield Regular Meeting ' MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 18, 2010 The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, October 18, 2010 at 7:10 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken and Councilors Ralston, Lundberg, Wylie, Simmons, and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Attorney Mary Bridget Smith, City Recorder Amy Sowa, and members of the staff. P~DGE OF ALL- EGIANCE The Pledge of Allegiance was led by Mayor Leiken.' SPRINGFIELD- UPBEAT Mayor Leiken welcomed members of Troop 75, who were in the audience to help earn one of their merit badges. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG~TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. October 4, 2010 -Work Session b. October 4, 2010 -Regular Meeting 3. Resolutions ' 4. Ordinances 5. Other Routine Matters a. Acceptance. of the Financial Reports for June 30, 2010 . ITEMS REMOVED City of Springfield Council Regular Meeting Minutes ' . October 18, 2010 Page 2 PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Declaration of Property as Surplus.. RESOLUTION NO. 10-61 - A RESOLUTION DECLARING TWO FIRE PUMPERS OWNED BY THE CITY OF SPRINGFIELD AS SURPLUS AND DIRECTING THE CITY MANAGER TO SELL A 2004 PIERCE CONTENDER FIRE PUMPER TO LANE RURAL FIRE/RESCUE DISTRICT FOR THE SUM OF $85,000 AND TO DISPOSE OF THE 1999 PIERCE CONTENDER IN ACCORDANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE 2.714. Fire Chief Randy Groves presented the staff report on .this item. The 1999 Pierce Saber Pumper VIN 4P 1 CT02U9XA001406 and the 2004 Pierce Contender Fire Pumper VIN 4P 1 CT02A34A004092 were replaced in the active fleet in Summer 2010 on the regular replacement schedule. Neither pumper was currently suited for the needs of Springfield Fire & Life Safety, but was potentially suitable for use in a small, rural department with low run volumes. Lane Rural Fire/Rescue District had an immediate need for a pumper to serve their district and had offered the City of Springfield $85,000 for the 2004 Pierce Contender. Lane Rural Fire/Rescue District was a mutual aid partner, with close proximity to the western boundaries of Eugene. Lane Rural Fire/Rescue District recently suffered the loss of their reserve pumper due to afire in the fire station. Adding a pumper to their existing fleet would vastly improve response capabilities in their area, and offer support to Springfield if needed. The price offered was fair and reasonable for the age and condition of the apparatus, and was based on a market analysis. Staff recommended that the 2004 Pierce Contender Fire Pumper be offered for sale to Lane Rural Fire/Rescue for $85,000, consistent with the provisions of Municipal Code Section 2.714 and the relevant provision of Oregon Revised Statutes regulating the disposal of public property. Additionally, staff recommended disposal of the 1999 Pierce Saber Fire Pumper by declaring it surplus and selling it to recover a reasonable salvage value for the asset. A small, rural department had expressed an interest in purchasing the apparatus, and was in discussions with their Board at this time. . Chief Groves discussed the process in order to sell these two pumpers. Councilor Pishioneri said the normal life span of a fire truck was about twelve years. He said this was a relatively new, truck and asked how much it cost originally in 2004. r Chief Groves said it cost $228,000 when new. Councilor Pishioneri asked why it had come down so far in price. He asked how they determined the fair market value. City of Springfield Council Regular Meeting Minutes October 18, 2010 Page 3 Chief Groves said staff contacted an equipment broker that was recommended by the manufacturer, who provided the depreciation value. Also, by selling it in this. manner, they avoided commission cost and advertising costs. Councilor Pishioneri confirmed that these trucks had already been replaced. Yes. He asked if they had known they would be selling this truck when they bought the other three. Chief Groves said that was correct. This had been a lesser apparatus and had proven to be less reliable for the volume of calls in our community. It would, however, be adequate for the needs of Lane Rural Fire and Rescue. It had experienced more down time than expected and response reliability was incredibly important to the department and the community. The new apparatus should last 12 years in front line service,. with three years as reserve. Councilor Simmons said it was unfortunate that it didn't make it to its life cycle, but realized the break down history had been very bad. It was only fair to the line personnel and department to replace it. He wanted to make sure the funds from the sale of the trucks went back into fund 613, equipment replacement fund. Over,the years, the City had not accumulated adequate funds for replacement and that was a breach of fiduciary responsibility. They needed to increase that budget item to.meet the needs. He felt this truck needed to be sold and was not worth keeping. He would prefer the department had reliability. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCHOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT RESOLUTION NO. 10-61. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Supplemental Budget Resolution. RESOLUTION NO. 10-62 - A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, JAIL OPERATIONS, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION,. BOND SINI~.ING, REGIONAL WASTEWATER DEBT SERVICE. SANITARY SEWER CAPITAL, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECTS, DEVELOPMENT ASSESSMENT CAPITAZ,, DEVELOPMENT PROJECTS, STORM DRAINAGE CAPITAL FUND, POLICE BUILDING BOND CAPITAL PROJECT, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SDC LOCAL STORM. IMPROVEMENT, SDC LOCAL STORM REIMBURSEMENT, SDC LOCAL WASTEWATER_REIMBURSEMENT, SDC LOCAL WASTEWATER IMPROVEMENT SDC REGIONAL WASTEWATER REIMBURSEMENT, SDC REGIONAL WASTEWATER IMPROVEMENT, SDC TRANSPORTATION REIMBURSEMENT SDC TRANSPORTATION IMPROVEMENT, LOCAL WASTEWATER OPERATIONS, REGIONAL WASTEWATER AMBULANCE, DRAINAGE OPERATING, BOOTH- City of Springfield Council Regular Meeting Minutes October 18, 2010 Page 4 KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE, VEHICLE AND ~ . EQUIPMENT, AND SDC ADMII~TISTRATION f Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal year the Council was requested to make adjustments to the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required adjustments. These adjustments to resources and requirements changed the current budget and were processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This was the first of three scheduled FYl 1 supplemental budget requests to come before Council. .The supplemental budget being presented included adjusting resources and requirements in the General, Street, Jail Operations, Special Revenue, Transient Room Tax, Community Development, Building Code, Fire Local Option Levy; Police Local ,Option Levy, Bancroft Redemption, Bond Sinking, Regional Wastewater Debt Service, Sanitary Sewer Capital, Regional Wastewater Revenue Bond Capital Projects, Development Assessment Capital, Development . Projects, Storm Drainage Capital Fund, Police Building Bond Capital Project, Regional Wastewater Capital, Street Capital, SDC Local Storm Improvement, SDC Local Storm Reimbursement; SDC Local Wastewater Reimbursement, SDC Local Wastewater Improvement, SDC Regional Wastewater Reimbursement, SDC Regional Wastewater Improvement, SDC Transportation Reimbursement, .SDC Transportation Improvement, Local Wastewater Operations, Regional Wastewater, Ambulance, Drainage Operating, Booth-Kelly, Regional Fiber ;Consortium, Insurance, Vehicle and Equipment, and SDC Administration Funds The City Council was asked to approve the attached Supplemental Budget Resolution. The overall financial impact of the Supplemental Budget Resolution was to increase appropriations by $32,882,584 in: Capital Projects $21,175,436, Reserves $7,494,680, other Non- Department $2,137,363 and Operating $2,075,105.. Mr. Duey explained some of the adjustments in this supplemental budget. He noted that most of -these were. routine in nature. Councilor Lundberg referred to Attachment 1, page 4 of 4 and the figure of $365,7141eft~ on the . 'Police Building bond. She asked what would be added back to the facility with those funds. Mr. Duey said they hadn't determined what to add back yet: That would be up to the Police Department and Courts. They had developed a list from the project for consideration, most of them minor issues.. Part of the funds would be used for finishing equipment and furniture orders. Because the funds were from the. bond, they had to be spent for the original purpose. The project was managed well all the way through. They had not yet. authorized expenditure of those funds. Councilor Lundberg said it was nice that it came in under the original amount. Councilor Ralston said he noticed the overall impact was, to increase appropriations to reserves by . $7.SM. "He asked if that was correct. Mr. Duey explained and noted that a lot of it was from beginning cash. Mr. Grimaldi said that .did not reflect an improvement in the City's financial situation. City of Springfield Council Regular Meeting Minutes . October 18, 2010 Page ~5 Councilor Pishioneri asked if outfitting the conference room next to .the Emergency- Operations Center (EOC) was on the list. Chief Smith said he didn't believe so. If there was a need, they could add it to the list. Councilor Pishioneri said he recalled discussions about putting communication equipment between. that room and the EOC. Mr. Duey said he would note that and add it to the list. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT RESOLUTION NO.10-62. THE MOTION PASSED. WITH A VOTE OF 5 FOR AND 0 AGAINST. . BUSINESS FROM THE AUDIENCE 1. Cora Jones, 506 W Centennial Blvd, Apt. #33, Springfield, OR. Ms. Jones said she was here in favor of naming the I-5 Bridge the Whilamut. It was a Kalapuyan name. She had been involved in the citizen naming. committee in the past and they had named the Talking Stones along the Willamette at Alton Baker Park, which was also Kalapuyan. . She was hoping the bridge would also be given a Kalapuyan name. 2. Charlotte Behm, 731 Poltava Street, Springfield, OR. Ms. Behm said her home was very near the I-5 Willamette Bridge. She would love to see the bridge named to honor the Kalapuyas. She thanked the Mayor and Council for considering naming it the Whilamut Passage. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES - . BUSINESS FROM THE CITY COUNCIL ~~ ~ 1. Committee Appointments a. Historic Commission Appointments. J . City of Springfield Council Regular Meeting Minutes October 18, 2010 . Page 6 Development Services Director Bill Grile presented the staff report on this item. There was one vacancy on the seven-member Historic Commission.:The recruitment for this vacancy opened on September 1, 2010 and closed on October 6, 2010. One candidate applied: Kip Amend. Appointments to the Historic Commission must be confirmed during a Regular Session.. .Municipal Code Section 2.502 stated that the qualifications for membership on the Historic . Commission include being appointees of Willamalane Park & Recreation District or . Springfield School District # 19; or specialists with expertise in the fields of architecture, history, architectural history, planning, or archeology who live within the Metropolitan Area General Plan boundaries; or residents, electors, or property owners within Springfield. The School District and Willamalane declined to appoint representatives to fill this vacancy. State and Federal funding of the City's historic preservation activities stipulate that a majority of the Commissioners have professional qualifications in a field related to historic preservation. Four existing members possessed these qualifications: Mr. Amend also met the qualifications and standards set forth by the National Park Service, regarding commissions. The vacancy on the Commission was the result of Commissioner Ted Corbin's second term expiring. Springfield City Council Operating Procedures Section IX, Subsection 3.7, stated that vacancies on commissions shall be filled as needed throughout the year as vacancies occurred. Springfield Municipal Code Section 2.504 stated that appointed members shall hold office for four years with the terms staggered to provide overlapping and continuity. IT WAS MOVED BY COUNCILOR RALSTON WITH A~SECOND BY COUNCILOR LUNDBERG TO APPOINT KIP AMEND TO THE HISTORIC COMMISSION WITH A TERM TO EXPIRE OCTOBER 17, 2014. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Mayor Leiken said Mr. Corbin had been an outstanding Historic Commissioner and he appreciated his service. 2. Business from Council a. Committee Reports : 1. Councilor Lundberg said there was a memo in this week's Communication Packet regarding landscaping along the MLK Jr. Parkway and Beltline. She thanked staff for doing something because it did look better. This street was supposed to have been a beautiful gateway to Springfield and it had gotten out of hand. She was pleased the . City was taking a positive direction on this. She was sure we spent extra on the soundwall because it was very nice looking, but the ivy had grown up on it so much it was no longer visible, and that was.disappointing to her. She would look forward to , seeing all of the new landscaping that would make it that picturesque boulevard they had envisioned. Mr. Grimaldi said he would check to see if ivy was part of design to help buffer sound: City of Springfield Council Regular Meeting Minutes October 18, 2010 Page 7 2. Councilor Pishioneri said he attended the LCOG dinner a couple of weeks ago. . There was'a concept that came out of the board regarding a regional voice, which he supported. The Board would create a list of items which all members of the LCOG might possibly support legislatively. Each liaison would bring the list to their respective agencies to determine what they supported, did not support, or were neutral. He would, as the liaison, bring that list back to LCOG as would the other entities. They would then try to come to consensus on a list of items. That would allow our region to be heard in one voice. He.would bring that to the Council shortly. " Last week Councilor Pishioneri attended the annual conference for the McKenzie ,Watershed Council. They discussed the McKenzie Watershed Alliance which was formed several years ago with the assistance of former Councilor John. Woodrow. There were some political issues that came up that members of the MWC wanted to endorse as a body. Councilor Pishioneri voted no on that because as anon-profit, they received some Federal funds, .which would be a conflict of interest. 3. Councilor Ralston reported on the Human Services Commission. The HSC had done a lot of planning over the last few years to re-evaluate and be smarter in spending . dollars, including focusing on collaborations. Out of their $10.2M budget, HSC could potentially lose $825,000. The $20,000 extra Springfield had put in over the last few '.years seemed insignificant compared to what they would be~losing. Eugene and Lane County had contributed much more, but would no longer be able to with their current budget situations. Stimulus funds would also be running out. The HSC would maintain services, but would have fewer funds to work with and"would be making across the board cuts: Lane County would not be taking a position until the new commissioners were on board. Times were tough and could get worse. During the meeting, they spent twenty minutes talking about the homeless students in Eugene and Springfield. Many of those, kids had parents who lost their homes, and were sent to live with others. HSC was losing. funding, yet the demand for services was greater. This was something to consider when the City looked at their budget. The $20,000 additional funds the City had contributed had done some very. special things over the years. and that had been acknowledged., Councilor Wylie said she would expect Councilor Ralston to keep the Council apprised regarding the needs. Councilor Ralston said he would do that. " 4. Mayor Leiken said we now officially had a Lane County Area Commission on Transportation (ACT). The Lane County Board of Commissioners voted unanimously to approve the by-laws with three very minor changes. He thanked Councilor Wylie for serving as the City's representative on this committee, as well as Councilor Lundberg who also helped serve. Mayor Leiken was also involved in working through the changes. He felt the outcome was what had been recommended by the committee. The Mayors of Lane County figured out that unified they could accomplish a lot. There were many areas in which the cities throughout Lane County had a common interest and working together could make changes. This was evident in this process and the Oregon Transportation Commission (OTC) stepped up when they heard that voice. City of Springfield Council Regular Meeting Minutes October 18, 2010 Page 8 Councilor Wylie said it was pleasurable to work with the small cities and find things they had in common. It was a very positive experience. When they had to carry it through the changes, those new friendships were tested, but prevailed. She noted that the Council had 'not .yet approved the LC ACT and it needed to be done by November 9. . Mr. Grimaldi said no official action was needed, but if all. were in agreement, that was sufficient. Mayor Leiken asked if the Council was comfortable with the new ACT. . All agreed. 5. Councilor Pishioneri said during the LCOG meeting, Senator Prozanski, Representative Nathanson, and Representative McGowan were invited as guest speakers. The representatives did not realize what was on the agenda, yet all three ' indicated they needed more communication regarding what the area wanted and supported. That same night, the LCOG Board had discussed a regional voice. The legislators were very amiable to that and wanted that type of communication. BUSINESS FROM THE CITY MANAGER 1. I-5 Willamette River Bridge Naming. City Planner David Reesor presented the staff report on this item. The I=5 Willamette River Bridge Community Advisory Group (CAG) was seeking Council endorsement of "Whilamut Passage" as the name of the new I-5 .bridge between the boundary of Eugene and Springfield. All local endorsements would later be forwarded to the Oregon Transportation Commission (OTC) for their consideration when they select a name. ODOT officials worked with the I-5 Willamette River Bridge CAG' to create a name for the new Willamette River Bridge. The bridge bordered the cities of Eugene and Springfield and provided. a critical link for moving freight and people on the I-5 corridor. ODOT CAG member David Sonnichsen was leading the local effort to recommend a name for the bridge. The bridge naming procedure required input and support from local jurisdictions, including City of Springfield. During an informational work session with Council on April 10, 2010, Mr. Sonnichsen and other guests briefly described steps in the bridge naming process, provided background on how the name "Whilamut Passage" was formed, and described why the proposed name is important to the Kalapuya Tribe. Attachments 1-3 of the agenda packet described the bridge naming procedure and summarized why "Whilamut Passage" was chosen by the CAG. Letters of endorsement for the new bridge name were provided .to Council during the Apri12010 work session. Since the Apri12010 Council work session, Mr. Sonnichsen had continued to' gather local support for the proposed bridge name. Attachment 4 of the agenda packet provided a list of public input milestones completed to date. City of Springfield Council Regular Meeting Minutes October 18, 2010 Page 9 The CAG requested an endorsement of the name "Whilamut Passage" from the Springfield City Council.. An endorsement from Springfield would be included with other endorsements from the Confederated Tribes of the Grand Ronde, City of Eugene, Willamalane Park and Recreation District Board, Lane County Board of Commissioners, and the Metropolitan Policy Committee. (MPC). Mr. ~Reesor said, if the Council endorsed this, a letter of support would be prepared for the ..Mayor's. signature. Councilor Wylie noted that David (Sonnichsen) and Charlotte (Behm) had worked very hard on ,this project. She respected their energy and efforts. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ENDORSE THE I-5 WILLAMETTE RIVER BRIDGE NAME "WI~AMUT PASSAGE". THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. September 2010, Disbursements for Approval. Councilor Lundberg recused herself .from this item as there was a payment to her employer, . .Marshal Heating, in the disbursements and she had a conflict of interest. Finance Director Bob Duey presented the staff report on this item. The September 2010 Disbursements for Approval was attached for Council review and approval. . Checks totaling $2,983,944.95 were issued in September 2010. Documentation supporting those payments had been reviewed. IT WAS- MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO APPROVE THE SEPTEMBER 2010 DISBURSEMENTS FOR . APPROVAL. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ~ ' ADJOURNMENT .The meeting was adjourned at approximately 7• .m. ~ . . Minutes Recorder Amy Sowa . Sidney W eiken Mayor . Attest: City Rec d r